INDEX. AC & I Accounting Line 4-6, 8-20 Accounting Procedures 8-16 Definition 8-16 Object Classes 8-20 Project Numbering 8-16
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1 PAGE IN-1 AC & I Accounting Line 4-6, 8-20 Accounting Procedures 8-16 Definition 8-16 Object Classes 8-20 Project Numbering 8-16 Accounting Importance 3-1 Overview 1-1, 3-1 Line Allotment Fund Control Codes 4-1, Appendix D Appropriation Codes 4-1, Appendix B Appropriation Limitation Codes 4-1, Appendix C Cost Center Codes 4-2, Appendix E DAFIS Agency and Region/District Codes 4-1, Appendix A Format 4-1 Multiple 4-2 Object Class Codes 4-2, Appendix F Program Element Codes 4-2 Special 4-2 AC & I Funds 4-6, 8-16 Auxiliarists Orders 4-2, 12D-56 Environmental 4-5, 8-12 Government Leased Housing 4-3 Headquarters Funding Training 4-4 PCS Orders 4-2, 12C-16 Pollution Fund 4-5, 8-12 Supply Fund 4-4, 12D-50 Procedures Cross Disbursing and Foreign Disbursements 11-6 DRMO Surcharge Exemption 11-1 Fast Pay 11-1 Imprest Fund Cashier Replenishment 11-3 International Transactions Report Requirements 11-8 Leased/Owned Housing 11-7 Pay Adjustment Authorization 11-5 Tax Exemption 11-1 Travel Advance Control Module 11-5 Traveler's Checks 11-2 Travel Liquidation and Certification 11-4 Vendor Express 11-9 Wire Transfers 11-9 Responsibilities 2-1 District/MLC Level 2-1, 3-2 FINCEN Level 2-1, 2-2 Headquarters Level 2-2 Procurement Site 3-2 Unit Level 2-1, 3-1
2 PAGE IN-2 Accounts Receivable 9-1 AFC 56 Pickup Charges 10-3 Agency Codes 4-1, Appendix A Aids to Navigation Damage 9-3 Air Freight 12D-111 Allotment Fund Control Codes 4-1, Appendix D Allotments 10-8 American Express 12C-30 Ammunition Transportation Charges 10-4 Appropriation Codes 4-1, Appendix B Limitation Codes 4-1, Appendix C Funds 8-1 Apportionment 10-8 ARMS 12E-10 Auxiliary Patrol Orders 4-2, 12D-56 Blanket Purchase Agreement 12G-2 Dining Facility 12D-50 Budgeting 2-1 Cable Television 12D-20 Capitalized Asset Acquisitions 11-4 Cash Purchases 12D-6 Changes to SOP 1-2 Civil Fines Check Deposit 9-6 Receivable 9-4
3 PAGE IN-3 Civilian Local Travel 12C-3 TDY 12C-7 Personnel MIS 10-7 Claims Accounting Procedures 10-7 Household Goods 10-7 Collections 9-5 FOIA 9-5 Jury/Witness Fees 9-5 Telephone Commission Checks 9-5 Third Party Health Care Recoveries 9-5 User Fees 9-5 Commercial Credit Card (IMPAC) 12D-99 Communication with FINCEN 1-2, 2-2, Appendix L Contracts General 12D-31 Types Cost Reimbursement 12D-31 Firm Fixed Price 12D-31 Indefinite Delivery 12D-31 Interagency 12D-31 Letter Contracts 12D-31 Time and Materials 12D-31 Corresponding with FINCEN 1-2, 2-2 Appendix L Cost Center Codes (Also see OPFAC) 4-2, Appendix E Credit Cards Collection Network 9-7 American Express 12C-30 Fuel 12G-27 VISA (IMPAC) 12D-99 Cross Disbursing 11-6 DAFIS Document Number General 5-1 Nonstandard 5-4 Standard 5-1 Change 2A 09/01
