Role Definitions CUS REQ
|
|
- Jordan Melton
- 8 years ago
- Views:
Transcription
1 Welcome The University s Procure-to-Pay (P2P) initiative is designed to make it easier to conduct business at Penn. This guide to using purchase orders, and the more in-depth P2P website, are part of a long-term commitment to streamlining Penn s financial processes and providing clear guidance for the Penn community and our suppliers. Making the University s financial processes transparent to all participants in the P2P process will result in greater purchasing efficiency, less time spent on paperwork, and stronger relationships with our suppliers. The purchase order (P.O.) method outlined in this guide is used for more than 80% of all purchases at the University. It is the least time- and paperwork-intensive method to procure and pay for products and services. A P.O. streamlines the typical transaction by requiring a requisitioner to be specific when ordering; legally committing the University to funding the purchase; allowing a supplier to deliver as requested; and, ultimately, when matched to a supplier invoice, enabling the University to pay the supplier within 30 days. The Procure-to-Pay process can be viewed as a series of linked steps in which different participants play a role. The chart to the left provides an overview of who participates in each step, and the color-coded listing to the right provides a definition for each role.
2 Each participant in the P2P process plays an important role in making a transaction proceed smoothly a customer s informed purchasing behavior, a P.O. manager s accuracy and vigilance, and a supplier s cooperation in sending invoices directly to Accounts Payable, all facilitate the transaction. Role Definitions CUS Customer refers to any member of Penn s faculty or staff, or an authorized student, who determines that a certain product or service is needed, at a specific time and place. REQ The requisitioner acts as agent for the customer and initiates the purchase request by entering all purchase specifications and details in the University s business and financial system (BEN Financials). PO The P.O. manager verifies all purchase information in BEN, identifies the funding source, seeks approval for the purchase with the appropriate approval authority, and creates the P.O. PUR Purchasing Services is responsible for approving P.O.s higher than $5,000, for reviewing and approving all contracts and lease agreements, and for assisting with all purchasing and supplier questions. SUP Supplier refers to an approved company or individual who provides the University with necessary products and services; the majority of suppliers can be found in Penn Marketplace or on the preferred suppliers list in BEN. AP Accounts Payable receives invoices directly from suppliers and enters them into BEN, where the system automatically matches them with the P.O. and approves and processes invoices for payment within terms. MGT Management refers to senior business administrators and senior managers who use P2P performance metrics to track and improve business processes at the University.
3 1 STEP 1: Identify Need 2 STEP 2: Initiate Purchase The Procure-to-Pay (P2P) process begins when a member of Penn s faculty or staff, or an authorized student, decides a product or service is needed at that moment, he or she becomes the customer. A customer is expected to make an informed purchasing decision in line with the University s financial policies and authorized buying methods, typically a purchase order (P.O.), to ensure that: transactions proceed smoothly the correct products or services are delivered to the right place at the right time suppliers are paid on time To play the role of customer, you need only convey the specifications of a product or service you need such as what, when, where, and for what project or activity to your departmental business administrator (B.A.) or local authorized staff. The B.A. or staff member will use those details to create a request for purchase (requisition) and P.O. in the University s financial system (BEN Financials). Remind your suppliers that in order to receive payment in 30 days, they must have an approved P.O. before attempting delivery, their invoice must match the P.O. specifications, and they must send the invoice directly to Accounts Payable. The requisitioner acts as the agent for the customer to ensure that a purchase is initiated correctly in the University s business and financial system (BEN Financials) and that it adheres to University procurement and disbursement financial policies. It is crucial for the requisitioner to determine the authorized buying method purchase order, the purchasing card, C-form, or T&E reimbursement, of which the purchase order is primary. The customer, in most cases, will have provided the basic specifications for the