PROJECT MANUAL July 9, Poplar Creek Wildlife Management Headquarters

Transcription

1 PROJECT MANUAL July 9, 2012 Poplar Creek Wildlife Management Headquarters Remodeling & Renovation Project Project Location: 28 W. 040 State Route 58, Elgin, Illinois Owner: Forest Preserve District of Cook County, Illinois 536 North Harlem Avenue, River Forest, Illinois Owner's Representative: Mr. James R. Havlat, Architect Forest Preserve District of Cook County, Illinois 536 North Harlem Avenue, River Forest, Illinois Architect: Robert Juris & Associates Architects, Ltd Lincoln Highway, Frankfort, Illinois MEP Engineer: W-T Mechanical/Electrical Engineering, LLC Pratum Avenue, Hoffman Estates, Illinois Civil Engineer: W-T Civil Engineering, LLC Pratum Avenue, Hoffman Estates, Illinois 60192

2 TABLE OF CONTENTS TABLE OF CONTENTS DRAWING LIST TOC/1-4 DL/1-2 DIVISION 1 GENERAL REQUIREMENTS Section Title Pages Summary 01100/ Allowances 01210/ Contract Modification Procedures 01250/ Unit Prices 01270/ Payment Procedures 01290/ Project Management and Coordination 01310/ Construction Progress Documentation 01320/ Photographic Documentation 01322/ Submittal Procedures 01330/ References 01420/ Temporary Facilities and Controls 01500/ Construction Waste Management 01524/ Project Requirements 01600/ Execution Requirements 01700/ Cutting and Patching 01731/ Selective Demolition 01732/ Closeout Procedures 01770/ Project Record Documents 01781/ Operation and Maintenance Data 01782/ Demonstration and Training 01820/1-6 DIVISION 2 SITE CONSTRUCTION (Refer to Civil Drawings for Additional Information) Site Clearing 02230/ Earthwork 02300/ Water Distribution 02510/ Water Supply Well Modification 02525/ Cement Concrete Pavement 02571/ Landscaping 02920/1-2 DIVISION 3 CONCRETE Cast-In-Place Concrete 03300/1-16 DIVISION 4 MASONRY Unit Masonry Assemblies 04810/1-10 RJA Project #10036 TOC - 1 Table of Contents

3 DIVISION 5 METALS Metal Fabrications 05500/1-4 DIVISION 6 WOOD AND PLASTIC Rough Carpentry 06100/ Interior Architectural Woodwork 06402/ Plastic Paneling and Ceiling Tiles 06640/1-4 DIVISION 7 THERMAL AND MOISTURE PROTECTION Building Insulation 07210/ Roof Accessories 07720/ Through-Penetration Firestop Systems 07841/ Fire-Resistive Joint Systems 07842/ Joint Sealants 07920/1-8 DIVISION 8 DOOR AND WINDOWS Hollow Metal Doors and Frames 08114/ Sectional Overhead Doors 08361/ Aluminum Windows 08520/ Door Hardware 08710/ Glazing 08800/1-12 DIVISION 9 FINISHES Gypsum Board Assemblies 09260/ Acoustic Ceiling Tiles 09511/ Resilient Floor Tile 09651/ Epoxy Flooring 09671/ Carpet 09680/ Painting 09900/ High-Performance Coatings 09960/1-6 DIVISION 10 SPECIALTIES Toilet Compartments 10155/ Louvers and Vents 10200/ Signs 10431/ Lockers 10500/ Fire-Protection Specialties 10520/ Toilet and Bath Accessories 10801/1-6 Table of Contents TOC - 2 RJA Project #10036

4 DIVISION 11 EQUIPMENT Appliances 11451/ Stainless Steel Counters & Shelves 11605/1-4 DIVISION 12 FURNISHINGS Horizontal Louver Blinds 12491/1-4 DIVISION 13 SPECIAL CONSTRUCTION Walk-In Cooler 13062/ Metal Building Systems 13125/ Clean-Agent Extinguishing Systems 13967/1-12 DIVISION 14 CONVEYING SYSTEMS Meat Rail System 14590/1-14 DIVISION 15 MECHANICAL (Refer to Mechanical Drawings for Additional Information) DIVISION 16 ELECTRICAL (Refer to Electrical Drawings for Additional Information) Lightning Protection 16670/1-4 RJA Project #10036 TOC - 3 Table of Contents

