ACE Webinar II Post Entry Processes

Transcription

1 ACE Webinar II Post Entry Processes August 26, 2014 Welcome and Introductions Mark Hirzel LACBFFA President 1

2 Vincent Iacopella Chief Operating Officer The Janel Group/Janel World Trade Ltd. (LACBFFA Chair and Legislative Chair) Sandra Langford-Coty Vice President, Customs Brokerage OHL International (LACBFFA Board Member and Marketing and Communications Chair) 2

3 Submit questions during the webinar to: 3

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5 Entry Summary Control status is an essential component of the ACE Entry Summary process ACE accepts the ABI transmission, i Entry summary is in Trade control status t Trade users may make revisions to the ACE entry summary while the entry summary is in Trade control via the Add or Replace function Once preliminary daily statement is generated, the entry summary control status is updated to CBP control and CBP starts to track Entry Summary version numbers Trade Status: Before entry appears on preliminary statement After manual rejection by CBP (UC4) Customs Status: After Entry appears on a preliminary statement After an action identifier has been issued Filer can always query the entry summary via ACE and the query results will tell you the current status. 5

6 Entry summary does not have a version until entry is in CBP Control (appearing on a statement). ACE adds a version number to the transaction to identify the initial iti data submission i and all subsequent modifications made to the record by the trade community and CBP Version number assigned to an ACE entry summary Changes made to the ACE Entry Summary by the trade community are reflected in the number to the left of the decimal point (e.g., v. 1.00, 2.00, 3.00) in the record Changes made to the ACE Entry Summary by CBP are reflected in the number to the right of the decimal point (e.g., v. 1.01, 1.02, 1.03) in the record Version number can be determined 1. Submit an ABI ACE Entry Summary Query using the JD record application identifier 2. ACE Portal Entry Summary reports - Modify and include the version number data object to the ACE ESM 7008 Entry Summary Line Detail or the ESM Entry Summary Report 6

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8 ACE entry summaries must be initially transmitted on a statement basis Indicator A on the statement identifies which summaries were transmitted via ACE, along with the FIS Team Number of ACE. The actual CBP Team number will be indicated in the UC Messages Change Process to manage prior to Statement date Need to watch for Census Warnings and send Census Warning Override codes prior to entry summary in CBP Control Action Identification Code received when the entry is on a statement and the entry moves to CBP Control See ACE Entry Summary Date Change Scenarios provided by CBP to determine what actions can be taken by the trade based on Local vs. EIP/RLF entries in Trade vs. CBP Control 8

9 There may be circumstances in which an ACE entry summary must be removed from a statement for Local (non RLF) entries ACE entry summaries may not be deleted from a statement until such time that the entry summary actually appears on a statement Delete ACE entry summaries from statement t t to change to Pay Type 1 using the current statement delete transaction (application identifier HP) Entry Summary Status changes from CBP to Trade Control If the entry summary is not scheduled for another statement, then the filer must submit payment, along first page of the CBP Form Once CBP processes the collection, the entry summary control changes from Trade to CBP CBP. Information concerning the Statement delete transaction can be found in the ACS ABI CATAIR chapter titled Entry Summary.

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14 For Local ACE (non-rlf) entries that are not yet paid If the summary is not yet paid, transmit an ABI entry summary statement deletion (HP), once the summary is on statement but not yet authorized. Must be on a statement first and THEN changed to a pay type 1 Submit the required documents to CBP to support the cancellation request Monitor ABI statuses to ensure entry cancelled. For RLF ACE entries that are not yet paid Submit the required documents to CBP to support the cancellation request Contact the entry team regarding the need for entry cancellation. Coordinate when to place on statement Update the statement date to the agreed upon date. On morning of preliminary statement, contact the entry team to advise the entry summary would now be in CBP control Monitor ABI status to ensure entry cancelled When it is, authorize statement for balance If the entry does not get cancelled, push out the statement date and authorize the current statement for the balance. And then start again the next day 14