purchase. The requisitioner adds other details such as line types (for non-catalog orders), sourcing and funding information (if known), special instructions, and/or unique requirements for equipment, hazardous materials or lab animals needed to submit and process the request for purchase, which is necessary to create a purchase order in Step 3. For your convenience and protection against personal liability, assistance is only a phone call or away. For example, Purchasing Services will provide assistance with competitive bidding requirements and must review and approve all contracts and leases prior to final approval of the P.O. University Laboratory Animal Resources (ULAR) will assist with any purchases related to animals. For further guidance and in-depth information on initiating a purchase in the P2P process, visit: For further customer information and support, visit:
4 3 4 STEP 4: STEP 3: Issue Purchase Order Take Delivery/Create Receipt The University s financial and legal commitment to purchase the requested products or services is formalized through a purchase order (P.O.) to a supplier. Once a P.O. is issued, a School or Center is committing its funds and agreeing to pay the supplier within the specified terms (usually 30 days). A supplier should not respond to a request for products or services until the P.O. has been received. The supplier s invoice cannot be processed and paid in a timely manner without a corresponding P.O. As the P.O. manager, you are responsible for following up on a request for purchase initiated by the requisitioner in the University s business and financial system (BEN Financials) in Step 2, in order to verify or enter the funding source, ensure that sufficient funds are available, review all information related to the purchase, and approve the P.O. Once approved, the P.O. will automatically be transmitted to the supplier via Electronic Data Interchange (EDI) or fax, or forwarded to the next approver in the approval hierarchy. In accordance with University financial policies, Purchasing Services is responsible for approving all P.O.s with a total aggregate cost of $5,000 or more. For additional information and resources, visit: The delivery of the requested products or services marks a transition from Purchasing activity to Accounts Payable (A/P) activity. Upon successful delivery, the supplier sends an invoice directly to A/P for payment. The customer or requisitioner takes delivery of the order, and, if necessary, the P.O. manager creates a receipt for the order in BEN Financials. Receipts are required in two cases: a purchase is over $5,000, or the requisitioner or P.O. manager has requested a receipt. As the customer or requisitioner, you are expected to inspect, verify, and sign for satisfactory delivery or, in the case of unsatisfactory delivery or performance, to initiate a return and/or a claim directly with the supplier. (Be sure to retain and forward any documents associated with your claim to your business office.) Once the products or services have been received in good order, it is important to notify your departmental business administrator or local financial staff so that the supplier s invoice can be processed and paid in Steps 5 and 6, respectively. For more resources and information on taking delivery and receipting, visit:
5 5 6 STEP 5: Process Invoice STEP 6: Pay Invoice processing and payment activities are automated in the University s business and financial system (BEN Financials), not handled manually by Accounts Payable (A/P) personnel. Therefore, the extent to which the customer, requisitioner, P.O. manager, and supplier adhere to the University s preferred business practices and policies directly determines A/P s ability to process and pay a supplier invoice within negotiated terms. When all participants in the P2P process follow University policy, supplier payment becomes straightforward: a supplier invoice is sent directly to A/P, entered into the A/P system either electronically or manually, matched with its corresponding P.O., and placed in a queue for payment in Step 6. Exceptions are invoices not submitted directly to A/P and invoice holds. Invoice holds are created for a variety of reasons (missing information, price or quantity variances, etc.) and must be released by a P.O. manager before an invoice can be processed for payment. For further information, including details on invoice holds and releases, visit: Once an invoice is entered into the University s business and financial system (BEN Financials) in Step 5 and placed in the queue for payment, payment activities in Step 6 are completely hands-off. A/P personnel do not physically touch invoices or affect the payment process. Each night, the system selects invoices eligible for payment (invoices not on hold) based on the invoice date and supplier terms typically 30 days for