1 AWARDS PACKET A Night of Shining Stars Awards Nomination Deadline: March 26, 2015 Showcase your PTA/PTSA Shining Stars at the Awards Celebration April 30, :00 p.m. Location to be announced
2 Dear Presidents/Awards Chairpersons: Awards A Night of Shining Stars The will hold its annual awards celebration at the general meeting on Thursday, April 30, 2015 at 7:00 pm location to be announced. This packet contains nomination forms for the following awards: Recognition Awards to permit each PTA/PTSA the opportunity to have one of its members, parents, teachers, staff members or volunteers receive countywide recognition for doing a great job. Unit of Excellence Award honors each PTA/PTSA that demonstrates performance beyond the Standards of Continuing Affiliation. Top Program Awards to give each PTA/PTSA the opportunity to showcase as many as eleven of its best programs. Outstanding Educator of the Year to give each PTA/PTSA the opportunity to obtain countywide recognition for a member of its school s staff. There will be one primary and one secondary educator of the year award presented for the entire county. (Note: This award is based on performance during the school year. This is NOT a lifetime achievement award.) The PTA Council Awards Committee must receive all Nominations forms by March 26, Attn:, Franklin Elementary School A local PTA/PTSA must be a unit in Good Standing * in order to submit a nomination form(s) for any award listed in this packet. When completing the nomination forms, pay attention to the criteria and required documentation for each award; especially for the Local Unit of Excellence Award! Please keep a copy of each submitted nomination form for your records. *To be in Good Standing a local must be current in regards to council dues, state/ national dues, bylaws, insurance, incorporation, annual audit, annual filing of IRS 990 form, Maryland Charitable paperwork (if required) and current officer contact information has been provided for their president, treasurer and secretary.
3 Recognition Awards Each local PTA/PTSA is invited to submit the nomination of ONE (1) individual. Candidates may include individuals from any field parents, teachers, administrators, school staff members, nurses, therapists, instructional assistants, librarians, custodians, community volunteers, etc. All nominations MUST BE RECEIVED by the Council Awards Committee by March 26, Attn:, Franklin Elementary School bylaws, insurance, incorporation, annual audit, annual filing of IRS 990 form, Maryland Charitable paperwork and There are three levels within the Recognition Awards category: Certificate of Appreciation, Special Recognition Award, and Distinguished Service Award. Each local PTA may nominate ONE person for the Recognition Awards category. The PTA Council Awards Committee will then determine which level of recognition is warranted. In almost all cases, anyone nominated for recognition will be recognized. Certificate of Appreciation is awarded to those who have done an outstanding job for their local PTA/PTSA. Special Recognition Award is awarded to those individuals whose work has had a positive effect beyond the local PTA/PTSA. Examples might be membership chairmen whose efforts resulted in an increase in local membership, which also means an increase in countywide, state and national membership; a legislative committee worker whose efforts resulted in positive legislation that will affect children across the county, state, or nation; or a community volunteer whose landscaping talents have not only helped the school s gardening club, but also resulted in a beautification improvement for the entire community. Distinguished Service Award is typically awarded to those who have been laboring in a variety of PTA/PTSA activities for a long time and have accomplished many wonderful things, or those who managed to do something truly above and beyond the call of duty in a very short period of time. Certainly every PTA/PTSA has one individual who deserves to be recognized. Think about who that person might be, complete the nomination form, and send it in before the March 26, 2015 deadline! PLEASE MAKE SURE THAT YOUR NOMINEE S NAME IS SPELLED CORRECTLY.
4 Recognition Awards Nomination Form Each local PTA/PTSA is invited to submit the nomination of ONE (1) individual. Candidates may be anyone from any field parents, teachers, administrators, school staff members, nurses, therapists, instructional assistants, librarians, custodians, community volunteers, etc. All nominations MUST BE RECEIVED by the Council Awards Committee by March 26, Attn:, Franklin Elementary School bylaws, insurance, incorporation, annual audit, annual filing of the IRS 990 form, Maryland Charitable paperwork and There are three levels of recognition awarded by the PTA Council. In descending order, they are DISTINGUISHED SERVICE, SPECIAL RECOGNITION, AND APPRECIATION. The higher levels of awards are presented to those nominees whose actions have had an impact beyond their local PTA/PTSA and/or school. EACH PTA/PTSA MAY NOMINATE ONE CANDIDATE FOR RECOGNITION All decisions of acceptability and level of recognition to be awarded the candidate are determined by the PTA Council Awards Committee and decisions are final. Nominee: (Please print and spell name correctly) PTA/PTSA: Nominated By: Date: Phone: Please answer the following question. You may type, print, or write legibly the answer to the question. Documentation is limited to two (2) pages; if typed please use font size 10 or greater. What extraordinary contribution to the PTA Mission, Purposes and Goals has this individual made that makes him/her an outstanding candidate for the PTA Council Recognition Award? Please be specific!
