1 Interacting with Automated Commercial Environment (ACE): EDI and Portal Steve Hilsen, Business Transformation Angelina Leyte, Client Representative Carlos Rodriguez, Communications Team ACE Business Office U.S. Customs and Border Protection July 22, 2014
2 Agenda ACE and Single Window Overview What is EDI? Information for First Time Filers Information for Electronic Filers Ready to Transition to ACE Information for Self-Filers and Software Developers ACE Portal 2
4 ACE Progress 33% faster truck processing with ACE More than 470,000 Simplified Entries filed More than 40% of entry summaries filed and 76% of duties and fees collected in ACE 4 Reduced courier/printing costs saving each participant ~$900K/year 9 PGAs receiving data via ACE
5 Mandatory Dates for Transition to ACE 5
6 What is Electronic Data Interchange (EDI)? EDI is an electronic communication framework that provides standards for transmitting data electronically. By adopting EDI, trade filers are able to electronically transmit import and export data to CBP. The following ACE functions may be accomplished today using an EDI interface: Import manifest filing for ocean, rail and truck modes of transportation Automated Broker Interface (ABI) Entry and entry summary filing for consumption, Antidumping/Countervailing duty (AD/CVD) and informal transactions (entry types 01, 03 and 11), plus electronic in-bonds requests. Remote location filing (RLF) entry summary transactions Electronic Census warnings and overrides and Post Summary Corrections (PSC) Document Image System (DIS) for electronic document submissions to CBP and Partner Government Agencies (PGAs) Export commodity data filing Export manifest and air import manifest filing coming in January 2015! Benefits of EDI: Faster CBP transaction processing Electronic status notifications Sharing of electronic data between CBP and government agencies 6
7 Steps for First Time EDI Filers Filers who would like to take advantage of EDI must complete the following required steps for setup and testing: Obtain Approved EDI Software Setup an Approved Communications Method Establish a Security Agreement Test to Ensure Successful Data Transmission Setup 1. Purchase an approved EDI system to transmit data to CBP. 2. Submit a Letter of Intent (LOI) to CBP requesting access to a CBP system. 3. Contact your assigned client representative. Approved communications methods include: Public Internet Cisco VPN/MQ Series via a client provisioned Internet Service Provider (ISP) connection Verizon or AT&T Multiprotocol Label Switching (MPLS) VPN Private Cisco VPN/MQ Series solution, Service Center VAN (value-added network) Submit a Interconnection Security Agreement (ISA) Locate ISA forms on CBP.gov through the Transmitting Data to CBP via Electronic Data Interchange (EDI) page. Conduct test with CBP to confirm test case transmits end-to-end 7
8 Resources for First Time EDI Filers For first time filers, CBP has a series of resources at CBP.gov/ACE to help you get started, including: Approved Software Vendor Lists Instructions for submitting a LOI How to contact or be assigned a CBP Client Representative 8
9 Transitioning to ACE ABI from Legacy Systems If you are already filing electronically to ACS, but ready to transition to ACE you will need to follow these steps: 1. Ensure your software provider has configured their software to the latest EDI standards necessary to file transactions in ACE. 2. Contact your client representative to express intent in filing entry summary transactions in ACE Note: Your client representative will need your filer code to get the setup process started Filers who transition to ACE: Will not be required to test entry summary again and may immediately begin filing transactions. Will continue to operate in the Automated Commercial System until all entry types are live in ACE. Additional ABI Features: Electronic In-Bonds Document Image System (DIS) Census warnings and overrides Post Summary Corrections (PSC) Daily and Periodic Monthly Statement Cargo Release 9
10 EDI Software Configuration and Certification Self-filers and software developers who would like to configure software to interface with ACE, will need to: 1. Develop or configure software according to ACE automated interface requirements. Requirements documentation is available on CBP.gov/ACE. 2. Test for EDI software certification. Certification will include testing for manifest, entry summary, and cargo release transmissions. 10
11 ACE Interface Requirement Resources For information on configuring software to interface with ACE please visit ACE Technical Information page on CBP.gov/ACE. Implementation Guide Topic CBP and Trade Automated Interface Requirements (CATAIR): ACE Export Manifest ACE Import Ocean Manifest ACE Import Electronic Truck Manifest ACE Import Rail Manifest URL
12 Using ACE Getting started is easy: Brokers, self-filers & carriers: Contact your software provider and inquire about their ability to file cargo release, entry summary and manifest transactions in ACE Contact your CBP Client Representative and express your interest in filing in ACE Importers using a Broker or Carriers using a Service Center: Inquire about broker or service center ability to transmit to ACE Migrate Now, Enjoy Benefits Quicker data availability Automated agency interactions Easier to comply with regulations Reduced costs 12
13 Current Benefits of Filing Entry Data Through ACE Benefits of ACE Cargo Release Entry: Eliminate submitting paper Form 3461 (entry document) File shipment data prior to carrier notifying CBP of departure Receive status updates prior to cargo arrival No need to submit corrections through a paper form Make corrections to cargo entry data electronically Benefits of ACE Entry Summary: Eliminate submitting Form 7501 (paper entry summaries) Request ACE cargo entry certification from ACE entry summary File Antidumping/Countervailing Duty entry summaries (Entry Type 03) using Remote Location Filing (RLF) Process Census warning and overrides electronically through ACE Transmit Post Summary Corrections (PSC) electronically, receive refunds quicker Gain access to an expanded AD/CVD query Obtain more information from the ACE Entry Summary query 13
14 ACE Secure Data Portal Demonstration 14
15 What is the ACE Secure Data Portal Free, web-based access point designed to connect CBP, trade partners and Partner Government Agencies. Access to more than 400 reports Evaluate compliance and monitor daily operations status Submit truck import manifests Monitor data submitted to CBP How do I obtain an account? Companies who wish to establish an account must submit an ACE portal application located on the Using the ACE Secure Data Portal page of CBP.gov How are accounts structured? Trade Account Owner Proxy Trade Account Owner User Access to all area Establishes User Accounts Assigned roles by TAO Add User Accounts Assigned roles by TAO and Proxy TAO 15
16 ACE Secure Data Portal Application and Website https://ace.cbp.dhs.gov 16
17 ACE Secure Data Portal Home Tab 17
18 ACE Secure Data Portal Entry Summary Forms Management of CBP Forms 28, 29, 4647 Documents required status messages received via ABI: UC1 Electronic invoice UC2 Entry summary package UC3 Other specific document 18
19 ACE Secure Data Portal CBP Form 29 19
20 ACE Secure Data Portal Uploading Documents Step 1: Click on Upload Documents Step 2: Enter the Action # from the ABI UC2 Message Step 3: Browse the File, Attach the File and Click on Save. 20
21 ACE Secure Data Portal Accounts Tab 21
22 ACE Secure Data Portal Statements 22
23 ACE Secure Data Portal - Blanket Declarations for ACE Entry Summary Filing Provide Nationwide CBP visibility to: Affidavits of Manufacturer Importer Certifying Statements Non-Reimbursement Blanket Statements (Antidumping/Countervailing Duty) North American Free Trade Agreement (NAFTA) Certificates of Origin 23
24 ACE Secure Data Portal Create Declaration Record 24
25 ACE Secure Data Portal Broker Employee Data Upload 25
26 ACE Secure Data Portal Mode of Communication 26
27 ACE Secure Data Portal ISF Portal 27
28 ACE Secure Data Portal MID Search 28
29 ACE Secure Data Portal AD/CVD Case Search Results 29
30 ACE Secure Data Portal AD/CVD Case Information 30
31 ACE Secure Data Portal AD/CVD Message Search Results 31
32 ACE Secure Data Portal AD/CVD Message 32
33 ACE Secure Data Portal User Access 33
34 ACE Secure Data Portal Cross Account Access 34
35 ACE Secure Data Portal Change Password 35
36 Portal Applications The application to request your free ACE Portal account as well as instructions and tutorials can be found on CBP.gov Web Based Training for each release Cargo Systems Messaging Service A subscription based, broadcast message system for users of CBP automated commercial trade system Getting Started with ACE Federal Register Notices Training and Reference Guides Technical Documentation 36
PUBLIC VERSION Intelligent Cargo and Intelligent Network Port Logistics Chain Project Final Report This report was funded by the U.S. Trade and Development Agency (USTDA), an agency of the U.S. Government.
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