BRANDON SCHOOL DIVISION PROPOSAL Cisco Unified Communications System (VOIP)

Transcription

1 PROPOSAL Cisco Unified Communications System (VOIP) GENERAL CONDITIONS: Sealed s will be received at The Brandon School Division Administration Office, th Street, Brandon, Manitoba, R7A 4K5 up to 2:00 p.m. Friday May 30th, 2014 for the Design, Supply, Installation, and Configuration of a Cisco Unified Communications System (VOIP) in the Brandon School Division. a) Attached are the specifications and proposal form. Please submit in a sealed envelope marked PROPOSAL Cisco Unified Communication System (VOIP). Be sure to clearly indicate the firm s name and return address on the envelope. form must show the name of the firm and must be signed by a person duly authorized to sign on behalf of the proposer. The office held by the person so signing should be shown on the proposal form. b) All proposals are to include total cost to the Brandon School Division including Provincial Sales Tax and Goods and Services Tax as indicated on the bid form. c) The equipment is to be purchased outright. d) Total costs to include design, supply, installation/deployment/cutover, configuration and training of the proposed Cisco Unified Communication System (VOIP). In your proposal, you will also state how the project plan/rollout of the new system will be staged. e) Proposed solution will provide a scalable solution that will support up to 5,000 end points. f) Substitution in supply of merchandise of quality inferior to that specified in the proposal as accepted will be grounds for cancellation. g) Equipment to be delivered and installed F.O.B. at various Brandon School Division Schools. h) Final approval of this proposal may not take place until July 15 th, i) The Brandon School Division Board of Trustees (referred to as Board ) reserves the right to reject any or all proposals. j) The lowest or any proposal will not necessarily be accepted. k) Faxed, ed, or late proposals will NOT be accepted. l) The specifications stated are general requirements and should not be considered exhaustive. m) All electrical and electronic equipment and tools must be CSA certified and bear a CSA label. Page 1

2 GENERAL CONDITIONS Page 2 n) Bidders are expected to raise any questions, exceptions, or additions they have concerning the RFP as soon as they become aware of them. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, the bidder should immediately notify the OWNER of such error and request a modification or clarification of the document. All correspondence must be labeled in the Reference/Subject line as: BRANDON SCHOOL DIVISION: RFI Cisco Unified Communication System (VOIP). o) All Requests for Information MUST be in writing and sent electronically to the Director of Management and Information Systems Technology (MIST), Brent Ewasiuk, ewasiuk.brent@bsd.ca. p) All responses to RFI s will be made within 24 hours of submittal and all prospective qualified bidders shall be included in the replies. q) Any correspondence related to section N or O of the General Conditions of this RFP must be done so no later than May 23 rd, 2014 at 3:00 pm. r) During the life of the contract the vendor shall not assign any of the obligations undertaken, including service, to a third party without the expressed written consent of the Brandon School Division. In the event of an unauthorized assignment the contract may become null and void at the option of the Brandon School Division. s) Training and in-service shall be considered an integral part of this contract. Full on-site training shall be provided as part of the vendor s proposal during the implementation of this project. t) NO PHONE CALLS for the purpose of RFI or general discussion of this project will be accepted for any reason! For further information, please contact Brent Ewasiuk, Director of Management and Information Systems Technology at the Administration Office of The Brandon School Division, th Street, Brandon, MB R7A 4K5 Telephone Page 2

3 Cisco Unified Communications System (VOIP) SPECIFICATIONS: 1. must be for a Cisco Business Edition 7000 Unified Communications System. 2. Platform will be a C240M3 Cisco Model C rack mount server. 3. will include: a. Cisco Communications Manager b. Instant Message and Presence (Jabber) c. Cisco Unity Connection (voice mail) d. Video Conferencing server 4. will include full redundancy incorporating a secondary site. 5. will include survivability at each remote site should there be a network outage. 6. Sites to be serviced by this solution include: 1 Alexander Alexander, Manitoba 2 Betty Gibson th Street 3 Earl Oxford th Street 4 George Fitton rd Street 5 Green Acres 335 Queens Avenue East 6 École Harrison 415 Queens Avenue 7 JR Reid th Street 8 King George 535 Park Street 9 Kirkcaldy 10 Knowlton Drive 10 Linden Lanes 49 Silver Birch Drive 11 Meadows nd Street 12 École New Era 527 Louise Avenue 13 École O'Kelly CFB Shilo, Manitoba 14 Riverheights 32 E. Fotheringham Drive 15 Riverview 1105 Louise Avenue East 16 St. Augustine 330-3rd Street 17 Valleyview 65 Whiller Drive 18 Waverly Park 3800 Park Avenue 19 École secondaire Neelin 1020 Brandon Avenue 20 Vincent Massey 715 McDiarmid Drive 21 Crocus Plains st Street 22 Division Office th Street 23 Maintenance 800 Richmond Avenue E. 24 Neelin - Off Campus / th Street Upper Deck 25 A.R.Y.P. 729 Princess Avenue Page 3

4 7. Number of handsets at each site are as follows: 1 Alexander 3 2 Betty Gibson 7 3 Earl Oxford 11 4 George Fitton 6 5 Green Acres 7 6 École Harrison 5 7 JR Reid 6 8 King George 7 9 Kirkcaldy Linden Lanes 8 11 Meadows École New Era École O'Kelly 7 14 Riverheights Riverview 4 16 St Augustine 5 17 Valley View 4 18 Waverly Park 8 19 École secondaire Neelin Vincent Massey Crocus Plains Division Office Maintenance 9 24 Neelin - Off Campus / Upper Deck 6 25 A.Y.R.P. 3 TOTAL The model of handsets provided in this solution will be Cisco 7945G. 9. One license to incorporate one existing Cisco SX-20 Video Conference unit will be required. 10. Licensing will cover all hardware and 340 user, voic and full presence. 11. One or several Cisco VOIP conference telephones will be required. Cost per conference telephone will be listed on the bid form. Number of conference telephones will be determined at the aware of the RFP. Page 4

5 12. The successful vendor will: a. Design a solution based on the information provided in this document i. Design will maintain existing local phone numbers ii. Design will include an IP based fax service b. Provide an experienced Project Manager to plan and co-ordinate the entire project. Proposed candidate must have PMP designation and have minimum experience of deploying at least 3 similar projects of similar or larger size. c. Purchase all required equipment. d. Configure all equipment. e. Deploy all equipment. f. Train key users. 13) Smartnet is required on core equipment, remote gateway equipment and licensing, 1 year and 3 year costs are to be indicated. 14) Twenty (20) Cisco 2960X model WS-C2960X-24PD-L switches are required to complete this project and will be priced separately. 15) Four (4) Cisco 2960X model WS-C2960X-48FPD-L switches are required to complete this project and will be priced separately. 16) Sixteen (16) Cisco 2960X model WS-C2960X-24TS-L switches are required to complete this project and will be priced separately. 17) Four (4) Cisco 2960X model WS-C2960X-48TS-L switches are required to complete this project and will be priced separately. 18) Smartnet will NOT be required on any or all switches. 19) Smartnet will NOT be required on any handsets. For further information, please contact Brent Ewasiuk, Director, Management Information Systems Technology, at Page 5

6 Cisco Unified Communications System To: The Secretary-Treasurer The Brandon School Division is hereby made for the design, purchase, configuration, deployment and associated training for a Cisco Unified Communications System (VOIP) in accordance with the specifications and general conditions. (This section is mandatory) Cisco Unified Communication System as Described above (including SX20 license) $ Including design, supply, equipment costs, licensing, installation/deployment/cutover, configuration and training Excluding Smartnet costs Recommended Cisco VOIP Conference Telephone Model Cisco VOIP Conference Telephone (per unit) $ Page 6

7 Cisco Unified Communications System Smartnet costs on servers, licensing and survivability gateway NO Smart net on any handsets $ Year 1 cost Smartnet costs on servers, licensing and survivability gateway NO Smart net on any handsets $ Year 1, 2 and 3 (3 year contract) Project plan/rollout description: (can be indicated on additional paper) Page 7

8 Cisco Unified Communications System Twenty (20) Cisco 2960X model WS-C2960X-24PD-L switches $ Four (4) Cisco 2960X model WS-C2960X-48FPD-L switches $ Sixteen (16) Cisco 2960X model WS-C2960X-24TS-L switches $ Four (4) Cisco 2960X model WS-C2960X-48TS-L switches $ Page 8

9 Cisco Unified Communications System Project Manager Name: PMP Certified: Yes No Similar Projects Managed/Reference/Contact Number: FIRM NAME ADDRESS CITY PROVINCE POSTAL CODE TELEPHONE FAX AUTHORIZED SIGNATURE (PLEASE PRINT) POSITION DATE Page 9