4 PAGE IN-4 Defense Transportation Bills 12E-42 Defense Transportation System 12E-6 Dining Facility Accounting Line 4-4 Depositing Meal Checks 9-5 Subsistence 8-2, 12D-50 Distribution of SOP 1-2 District/Regions 4-1, Appendix A DITY Move 12C-59 Document Deobligation Numbering Crosswalk 5-3 DAFIS Format 5-1 Introduction 5-1 Instrument Codes 5-4 Nonstandard Format 5-4 Standard Format 5-1 Types 5-1, Appendix G Processing Addressing 12A-1 Receiving Reports 12A-4 Transmittal of Obligations 12A-2 DOD ARMS/MILSTRIP 12E-10 Cross Disbursing 11-6 Forms Appendix G Interservice Support Agreements 12D-61 Printing 12F-3 Transportation Billing 10-5 DOT Working Capital 10-6 Standard Object Classes 4-2, Appendix F DRMO Surcharge Exemption 11-1 Hazardous Waste Bill 12E-31 Electric Bill 12G-19 Electronic Mail Address 2-3, 6-12, 6-13, 7-3, 7-4, 12A-4, 12G-5 Change 2A 09/01
5 PAGE IN-5 Express Mail 12D-111 FAA Civilian Payroll Charges 10-7 CIVPMIS 10-7 Fast Pay 11-1 FASTSTART 11-4 Federal Express 12D-111 Federal Prison Purchases 12D-80 Financial Management Policy 2-1 Resource Management Manual 11-1 Fines Receivables 9-4 Checks 9-6 Fixed Price Agreement 12D-31 FOIA Collections 9-5 Foreign Disbursements 11-6 Forms Cross Reference Appendix G Primary 12B-2 Related 12B-2 FREMM 11-1 FTS Charges 10-4 Fuel Credit Card Vehicle 12G-27 Aviation 12E-35 Fund Certification 2-1 Codes 12E-5 Management Procedures AC & I Funds 8-16 Imprest Funds 8-39 Industrial Fund IMIS Users 8-20
6 PAGE IN-6 Fund (cont'd) Non-IMIS Users 8-36 Pollution Control Fund 8-10 Supply Fund 8-1 General Fund Procedures GSA Customer Service 12E-25 Printing 12F-7 Reimbursable Work Authorizations 12D-137 Vehicle Billing 12G-30 Utility Bills 12G-19, 12G-25, 12G-34 Glossary 1-1, GL-1 Government Bill of Lading (GBL) - Government Property 12C-33 Bill of Lading (GBL) - Personal Property/Household Goods 12C-37 Owned Housing 11-7 Transportation Request (GTR) 12C-9, 12C-17, 12C-26 Travel Account (GTA) 12C-30 Health Care Claims - Third Party Collections 9-6 Receivables 9-4 Household Goods BPA 12C-66 DITY 12C-59 GBL 12C-37 Nontemporary Storage 12C-51 Purchase Order 12C-44 Housing Accounting Line-Leased 4-3 Government Owned 11-7 Leasing 11-7 IMPAC Card 12D-99 Uses 12D-99 Federal Supply Schedule 12D-107 IMPREST Fund Cash Purchases 12D-6 Replenishment 11-3 Reporting Statements 11-4 Uses 8-39, 11-3
7 PAGE IN-7 Indefinite Delivery Contract Industrial Fund - IMIS Accounting Administration 8-26 Line 8-34 Number 8-29 Appropriation Codes 8-29 Document Flow 8-26 Document Number 8-28 ISO Number 8-27 ISO Requirements 8-20 Procedures 8-21 Processing 12D-89 Service Order 8-20 Creating Accounting Numbers 8-29 Creating Document Numbers 8-28 Creating ISO Numbers 8-27 Document Flow 8-26 Processing 12D-89 Requirements 8-20 Routing 8-24 Transaction Flow 8-31 Fund - Non-IMIS Control 8-36 Document Flow 8-36 Fund - Non-IMIS (cont'd) Procedures 8-35 Processing 12D-95 Work Order Numbering 8-36 Interagency Contracts 12D-31 International Transactions 11-8 Internet Address 7-3 Interservice Support Agreements 12D-61 Inventory Control Point (ICP) 1-1 JUMPS Advances 8-39 Payment 12H-25 Jury/Witness Fee Collections 9-5 Kodiak Commissary 8-9
8 PAGE IN-8 Leases Housing 11-7 Real Property 12G-13 Letter Contracts 12D-31 Local Ledger 6-6 Lockbox 9-5 CGDF Checks 9-5 Civil Fines/Penalties 9-6 Imprest Fund Personal Checks 9-6 Travel Advance Repayments 9-6 User Fee Checks 9-6 LUFS 1-2 Mailing Address Correspondence 2-2 Documents 12A-1, 12A-2 Maintenance Agreements 12D-20 Maintenance and Logistics Command 1-2 Meal Tickets 12D-116 Merchant Vessel Inspections 9-3 Messages Addressing 2-3 Military Household Goods BPA 12C-66 DITY 12C-59 GBL 12C-37 Nontemporary Storage 12C-51 Purchase Order 12C-44 Interdepartmental Purchase Request (MIPR) 12D-61 Pay JUMPS 12H-25 Reserve 12H-6, 12H-10, 12H-14, 12H-18, 12H-21 Travel Continous 12C-19 Dependents 12C-16 Local 12C-3 PCS 12C-16 Reserve 12C-14 Temporary 12C-7
9 PAGE IN-9 MILSTRIP Establishing 12E-40 Format 12E-29 Processing 12E-10 Miscellaneous Costs 12D-123 Obligations 12D-2 "Z" Requisitions 12E-15 Missing Obligations 7-3 Receiving Reports 7-4 Multiple Lines of Accounting 4-2 Mutual Assistance 12H-2 Natural Gas Bill 12G-34 Navy-Type-Navy-Owned (NTNO) Equipment NIPS Medical Payments 12F-2 Nontemporary Storage of Household Goods 12C-51 Object Class Codes Appendix F AC & I 8-19 DOT Standard Object Class Codes 4-2 Pollution Control Fund 8-13 Office Symbols Appendix L Omega Navigation Stations 10-3 Operating Expenses (OE) 4-1 OPFAC (Also see Cost Center Codes) 4-2, Appendix E Option/Purchase Real Property 12D-45 Order Number Instrument Codes 5-4 Format 5-3 Organization FINCEN 2-2 Overtime 12G-36
10 PAGE IN-10 Pay Adjustment Authorization 11-5 Pay Before Receiving Report (PBRR) 12D-22 PCS Accounting Line 4-2 Travel Order 12C-16 Penalties 9-4, 9-6 PES Reports Error Review Summary 6-12 General 6-1 How to Read 6-1 Official Financial Data 6-1 PES Error Report/Adjustment Form 6-15 Problem Resolution 6-10 Reconciliation 6-6 Report Data 6-1 Sample Report 6-5 Pollution Fund Accounting Line 4-5, 8-12 Accounting Procedures 8-12 Appropriations 8-11 Document Flow 8-14 Numbering 8-13 Management 8-10 National Pollution Funds Center (NPFC) 8-11 Object Classes 4-5 Overview 8-10 Program Elements 8-13 Post Office Box Rental/Renewal Information 12A-1, 12A-2 Rental/Renewal 12D-119 Printing DOD 12F-3 GPO 12F-11 GSA 12F-7 Problem Resolution Document/LUFS Transmittals 7-3 Recurring Charge Master 7-4 Misrouted Invoices 7-1 Missing Obligations 7-3 Missing Receiving Reports 7-4
11 PAGE IN-11 Problem Resolution (cont'd) PES Report/Reconciliation 6-6, 6-10 Vendor Inquiries 7-2 Procurement 2-1 Office Designator Number Appendix L Request 12D-11 Program Elements AC&I 4-6 Pollution Fund 4-2, 5-1, 8-13 Supply Fund 8-1, Appendix I Public Health Service Charges 10-4 Purchase Order Delivery 12D-2 Dining Facility 12D-50 Household Goods Shipments 12C-44 Invoice-Voucher 12D-14 Problems 12D-26 Real Property Control and capitalization 11-14,11-22 Lease 12G-13 Option to Purchase 12D-45 Purchase 12D-47 Receivables Civil Fines 9-4 Damage to Aids to Navigation 9-3 Merchant Vessel Inspections 9-3 Refund 9-1 Reimbursable 9-1 Revenue 9-1 Third Party Health Care Claims 9-4 Traveling Examination Teams 9-3 Trailer Park Rentals 9-4 Utilities 9-4 Receiving Report Missing 7-4 Transmittal 12A-4 References Appendix K Refund Program 10-2 Regions 4-1, Appendix A Change 2A 09/01