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6 DRAWING LIST CS* COVER SHEET / INDEX TO DRAWINGS CIVIL DRAWINGS C-1.0 EXISTING CONDITIONS & DEMO PLAN C-2.0 GEOMETRIC & DEMO PLAN C-3.0 GRADING PLAN C-4.0 STORMWATER POLLUTION PREVENTION PLAN & DETAILS C-5.0 CONSTRUCTION DETAILS & SPECIFICATIONS ARCHITECTURAL DRAWINGS AS-1* ARCHITECTURAL SITE PLAN D-1* SELECTIVE DEMOLITION FLOOR PLAN AND ELEVATIONS S-1* REMODELED FOUNDATION PLAN A-1* REMODELED FLOOR PLAN A-2* REMODELED CEILING PLAN A-3* REMODELED ROOF PLAN A-4* REMODELED EXTERIOR ELEVATIONS A-5* BUILDING SECTIONS, WALL SECTION AND DETAILS A-6* DOOR SCHEDULE AND DOOR DETAILS A-7* WINDOW SCHEDULE, WINDOW DETAILS, EXTERIOR DETAILS AND DOOR HARDWARE SCHEDULE A-8* ROOM FINISH SCHEDULE AND DETAILS A-9* INTERIOR ELEVATIONS AND CABINET SECTIONS A-10* PARTITION TYPES AND DETAILS A-11* FIRE STOP DETAILS F1* FURNITURE PLAN MECHANICAL DRAWINGS MD-1 MECHANICAL DEMO PLAN M-1 MECHANICAL PLAN M-2 MECHANICAL SCHEDULES & DETAILS PLUMBING DRAWINGS PD-1 PLUMBING DEMOLITION PLAN P-1 UNDERGROUND PLUMBING PLAN P-2 ABOVE GROUND PLUMBING PLAN P-3 PLUMBING SYMBOLS, SCHEDULES & DETAILS P-4 PLUMBING DIAGRAMS (DRAIN & VENT) P-5 PLUMBING DIAGRAMS (HOT & COLD WATER) ELECTRICAL DRAWINGS ED-1 ELECTRICAL DEMO PLAN E-1 ELECTRICAL POWER PLAN E-2 SPECIAL SYSTEMS PLAN E-3 ELECTRICAL LIGHTING PLAN E-4 ELECTRICAL RISER DIAGRAM AND PANEL SCHEDULES E-5 ELECTRICAL SYMBOLS, SCHEDULES, AND DETAILS SE1-1 SITE ELECTRICAL PLAN RJA Project #10036 DL - 1 Drawing List

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8 SECTION SUMMARY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and Special Provisions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes the following: 1. Work covered by the Contract Documents. 2. Type of the Contract. 3. Work phases. 4. Work under other contracts. 5. Use of premises. 6. Owner's occupancy requirements. 7. Work restrictions. 8. Specification formats and conventions. B. Related Sections include the following: 1. Division 1 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities. 1.3 WORK COVERED BY CONTRACT DOCUMENTS A. Project Identification: Project consists of a new steel structure with masonry veneer office building and related site work. 1. Project Location: 28 W. 040 State Route 58, Elgin, Illinois B. Owner: Forest Preserve District of Cook County, Illinois, 536 North Harlem Avenue, River Forest, Illinois Owner's Representative: Mr. James R. Havlat, Architect, Forest Preserve District of Cook County, Illinois, 536 North Harlem Avenue, River Forest, Illinois C. Architect: Robert Juris & Associates Architects, Ltd, Lincoln Highway, Frankfort, Illinois D. MEP Engineer: W-T Mechanical/Electrical Engineering, LLC., 2675 Pratum Avenue, Hoffman Estates, Illinois RJA Project # Summary