5 Local Unit of Excellence Award Nomination Form (Page 1of 2) A Local Unit of Excellence Award honors each PTA/PTSA that demonstrates performance beyond the Standards of Continuing Affiliation. The will award a Unit of Excellence Award to every local PTA/PTSA that has successfully met the criteria listed on page 2. The Council Awards Committee MUST RECEIVE all nominations by March 26, Attn:, Franklin Elementary School bylaws, insurance, incorporation, annual audit, annual filing of the IRS 990 form, Maryland Charitable paperwork and Local Unit of Excellence Award Nomination Form (Page 1 of 2) PTA/PTSA President s Signature Date Person Completing Form Phone Number: This signed form, completed checklist (page 2) and all requested information or documentation must be included when submitting a nomination for this award.
6 LOCAL UNIT OF EXCELLENCE AWARD Nomination Form (Page 2 of 2) Unit of Excellence: This award recognizes the PTA/PTSA having special qualities distinguishable by accomplishments beyond the basic tasks. To qualify for this level a local PTA/PTSA must have completed at least 8 of the 12 items listed below. PLEASE CHECK OR COMPLETE AS APPROPRIATE. ALL REQUESTED DOCUMENTATION MUST BE INCLUDED WITH YOUR NOMINATION FORM. 1 Budget for adopted by the general membership (include budget & general meeting minutes). 2 Written Treasurer s report submitted at each PTA/PTSA meeting (include one report). 3 Experienced an increase in membership over last year. Members 13/14 Members 14/15 4 Plans of Works are approved annually by PTA/PTSA Board of Directors for committees (include 2). 5 Participated in at least one National PTA sponsored program and/or event in ; such as Reflections; Fire Up Your Feet; Take your Family to School Week; or applied for National PTA Award/Grant. Participated in (include flyer of event or copy of grant application). 6 Adhered to the 3 to 1 fundraising policy. (provide supporting paperwork) 7 Communicated regularly with general membership through newsletters (hard copy or E-news), website, social networking sites, etc. (provide samples). Website address: Facebook: 8 At least two (2) voting delegates attended the PTA Council Fall Reception & Workshops 10/23/14 Name: Name: 9 At least one (1) voting delegate attended the Council general meeting on 1/29/15. Name: 10 At least one (1) member from our PTA/PTSA attended the MD PTA Convention, July Name: 11 At Least two board members participated in PTA Training (E-Learning*; June or July Leadership Training, PTA Council Fall Workshop Training, MDPTA Regional and/or Financial Workshops, etc.) Name: Training: Name: Training: *E-Learning -Provide certificate downloadable from National PTA website 12 Advocacy - Attended a Board of Education, BCPS, Baltimore County, State or National Government Hearing, Forum or Meeting. (Area Educational Advisory Meeting, Pre-Budget Hearing, School Improvement Team Meeting, County Council Meeting, etc.) Name: Meeting: Time: Place: Location: (Provide Flyer, Event Notice or Agenda) REMINDER: ALL REQUESTED DOCUMENTATION MUST BE INCLUDED FOR THE 8 (or more) SELECTED ITEMS.