12 PAGE IN-12 Reimbursement Damage to Aids to Navigation 9-3 Merchant Vessel Inspections 9-3 Others 9-4 Overtime 12G-36 Program 9-1 Receivables 9-1 Reserve Orders 12H-21 Travel Examination Teams 9-33 Work Authorizations 12D-137 Reports International Transactions 11-8 PES 6-1 Receiving 7-4, 12A-4 Reserve Educational Benefits 10-5 Pay 12H-6, 12H-10, 12H-14, 12H-18, 12H-21 Travel 12C-14 Responsibilities District/MLC 2-1, 3-2 FINCEN 2-1, 2-2 General 2-1 Headquarters 2-2 Procurement Site 3-2 Unit 2-1, 3-1 Warrant 2-1 Rocky Mountain Bank Card Systems 12D-99 Routing Symbols Appendix L SERVMART 12E-21 Shipments BPA 12C-66 Defense Transportation Bills 12E-42 DITY 12C-59 GBL 12C-37 Nontemporary Storage 12C-51 Purchase Order 12C-44 Software capitalization Special HQ Procedures Allotments/Apportionment 10-8 Ammunition Transportation Charges 10-4 A56 Pickup Charges 10-3 Change 2A 09/01
13 PAGE IN-13 Special HQ Procedures (cont'd) Claims 10-7 DOD Transportation Billings 10-5 DOT Working Capital 10-6 FAA-CIVPMIS and Payroll Charges 10-7 FTS Charges 10-4 Headquarters Store 10-3 OMEGA Navigation Stations 10-3 Printing Requisitions Funded Through WCF 10-6 Public Health Service Doctors 10-4 Refund Program 10-2 Reserve Educational Benefits 10-5 Transportation Systems Center (TSC) 10-5 Unemployment Compensation 10-1 Unvouchered Expenses 10-1 Workman's Compensation 10-1 Work Orders 10-1 Superintendent of Document-Publications 12F-17 Supply Fund Appropriation Codes 8-1 Commissary 8-9 Control Codes Appendix I Financial Management 8-1 Forms 8-2 Fuel Purchases 4-5, 8-6 General 8-1 HQ Store 8-10 Reconciliation Program 8-10 Subsistence 4-4, 8-3, 12D-50 Supplies and Material 8-8 Uniforms 8-7 Supply Requisitions Descriptions 12E-1 General 12E-1 MILSTRIP Format 12E-2 Support Agreement 12D-61 System Data 4-2 Tax Exemption 11-1 Telenet Address 2-3
14 PAGE IN-14 Telephone Commercial Billing 12G-21 Commission Checks 9-5 FTS Billing 10-4 Time and Materials Contract 12D-31 Traffic Management Center (MTMC) 12E-42 Trailer Park Rentals 9-4 Training 12D-85 Contracts 12D-85, 12D-31 Credit Card (IMPAC) 12D-85, 12D-99 Purchase Order 12D-20 BPA 12E-2 Transfers Between Units 12E-7 Transportation Charges Ammunition 10-4 DOD 10-5 GBL 12C-33, 12C-37 GSA Vehicles 12G-30 Control Number 12E-61 System Center 10-5 Travel Advance Control Module (TAC) 11-5 Advance Repayments 9-6 Civilian Local 12C-3 TDY 12C-7 Examination Teams 9-3 Liquidation and Certification Module 11-4, 12C-1, 12C-9 Military Continous 12C-19 Dependents 12C-16 Local 12C-3 PCS 12C-16 Reserve 12C-14 TDY 12C-7 Overview 12C-1 Travelers Checks 11-2, 12C-9 U. S. Customs Charges 12E-40
15 PAGE IN-15 Unemployment Compensation 10-1 UNICOR Purchases 12D-80 Unvouchered Expenditures 10-1 User Comment Form 1-3, 1-4 Utilities Cable TV 12D-20 CG Provided 9-4 Electric 12G-19 Natural Gas 12G-34 Telephone 12G-21 Water 12G-25 User Fees Check Deposit 9-6 Collections 9-5 Vendor Billing Address 12A-1 Customer Service Phone Number 2-3 Express 11-9 Information Package VIP Inquiries 7-2 Misrouted Invoices 7-1 Volpe National Transportation System Center 12D-130 Water Bill 12G-25 Wire Transfers 9-7, 11-9 Work Orders HQ 10-1 Industrial 8-20 Workman's Compensation 10-1 Yard Project Order 12D-126 Z Requisitions 12E-15
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