9 E. Civil Engineer: W-T Civil Engineering, LLC, 2675 Pratum Avenue, Hoffman Estates, Illinois F. The Work consists of the following: 1. The Work consists of the removal of existing roadways and new roadways and sidewalk; removal of the existing concrete floor and metal siding, door, windows, and roof; new concrete floor slab, new under slab utilities; new metal siding, windows and doors; temporary power and communications systems; masonry partitions; drywall partitions and ceilings; new hollow metal doors, frames and hardware; wood doors; aluminum windows; overhead roll-up doors; plaster ceilings; acoustical tile ceilings; ceramic tile; carpet; signage; new HVAC systems; new toilet fixtures and accessories; plumbing work; new shower and locker facilities; new electrical service; new telephone and data services; new interior and exterior lighting; power and data outlets; telecommunication equipments; new fire alarm system; and all related finish work. 1.4 TYPE OF CONTRACT A. Project will be constructed under a single prime contract. 1.5 WORK PHASES A. The Work shall be conducted in two (2) phases. Phase 1 will consist of all interior and exterior work in the existing garage to complete the new exterior walls and roof and build-out of the new office area. Phase 2 will consist of demolition of the existing office area and all exterior and interior work to provide the new garage, work area and storage area. All work in Phase 1 shall be 100% complete and accepted by the District prior to starting any work on Phase 2. The Contractor shall allow one week (7 calendar days) for the District to relocate out of the Phase 2 work area and into the Phase 1 completed area, prior to starting work on Phase 2. All work related to this project shall be 100% complete, accepted by the Owner, and ready for Owner occupancy within 225 calendar days of Notice to Proceed. B. All work on the Poplar Creek Wildlife Management Headquarters shall be conducted Monday through Friday and all other facilities at the site shall be 100% operational and available for use by the District staff. 1.6 WORK UNDER OTHER CONTRACTS A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the Work of this Contract with work performed under separate contracts. Summary RJA Project #10036

10 1.7 USE OF PREMISES A. General: Contractor shall have limited use of premises for construction operations as indicated on Drawings by the Contract limits. B. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated. 1. Limits: Confine construction operations to areas necessary for the Work and as approved by the District. 1.8 OWNER'S OCCUPANCY REQUIREMENTS A. Full Owner Occupancy: Owner will occupy site and existing buildings during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. 1. Maintain access to existing walkways and other adjacent occupied or used facilities. Do not close or obstruct walkways or other occupied or used facilities without written permission from the District and authorities having jurisdiction. 2. Provide not less than 14 calendar days notice to the District of activities that will affect Owner's operations. 1.9 WORK RESTRICTIONS A. On-Site Work Hours: Any work proposed to be performed on the Central Police Building during Saturday, Sunday and Holidays, shall be authorized in writing by the District. 1. Weekend Hours: Contractor may perform work on weekends with prior notification and approval by the District. 2. Early Morning Hours: No work shall commence prior to 7:00 AM Monday-Friday. 3. Hours for Utility Shutdowns: Utility shutdowns shall only occur as specifically authorized and approved by the District and shall be scheduled a minimum of 14 calendar days prior to any utility interruption or shutdown. B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by the District or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated: 1. Notify the District not less than 14 calendar days in advance of proposed utility interruptions. 2. Do not proceed with utility interruptions without the District s written permission. C. The Contractor shall provide all required submittals to the Architect within the first 60 days of Notice to Proceed. No work will be permitted until all required submittals are received and approved by the Architect. RJA Project # Summary

11 1.10 SPECIFICATION FORMATS AND CONVENTIONS A. Specification Format: The Specifications are organized into Divisions and Sections using the 16-division format and CSI/CSC's "MasterFormat" numbering system. 1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents. 2. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in the Specifications. B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates. 2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted. a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase MISCELLANEOUS PROVISIONS A. Comply with Forest Preserve District policies. B. The Contractor shall be 100% responsible for the safety and security of the work area and all materials, tools and equipment utilized on the project until Final Acceptance by the District. Summary RJA Project #10036

12 PART 2 -PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) Part 4 - MEASUREMENT AND PAYMENT (Not Used) END OF SECTION RJA Project # Summary

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14 SECTION ALLOWANCES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and Special Provisions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements governing allowances. 1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment or the need for certain materials and equipment to a later date when additional information is available for evaluation. If necessary, additional requirements will be issued by Change Order. B. Types of allowances include the following: 1. Lump-sum allowances. 2. Unit-cost allowances. 3. Quantity allowances. 4. Specified allowances 5. Contingency allowances. C. Related Sections include the following: 1. Division 1 Section "Contract Modification Procedures" for procedures for submitting and handling Change Orders for allowances. 2. Division 1 Section "Unit Prices" for procedures for using unit prices. 3. Division 1 Section "Quality Requirements" for procedures governing the use of allowances for testing and inspecting. 4. Division 2 through 16 Sections for items of Work covered by allowances. 1.3 OWNERSHIP AND USE A. Unit cost quantities, allowances and contingencies are the property of the District. B. Unit cost quantities to be incorporated into the work shall be agreed upon each month as part of the monthly payment request procedures. RJA Project # Allowances

