Fire Log Book. Provided by Norfolk Fire & Rescue Service. Name and address of premises:...
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1 Fire Log Book Provided by Norfolk Fire & Rescue Service Name and address of premises:... Storage location of fire risk assessment: This logbook should be kept in a secure location on the site or building it refers to We recommend an up to date copy of all fire safety related records is kept off site to prevent loss of this information
2 Fire log book contents Summary of checks and tests to be carried out by the occupier (local responsible person). Summary of checks and tests to be carried out by a competent person (e.g. service engineer). Forms for recording checks and tests carried out by the occupier Fire alarm systems Tests. Unplanned activations of the fire alarm system. Emergency lighting Tests. Fire extinguishers and hose reel inspections. Emergency evacuations and drills Staff fire training record Forms for recording checks and tests carried out by a competent person (e.g. service engineer) Fire alarm system Tests, repairs and servicing Fire detection system Tests, repairs and servicing Emergency lighting tests and repairs Fire extinguishers - record of tests, inspections, refills & repairs Hose reel tests & repairs Miscellaneous equipment record of tests and repairs i.e Nurse call systems Page 2 of 31
3 Checks and tests to be carried out by the occupier (local responsible person) The local responsible person is the manager in control of the premise, or any other person who has been given delegated responsibility by the premises manager. Alarm test Fire extinguishers Fire hose reel Fire drills Training Weekly Monthly Monthly Monthly 6 monthly (no less than one Annually as per BS9999 Part 9) Annually Fire Alarm System Operation of test switch and activation of system in accordance with manufacturers recommendations / instructions. Where call points (break glass) are installed, the alarm system should be tested each week by using a different call point in rotation (using test key). Emergency Lighting Function test the operation of the emergency light to ensure correct operation in accordance with manufacturers recommendations / guidance using the test key. Fire Fighting Equipment Ensure extinguishers are in the correct location and that they have not been damaged or discharged. Ensure that no leaks are apparent and that no damage has occurred. Fire Drills Full evacuation of the premises, in accordance with the building's local evacuation procedure. This may include evacuation to the outside or, where agreed, lateral evacuation within the building. In certain locations it is recommended that fire drills are undertaken at more regular intervals. Fire training Employees should receive annual refresher training and/or instruction on what to do in the event of a fire. In addition, particular members of staff may require additional and more frequent training (e.g. those involved in Personal Emergency Evacuation Plans). Fire False alarms Fire And Other Alarm Activations When identified Must be recorded in this log book When identified Record in the log book and arrange investigation. Page 3 of 31
4 Checks and tests to be carried out by a competent person (e.g. service engineer) Fire Alarm/Detection System Alarm system Quarterly Routine service. Automatic fire door releases Quarterly Check doors for correct operation. Call points (Break Glass) Quarterly 25% per visit. Heat detectors Quarterly Routine service. Smoke detectors Quarterly Routine service. Luminaires At least annually (BS5266 part 8 / BSEN50172) Emergency Lighting Routine Service with discharge test to unit s full rated duration (eg 3 hours). Self contained / central battery systems Batteries / Back up Generators 6 monthly Routine service. Fire Fighting Equipment Fire extinguishers Annual Routine service. Fire hose reel Annual Full service and test. Page 4 of 31
5 Fire Alarm System - record of tests (To be completed weekly by occupier) REMEMBER TO ISOLATE BEFORE TESTING (If Fire Alarm is linked to a monitoring centre or Redcare) Fire alarm Call point location or number Automatic door releases Automatic detectors Locatio n or no. Remedial action taken Please ensure Central Control acknowledges testing of alarm where appropriate Page 5 of 31
6 Fire Alarm System - record of tests (To be completed weekly by occupier) REMEMBER TO ISOLATE BEFORE TESTING (If Fire Alarm is linked to a monitoring centre or Redcare) Fire alarm Call point location or number Automatic door releases Automatic detectors Locatio n or no. Remedial action taken Please ensure Central Control acknowledges testing of alarm where appropriate Page 6 of 31
7 Fire Alarm System - record of tests (To be completed weekly by occupier) REMEMBER TO ISOLATE BEFORE TESTING (If Fire Alarm is linked to a monitoring centre or Redcare) Fire alarm Call point location or number Automatic door releases Automatic detectors Locatio n or no. Remedial action taken Please ensure Central Control acknowledges testing of alarm where appropriate Page 7 of 31
8 Fire Alarm System - record of tests (To be completed weekly by occupier) REMEMBER TO ISOLATE BEFORE TESTING (If Fire Alarm is linked to a monitoring centre or Redcare) Fire alarm Call point location or number Automatic door releases Automatic detectors Locatio n or no. Remedial action taken Please ensure Central Control acknowledges testing of alarm where appropriate Page 8 of 31
