Rules of Doctoral Studies at the Gdansk University of Technology

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1 Rules of Doctoral Studies at the Gdansk University of Technology 1 1. The rules of Doctoral Studies determine the organization and course of studies and the related rights and duties of a doctoral student. 2. The rules of Doctoral Studies are accepted by the University Senate at least five months before the commencement of the academic year. 3. The rules are valid starting from the commencement of the academic year after consultation with the legislature of the self-government of Doctoral Students The legal basis for the Rules of Doctoral Studies consists of: 1) Law on Higher Education issued on July 27th ) Government order of the Minister of Science and Education from December 19th 2006 concerning doctoral studies conducted by universities 3) Government order of the Minister of Science and Education from October 12th 2006 concerning doctoral studies of foreign citizens and their participation in scientific research. 4) Statute of The Gdansk University of Technology. I. GENERAL RULES 3 1. Doctoral Studies may be carried out by the University units which have qualifications to grant habilitation of doctoral degrees, or the right to grant doctoral degrees in at least two disciplines of the same branch of science. 2. Doctoral Studies may be environmental studies conducted by units mentioned in section 1 with the involvement of other organizational units. The tasks of individual organizational units and the means of financing the Doctoral Studies are determined by agreements between the units. 3. Doctoral Studies are created by the Rector of the University after a resolution submited by the council of the academic unit The Rector, after consulting the appropriate self-government of the Doctoral Students: 1) appoints and dismisses the head of Doctoral Studies at the request of the head of the organizational unit. 2) sets the rules concerning the granting of doctoral scholarships 2. The appropriate self-government of Doctoral Students expresses the opinion mentioned in section 1

2 within 14 days of receiving a request to do so. 3. The head of Doctoral Studies 1) prepares the curriculum of Doctoral Studies 2) performs an evaluation of the way in which the curriculum is realized and of the scientific research carried out by the doctoral students 3) makes decisions concerning credits for the successive years of studies 4) gives consent to prolong doctoral studies. 4. Doctoral studies last no longer than 4 years, except for with the cases mentioned in sections 5 and The head of Doctoral Studies may prolong the duration of doctoral studies by a period corresponding to the length of maternity leave stipulated in other regulations. 6. In justified cases, the head of Doctoral Studies may prolong the duration of doctoral studies, especially when: 1) the student is unable to perform their duties due to an illness, if the period of inability exceeds the sickness benefit period 2) the student is in personal charge of a sick family member 3) the student is in personal charge of a child (up to 4 years old) or a child with a stated disability 4) the student is involved in long-term scientific research, altogether not longer than for a year. 7. The decision of the head of Doctoral Studies mentioned in section 3 points 3 and 4 may be appealed to the Rector of the University through the head of the organizational unit within 14 days of receiving the decision Supervision of Doctoral Studies is conducted by the council of the appropriate organizational unit. 2. The council of the unit: 1) determines the the way in which the curriculum is realized and of the scientific research carried out by the doctoral students 2) determines the organization of classes during doctoral studies 3) investigates complaints concerning the grades mentioned in 4 section 3 point 2). 4) investigates appeals of students against decisions mentioned in 4 section 3 point 3). 3. The general supervision of Doctoral Studies at the University is carried out by the vice-rector for education, with the authorization of the Rector.

3 6 1. Doctoral students constitute the self-government of doctoral students. The bodies of the government act according to the formal rules of the government. 2. Selected representatives of the self-government of doctoral students are included in the councils of organizational units and the Senate of the University, and may participate in the proceedings of the Senate and Rector committees. II. ENROLLMENT 7 1. A person applying for doctoral studies must have a master's degree or an equivalent, and fulfill the conditions of enrollment determined by the University. Foreign citizens must have either a degree obtained in Poland or an authorized degree or any other graduation diploma obtained outside Poland, acknowledged to be the equivalent of a Polish master's degree by regulations currently in force. 2. Students are admitted until the October 1st each year. In individual cases, and with the approval of the Rector, admission may occur later. 3. The conditions and mode of enrollment for Doctoral Studies are determined by regulations passed by the University Senate. 4. The conditions of enrollment mentioned in section 3 are made public via the Internet or other media, and are published and presented on the premises of the organizational unit no later than 31st of May of the calendar year in which the academic year to which the resolution refers starts The enrollment procedure process is conducted by an enrollment committee appointed by the head of the appropriate organizational unit. 2. The enrollment committee makes a decisions on the admission of a candidates to Doctoral Studies. 3. The decisions of the enrollment committee may be appealed to the university enrollment committee, appointed in a manner determined by the University statutes, within 14 days of receiving a decision. 4. Decisions concerning appeals are made by the Rector after receiving a motion from the university enrollment committee. The Rector's decision is final. 5. The results of the enrollment procedure are made public. III. ORGANISATION and CURRICULUM OF STUDIES 9 1. Doctoral studies may be full-time or external.