15 C. Allowances and contingency are provided for work over and above any work shown or described elsewhere in the contract documents and shall be in addition to all Work including unit price items shown or described in the contract documents. D. Use of allowances and contingences will only be permitted and paid for based upon agreed change orders or contract modifications prepared in accordance with the contract document requirements and approved by the District Director of Planning and Development. No work shall be undertaken using allowances or contingencies without prior written approval from the Architect and the District. E. Any and all unused unit cost quantities and their associated value, allowances and contingency funds at the completion of the Work shall remain the property of the District and will be deducted from the Contract by written Change Order prior to Final Payment. 1.4 SELECTION AND PURCHASE A. At the earliest practical date after award of the Contract, advise the Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work. B. At the Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work. C. Purchase products and systems selected by the Architect from the designated supplier. 1.5 SUBMITTALS A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders. B. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance. C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work. 1.6 COORDINATION A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation. 1.7 UNIT COST, QUANTITY AND SPECIFIED ALLOWANCES A. Allowances shall include all Contractor's costs to provide specific products and materials, to include receiving and handling at Project site, labor, installation, coordination, overhead and profit, taxes, freight, delivery and all related materials, equipment, testing and similar costs related to products and materials ordered by the Allowances RJA Project #10036

16 District under allowance shall be included as part of the Contract Sum as the allowance. 1.8 CONTINGENCY ALLOWANCES A. Use the contingency allowance only as directed by Architect for Director's purposes and only by Change Orders that indicate amounts to be charged to the allowance. B. Contractor's overhead, profit, and all related costs for products and equipment ordered by the District under the contingency allowance are included in the allowance and are not part of the Contract Sum. These costs include delivery, all labor material, equipment, coordination, for the installation, taxes, insurance, equipment rental, and all other similar costs. C. Change Orders authorizing use of funds from the contingency allowance will include Contractor's related costs and overhead and profit margins, as described in the Special Provisions. D. At Project closeout, credit unused amounts remaining in the contingency allowance to the District. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION 3.1 EXAMINATION A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement. 3.2 PREPARATION A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work. END OF SECTION RJA Project # Allowances

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18 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and Special Provisions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications. B. Related Sections include the following: 1. Division 1 Section "Allowances" for procedural requirements for handling and processing allowances. 2. Division 1 Section "Unit Prices" for administrative requirements for using unit prices. 3. Division 1 Section "Product Requirements" for administrative procedures for handling requests for substitutions made after Contract award. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue through the District supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time. 1.4 PROPOSAL REQUESTS A. District-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Proposal Requests issued by the Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change. 2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. RJA Project # Contract Modification Procedures

19 a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to the Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 6. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified. C. Proposal Request Form: Use AIA Document G709 or District approved form for Proposal Requests. D. Refer to General Conditions for changes conducted on a Force Account Basis. 1.5 ALLOWANCES A. Allowance Adjustment: To adjust allowance amounts, base each Change Order proposal on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins. 1. Include installation costs in purchase amount. 2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed. 3. Submit substantiation of a change in scope of work, if any, claimed in Change Orders related to unit-cost allowances. Contract Modification Procedures RJA Project #10036

20 4. District reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count. B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the Purchase Order amount or Contractor's handling, labor, installation, overhead, and profit. Submit claims within 10 calendar days of receipt of the Change Order or Construction Change Directive authorizing work to proceed and before proceeding with the Work. District will reject claims submitted later than 10 calendar days after such authorization. 1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents. 2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated. 1.6 CHANGE ORDER PROCEDURES A. On District's approval of a Proposal Request, Architect will issue a Change Order for signatures of District and Contractor on AIA Document G CONSTRUCTION CHANGE DIRECTIVE A. Work Change Directive: Architect may issue a Work Change Directive on AIA Document G714 signed by the District. Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION RJA Project # Contract Modification Procedures

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22 SECTION UNIT PRICES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and Special Provisions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements for unit prices. B. Related Sections include the following: 1. Division 1 Section "Allowances" for procedures for using unit prices to adjust quantity allowances. 2. Division 1 Section "Contract Modification Procedures" for procedures for submitting and handling Change Orders. 3. Division 1 Section "Quality Requirements" for general testing and inspecting requirements. 1.3 DEFINITIONS A. Unit price is an amount proposed by bidders, stated on the Bid Form, as a price per unit of measurement for materials or services added to or deducted from the Contract Sum by appropriate modification, if estimated quantities of Work required by the Contract Documents are increased or decreased. 1.4 PROCEDURES A. Unit prices include all necessary labor, material and equipment, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit to furnish and install each unit, complete and operational, in Unit Price items of Work. B. Measurement and Payment: Refer to individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections. C. The District reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at the District's expense, by the Architect or other District representative. RJA Project # Unit Prices