9 Fire Alarm System - record of tests (To be completed weekly by occupier) REMEMBER TO ISOLATE BEFORE TESTING (If Fire Alarm is linked to a monitoring centre or Redcare) Fire alarm Call point location or number Automatic door releases Automatic detectors Location or no. Satisfactor y Remedial action taken Please ensure Central Control acknowledges testing of alarm where appropriate Page 9 of 31
10 Unplanned activation of the fire alarm system E.g. false alarm or confirmed fire (To be completed by occupier) Cause of activation and detector activated Remedial action taken Page 10 of 31
11 Emergency Lighting record of tests (To be completed monthly by occupier) Remedial action taken Page 11 of 31
12 Emergency Lighting record of tests (To be completed monthly by occupier) Remedial action taken Page 12 of 31
13 Fire Extinguisher & Hose Reel inspections (To be completed monthly by occupier) Problems identified and remedial actions taken Page 13 of 31
14 Fire Extinguisher & Hose Reel inspections (To be completed monthly by occupier) Problems identified and remedial actions taken Page 14 of 31
15 Emergency Evacuations & drills (To be completed by occupier) (If Fire Alarm is linked to a monitoring centre, or Redcare, inform the monitoring centre OR Norfolk Fire and Rescue Service s Control Room beforehand so that appropriate action can be taken to prevent appliances turning out unnecessarily.) / time Time taken Evac. or drill Location Evacuation observed by Name Comments / further actions Page 15 of 31
16 Emergency Evacuations & drills (To be completed by occupier) (If Fire Alarm is linked to a monitoring centre, or Redcare, inform the monitoring centre OR Norfolk Fire and Rescue Service s Control Room beforehand so that appropriate action can be taken to prevent appliances turning out unnecessarily.) / time Time taken Evac. or drill Location Evacuation observed by Name Comments / further actions Page 16 of 31
17 Staff Fire Training record (To be completed by occupier) Duration Content of training Person receiving instruction & their signature Name of trainer Page 17 of 31
18 Staff fire training record (To be completed by occupier) Duration Content of training Person receiving instruction & their signature Name of trainer Page 18 of 31
19 Staff fire training record (To be completed by occupier) Duration Content of training Person receiving instruction & their signature Name of trainer Page 19 of 31
20 Staff fire training record (To be completed by occupier) Duration Content of training Person receiving instruction & their signature Name of trainer Page 20 of 31
21 Staff fire training record (To be completed by occupier) Duration Content of training Person receiving instruction & their signature Name of trainer Page 21 of 31
22 Fire alarm/detection system - test, repairs & servicing (To be completed quarterly by competent person e.g. service engineer) Equipment Reason for visit Action taken Page 22 of 31
23 Fire alarm/detection system - test, repairs & servicing (To be completed quarterly by competent person e.g. service engineer) Equipment Reason for visit Action taken Page 23 of 31
24 Emergency lighting tests & repairs: Luminaires and standby batteries and inverters (To be completed 6 monthly by competent person e.g. service engineer) Equipment Type, location or number Working Yes / No Description of fault Remedial action taken Page 24 of 31
25 Emergency lighting tests & repairs: Luminaires and standby batteries and inverters (To be completed 6 monthly by competent person e.g. service engineer) Equipment Type, location or number Working Yes / No Description of fault Remedial action taken Page 25 of 31
26 Fire extinguishers - record of tests, inspections, refills & repairs (To be completed annually by competent person e.g. service engineer) Location, no. or test certificate no. Inspected or tested Remedial action taken * Where a test certificate is issued, this number should be quoted in the Location column and the corresponding test certificate must be retained. Page 26 of 31
27 Fire extinguishers - record of tests, inspections, refills & repairs (To be completed annually by competent person e.g. service engineer) Location, no. or test certificate no. Inspected or tested Remedial action taken * Where a test certificate is issued, this number should be quoted in the Location column and the corresponding test certificate must be retained. Page 27 of 31
28 Fire extinguishers - record of tests, inspections, refills & repairs (To be completed annually by competent person e.g. service engineer) Location, no. or test certificate no. Inspected or tested Remedial action taken * Where a test certificate is issued, this number should be quoted in the Location column and the corresponding test certificate must be retained. Page 28 of 31
29 Hose reel tests & repairs (To be completed annually by competent person e.g. service engineer) NB. The Fire Service will no longer use a building s own fire-fighting equipment, including hose reels. Therefore, it is advised that consideration is given to the removal of any existing fire hose reels, in consultation with the local Fire Officer. Hose reel Location or number Working Y/N Problems identified and remedial actions taken Page 29 of 31
30 Miscellaneous equipment - Record of tests & repairs ie Nurse call system (To be completed by competent person e.g. service engineer) Items tested Yes / no Remedial action taken Page 30 of 31
31 Miscellaneous equipment - Record of tests & repairs ie Nurse call system, carbon monoxide detectors (To be completed by competent person e.g. service engineer) Items tested Yes / no Remedial action taken Page 31 of 31
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