non-edi suppliers, 7 days for EDI suppliers, or other terms negotiated and approved by Purchasing Services. A University check is produced for those invoices and is sent the next day. Mindful purchasing behavior and adherence to University policy as described in these simple steps will ensure that products and services are delivered when and where needed, and suppliers are paid on time. Exceptions to the process (e.g., processing orders placed by phone, invoices sent to the customer s department, etc.) are not acceptable. They create unnecessary invoice holds, which consume scarce resources, delay payment, and damage the University s relationships with its suppliers. That s why Step 7, which details the reporting metrics built into the P2P process to track and continually improve performance, is so important. For additional information on A/P assistance and A/P policies and procedures, visit:
6 7 STEP 7: Track and Improve To ensure that the Procure-to-Pay process is functioning according to design, measurements are essential. Continual process improvement can be guided by meaningful metrics such as compliance with requisitioning requirements, reduction of invoice holds, use of preferred suppliers, and percentage of payments made within terms. Monitoring and resolving unnecessary process exceptions will reduce administrative time and costs for both the University and our suppliers. P2P Process monitoring Key performance metrics identify exceptions in the P2P process for School/Center managers and their P.O. managers. Supplier issues Exceptions resulting from supplier order fulfillment or invoicing should be communicated to Purchasing Services for resolution. System issues Exceptions due to BEN system issues should be documented and reported through the BEN support network to be addressed and corrected. Expectations for School/Center P2P representatives and senior B.A.s are responsible for using the P2P reports to identify and reduce or eliminate exceptions. Expectations for central services Central services (Purchasing, Accounts Payable, Comptroller, and Financial Systems) will work with Schools/Centers to design and implement corrective actions for process exceptions. Making it easier for the University community to conduct business by making financial activities more streamlined, efficient, and transparent. For detailed information about P2P metrics and reports, visit:
Best Practice exensys Asset Purchases
Best Practice exensys Asset Purchases Table of Contents Introduction:... 3 Overview:... 3 Benefits:... 4 Conclusion:... 4 Introduction: Accounting of fixed assets is a complex task. To effectively manage
More informationBEN Helps & P2P [PROCURE-TO. Presents. The Procure to Pay Life Cycle
BEN Helps & P2P [PROCURE-TO TO-PAY] Presents The Procure to Pay Life Cycle 1 TABLE OF CONTENTS I. Purchase Orders [Creation Process] 4 II. Managing Invoice Holds... 9 III. Receipts 28 IV. Purchase Orders
More informationJD EDWARDS ENTERPRISEONE PROCUREMENT MANAGEMENT
JD EDWARDS ENTERPRISEONE PROCUREMENT MANAGEMENT Integrate and streamline all procurement processes. Simplify supplier analysis and bidding. Eliminate unnecessary transactions. The Issue: Strategic Procurement
More information1) Why did you make the change with Accounts Payable and IDS?
Accounts Payable/Payroll/IDS/Travel/Purchasing/BEN 1) Why did you make the change with Accounts Payable and IDS? The requirements for reimbursing and paying individuals generally differ from those related
More informationRequisitioner User Guide
Requisitioner User Guide Document Last Updated March 25, 2013 1 Table of Contents Requisitioner... 1 Objectives... 3 Overview of BEN... 4 Glossary of Terms... 6 Requisition vs. Purchase Order... 10 Hierarchies...
More informationPROCURE-TO-PAY TRANSFORMATION FOR CFOs. Achieving Control, Visibility & Cost Savings.
PROCURE-TO-PAY TRANSFORMATION FOR CFOs Achieving Control, Visibility & Cost Savings. Table of Contents Introduction...3 Driving up the Cost of the Procure-to-Pay Cycle...4 5 Ways to Cut Procure-to-Pay
More informationSUPPLIER PAYMENT GUIDE
SUPPLIER PAYMENT GUIDE Expectations and requirements to facilitate accurate and timely payment to suppliers Table of Contents 1) Procure-To-Pay Cycle 2) Payment Process Overview 3) Payment Terms 4) Submittal
More informationStated below are the SCIRE activity level control objectives for purchasing and accounts payable.
SCIRE PURCHASING AND ACCOUNTS PAYABLE AND SUMMARY The goals of the purchasing function at SCIRE are to achieve open, competitive and costeffective buying, while adhering to external funding sources for
More informationInvoice Imaging (Markview) User Guide
Invoice Imaging (Markview) User Guide Document Last Updated December 17, 2015 Financial Training Department 1 Table of Contents Objectives... 3 Overview of BEN Pays... 4 Features... 4 What is NOT imaged?...
