BOARD OF DIRECTORS MEETING AGENDA

Transcription

1 WAKE FOREST CHARTER ACADEMY BOARD OF DIRECTORS MEETING AGENDA Wednesday, October 7, 2015 at 4 p.m. AT WAKE FOREST CHARTER ACADEMY 1851 FRIENDSHIP CHAPEL ROAD, WAKE FOREST, NC CALL TO ORDER a. Public Comment Guidelines 2. ROLL CALL 3. BOARD ORGANIZATIONAL MATTERS 4. PRESIDENT'S REPORT 5. MANAGEMENT REPORTS a. Principal's Report (pg. 5) I. School Performance Report Dashboard Suite (pg. 6) 1. Proficiency Counts & Percents (pg. 7) 2. District & State Historical Comparisons b. Board Fund Report (pg. 11) c. Monthly Financial Statements (pg. 14) 6. TREASURER'S REPORT 7. DISCUSSION ITEMS a Board Satisfaction Survey Follow-up (pg. 23) 8. ACTION ITEMS a. Approval of the September 2, 2015 Board Meeting Minutes (pg. 24) b. Approval of the Food Service Management Contract (pg. 29) c. Approval of the Board Fund Rollover Request (pg. 30) 9. NEW BUSINESS/NEXT AGENDA 10. PUBLIC COMMENT a. Public Comment Guidelines 11. ANNOUNCEMENTS

2 WAKE FOREST CHARTER ACADEMY BOARD OF DIRECTORS MEETING AGENDA Wednesday, October 7, 2015 at 4 p.m. AT WAKE FOREST CHARTER ACADEMY 1851 FRIENDSHIP CHAPEL ROAD, WAKE FOREST, NC ADJOURNMENT NEXT MEETING: Wednesday, November 4, 2015 at 4 p.m.

3 Wake Forest Mission Wake Forest Charter Academy students will learn to become powerful, critical and independent thinkers, successful collaborators, and enthusiastic contributors to their learning processes in preparation for success in a vibrant, symbiotic world as they and our teachers, parents and community prepare them for college and career readiness Goals In the spring of each year, the school will score at or above the 50th percentile or higher of public schools nationally as measured by beginning to end of year growth. On the average of all End of Grade (EOG)/End of Course (EOC) assessments administered, students who are enrolled in at least their second year will meet or exceed the average performance of the demographically similar nearest neighbor schools. Students who are enrolled in at least their third year will demonstrate progress toward meeting the college readiness thresholds in math and English, as measured by the nationally recognized standardized assessment administered in grade 8. 4 Each year, the school will average a student attendance rate at or above 93 percent. 5 Each year, the school will have an overall parent satisfaction rate of at least 80 percent, with at least 50 percent of parents responding to our survey. 6 Each year, the Board of Directors will review the performance of, and provide feedback to, its education management partner. 7 Each year, the school will receive an unqualified financial audit. 8 Each year, the school will end the school year with a positive fund balance. 9 The school will meet Expected Growth as measured by the EOG, and/or have an annual performance composite above 60 percent in any two years in a three-year period. 4

4 TO: FROM: RE: Wake Forest Board Joey Dreitzler Principal Report X FOR INFORMATION FOR DISCUSSION FOR ACTION NOTES: The Principal's Report will be presented at the Board meeting BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

5 TO: FROM: RE: Wake Forest Board Joey Dreitzler School Performance Report Dashboard Suite X X FOR INFORMATION FOR DISCUSSION FOR ACTION NOTES: The enclosed School Performance Report Dashboard Suite includes data on the following: Proficiency Counts & Percents how students performed on the state assessment broken down by grade and subject level District & State Historical Comparisons how students compared to the local district and statewide averages BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

6 State Suite: Initial Proficiency Counts & Percents Wake Forest (NC:14) This report provides preliminary EOG proficiency results broken down by grade, subject and performance level. Because these results are not final and still subject to change, they are under state ordered EMBARGO and can therefore only be shared internally. PLEASE NOTE: This report includes ALL students tested at the school. It is NOT limited to Full Academic Year (FAY) students. Not Proficient Proficient Grade Subject Total N* Level 1 Level 2 Level 3 Level 4 Level 5 Not Proficient Proficient N % N % N % N % N % N % N % 3 ELA Math ELA < Math ELA < Math Science < ELA 6 Math 7 ELA 7 Math 8 ELA 8 Math 8 Science ALL ELA ALL Math ALL Science <