15 When an ACE entry summary is cancelled in ACE, the reconciliation flags are automatically removed Once an entry summary is placed in cancelled status, it is no longer active and the entry summary number may no longer be re-used by the filer Entry Summary Status Notifications UC6 - Entry cancellation will be received. Selectivity status will NOT change to Cancelled, but the entry is no longer active UC5 -Inactivated. May Receive a UC5 instead, will receive appropriate selectivity Cancellation/Deletion message

16 The Trade deletion authority is very limited See Chapters 2.5 and 3.1 in the ACE Business Rules and Process Document (ACE BPR) The trade only has the authority to delete an ACE entry summary if it is in Trade control as mentioned in the ACE BRP document (very limited), it Section 2.5. The trade must go through the entry summary cancellation process as outlined in CSMS and dthe ACE BRP Document, section

17 Entry deletions should be used in very limited circumstances Filers may delete an entry up until the time that CBP cargo release processing occurs and the provisional release notification is system generated. Once the release processing occurs, the data is considered d to be in CBP status. At this point, the entry or entry summary cancellation function must be used. In cases where the cargo did not arrive, and dthe entry summary was filed, CBP may delete the entry, as long as the filer provides adequate documentation to substantiate the deletion The trade may not delete an entry summary while the entry summary is in rejected status. 17

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19 May be submitted for ACE entry summaries, types 01 and 03 only Provides the ability for the trade to submit corrections to ACE entry summaries electronically Replaces the existing post entry amendment (PEA) for ACE entry summaries Uniform process for submission of corrections Nationwide visibility of corrections by CBP No limit to the number of PSCs that may be filed within the permitted time period as long as all filing conditions are met The PSC filer may or may not be the same filer as the original entry filer PSC User Guide: / /d es/documents/postsummarycorrecti on_3.pdf 19

20 Fully replaces the existing ACE entry summary as a new version Processed through all existing validations, including census warnings May be subject to CBP team review Not all PSCs will be reviewed for agreement, but those which impact revenue will be reviewed May request documents in order to determine validity of amendment Ability to request accelerated liquidation If PSC results in duty or fees owed or refunded, CBP will issue a bill or refund to the importer of record 20

21 Importers who file their own PEAs will not have the capability to file an ACE PSC unless they have ABI software Cannot change entry type 03 to another entry type Not permitted on an entry summary under CBP review Not permitted on informal (type 11) entries If flagged for reconciliation, the entry cannot have been reconciled on a type 09 entry FTA claims may not be made via PSC if the FTA is subject to filing a 1520 (d) claim. See CSMS # and Guidance: Post-importation Claims for Preferential Tariff Treatment (Aug 11, 2014) Reminder on omitted invoices: A PSC is NOT the appropriate mechanism to report invoice(s) omitted form the entry package at the time of entry In this case, a separate entry must be filed, as well as a Manifest Discrepancy Report (MDR) 21

22 The following data elements are not allowed to be modified in a PSC filing: District/port of entry Cargo release certification indicator Consolidated summary indicator Live entry indicator NAFTA reconciliation indicator Reconciliation issue code Payment type code Preliminary statement print date Periodic statement month Statement client branch identifier Importer of record number Location of goods code Consolidated release grouping (release data related to a consolidated summary) DOT grouping (see CATAIR OGA chapter) FDA grouping (see CATAIR OGA chapter) 22

23 The PSC must be transmitted within 270 days of the date of entry The entry must have a scheduled liquidation date that is more than 20 days in the future If the entry summary is within 20 days of liquidation, id the filer must wait until liquidation and file a protest if appropriate and allowed (Tip - see CSMS # and Guidance: Postimportation Claims for Preferential Tariff Treatment (Aug 11, 2014) A filer may not submit a PSC for an entry paid on a periodic monthly statement until CBP has received payment for that statement May be up to 45 days following the entry date 23

