Appendix 3. Employment Categories and Salary Scale

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Oswald Farmer
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1 Appendix 3. Employment Categories and Salary Scale Decision maker The Head of Desk or the Regional / Country Director suggests the employment category and the Head of Section, HQ approves the employment category of new positions. For top management positions (Regional Directors or Country Directors) approval lies with Head of International Department. A The Employment categories According to art 3.1 in Terms of Employment for Expatriates, the Employee is placed within one of the employment categories in this appendix. It is the terms of reference and thus the actual tasks and responsibilities that decide the employment category, see art 6.2 in Terms of Employment. The employment category, and not the title of the Employee, is decisive for the basic salary of the Employee. Employment categories A1 to A7 are used for top management positions. The decision on which category to use is based on a pre-defined country program criteria score tool. Regional / country programs are scored on the basis of budget level, number of expatriate staff, number of projects and safety level. Other complexity factors (number of field offices, of national staff, of partners, of donors, level of regional support, challenging governance structure, newly established operation, strategic importance, etc.) may also influence the score. Employment categories A8 to A13 are used for specialists, advisors, project managers, head of offices and other positions that do not fall within top management positions. The decision on which category to use is based on a pre-defined criteria score tool. Relevant criteria are depending of the job: level of management(, number of staff, level of support from head office / senior management, safety level, and degree of complexity); turnover (size of turnover, number of contracts, level of donor complexity); technical responsibility (degree of fundraising responsibility and proposal writing, difficulty level in terms of donor reporting, level of monitoring and evaluation); external relations ( degree of external representation, extent of negotiation with donors and authorities); and other complexity factors. A11 is the base (average) level for these positions. Employment categories A14 and A16 are used for officers positions further down the hierarchy. The positions are either assisting positions or positions with limited responsibilities and tasks with focus on ensuring direct implementation in the field. The decision on which category to use is based on the degree of responsibilities and complexity. Employment category A17 to A19 is used for trainees, interns, volunteers and students. Appendix 3. Employment Categories and Salary Scale 1

of new positions. For top management positions (Regional Directors or Country Directors) approval lies with Head of International Department. A The Employment categories According to art 3.

2 B Employment categories and basic salary Terms art art 6.1 Category of employment: Description: Monthly basic gross salary: Management Positions A1 Regional Director Regional Director of large DRC regional operation DKK 35,500 A2 Regional Director Regional Director of medium DRC regional operation DKK 33,500 A3 Regional Director Regional Director of small DRC regional operation DKK 31,500 Country Director Country Director of large DRC country operation A4 Country Director Country Director of medium DRC country operation DKK 29,500 Regional Head of Programme Regional Head of Programme of large DRC regional operation Regional Head of Operation Regional Head of Operation of large DRC regional operation Regional Head of Safety Regional Head of Safety of large DRC regional operation Regional Head of Finance & Administration Regional HOFA of large DRC regional operation A5 Country Director Country Director of small DRC country operation DKK 27,500 Regional Head of Programme Regional Head of Programme of medium/small DRC regional operation Regional Head of Operation Regional Head of Operation of medium/small DRC regional operation Regional Head of Safety Regional Head of Safety of medium/small DRC regional operation Regional Head of Finance & Administration Regional HOFA of medium/small DRC regional operation Appendix 3. Employment Categories and Salary Scale 2

Director of medium DRC regional operation DKK 33,500 A3 Regional Director Regional Director of small DRC regional operation DKK 31,500 Country Director Country Director of large DRC country operation

3 Category of employment: Description: Monthly basic gross salary : A6 Country Head of Programme Country Head of Programme of large DRC country operation DKK 25,500 Country Head of Operation Country Head of operation of large DRC country operation Country Head of Finance & Administration Country HOFA of large DRC country operation A7 Country Head of Programme Country Head of Programme of medium/small DRC country operation DKK 23,500 Country Head of Operation Country Head of Operation of medium/small DRC country operation Country Head of Finance & Country HOFA of medium/small DRC country operation Administration Specialist / Advisor / Project Manager Positions A8 Top Specialist / Top Advisor / Top Project Manager Exceptional responsibility management / turnover / technical / Often with substantial add on functions DKK 27,500 A9 Specialist / Advisor / Project Manager - level 1 Very high responsibility management / turnover / technical / Often with substantial add on functions DKK 25,500 A10 Specialist / Advisor / Project Manager - level 2 High responsibility management / turnover / technical / Often with add on functions DKK 23,500 Appendix 3. Employment Categories and Salary Scale 3

medium/small DRC country operation DKK 23,500 Country Head of Operation Country Head of Operation of medium/small DRC country operation Country Head of Finance & Country HOFA of medium/small DRC

4 Category of employment: Description: Monthly basic gross salary : A11 Specialist / Advisor / Project Manager - level 3 (basic level) Average responsibility - management / turnover / technical / Often with add on functions DKK 21,500 A12 Specialist / Advisor / Project Manager - level 4 Limited responsibility - management / turnover / technical / Add on functions may occur DKK 18,500 A13 Specialist / Advisor / Project Manager - level 5 Very limited responsibility - management / turnover / technical / Add on functions may occur DKK 14,500 Officers A14 Officer - level 1 Reports to a Specialist, Advisor or Project Manager. Either an assisting position or a position with limited responsibilities or tasks with focus on ensuring direct implementation in the field. DKK 10,500 A15 Officer - level 2 Reports to a Specialist, Advisor or Project Manager. Either an assisting position or a position with limited responsibilities or tasks with focus on ensuring direct implementation in the field. DKK 7,500 A16 Officer - level 3 Reports to a Specialist, Advisor or Project Manager. Either an assisting position or a position with limited responsibilities or tasks with focus on ensuring direct implementation in the field. DKK 4,500 Appendix 3. Employment Categories and Salary Scale 4

/ Advisor / Project Manager - level 5 Very limited responsibility - management / turnover / technical / Add on functions may occur DKK 14,500 Officers A14 Officer - level 1 Reports to a Specialist,

5 Category of employment: Description: Monthly basic gross salary : Trainees, Interns and Students A17 Trainee Newly graduated person with no field experience Approximately US$ 1,000 2,000 Maximum period of employment is 12 months + accommodation, insurance, flight, vaccination A18 Intern / Volunteer A student / a volunteer working to gain field experience No salary Maximum period is 6 months Accommodation, insurance, flight, vaccination A19 Student A student conducting field research No salary Maximum period is 3 months Accommodation, Vaccination & insurance (if not financed by the student) C Per Diem allowance Terms art. 6.3 All employees in employment categories A1 to A16 are entitled to a per diem allowance of monthly DKK 13,500 D Experience allowance - Terms art. 6.4 The Employee in employment categories A1 to A13 is entitled to an experience allowance based on his / her experience within a specific position / employment category within DRC. Months of experience Monthly gross allowance 0 24 months None months DKK 1, months DKK 2,500 >72 months DKK 4,000 Appendix 3. Employment Categories and Salary Scale 5

Accommodation, insurance, flight, vaccination A19 Student A student conducting field research No salary Maximum period is 3 months Accommodation, Vaccination & insurance (if not financed by the

6 The Employee in employment categories A14 to A16 is entitled to an experience allowance based on his / her experience within a specific position / employment category within DRC. Months of experience Monthly gross allowance 0 24 months None months DKK 1, months DKK 2,000 >72 months DKK 3,000 If the Employee moves to another (higher) employment category, the Head of Desk / Country Director with approval from Head of Section shall decide to which extent the Employee is entitled to an experience allowance based on experience that is considered relevant to the new position / employment category. E Relocation expenses Terms art. 8.3 DRC may contribute to reasonable (depending of period of assignment, of location of duty station, and of family / non-family duty station) expenses for moving household effects for up to DKK 25,000 The Employee shall always seek prior approval with his / her manager. Appendix 3. Employment Categories and Salary Scale 6

Head of Desk / Country Director with approval from Head of Section shall decide to which extent the Employee is entitled to an experience allowance based on experience that is considered relevant to

1.3 Prior to the assignment the employee receives and signs an individual employment contract which forms part of the terms of employment.

1.3 Prior to the assignment the employee receives and signs an individual employment contract which forms part of the terms of employment. DRC aims to recruit and retain highly qualified professionals. The purpose of these terms is to ensure transparency of the benefits DRC offers its employees, and that the employees rights and obligations