7 State Suite: Initial Proficiency Counts & Percents Wake Forest (NC:14) This report provides preliminary EOG proficiency results broken down by grade, subject and performance level. Because these results are not final and still subject to change, they are under state ordered EMBARGO and can therefore only be shared internally. PLEASE NOTE: This report includes ALL students tested at the school. It is NOT limited to Full Academic Year (FAY) students. Not Proficient Proficient College and Career Ready Subject Grade Total N* Level 1 Level 2 Level 3 Level 4 Level 5 Not Proficient Proficient N % N % N % N % N % N % N % ELA ELA < ELA < ELA 6 ELA 7 ELA 8 ELA ALL Math Math Math Math 6 Math 7 Math 8 Math ALL Science < Science 8 Science ALL <

8 State Suite: Year Proficiency Counts & Percents Wake Forest (NC:2014) This report provides preliminary Spring EOG proficiency results broken down by grade and subject. In The state introduced a new state test based on the common core and proficiency rates dropped state wide. In the state introduced a new 5 level proficiency rating system, which led to large increases in proficiency state wide. PLEASE NOTE: This report includes ALL students tested at the school. It is NOT limited to Full Academic Year (FAY) students. Subject Grade N Tested N Proficient % Proficient N Tested N Proficient % Proficient N Tested N Proficient % Proficient Reading % Reading % Reading % Reading 6 Reading 7 Reading 8 Reading ALL % Math % Math % Math % Math 6 Math 7 Math 8 Math ALL % Science % Science 8 Science ALL % 9

9 State Suite: Year Proficiency Counts & Percents Wake Forest (NC:2014) This report provides preliminary Spring EOG proficiency results broken down by grade and subject. In The state introduced a new state test based on the common core and proficiency rates dropped state wide. In the state introduced a new 5 level proficiency rating system, which led to large increases in proficiency state wide. PLEASE NOTE: This report includes ALL students tested at the school. It is NOT limited to Full Academic Year (FAY) students. Subject Grade N Tested N % N N % N N Proficient Proficient Tested Proficient Proficient Tested Proficient % Proficient Reading % Math % Reading % Math % Reading % Math % Science % Reading 6 Math 6 Reading 7 Math 7 Reading 8 Math 8 Science 8 Reading ALL % Math ALL % Science ALL % 10

10 TO: FROM: RE: Wake Forest Board Joey Dreitzler Board Fund Report X FOR INFORMATION FOR DISCUSSION FOR ACTION NOTES: The enclosed Board Fund Report captures all Board fund activity as of the generated date BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

11 Wake Forest Charter Academy Activity and Available Balance for Future Resolutions As of September 16, 2015 Transaction Date Account Number Account Description Income Expense Resolutions Description Available Balance 07/01/2015 Balance Brought Forward $ /01/ Bank Service Charges $6.50 June SVC 07/31/ % of State Aid Transfer from NHA $5, PNC-099-Jul 2015 State Aid Brd 08/01/ Bank Service Charges $6.50 July SVC 08/11/ BR REWARDS SYSTEM $7, Approved Board Resolution 08/11/ BR AFTER SCHOOL PROGRAM $8, Approved Board Resolution 08/11/ BR ATHLETICS $8, Approved Board Resolution 08/11/ BR TECH AND SPECIAL ENHANCE $5, Approved Board Resolution 08/11/ BR FIELD TRIPS $2, Approved Board Resolution 08/31/ % of State Aid Transfer from NHA $4, PNC-099-Aug 2015 State Aid Brd 09/01/ Bank Service Charges $6.50 August SVC Totals: $9, $19.50 $30, ($21,242.82) $35, Total amount received each year as state aid is received $9, Income Received $0.00 Less Interest $25, Board Funds currently left to receive ($21,236.32) Available Balance for Future Resolutions $4, Available Balance after receiving $35,000 allocation Page 1 of 3 12