More informationSUPPLIER PAYMENT GUIDE EUROPE
SUPPLIER PAYMENT GUIDE EUROPE Expectations and requirements to facilitate accurate and timely payments to suppliers Table of Contents 1) Procure To Pay Cycle 2) Payment Process Overview 3) Payment Due
More informationHerscher Community Unit School District #2. PURCHASE ORDER POLICIES and PROCEDURES
Herscher Community Unit School District #2 PURCHASE ORDER POLICIES and PROCEDURES PURCHASING POLICY AND PROCEDURES POLICY STATEMENT Herscher School District 2 supports sustaining and promoting a procurement
More informationPart of the Deloitte working capital series. Make your working capital work for you. Strategies for optimizing your accounts payable
Part of the Deloitte working capital series Make your working capital work for you Strategies for optimizing your accounts payable The Deloitte working capital series Strategies for optimizing your accounts
More informationIntroduction. Table of Contents
Introduction To stay competitive, you know how important it is to find new ways to streamline and save on your company s operations. Learning how leading companies handle commercial payments can give you
More informationOffice of Contracting & Procurement and Support Service Center Desk Reference
Oracle PeopleSoft Enterprise I m in. DETROIT PUBLIC SCHOOLS Office of Contracting & Procurement and Support Service Center Desk Reference Created by the Division of Finance Office of Strategic Management
More informationMASTERCARD PROCUREMENT PROGRAM Cardholder s Guide
MASTERCARD PROCUREMENT PROGRAM Cardholder s Guide MASTERCARD OVERVIEW Welcome to Illinois Institute of Technology s implementation of the JP Morgan Chase Bank MasterCard Procurement Program. This procurement
More information6/21/2013. High Level Overview
High Level Overview Christine Griffin Gateway Systems Manager Streamlined and strategic buying Best value pricing for contracted prices Speed with shopping carts Automated approval routing and tracking
More informationIIT Purchasing Manual
IIT Purchasing Manual OVERARCHING POLICY RESPONSIBILITY FOR PURCHASING ACTIVITIES IIT STATE SALES TAX EXEMPTION METHODS OF PURCHASE COMPETITIVE BIDDING REQUIREMENTS FOR INCLUSION IN SOLICITATIONS FOR GOODS
More informationORACLE SERVICES PROCUREMENT
ORACLE SERVICES PROCUREMENT KEY FEATURES Create contracts for services with complex payment terms Incorporate progress payment schedule into services contracts Track and report progress based on schedule
More informationPROACTIS Solutions & Services for Finance
PROACTIS Solutions & Services for Finance What we do for you as the person responsible for financial management How We Help increase savings, reduce risk and improve efficiencies by providing you with
More informationAutomated Invoice Matching
White Paper Automated Invoice Matching Reduce Matching Cycle Times. Increase ROI Version 1.0 Last Updated: 11-06-2010 www.sutisoft.com 1 2 3 4 5 6 7 8 Abstract Introduction Need for Automating Finding
More informationOvercoming the Challenges of Manual Processes and Driving Efficiencies through ecommerce. PIDX Conference: Calgary, Canada October 2014
Overcoming the Challenges of Manual Processes and Driving Efficiencies through ecommerce PIDX Conference: Calgary, Canada October 2014 Agenda Challenges with Manual Processes Decision to Automate Reaping
More informationinoerp Accounts Payable Process Flows inoerp
Flows inoerp 10/29/2015 1 Serial # Flow Description 1 Overall Procure To Pay 2 Procure To Pay for Item 3 Procure To Pay for Non Item 4, Credit Memo & Debit Memo for (with Purchase Order) 5, Credit Memo
More informationImprove Business Efficiency by Automating Intercompany Transactions
SAP Brief SAP s for Small Businesses and Midsize Companies SAP Business One Objectives Improve Business Efficiency by Automating Intercompany Transactions Streamlined intercompany transactions and integration
More informationCHAPTER 13: PROCUREMENT IN CHAOS - SUPPLEMENTAL MATERIAL
CHAPTER 13: PROCUREMENT IN CHAOS - SUPPLEMENTAL MATERIAL Brian G. Rosenberg From the book The Next Wave of Technologies: Opportunities in Chaos by Phil Simon Electronic Invoicing There is a significant
More informationStreamlining Your AP Processes with Electronic Document Management
Streamlining Your AP Processes with Electronic Document Management In today s business environment, doing more with less has become the norm rather than the exception. An accounts payable (AP) department
More informationDirector of Procurement Contact Officer
UNSW Procedure Procurement Purchase Order Procedures Responsible Officer Director of Procurement Contact Officer Procure to Pay and Purchasing Manager Superseded Documents Accounting Manual Section 11
More informationWheaton College. Updated November 2012. Park Hall, Room 205 Park Hall, Room 202 Phone: 3433/3438 Phone: 3439
