Unlocking Hidden Profits in Your Company with Achieve Inventory Control and AR Collections. Neil Swanson Achieve IT Solutions

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1 Unlocking Hidden Profits in Your Company with Achieve Inventory Control and AR Collections Neil Swanson Achieve IT Solutions Single Integrated ERP system for small, mid-size and subsidiaries of Large Enterprise companies SAP business analytics solutions and real-time access SAP-Certified Application for SAP Business One 0

2 Key Learning Points Achieve AR Collections What are the learning points to today s presentation of Achieve AR Collections? Identifying the financial impact that an effective Credit and Collections policy can have on a company s bottom line. Leveraging technology to consolidate and deliver selective financial information to employees as well as customers and vendors. Improving employee job satisfaction within the Customer Service and AR Collections department. Expanding opportunities with the financial investment community as a result of better AR Collections and Document Delivery.

3 Industry Best Practices in Accounts Receivable Collections Recording of every transaction and commitment made regarding open AR issues, creating an excellent audit trail of payments, promises, changes in payment terms. Configuring Alerts and Approvals that result in a reduction of AR collection events. Accurate Cash Flow reporting based on AR collections forecasts. Consistent, transparent communications with customers about open AR issues and policies. Identify and solve AR collection problems before delivering more goods and services.

4 Achieve AR Collections Suite Fully Integrated Solution for AR Management

5 Achieve AR Factor AR Factors, such as CIT, is a fee based service that provides immediate credit review, pre-approval and pre-payment for deliveries to your customers. Achieve AR Factor provides these and other benefits: Integration with CIT & other Factoring services. Credit line updates for AR Factoring services Process both factored and non factored AR invoices Electronic Payment and application of AR invoices. Achieve IT success story of a customer using Achieve Factor Apparel based business in New York City 40 + SAP Business One user licenses Using Achieve Factor and other Achieve One applications. Processing 800 to 1,000 orders per day. Almost 100% of orders are approved via CIT using Achieve Factor. Net result: Practically zero AR collections issues. Positive and predictable Cash Flow

6 Credit Limits Updated from AR Factor Service Factored Sales Orders are Not Approved until verified by AR Factor Service Electronic Submission of Factored Invoices to AR Factor Service Approval / Rejection from AR Factor Service and Updated to Sales Order Approved Sales Orders processed within SAP Business One. Achieve Factor - How it Works Rejected Sales Orders placed on Sales Order Hold and Alert Created

7 Achieve Factor - How it Works Factored Invoices are sent to AR Factor Service in Daily Batch using Achieve Document Delivery. Payments electronically sent from AR Factor Service to SAP Business One Payments are automatically applied to invoice documents Net result is the fast processing of the Sales Order, updates to the SAP Business One Credit Limits, immediate access to cash receipts, immediate delivery of merchandise to customer.

8 Achieve AR Collections Examples of Financial Impact How do our customers benefit from Achieve AR Collections? Fast access to all receivables data from Achieve AR, Achieve Order to Cash, or the Business Partner Master in Business One. Expanded worksheets to track collection calls. Recording of broken promises of payment. Expanded AR Reporting Broken Promises Cash Receivables Forecast Order on Hold Collection Call Back Sales Order Approval Automatic sending of invoices and statements via Achieve Document Delivery

9 Achieve AR Collections Examples of Financial Impact Potential for increased sales revenues. Customers purchase more when credit terms are offered. Consolidated views and approvals of Orders on Hold or waiting Approvals. Reduction in debt service payments Reducing borrowing from the bank to service debt result in more free cash to invest in inventory, people, technology. Collecting open AR in less time, reduce DSO Turnover of Debt to Cash has a positive effect on cash flow, reduces debt obligations, minimizes AR holds and increases revenue. Minimize bad debt write-offs. Recording Broken AR Promises in Achieve AR Collections gives management visibility into high risk accounts, eliminating the delivery of merchandise that will create more bad dept.

10 Increased sales revenues. RETURN ON INVESTMENT Achieve AR Collections Examples of Financial Impact Customer purchase more when credit terms are offered. A 1.5% revenue increase in a $7.5M wholesale distributor results in an additional $112k in sales. Increase in Sales Revenues Values Annual Sales Revenue $7,500,000 Percentage Revenue Gained 1.50% Faster Release of Orders on Hold Consolidated Review of Credit Stops Better Credit Communications Total Revenue Gained $112,500

11 Reduction in debt service payments RETURN ON INVESTMENT Achieve AR Collections Examples of Financial Impact Reducing borrowing from the bank to service debt result in more free cash to invest in inventory, people, technology Reduction in Bad Debt Write Downs Values Annual Sales Revenue $7,500,000 Percent of Sales with Payment Terms 65% Total Revenue with Terms $4,875,000 Annual Debt Write Down Percentage 1.25% Annual Debt Write Down $60,938 Reduction in Write Downs % 35% Net Reduction in Write Downs $21,328

12 Collecting open AR in less time, reduce DSO RETURN ON INVESTMENT Achieve AR Collections Examples of Financial Impact Turnover of Debt to Cash has a positive effect on cash flow, reduces debt obligations, minimizes AR holds and increases revenue. DSO Reduction Opportunities Today With Achieve AR Collections Total Credit Sales $4,875,000 $4,875,000 Average Open AR $5,700,000 $5,000,000 Average Days to Collect AR DSO Free Cash Gained $700,000

13 Achieve AR Collections Examples of Financial Impact Minimize bad debt write-offs. Recording Broken AR Promises in Achieve AR Collections gives management visibility into high risk accounts, eliminating the delivery of merchandise that will create more bad dept. Reduction in Bad Debt Write Downs Values Annual Sales Revenue $7,500,000 Percent of Sales with Payment Terms 65% Total Revenue with Terms $4,875,000 Annual Debt Write Down Percentage 1.25% Annual Debt Write Down $60,938 Reduction in Write Downs % 35% Net Reduction in Write Downs $21,328

14 RETURN ON INVESTMENT Summary of Achieve AR Collections Examples of Financial Impact Total ROI for Achieve AR Collections Value Annualized Labor Cost $18,720 Cost of Paper & Stamps $3,600 Increase in Sales Revenue $112,500 Reduction in Bad Debt Write Downs $21,328 Total Net Return on Investment $156,148 Added Bonus in Free Cash Gained $700,000

15 Summary of Key Learnings Achieve AR Collections Managing Accounts Receivables has a significant effect on a company s financial performance. Customer Service and Accounts Receivable employees need better SAP Business One based AR tools to perform their jobs at the highest levels. Seamless Order to Cash visibility within SAP Business One is critical to consistent and accurate communications with customers. Achieve AR Collections is the choice of companies that need better AR management and Document Delivery functionality in the SAP Business One application.

16 Contact Information Port Jefferson, NY Mount Kisco, NY Niagara Falls, NY St Charles, IL Raleigh Durham, NC Atlanta, GA Miami, FL Boston, MA Follow Us: 15

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