12 Wake Forest Charter Academy Board Resolution and Activity As of September 16, 2015 Date Resolution Number Board Resolution Activity Activity Description Check Payable To Invoice Description 7/1/ BR NCSC ATTENDANCE $4, Balance Brought Forward 7/9/ BR NCSC ATTENDANCE ($225.00) 50011NATIONAL HERITAGE ACA 1099 NCSC RIVER BOAT 7/23/ BR NCSC ATTENDANCE ($177.00) 71582HILDA PARLER 1099 NCSC EXPENSES 7/23/ BR NCSC ATTENDANCE ($231.06) 71582HILDA PARLER 1099 NCSC EXPENSES 7/27/ BR NCSC ATTENDANCE ($129.95) 74796SALINA GARY 1099 NCSC EXPENSES 7/27/ BR NCSC ATTENDANCE ($48.00) 74796SALINA GARY 1099 NCSC EXPENSES 7/27/ BR NCSC ATTENDANCE ($25.42) 74796SALINA GARY 1099 NCSC EXPENSES 9/3/ BR NCSC ATTENDANCE ($1,824.03) 50011NATIONAL HERITAGE ACA 1099 PARLER/BONNETT/GARY HOTEL 2015 NCSC ATTENDANCE Left to Spend $2, /1/ BR REWARDS SYSTEM $ Balance Brought Forward 7/6/ BR REWARDS SYSTEM ($125.00) 50011NATIONAL HERITAGE ACA 1099 VISA REWARDS SYSTEM REWARDS SYSTEM Left to Spend $ /1/ BR AFTER SCHOOL PROGRAM $1, Balance Brought Forward AFTER SCHOOL PROGRAM Left to Spend $1, /1/ BR STAFF PROF DEVELOPMENT $1, Balance Brought Forward 9/11/ BR STAFF PROF DEVELOPMENT ($220.00) 9596NC DEPT OF PUBLIC INS 1099 REGISTRATION FEE STAFF PROF DEVELOPMENT Left to Spend $1, /1/ BR TECH AND SPECIAL ENHACEMENTS $2, Balance Brought Forward TECH AND SPECIAL ENHACEMENTS Left to Spend $2, /1/ BR BOARD SYMPOSIUM 7 MEMBERS $ Balance Brought Forward BOARD SYMPOSIUM 7 MEMBERS Left to Spend $ /11/ BR REWARDS SYSTEM $7, Approved Resolution REWARDS SYSTEM Left to Spend $7, /11/ BR AFTER SCHOOL PROGRAM $8, Approved Resolution 9/11/ BR AFTER SCHOOL PROGRAM ($698.75) 75549PTA PIZZA & HOAGIE 1099 WATCH DOGS LAUNCH MEALS AFTER SCHOOL PROGRAM Left to Spend $7, /11/ BR ATHLETICS $8, Approved Resolution ATHLETICS Left to Spend $8, /11/ BR TECH AND SPECIAL ENHANCE $5, Approved Resolution TECH AND SPECIAL ENHANCE Left to Spend $5, /11/ BR FIELD TRIPS $2, Approved Resolution FIELD TRIPS Left to Spend $2, /1/ BR CHARTER LEADERSHIP INSTITUT $ Balance Brought Forward 14 CHARTER LEADERSHIP INSTITUT Left to Spend $ Total Left to Spend $38, Page 2 of 3 13

13 TO: FROM: RE: Wake Forest Board Joey Dreitzler Monthly Financial Statements X FOR INFORMATION FOR DISCUSSION FOR ACTION NOTES: The enclosed financial statements are for the one month ending August 31, A definition of terms document is also included for your reference BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

14 MEMORANDUM To: Board of Directors of Wake Forest Charter Academy From: Jeffrey Ratuszny Director of Financial Operations Subject: Financial Statements Date: October 2015 Attached for your review is the year-to-date financial statements for August. The first page is the Balance Sheet and lists all Governmental Fund Types. A brief explanation of terms is listed below: Assets: Cash balance of cash in the Board Fund bank account and the general bank accounts. Accounts Receivable amounts expected to be received short term from federal, state, and local agencies. Fixed Assets assets purchased by the school board which meet the capitalization threshold of $5,000 per item less applicable depreciation. The total cost of a capitalized asset is spread out over its useful life instead of the full expense in the year the asset is purchased. Liabilities: Accounts Payable Unpaid invoices to vendors Deferred Revenue Revenue received in advance of the corresponding expense Due to National Heritage Academies (NHA) (contracted services) The current amount due to NHA as specified by the Services Agreement. Fund Balance: Current year activity of the Board Fund Board fund account revenue less expenditures Beginning Fund Balance Balance as of the beginning of the current school year. Ending fund balance This is the current (i.e., year-to-date) balance. Page two displays the combined Statement of Revenues, Expenditures, and Changes in Fund Balance. This lists the types of revenues received by the school along with all expenses. Technically, the only expense of the school is the contracted service fee paid to NHA. However, additional information regarding how the contracted service fee is spent on behalf of the school is also included. These expenses are separated between the General Fund and the School Service Fund. The School Service Fund reflects revenue and costs associated with the lunch program. These funds are separated into Year To Date (YTD) and Annual Budget. This is done for two reasons; first, the budget has been approved and amended, as required, annually. Secondly, it is difficult to predict when the school is likely to expend funds during any year. Therefore, NHA has based the school's budget on annual spending, not on quarterly spending. A few months after the conclusion of the fiscal year, the Board is presented with an audit report from its independently selected audit firm. This report will detail any actual versus budget variances. Please note that the budget figures come from the most recent budget the board approved. 15