7 Top PTA Program Awards The PTA Council will honor eleven outstanding programs that were conducted by PTA/PTSAs in Baltimore County during Each PTA/PTSA is invited to submit a nomination for any one OR all eleven of the program categories. IF SUBMITTING NOMINATIONS IN MORE THAN ONE CATEGORY, YOU MUST COPY THE NOMINATION FORM AND USE A SEPARATE FORM FOR EACH NOMINATION. The Council Awards Committee MUST RECEIVE all nomination forms by March 26, Attn:, Franklin Elementary School bylaws, insurance, incorporation, annual audit, annual filing of the IRS 990 form, Maryland Charitable paperwork and Qualifications/Guidelines for this Award Category Must be a PTA/PTSA sponsored program. All forms must be typed, printed, or legibly written. Use as many sheets as necessary to describe your program. Please include a brief summary as well. Each nomination (a PTA/PTSA is eligible to enter more than one category) must be submitted in a stand - alone manner. Do not combine multiple nominations in any kind of folder or booklet. Remember that the judges will have no affiliation with your PTA/PTSA; therefore, they will not be familiar with your program. Please describe the program in detail and include newsletters, pictures, correspondence, and any other pertinent information. TOP PTA PROGRAMS BEST MEMBERSHIP THEME OR CAMPAIGN BEST READING PROGRAM BEST MALE INVOLVEMENT PROGRAM BEST STUDENT RECOGNITION PROGRAM BEST SAFETY AWARENESS PROGRAM BEST HEALTHLY LIFESTYLES PROGRAM BEST SUBSTANCE ABUSE PREVENTION PROGRAM BEST ADVOCACY PROGRAM BEST DIVERSITY AWARENESS PROGRAM BEST PTA (PTSA) COMMUNICATION (combines newsletter, e-news and/or website) BEST FAMILY- SCHOOL PARTNERSHIP PROGRAM
8 Top PTA Program Awards Nomination Form The PTA Council Awards Committee MUST RECEIVE all nomination forms by March 26, Attn:, Franklin Elementary School bylaws, insurance, incorporation, annual audit, annual filing of the IRS 990 form, Maryland Charitable paperwork and Name of PTA/PTSA PTA/PTSA President s Name: Phone: Name and contact information of person completing the nomination form if not the president Name: Phone: NAME OF CATEGORY: SELECT ONE CATEGORY FROM THE ELEVEN LISTED If you are entering more than one category, copy this form as many times as needed and use a separate form for each category entered. Specific Name /Title of your program: You may type, print, or write legibly the answers to the information requested below; attach as many sheets as desired. Remember that the judges will have no affiliation with your PTA; therefore, they will not be familiar with your program. Please describe the program in detail and include newsletters, pictures, correspondence, and any other pertinent information. Remember to include a brief summary as well. 1) Explain your PTA/PTSA sponsored program in detail. 2) How did this program further the PTA Mission and Purpose? 3) Provide a brief description or overview (limited to one paragraph).
9 Outstanding Educator of the Year Nomination Form (Page 1 of 2) The PTA Council will honor one primary educator and one secondary educator who have made an outstanding contribution to the field of education in Baltimore County. Each PTA/PTSA may submit the nomination of ONE (1) individual. Candidates may be teachers, administrators, instructional assistants, school nurses, therapists, librarians, etc. anyone who has worked in an instructional capacity in BCPS during the school year. The candidate MUST possess a valid PTA membership card from any Baltimore County PTA/PTSA. The Awards Committee MUST RECEIVE all nominations by March 26, Attn:. Franklin Elementary School bylaws, insurance, incorporation, annual audit, annual filing of the IRS 990 form, Maryland Charitable paperwork and Outstanding Educator of the Year EACH PTA/PTSA MAY NOMINATE ONE CANDIDATE. All nominated educators will be formally recognized during the awards ceremony. From all of these nominees the PTA Council Awards Committee will select ONE primary and ONE secondary educator to receive the award of Outstanding Educator of the Year. All Committee decisions are final. THIS AWARD IS TO BE BASED ON THE EDUCATOR S ACCOMPLISHMENTS DURING THE CURRENT SCHOOL YEAR. THIS IS NOT A LIFETIME ACHIEVEMENT AWARD. Nominee (Please print and spell name correctly) Grade/Special Area/Position School Where the Nominee Works List all PTAs in which the nominee holds a PTA/PTSA membership card (only one is required): Name and contact information of individual completing this Nomination Form: Name: Phone Sponsoring PTA/PTSA:
10 Outstanding Educator of the Year Nomination Form (Page 2 of 2) Reference Please provide the name and evening phone number of another teacher or staff member who works at the same school and knows your nominee well enough to verify your information. (The committee may or may not contact your reference.) Name Evening Phone THIS AWARD IS BASED ON THE EDUCATOR S ACCOMPLISHMENTS DURING THE CURRENT SCHOOL YEAR. THIS IS NOT A LIFETIME ACHIEVEMENT AWARD. IF YOUR GOAL IS TO RECOGNIZE THIS INDIVIDUAL FOR ACCOMPLISHMENTS OVER A LONGER PERIOD OF TIME PLEASE CONSIDER NOMINATING THEM FOR A RECOGNITION AWARD. Please type, print, or write legibly the answer to the following question. Documentation is limited to two (2) pages; if typed please use font size 10 or greater. Why does this educator deserve to be recognized with this award? Please provide specific examples of their accomplishments during the school year that makes them eligible for consideration as the PTA Council s Outstanding Educator (Elementary or Secondary) of the Year. Please provide a brief introduction of your nominee below:
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