Wheaton College Corporate Credit Card User Guide Updated November 2012 For General Information Contact: For Accounting/Reconciliation Info Contact: Business Services Office Accounts Payable Office Park
More informationUNT System Business Service Center Service Level Agreement Revised 11/18/2013
UNT System Business Service Center Service Level Agreement Revised 11/18/2013 1. Agreement Overview This Agreement represents a Service Level Agreement ( SLA or Agreement ) between the University of North
More informationDocument Information, Statuses & Exceptions in Ariba
This document will provide information that explains each screen view in Ariba based upon the document type accessed. Within each document type there are different tabs that can be accessed that give you
More informationDIOCESE OF PENSACOLA-TALLAHASSEE
DIOCESE OF PENSACOLA-TALLAHASSEE Wells Fargo Bank WellsOne SM Comm mercial Card Program Policy and Procedures Manual July 20111 Table of Contents Introduction Page 2 General Guidelines..Page 3 - Card Issuance
More informationHOWARD UNIVERSITY POLICY
HOWARD UNIVERSITY POLICY Policy Number: 300-001 Policy Title: ACCOUNTS PAYABLE: PAYMENTS TO VENDORS Responsible Officer: Chief Financial Officer Responsible Office: Office of the Chief Financial Officer
More information5 Ways Senior Finance Executives are Improving Visibility Across the Procure-to-Pay Cycle
5 Ways Senior Finance Executives are Improving Visibility Across the Procure-to-Pay Cycle An IOFM white paper, sponsored by 5 Ways Senior Finance Executives are Improving Visibility Across the Procure-to-Pay
More informationThe Benefits of Automating AP Invoice and Purchase Order Operations
The Benefits of Automating AP Invoice and Purchase Order Operations Presented by Dan Humbert Chrome River, Product Manager Today s Objectives 1. Benefits of automating AP operations 2. Benefits of integrating
More informationFlorida A & M University
Florida A & M University AP PROCEDURES 3-8-2013 TABLE OF CONTENTS 1.0 OVERVIEW... 1 2.0 DEFINITIONS... 1 3.0 RESPONSIBILITIES... 2 4.0 GENERAL PROCEDURES... 3 4.1 DEPARTMENTAL FISCAL REPRESENTATIVES...
More informationCase Western Reserve University. Payment and Reimbursement Policy. Updated March 26, 2013 Established: March, 1 2008
Case Western Reserve University Payment and Reimbursement Policy Updated March 26, 2013 Established: March, 1 2008 Case Western Reserve University Payment and Reimbursement Policy Full Revision TABLE OF
More informationAccounts Payable. Best Practices: Existing Control: Control Gap: Controls Evaluation and Gap Analysis. Purchasing
Accounts Payable Gap Analysis: POS identifies the following Best Practices as efficient and effective control processes for the above risk. Listed for comparison are the controls currently in place, if
More informationRequesting a Purchase Order for Goods
Requesting a Purchase Order for Goods 1. PURPOSE To provide procedures for requesting a Purchase Order for Goods under the formal bid limit of $78,900 (or as adjusted annually by the Price Deflation Index).
More informationTransactional Flowchart: Guidelines and Examples
Transactional Flowchart: Guidelines and Examples A Transactional Flowchart depicts all the activities in a process, from beginning to end. You can use a Transactional Flowchart to: Provide a pictorial
More informationProcure to Pay (P2P) Welcome. Presenters: Barbara Moser- Purchasing Joanne Webb- Accounts Payable
Procure to Pay (P2P) Presenters: Barbara Moser- Purchasing Joanne Webb- Accounts Payable Welcome Before we Get Started Please turn cellphones to silent or vibrate Be courteous to presenters and other people
More informationHow to build a great compliance program for your U.S. imports
How to build a great compliance program for your U.S. imports For the importer of record, compliance means the complete and accurate recording of all internal processes through books and records, from
More informationWhy do we close the books as year-end? What s a fiscal year?
Year-End Closing Year-End What? Why do we close the books as year-end? Required accounting procedure Basis for preparation of Comprehensive Annual Financial Report and other internal and external financial
More informationCommercial Cards for Accounts Payable
Commercial Cards for Accounts Payable MGFOA 2010 Fall Training Institute September 20, 2010 Donovan Shand Vice President Global Corporate Product Management Comerica Bank Topics for Discussion Current
More informationLyford CISD. Accounts Payable Manual
Lyford CISD Accounts Payable Manual TABLE OF CONTENTS Requisitions.....3 Purchase Orders..5 Open Purchase Orders...7 Emergency Purchases.8 Accounts Payable 8 Check Distribution 10 Double Orders...10 Budget
More informationChrysler Accounts Payable Update. September 18, 2013
Chrysler Accounts Payable Update September 18, 2013 2 Procure to Pay Productive Material Three Way Match Accounts Payable Update YTD Payments since launch of PentaSAP: CAP has successfully paid approx.