15 Wake Forest Charter Academy Balance Sheet As of August 31, 2015 General General Fixed School Services Total Fund Assets Acct Group Fund (Memorandum Only) ASSETS Cash 234, ,012 Accounts Receivable 69, ,926 Total Assets 303, ,938 LIABILITIES & FUND BALANCE LIABILITIES Deferred Revenue 327, ,875 Due to NHA (43,659) - - (43,659) Total Liabilities 284, ,216 FUND BALANCE Beginning Fund Balance 11, ,446 Current Yr Activity 8, ,276 Ending Fund Balance 19, ,722 TOTAL LIABILITIES & FUND BALANCE 303, ,938 Page 1 of 6 16

16 Wake Forest Charter Academy Combined Statement of Revenues, Expenditures and Changes in Fund Balance For the 2 months ending August 31, 2015 General School Svc Total (Memorandum Only) YTD Annual YTD Annual YTD Annual % of Budget Actual Budget Variance Actual Budget Variance Actual Budget Variance Remaining REVENUE State Aid 138,323 2,741,729 2,603, ,323 2,741,729 2,603, % Other State Sources 3,503 81,732 78, ,503 81,732 78, % Local Sources 58,886 1,233,673 1,174, ,886 1,233,673 1,174, % Federal Grants 10,039 90,733 80,694 1,001 41,363 40,362 11, , , % Private Sources (173) 2,001 60,284 58,283 2,174 60,284 58, % Contribution from Management Company 514, , , , , , % Total Revenues and Transfers 725,689 4,950,062 4,224,373 3, ,647 98, ,691 5,051,709 4,323, % EXPENDITURES - CONTRACTED SERVICE FEE: Instruction Basic Instruction 178,496 1,659,746 1,481, ,496 1,659,746 1,481, % Added Needs 1,293 26,397 25, ,293 26,397 25, % Special Education 10, , , , , , % Support Services Pupil Services , , , , % Instructional Staff Support 85, , , , , , % Board of Education 7, ,202 99, , ,202 99, % Executive Administration 28,590 49,598 21, ,590 49,598 21, % Grant Procurement 3,167 20,184 17, ,167 20,184 17, % School Admin - Office of the Principal 54, , , , , , % Other School Administration 15, ,698 96, , ,698 96, % Business & Internal Services 11,129 68,368 57, ,129 68,368 57, % Pupil Transportation Services % Central Services 28, , , , , , % Pupil Activities % Facilities Acquisition % Operations & Maintenance 279,551 1,647,652 1,368, ,551 1,647,652 1,368, % Food Services , , ,720 14, , , % Total Expenditures 705,492 4,907,066 4,201,574 14, , , ,415 5,051,709 4,331, % EXCESS OF REVENUES OVER EXPENDITURES 20,197 42,996 22,799 (11,921) (42,996) (31,075) 8,276 - (8,276) Transfer Between Funds (11,921) (42,996) (31,075) 11,921 42,996 31, FUND BALANCE, BEGINNING OF YEAR 11,446 - (11,446) ,446 - (11,446) CURRENT FUND BALANCE (UNRESTRICTED) 19,722 - (19,722) ,722 - (19,722) Page 2 of 6 17

17 General Fund Wake Forest Charter Academy For the 2 months ending August 31, 2015 YTD Actual Annual Budget REVENUE State Aid 138,323 2,741,729 Revenue from State Sources 3,503 81,732 Revenue from Local Sources 58,886 1,233,673 Restricted-Federal 'Pass thru' Grants - Title I 1,293 26,398 Restricted-Federal 'Pass thru' Grants - Title II 600 4,763 Restricted-Federal 'Pass thru' Grants - IDEA 8,146 59,572 Revenue from Private Sources Contribution from Management Company 514, ,195 Total Revenue & Other Transactions 725,689 4,950,062 EXPENDITURES Basic Instruction Salaries, Taxes, & Benefits 53,749 1,386,490 Local Meetings 79 3,914 Printing and Binding (136) 16,286 Teaching Supplies 20,339 59,464 Textbooks 61,324 58,992 Software & Equipment Equipment Lease 16,050 96,300 Dues/Memberships 21,816 3,750 Field trips - 3,156 Contracted Services 3,829 22,699 Miscellaneous 1,055 8,695 Total - Basic Instruction 178,496 1,659,746 Added Needs Salaries, Taxes, & Benefits 1,293 22,437 Teaching Supplies - 3,960 Total - Added Needs 1,293 26,397 Special Education Salaries, Taxes, & Benefits 8, ,672 Instructional Services 1,375 - Local Meetings Workshops and Conferences 549 1,520 Teaching Supplies 171 3,350 Total - Special Education 10, ,922 Pupil Services Occupational Therapist Services - 9,680 Psychological Services - 35,250 Speech Pathology ,410 Social Work Services - 14,690 Total - Pupil Services ,030 Instructional Staff Support Salaries, Taxes, & Benefits 36, ,963 Local Meetings Workshops and Conferences 1,796 7,988 Improvement of Instruction 12,513 67,543 Page 3 of 6 18

18 Wake Forest Charter Academy For the 2 months ending August 31, 2015 YTD Annual Actual Budget Professional Development 17,746 26,607 Library Books 3,190 8,000 Library Technology 8,115 94,462 Special Education 4,933 27,880 Recess Aides ,918 Total - Instructional Staff Support 85, ,221 Board of Education Board of Education Administration 6,635 41,376 Legal Fees 667 2,900 Audit 1,400 8,600 Travel & Expense Staff Insurance (1,004) 18,866 Miscellaneous 7 - Board Funds - 35,000 Total - Board of Education 7, ,202 Executive Administration Executive Administration 28,590 49,598 Total - Executive Administration 28,590 49,598 Grant Procurement Grant Procurement 3,167 20,184 Total - Grant Procurement 3,167 20,184 Office of the Principal Salaries, Taxes, & Benefits 35, ,904 Local Meetings 64 7,650 Workshops and Conferences 706 4,678 Mailing 1,260 4,293 Printing & Binding 1,050 2,200 Office Supplies ,625 Dues/Memberships 1,232 2,500 Miscellaneous 14,023 9,223 Total - Office of the Principal 54, ,073 Other School Administration Admissions & Other Administrative Support 13,626 91,642 Salaries, Taxes, & Benefits 2,062 17,227 Local Meetings Workshops and Conferences Printing & Binding - 1,500 Total - Other School Administration 15, ,698 Business & Internal Services Fiscal Services 10,621 65,268 Internal Distribution Services 508 3,100 Total - Business & Internal Services 11,129 68,368 Operations & Maintenance Internal Building Services 22, ,055 Telephone 472 7,306 Heat 40 2,347 Page 4 of 6 19

19 Wake Forest Charter Academy For the 2 months ending August 31, 2015 YTD Annual Actual Budget Electric 9,858 37,590 Sewer 348 8,263 Waste & Trash Disposal 952 5,700 Building Maintenance & Repair 25, ,700 Equipment Maintenance & Repair - 1,694 Lease of Building 208,027 1,294,800 Lease of Equipment 1,783 11,800 Supplies 16 - Equipment Purchases 873 5,980 Liability Insurance Miscellaneous (Property Taxes) 6,740 5,930 Property Insurance 1,597 8,955 Safety & Security 932 2,000 Total - Operations & Maintenance 279,551 1,647,652 Pupil Transportation Services Total - Pupil Transportation Services - - Central Services Information Services 4,427 24,521 Staff/Personnel Services 13,874 87,345 Data Processing Services 7,865 45,202 Other Central Services 2,828 16,907 Total - Central Services 28, ,975 Pupil Activities Total - Pupil Activities - - Facilities Acquisition Total - Facilities Acquisition - - Outgoing Transfer to School Service Fund 11,921 42,996 Total Expenditures & Other Transactions 717,413 4,950,062 Revenues and Other Financing Sources Over (Under) Expenditures and Other Uses 8,276 - Beginning Fund Balance (7/1) 11,446 - Ending Fund Balance 19,722 - Page 5 of 6 20

20 School Service Fund Wake Forest Charter Academy For the 2 months ending August 31, 2015 YTD Actual Annual Budget REVENUE Food Sales to Pupils 2,001 60,284 Department of Agriculture 1,001 41,363 Total Food Service Revenue 3, ,647 Transfer In from General Fund 11,921 42,996 Total Revenue and Incoming Transfers 14, ,643 EXPENDITURES Food Services Supplies, Materials including Commodities expense 14, ,643 Total Food Service Expenditures 14, ,643 Revenues and Other Financing Sources Over (Under) Expenditures and Other Uses - - Ending Food Service Fund Balance - - Page 6 of 6 21

21 Glossary for Budgetary Line Items REVENUES: State Aid Per-pupil funding from the state for general education. Other State Sources State funding for Special Education, food service and grant funds. Local Sources Primarily, state funds for special education that flow through the local school district as well as grant funds and student aid issued by local municipalities. Federal Sources Grants such as charter school grants and entitlement-program grants for specific educational purposes including U.S. Department of Agriculture reimbursements for the food services program. Private Sources Funding from non-governmental funds, such as private grants from authorizers or private foundations, as well as funds the school receives from parents. Contribution from NHA Monies contributed by NHA. In some cases, it may be necessary for NHA to contribute to the school for the entire year. This is not considered a loan, but is a contribution to the school when expenses outpace revenue. EXPENDITURES: Instruction: Basic Instruction Expenses incurred for the basic educational experience, including salaries and benefits for teachers, curriculum and textbooks, classroom supplies, and field trips. Added Needs Costs associated with school programs for at-risk students, who are academically or economically challenged. Costs include items such as salaries and benefits for teachers, curriculum and textbooks, and classroom supplies. This is usually costs related to additional funding received for at risk students. Special Education Expenses for classroom-type settings for special education students, including costs incurred in the Resource Room and costs of individual aides within a classroom setting. Support Services: Pupil Services Costs related to the special education student s individualized instruction, including speech and language services, occupational and physical therapy, social work and psychological services. Instructional Staff Support Costs for services designed to help staff enhance the educational experience for all students. Included are personnel costs for deans, the library and technology services, as well as supplies and equipment for these school departments as well as costs for professional development of the teaching staff. Board of Education Services that support the Board, including legal and audit costs and NHA's Board-relations assistance. Also included is $35,000 for the Board Fund account. If the Board has yet to allocate these funds, they are included here. As the funds are spent, they are charged to the correct category in the appropriate column i.e., equipment, field trips, etc. Executive Administration Services for authorizer fees (where applicable) and NHA administrative costs. Grant Procurement Costs incurred researching, requesting, and monitoring grant activities at the school. School Administration Costs for the principal and the school's office activities, including salaries and benefits, supplies, postage, printing, and general fees. A portion of these costs are billed to food services program. Other School Administration Central services that support admissions, parent relations, and school quality initiatives. Business and Internal Services NHA's cost for accounting, finance, payroll, purchasing, and compliance services. Central Services Costs for recruiting and hiring staff, employee relations, technological support, marketing, and the design and delivery of professional development to Principals and Deans. Operations and Maintenance Costs related to renting and maintaining the building, including utilities, the purchase of any general equipment, and costs related to maintaining school safety and security. Pupil Transportation Services Costs related to transporting students to and from school. Facilities Acquisition Expenses for the initial acquisition of the school site. This is applicable only to first-year schools. Food Services Total cost of the food service program. A portion of the school office staff costs are billed to this program for general administration BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

22 Board Satisfaction Survey Follow-up Fall 2015 We have closely reviewed the results of the spring 2015 Board Satisfaction Survey given to all NHA partner Board members. The responses were generally positive and the results were remarkably similar to those from the previous year percent of respondents were either highly satisfied or satisfied with NHA s management of the school percent agreed that they would partner with NHA again and would recommend NHA to others interested in starting a charter school. Academic Improvement Student Performance We take this feedback very seriously and are seeking new approaches where achievement gaps persist. o During the summer our principals, deans, and teachers took part in an intensive professional development to better understand the classroom framework. They focused on classroom culture, planning, teaching, and accessing. We anticipate this will have tremendous benefits on student achievement and performance. Communication Board Portal We have made improvements to the portal in an effort to communicate in a transparent and user-friendly manner. o We encourage Board members to use the portal to quickly and easily access information you may need. Board Briefing Newsletter We heard you say that there is a need for improved communications. o About a year ago, we began sending monthly outreach to keep you informed about NHA, our partner schools, and the charter school movement. In the future, we are considering surveying our partner Boards every other year and during the offyears, we may conduct Board member focus groups. We also are considering ways to obtain valuable insight from departing Board members by implementing exit interviews. Those a just a few of our ideas but we also welcome your feedback and ideas throughout the year BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

23 TO: FROM: RE: Wake Forest Board Joey Dreitzler Approval of the Board Meeting Minutes FOR INFORMATION X X FOR DISCUSSION FOR ACTION NOTES: The enclosed Board Meeting Minutes are from the previous Board meeting for your review and approval BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

24 Wake Forest Charter Academy Board Meeting Minutes Wednesday, September 2, 2015 at 4 p.m. DRAFT Meeting held at: Wake Forest Charter Academy, 1851 Friendship Chapel Road, Wake Forest, NC BOARD OF DIRECTORS: PRESENT NOT PRESENT TERM EXPIRATION Hilda Parlér President X February 28, 2016 Marilyn Bonnett Vice President X February 28, 2017 Salina Gary Secretary X June 30, 2018 Mark Marley Treasurer X June 30, 2018 Vivianne Valdes-Hertado Segreve Director X February 28, 2018 Daniel Lawson Director X February 28, 2017 William Goccia Director X June 30, 2017 NON-BOARD MEMBERS ATTENDING: 1. Zack Perfitt Principal 2. Lisa Kane President of Rolesville Charter Academy Board 3. Al Wetherell NHA 4. LaToya Rowell SRS for area schools 5. Shelby Gorski Dean 6. Matt Compton Dean 1. CALL TO ORDER Hilda Parlér called the meeting to order at 4 p.m. a. Public Comment Guidelines Hilda Parlér thanked everyone for their attendance and read the public comment guidelines. 2. ROLL CALL Roll call was held. 25 Page 1 of 4

25 Wake Forest Charter Academy Board Meeting Minutes Wednesday, September 2, 2015 at 4 p.m. DRAFT 3. BOARD ORGANIZATIONAL MATTERS None were presented. 4. PRESIDENT'S REPORT Hilda Parlér presented the President s Report. Highlights included: The Average Daily Membership Report, as of August 31, 2015 was presented. Enrollment is at 590 students and there is a waiting list of 1,186 candidates. The NCDPI Budget Allotment for fiscal year was reviewed. YTD Allotment is at $16, For review of all Board members, President Hilda Parlér included the State Board of Education Monthly Newsletter. An invitation letter to Senator John Alexander to visit the school was included for review. John Alexander visited the school last year and both he and the school found the visit to be valuable. Zack Perfitt has been copying Board members on communications to parents and others. The Board appreciates these efforts. 5. MANAGEMENT REPORTS a. Principal s Report Zack Perfitt presented the Principal s Report. Highlights included: The school is at full enrollment. Since the enrollment report was last printed, the school has added two additional students, making the current enrollment at 592 students. A Right On 40! Luncheon for last year s student winners with Zack Perfitt is scheduled for Monday, September 21, Teachers have started the launch process for workshop. There is continued analysis of student EOG/NWEA data. The school report card is scheduled to be released. Although the school performed well in its first year, it did fall just short of receiving a letter grade of a B. The school is very focused on proficiency and growth this year so that next year s letter grade improves from the current C. The school leadership is confident now that the students have been enrolled for a year that the goal can be accomplished. The September professional development is focused on reading and technology. The school is fully staffed. Fall picture day is September 15, Watch D.O.G.S. Launch is September 16, Page 2 of 4

26 Wake Forest Charter Academy Board Meeting Minutes Wednesday, September 2, 2015 at 4 p.m. DRAFT I. School Performance Report Dashboard Suite The School Performance Report Dashboard Suite was presented. 1. Read to Achieve 66 of 84 3rd grade students demonstrated proficiency in reading. 15 of 84 3rd Grade students did not demonstrate proficiency in reading. Of these 15, most passed with an alternative assessment (NWEA or iready). Those who did not pass are receiving special services to help them grow. b. Board Fund Report The Board Fund balance was reported at $4, c. Monthly Financial Statements The Monthly Financial Statements were presented and discussed. The school has tracked to budget all year and the audited results should show that budget was met by the school. 6. TREASURER'S REPORT Hilda Parlér presented the Treasurer s Report. The Sun Trust Account was reviewed with the Board members. 7. DISCUSSION ITEMS a. The Fourth Quarter Financial Statements were discussed. The statements reflect a full year of operations. The school has performed very well and is on budget for the year. 8. ACTION ITEMS a. Approval of the August 5, 2015 Board Meeting Minutes A motion was made by Marilyn Bonnett and seconded by Daniel Lawson to approve the August 5, 2015 Board Meeting Minutes as amended. The motion was approved unanimously. Amendments: Under Board Organizational Matters, second bullet should read as follows: NHA has put the plan to purchase land adjacent to the current school building on hold for further study. If this changes, Al Wetherell will alert the Board members. Under President s Report, third bullet should read as follows: Board representatives (Hilda Parlér, Salina Gary, and Marilyn Bonnett) who attended the National Charter Schools Conference in New Orleans on June 21-24, 2015, shared the highlights of the conference and summarized the particular sessions that they attended. The Board members felt it was a very valuable experience. 27 Page 3 of 4

27 Wake Forest Charter Academy Board Meeting Minutes Wednesday, September 2, 2015 at 4 p.m. DRAFT 9. NEW BUSINESS/NEXT AGENDA None was presented. 10. PUBLIC COMMENT a. Public Comment Guidelines The Public Comment Guidelines were read earlier in the meeting. No public comment was given. 11. ANNOUNCEMENTS Daniel Lawson attended the NCCSA conference in Durham. Daniel Lawson received positive feedback from former OCS Director, Dr. Joel Medley about the school and the Board. The school is kicking off the second annual Invest in a Child campaign the week of September 7, On September 19, 2015, the Wake Forest Woman s Club Membership Committee will be meeting at the school. The group is planning to donate school supplies for student and teacher use. The school is officially a Duke Tips school. This is an academically gifted and talented program. The Board received a card from former Board member Corey Hutcherson for the gifts he was presented last month for his newborn daughter. Hilda Parlér noted that she will request that Corey Hutcherson send an official thank you for the gifts he was presented last month. September 30, 2015 is the date for the Wake Forest Area Chamber of Commerce Spelling Bee. The local Kiwanis Club just completed their school supply drive and will be donating supplies to the school. 12. ADJOURNMENT The meeting was adjourned at 4:41 p.m. NEXT MEETING: Wednesday, October 7, 2015 at 4 p.m. OFFICER OF THE BOARD SIGNATURE 28 Page 4 of 4

28 TO: FROM: RE: Wake Forest Charter Academy Board Mike Vermeer, NHA Food Service Coordinator Food Service Management Contract National Heritage Academies contracts with a Food Service Management Company (FSMC) to provide school meals to our North Carolina schools under the National School Lunch Program (NSLP). Preferred Meal Systems, Inc. is our current provider. Food Service Management Company contracts are for a period of one year with four one-year renewal options. Preferred s original contract was for the School Year, subsequently each of the one-year renewal options was exercised with the final renewal for the School Year expiring on June 30, Pending completion of the re-bid process required for the SY in June the state authorized a Contract Extension extending the expiration date to October 30, Following Federal Procurement standards specified in 7 CFR a competitive proposal process has been used to procure FSMC services in a manner that provides maximum, open and free competition consistent with Federal regulations as defined 2 CFR Preferred Meal Systems was the only vendor that responded to the Food Service Management Company Request for Proposal (RFP) issued by NHA. Their proposal meal pricing of $1.70 for breakfast and $ for lunch reflected a 2.9 percent increase over their previous contract pricing and is slightly less than the CPI-U increase allowable under the prior contract. It is also in line with NH A and Preferred's other food service contracts. A copy of the RFP/Contract is available at the school for review if desired. A copy of the proposal submitted by Preferred Meals is available upon request. Preferred's proposal/contract has been approved by NCDPI School Nutrition Service Section subject to school Board approval. NHA respectfully requests the Board approve the proposed Food Service Management Contract and authorize NHA CFO, Steve Conley, to execute the agreement for the School Year. NHA will submit the contract to the state on behalf of the Board by the October 30 deadline BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

29 TO: FROM: RE: Wake Forest Board Joey Dreitzler Approval of the Board Fund Rollover Request FOR INFORMATION FOR DISCUSSION X FOR ACTION NOTES: The enclosed Board Fund Rollover Request contains Board fund request resolutions that can be closed out and rolled back into the Board s available balance for future use BROADMOOR AVE. SE, STE. 201 GRAND RAPIDS, MI HERITAGEACADEMIES.COM

30 Proposed Board Discretionary Fund Resolution Roll-Over Wake Forest Charter Academy PURPOSE: To request the School Board to close previous board resolutions and to roll-over the remaining balances into the Available Balance for future resolutions. Approving this resolution will close all of the below resolutions and put the balance back into the board's available balance. Amounts reflected are the current left to spend balances at the time of the report. These balances could change should unexpected expenses be received and paid. Upon board approval, the following Board Resolutions should be closed and their balances be rolled into the available balance for future resolutions. Resolution Number Resolution To Be Closed Amount under (over) spent 1099BR NCSC ATTENDANCE 2, BR REWARDS SYSTEM BR AFTER SCHOOL PROGRAM 1, BR STAFF PROF DEVELOPMENT 1, BR TECH AND SPECIAL ENHACEMENTS 2, BR BOARD SYMPOSIUM 7 MEMBERS BR CHARTER LEADERSHIP INSTITUT $8, We, the Board members of Wake Forest Charter Academy hereby acknowledge that the resolutions listed above with a remaining balance of $8, are to be closed. This amount will be rolled into the available balance for future resolutions. 31