24 Once the PSC has successfully been transmitted, the liquidation status is set to liquidated Census warnings will continue to be generated, when applicable If a PSC is selected for team review, ACE will not allow another PSC to be transmitted CBP will manually liquidate the entry summary (314 day cycle) in order to allow the possibility of another PSC to be submitted The courtesy notice of liquidation will only be sent to the current PSC filer and not to both the original filer and dthe PSCfil filer Non-revenue and revenue adjustment PSCs may or may not be reviewed by the CBP team Revenue adjustments will liquidate with refund or bill issued to IOR 24

25 Filers are required to transmit one or more reason codes for the change At the header and/or line level and a description of the change Up to five reason codes at the header and/or line level may be identified on a single PSC Additional changes may be detailed in the description field also Additional documentation on a PSC review The PSC transmission may result in an immediate ABI-generated request for electronic invoice or document package to be submitted to CBP, filer will receive an Action ID number Within 30 days, CBP personnel are supposed to issue a request for documents via ACE status notification message, but experience indicates they usually use or phone If over 30 days, CBP must request the documentation via a CBPF 28 25

26 Accelerated liquidation request When the PSC results in a change in duties, taxes, or fees, the filer has the option of requesting CBP to use the two-week liquidation cycle CBP will prioritize the PSCs flagged for accelerated liquidation Not allowed on AD/CVD entry summaries PSCs with no accelerated liquidation If the importer does not want an immediate bill or refund, ACE will accept the requested changes and the version number of the entry summary will change Except for PSCs under CBP review, CBP will process the refund or bill at the end of the 314 day cycle Filers may present a check for PSCs resulting in a duty increase at the time the change is made CBP is currently not able to accept supplemental duty payments via ACH 26

27 Requests for refunds less than $20 CBP generally does not process refunds or bills under $20 The importer may request a refund for less than $20 via PSC functionality using the accelerated liquidation request indicator When the PSC is received, CBP will perform a review, if required, and CBP will liquidate the entry using the two-week liquidation cycle If CBP disagrees with the PSC change, the CBP user shall reject the PSC back to the filer A PSC which has been rejected back to the filer may only be retransmitted as a PSC A rejected PSC must be retransmitted to CBP within two business days If the filer does not retransmit the entry summary within two business days, CBP will change the entry summary to the previously accepted version and liquidate the entry in the two-week cycle 27

28 In order to file a PSC for which there is also a change in the importer of record number, the filer must first request that CBP update the importer of record number. The importer must meet the conditions listed in 19 CFR The importer or broker must submit a CBPF DECLARATION OF OWNER FOR MERCHANDISE OBTAINED (OTHERWISE THAN) IN PURSUANCE OF A PURCHASE OR AGREEMENT TO PURCHASE to the port of entry, along with a cover letter requesting the change If CBP approves the request, CBP will make the appropriate changes in ACE and notify the importer/broker that the changes have been made At this point, the filer may transmit a PSC to correct the necessary entry summary data 28

29 The filer must submit an ACE entry summary rejection response form for CBP to inactivate (UC5) the ACE entry summary This enables the filer to retransmit the entry summary to ACS using the same entry number Documents substantiating the request should accompany the rejection response form If CBP agrees with the request, CBP will inactivate the ACE entry summary, and return a copy of the rejection response form via the broker s box at the port of entry Filers should then transmit the ACS entry summary within two business days. CBP Rejection Response Form: 29

30 The original filer may use the ABI entry summary query to receive the limited information below: Entry filer code Entry number Version number Accept date time (date and time ACE last accepted the entry summary filing while in trade control) PSC indicator PSC accept date (PSC accepted by ACE) Ownership data returned indicator (Y=owner/ space=not owner) Liquidation status code Liquidation date 30