23 D. Material, equipment and items provided and incorporated into the work on a Unit Price basis will be paid for and incorporated in partial payment requests based upon written approval and verification by the Architect. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) PART 4 - CONTRACT CLOSEOUT 4.1 PROCEDURES A. Any and all unused unit price quantities and their associated value remaining at the completion of the Work will be deducted from the Contract by written Change Order prior to Final Payment. END OF SECTION Unit Prices RJA Project #10036

24 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and Special Provisions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment. B. Related Sections include the following: 1. Division 1 Section "Allowances" for procedural requirements governing handling and processing of allowances. 2. Division 1 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract. 3. Division 1 Section "Unit Prices" for administrative requirements governing use of unit prices. 4. Division 1 Section "Construction Progress Documentation" for administrative requirements governing preparation and submittal of Contractor's Construction Schedule and Submittals Schedule. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule. 1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following: RJA Project # Payment Procedures

25 a. Application for Payment forms with Continuation Sheets. b. Submittals Schedule. c. Contractor's Construction Schedule. 2. Submit the Schedule of Values to the Architect at earliest possible date but no later than seven (7) days before the date scheduled for submittal of initial Applications for Payment. 3. Subschedules: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values correlated with each phase of payment. B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section. 1. Identification: Include the following Project identification on the Schedule of Values: a. Project name and location. b. Name of Architect. c. District's contract and/or project number. d. Contractor's name and address. e. Date of submittal. 2. Submit draft of AIA Document G702 and AIA Document G703 Continuation Sheets. 3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Name of subcontractor. d. Name of manufacturer or fabricator. e. Name of supplier. f. Change Orders (numbers) that affect value. g. Dollar value. 1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. 4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. 5. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 6. Allowances: Provide a separate line item in the Schedule of Values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities. Payment Procedures RJA Project #10036

26 7. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option. 8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment shall be consistent with previous applications and payments as certified by the Architect and paid for by the District. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: The date for each progress payment is indicated in the Agreement between the District and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement. C. Payment Application Times: Progress payments shall be submitted to the Architect by the fifth (5 th ) day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month. D. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets or forms provided by the District as form for Applications for Payment. E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made. 2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. F. Transmittal: Submit three (3) signed and notarized original copies of each Application for Payment to the Architect by a method ensuring receipt within 24 hours. All copies shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. RJA Project # Payment Procedures

27 G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application. 1. Submit partial waivers on each item for amount requested and received in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien. 5. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to District. H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of Values. 3. Contractor's Construction Schedule (preliminary if not final). 4. Products list. 5. Schedule of unit prices. 6. Submittals Schedule (preliminary if not final). 7. List of Contractor's staff assignments. 8. List of Contractor's principal consultants. 9. Copies of building permits. 10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work. 11. Initial progress report. 12. Report of preconstruction conference. 13. Certificates of insurance and insurance policies. 14. Performance and payment bonds. 15. Data needed to acquire Owner's insurance. I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work. J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. Payment Procedures RJA Project #10036

28 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims." 5. AIA Document G706A, "Contractor's Affidavit of Release of Liens." 6. AIA Document G707, "Consent of Surety to Final Payment." 7. Evidence that claims have been settled. 8. Final, liquidated damages settlement statement. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION RJA Project # Payment Procedures

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30 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and Special Provisions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. Coordination Drawings. 2. Administrative and supervisory personnel. 3. Project meetings. B. Related Sections include the following: 1. Division 1, Section "Construction Progress Documentation" for preparing and submitting Contractor's Construction Schedule. 2. Division 1, Section "Closeout Procedures" for coordinating Contract closeout. 3. Division 1 Section System Commissioning for additional commissioning requirements. 1.3 COORDINATION A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. 4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical. RJA Project # Project Management and Coordination

31 B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's Construction Schedule. 2. Preparation of the Schedule of Values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems. 9. Project closeout activities. D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. 1.4 SUBMITTALS A. Key Personnel Names: Within 14 calendar days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project. 1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times. 1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work. 1.6 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at the temporary Project Field Office. 1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify the District and Architect of scheduled meeting dates and times. Project Management and Coordination RJA Project #10036