4 2. Full time doctoral studies are free of charge. Their costs are covered by the respective organizational units. 3. External doctoral studies are not free of charge. The tuition fee per term or year is determined by the Rector of the University based on a proposal made by the head of the appropriate organizational unit. 4. The University Senate determines detailed rules concerning forms of payment, including the mode and conditions of full or partial exemption from this obligation from payment The academic year of doctoral studies commences on the 1st of October and ends on the 30th of September The curriculum of Doctoral Studies is accepted by the council of the organizational unit authorized to conduct the studies and determines the following: 1) the number of obligatory classes 2) the number of obligatory exams and credits 3) detailed rules for credits during the years of study. 2. The curriculum of Doctoral Studies is approved by the Rector. 3. The individual curriculum is created upon by a student in agreement with their supervisor, and submitted for approval to the head of Doctoral Studies. Individual curricula may include courses conducted at the mother university and/or other universities. The details of the individual curriculum should be determined before commencement of the term (article Law on Higher Education). 4. An individual curriculum is accepted by the council of the organizational unit The grades for credits and tests use the following scale: A (5), B plus (4.5), B (4), C plus (3.5), C pass mark (3), fail (2), and a credit with no scale. 2. The doctoral student must prepare the synopses and materials necessary to conduct classes as an individual teacher or in collaboration with an academic teacher (the number of hours is determined according to 16 point section 3). The synopses and materials must be approved by the head of appropriate teaching unit included in the superior basic organizational unit. 3. Rules concerning decreases of the obligatory number of classes conducted by a doctoral student are determined by the council of the organizational unit A doctoral student before the opening the doctoral proceedings is under the supervision of her/his scientific supervisor, appointed by the council of the organizational unit.

5 2. After opening the doctoral proceedings, which must occur no later than before the end of the 2nd year, the doctoral student is under the supervision of her/his thesis supervisor, appointed by the council of the organizational unit. 3. The functions of a scientific and thesis supervisor are given to a person with the title of professor or a habilitation. 4. The duties of a scientific and thesis supervisor are as follows: 1) determining (together with the student) the subject of the thesis, together with the guidelines for preparing it and creating an annual project of the research 2) providing the student with any necessary help on the content and methodology of research 3) providing help in the organization of the research work-place 4) giving methodological advice and help in gaining teaching experience 5) formulating opinions on applications for prolongation of doctoral studies 6) putting forward requests to the head of Doctoral Studies to cross students off the list of doctoral students when they do not fulfill their duties. 5. Every term, a scientific or thesis supervisor performs an evaluation of the progress of the work of each doctoral student, and at the end of each academic year the reports are presented to the respective council of an organizational unit. 14 The administrative work related to Doctoral Studies is performed by the organizational unit responsible for the studies. IV. RIGHTS AND DUTIES OF DOCTORAL STUDENTS A person admitted to Doctoral Sstudies acquires the rights of a doctoral student at the moment of matriculation and swearing of an oath, the content of which is determined by the Statutes of the University. 2. Doctoral students receive a student record book, which is a document recording their course of studies and credits obtained during their studies. 3. Doctoral students receive a student card after paying a sum required by the University. 4. A person who has graduated from doctoral studies, i.e. has fulfilled all the duties associated with the program of the studies, receives a graduation diploma after paying a sum required by the University. 5. A person who has lost the right to a doctoral student card is immediately obliged to return the card. 16 A doctoral student is obliged to the following:

6 1) act according to the oath, the rules of Doctoral Studies, and other University regulations 2) the curriculum of studies, perform scientific research and present term reports on the scientific work to the head of Doctoral Studies during the first year and annual reports during subsequent years 3) teach classes individually or in collaboration as part of professional practice. The maximum number classes taught by a doctoral students may not exceed 90 hours a year Doctoral students who do not fulfill the duties mentioned in 16 may be crossed of the list of doctoral students. 2. The decision on whether to cross a student off the list is made by the head of Doctoral Studies. 3. The decision mentioned in the previous point may be appealed to the Rector within 14 days of receiving the decision. The Rector's decision is final. 4. Crossing a student off the list does not halt the conferment procedure for a doctoral degree Violation of university rules and actions beneath the dignity of a doctoral student result in disciplinary action. 2. Disciplinary decisions are made by the disciplinary committee and disciplinary appeals committee, appointed by academic teachers and doctoral students of the Uuniversity, in a manner determined by University statutes. 3. A disciplinary committee deciding upon a particular case consists of 3 persons: the chairman (an academic teacher), another academic teacher and a doctoral student. 4. The organization and detailed procedures of arbitration within a group of doctoral students are determined by the rules of the self-government of doctoral students. 19 A doctoral students have the right to: 1) use books from the University library, software, laboratories, and equipment in order to follow the curriculum of their studies, conduct research and prepare their doctoral thesis 2) join University associations of doctoral students, in particular scientific societies, artistic societies and sports associations, as stipulated the curriculum After obtaining the degree of a doctor (PhD), the duration of doctoral studies (no more than 4 years) is included in the years of work counted in pension schemes. 2. After obtaining the degree of a doctor (PhD), the duration of the stationary doctoral studies is

7 included in the years of work counted in pension schemes, even if the studies were halted, but only in the case of undertaken work as a teacher or a scientific worker at a university Doctoral students have the right to social security and health benefits according to rules determined in specific acts. 2. A doctoral student is covered by civil liability insurance against any harm incurred whilst attending classes, including laboratory classes. 3. Doctoral students have the right to vacation, but no longer than 8 weeks a year, which should take place during a period free of teaching duties. V. FINAL STIPULATIONS 1. The rules are valid starting from the 1st October From the 1st October 2007, all previous rules of doctoral studies are no longer valid.

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