31 Post Summary Correction Header Reason Code Description H01 Entry Type 01-to The Entry Type Code has been changed specifically ca from 01 to 03. H02 H04 H05 H06 H07 H08 H09 H10 H11 H12 H13 H99 Entry Type-Other. The Entry Type Code has been changed (other). Mode of Transportation. The Mode of Transportation (MOT) Code has changed. Bond-Surety. The basic and/or additional Surety Company Code has changed. Bond Superseding. The Continuous Superseded Bond Indicator has changed. Bond-Other. Other basic and/or additional bond data has changed. Includes Bond Type Code, Single Transaction Bond Amount, Single Transaction Bond Producer Account Number, Bond Waiver Indicator, Bond Waiver Reason Code. Electronic Invoice Availability. The Electronic Invoice Indicator has changed. Shipment Usage Type. The Shipment Usage Type Code has changed. Consignee. The Consignee Number has changed. Date of Importation. The Date of Importation has changed. State of Destination. The U.S. State of Destination Code has changed. Header Fee. One or more Entry Summary Header Fee (Header Fee Amount or Accounting Class Code) has changed. Includes 311 (Informal MPF), 500 (Manual Surcharge), and 496 (Mail). Data Change Other. Another Entry Summary Header Grouping data element, not listed above, has changed. Clearly describe the reason for the change in the PSC Filing Explanation grouping g( (36-Record). 31

32 Post Summary Correction Line Reason Code L01 Description Invoice. The commercial invoice has changed or items (i.e., lines) were missed in the original submission. This change may result in more or fewer Entry Summary Line Item Groupings. For an EIP summary the change may affect the EIP Invoice Grouping (i.e., the Invoice Line Reference Detail). L02 SPI. The Trade Agreement / Special Program Claim Code has changed (but not the article classification). L03 L04 L05 Classification. The classification of an article has changed; the HTS Number has changed. This may affect the Article Set Indicator and/or the Trade Agreement / Special Program Claim Code. Value. The value of the merchandise has changed (i.e., the Value of Goods Amount) or the basis/determination for the value has changed (e.g., the NAFTA Net Cost Indicator). This reason may be used if a currency conversion was a factor that resulted in a change to the value. Non-Dutiable Charges. The Charges Amount has changed. L06 Duty. The Duty Amount has changed. L07 COO. The Country of Origin Code has changed. L08 COE. The Country of Export Code has changed. 32

33 Column Value Version Number Liquidation Status Liquidation Date PSC Indicator PSC Accept Date Entry Summary Liquidated 09-Aug-13 Y 23-Jan-13 Control Status Entry summary under CBP control Status Entry Summary Accepted Status Date 23-Jan-13 Release Status Released Release Date 24-Sep-12 Liquidation Hold Status Stop Liquidation Collection Statust Fully Paid Collection Date 19-Oct-12 Extension/Suspension Status Not extended or suspended Census Header Status Late Filing Status Trade Agreement Recon Entry Number Other Recon Entry Number No census warnings exist Not late CBP Review Indicator Entry summary not under CBP review 33

34 Portal Applications The application to request your free ACE Portal account as well as instructions and tutorials can be found on CBP.gov Web Based Training for each release Cargo Systems Messaging Service A subscription based, broadcast message system for users of CBP automated commercial trade system stem /csms/ Getting Started with ACE Federal Register Notices Training and Reference Guides Technical Documentation 34

35 To register visit: August 27, 2014 HAZMAT Class August 28, 2014 Joint Industry Port of Los Angeles Harbor Cruise September 13 17, 2014 NCBFAA Government Affairs Conference September 25, 2014 Meet & Greet Reception for the Executive Directors of the Port of Long Beach & Port of Los Angeles September 30, 2014 ACE Webinar # III October 2, 2014 Classification Workshop October 17 20, 2014 WESCCON November 5, 2014 ADD/CVD Workshop December 18, 2014 Holiday Casino Gala Dinner 35

36 Presentation will be posted to: Submit questions to: