USFWC Project Management Workshop May 31 st, 2014

Transcription

1 USFWC Project Management May 31 st, 2014

2 Project Management Basics

3 Project Management Basics Project Definition Why do projects fail? Pain Curve Triple Constraint Principle Progressive Elaboration vs. Scope Creep

4 Project Management Basics Project Definition A temporary endeavor undertaken to create a unique product, service, or result Why do Projects fail? Projects usually fail due to a failure to PLAN or maintain CONTROL during execution

5 Project Management Basics Pain Curve of Project Management 1 Projects NOT using Project Management 2 Projects using Project Management

6 Project Management Basics Triple Constraint Principle Scope

7 Project Management Basics Progressive Elaboration Continuously improving and detailing a plan as more detailed and specific information and more accurate estimates become available as the project progresses, and thereby producing more accurate and complete plans that result from the successive iterations of the planning process Scope Creep Adding features and functionality (project scope) without addressing the effects on time, costs, and resources, or without customer approval

8 Project Phases and Tools

9 Project Phases and Tools Initiating Planning Executing Monitoring and Controlling Closing

10 Project Phases and Tools Initiating Project Charter Assign Project Manager Approval to start using resources and spending money

11 Project Phases and Tools

12 Project Phases and Tools Planning The 4 things needed to create a Schedule Plan 1. Work Elements (Tasks) 2. Estimated Effort/Duration 3. Logical Dependencies 4. Resource Assignments Project Management Software Build Gantt Chart Set Baseline Identify Critical Path Identify and resolve issues with Scope, Schedule, Cost

13 Project Phases and Tools

14 Project Phases and Tools Executing Complete the Project Work Most of the time and money is spent here Coordinating resources, managing stakeholder expectations

15 Project Phases and Tools Monitoring and Controlling Update Project Issues Log Monitor Project Performance All variances to project scope, impact on cost and schedule identified

16 Project Phases and Tools

17 Project Phases and Tools Closing Close-out Review with Team/Stakeholders Lessons Learned Update Best Practice Library

18 Project Phases and Tools

19 Getting Started with Project Management in a Coop

20 Getting Started with Project Management in a Coop Establish Governance Determine Project Manager Authority Identifying and Managing Stakeholder Expectations Resource Issues Best Practice Library

21 Getting Started with Project Management in a Coop Establish Governance What group is authorized to approve variances in project scope, schedule, cost? What is the amount of their contingency? What project stakeholders need to be involved based on the variance?

22 Getting Started with Project Management in a Coop Determine Project Manager Authority How much contingency is given to the PM? Can they direct resources or apply new resources? Who does the PM report to?

23 Getting Started with Project Management in a Coop Identifying and Managing Stakeholder Expectations Who needs to be involved to meet project objectives? Who has strong opinions, but is minimally impacted by the projects success or failure? How is communication to stakeholders going to be managed?

24 Getting Started with Project Management in a Coop Resource Issues How will project resources be assigned? Do the resources understand the project commitments for schedule? Can the resources prioritize the demands of their functional roles and project effort?

25 Getting Started with Project Management in a Coop Best Practice Library How will Lessons Learned be captured? How will that information be shared? Will project resources know where to go to get information or advice?

26 Getting Started with Project Management in a Coop Questions?

27 Thank You