32 2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees 24 hours before scheduled meeting. 3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including District and Architect, within 5 calendar days of the meeting. B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to the District, and Architect, but no later than 21 calendar days after execution of the Agreement. Hold the conference at District Headquarters or another convenient location. Conduct the meeting to review responsibilities and personnel assignments. 1. Attendees: Authorized representatives of the District, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Discuss items of significance that could affect progress, including the following: a. Tentative construction schedule. b. Phasing. c. Critical work sequencing and long-lead items. d. Designation of key personnel and their duties. e. Procedures for processing field decisions and Change Orders. f. Procedures for requests for interpretations (RFIs). g. Procedures for testing and inspecting. h. Procedures for processing Applications for Payment. i. Distribution of the Contract Documents. j. Submittal procedures. k. Preparation of Record Documents. l. Use of the premises and existing buildings. m. Work restrictions. n. District's occupancy requirements. o. Responsibility for temporary facilities and controls. p. Parking availability. q. Office, work, and storage areas. r. Equipment deliveries and priorities. s. First aid. t. Security. u. Progress cleaning. v. Working hours. w. Notification required for utility interruptions. x. Contractors temporary facilities (Construction Trailers). C. Progress Meetings: Conduct progress meetings at biweekly intervals. Coordinate dates of meetings with preparation of payment requests. 1. Attendees: In addition to representatives of the District, and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities RJA Project # Project Management and Coordination

33 shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project. a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. 1) Review schedule for next period. b. Review present and future needs of each entity present, including the following: 1) Interface requirements. 2) Sequence of operations. 3) Status of submittals. 4) Deliveries. 5) Off-site fabrication. 6) Access. 7) Site utilization. 8) Temporary facilities and controls. 9) Work hours. 10) Hazards and risks. 11) Progress cleaning. 12) Quality and work standards. 13) Status of correction of deficient items. 14) Field observations. 15) Requests for interpretations (RFIs). 16) Status of proposal requests. 17) Pending changes. 18) Status of Change Orders. 19) Pending claims and disputes. 20) Documentation of information for payment requests. 3. Minutes: Record the meeting minutes. 4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting. Project Management and Coordination RJA Project #10036

34 PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION RJA Project # Project Management and Coordination

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36 SECTION CONSTRUCTION PROGRESS DOCUMENTATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General Conditions and Special Provisions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following: 1. Preliminary Construction Schedule. 2. Contractor's Construction Schedule. 3. Submittals Schedule. 4. Daily construction reports. 5. Field condition reports. 6. Special reports. B. Related Sections include the following: 1. Division 1 Section "Payment Procedures" for submitting the Schedule of Values. 2. Division 1 Section "Project Management and Coordination" for submitting and distributing meeting and conference minutes. 3. Division 1 Section "Submittal Procedures" for submitting schedules and reports. 4. Division 1 Section "Photographic Documentation" for submitting construction photographs. 1.3 DEFINITIONS A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources. 1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times. 2. Predecessor Activity: An activity that precedes another activity in the network. 3. Successor Activity: An activity that follows another activity in the network. B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project. RJA Project # Construction Progress Documentation

37 C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float. D. Float: The measure of leeway in starting and completing an activity. 1. Float time is not for the exclusive use or benefit of either District or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date. 2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity. 3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date. E. Major Area: Significant construction element. F. Milestone: A key or critical point in time for reference or measurement. 1.4 SUBMITTALS A. Submittals Schedule: Submit five copies of schedule. Arrange the following information in a tabular format: 1. Scheduled date for first submittal. 2. Specification Section number and title. 3. Submittal category (action or informational). 4. Name of subcontractor. 5. Description of the Work covered. 6. Scheduled date for Architect's final release or approval. B. Preliminary Construction Schedule: Submit five opaque copies. 1. Approval of cost-loaded preliminary construction schedule will not constitute approval of Schedule of Values for cost-loaded activities. C. Contractor's Construction Schedule: Submit five opaque copies of initial schedule, large enough to show entire schedule for entire construction period. 1. Submit an electronic copy of schedule, using software indicated, on CD-R, and labeled to comply with requirements for submittals. Include type of schedule (Initial or Updated) and date on label. D. Daily Construction Reports: Submit three copies at weekly intervals to the Architect. E. Field Condition Reports: Submit three copies at time of discovery of differing conditions to the District and Architect. F. Special Reports: Submit three copies at time of unusual event to the District. Construction Progress Documentation RJA Project #10036