More informationGeneric Business Process (1) Expenditure Cycle & Revenue Cycle
Generic Business Process (1) Expenditure Cycle & Revenue Cycle Topik Bahasan Expenditure Cycle Revenue Cycle Sumber Materi Romney / Steinbart, Accounting Information Systems, 9th Edition ch.11-12, Prentice
More informationEXFLOW NAV BROCHURE INCREASE PRODUCTIVITY IN YOUR AP DEPARTMENT LEVERAGE YOUR DYNAMICS NAV INVESTMENT WITH INDUSTRY BEST PRACTICE AP AUTOMATION
EXFLOW NAV BROCHURE INCREASE PRODUCTIVITY IN YOUR AP DEPARTMENT LEVERAGE YOUR DYNAMICS NAV INVESTMENT WITH INDUSTRY BEST PRACTICE AP AUTOMATION What is ExFlow NAV? For whom? ExFlow NAV is an add-on module
More informatione-procurement (epro) Overview Advantages of epro
e-procurement (epro) PeopleSoft e-procurement (epro) is designed to make it easier for a casual user to requisition items. This ease-of-use method helps reduce out-of-system purchasing; also known as maverick
More informationBirthing the EDI Vision: Committee-Conceived Plan Transforms Virginia Beach into an Energy Leader
Energy Efficiency Case Study Series Birthing the EDI Vision: Committee-Conceived Plan Transforms Virginia Beach into an Energy Leader Table of Contents 1 Summary 1 The Need 2 The Solution 6 Conclusion
More informationAutomating Procure-to-Pay
White Paper Automating Procure-to-Pay Brian G. Rosenberg, Chief Executive Officer There has been an increased focus on the Procure-to-Pay ( P2P ) process over the past several years. This has resulted
More informationIthaca College Purchasing Card Policy
Ithaca College Purchasing Card Policy I. Policy Statement Ithaca College maintains a purchasing card program that allows authorized individuals to make specific, business-related purchases of non-travel
More informationAccounts Payable Invoice Processing. White Paper
www.allstarss.com ACCELERATING Business Processes Accounts Payable Invoice Processing Table of Contents Table of Contents TABLE OF CONTENTS... I THE BUSINESS CHALLENGE... 2 Invoice Processing Costs...
More informationAccounts Payable Overview
Accounts Payable Overview Managing Invoices & Payments Overview Accounts Payable (AP) is responsible for processing all invoice and non-payroll payments. There are 5 distinct payment categories. Vendor
More informationAccounts Payable Automation
A Simple Introduction to Accounts Payable Automation How to improve your Accounts Payable Process and get the results you really want A Publication of MEDI Table of Contents Introduction Chapter 1 Chapter
More informationWhite Paper. Streamlining Your AP Processes with Electronic Document Management ABSTRACT. www.treenosoftware.com Command Your Content
1 White Paper Streamlining Your AP Processes with Electronic Document Management ABSTRACT An Accounts Payable (AP) Enterprise Document Management (EDM) solution saves you time and money by automating repetitive,
More informationOffice of Business and Finance
OBJECTIVE To establish procedures for review and payment of invoices for goods and services purchased by the university. POLICY Applies to: Faculty, staff, students, visitors, vendors Issued: 8/2000 Revised:
More informationDISBURSEMENTS: INVOICE PROCESSING IN RESPONSE TO PURCHASE AUTHORIZATIONS D-371-36 ACCOUNTING MANUAL Page 1
ACCOUNTING MANUAL Page 1 DISBURSEMENTS: INVOICE PROCESSING IN RESPONSE Contents Page I. Introduction 2 II. Definitions 2 III. Sales and Use Taxes 3 IV. Payment of Vendor Invoices -- Special Method 3 V.
More informationPROCUREMENT/DISBURSEMENT POLICIES
PROCUREMENT/DISBURSEMENT POLICIES 2301 Authority and Responsibility for Purchasing Goods and Services 2302 Commitment to Economic Inclusion Program 2303 Use of a Purchasing Card 2303.1 Use of a Purchasing
More informationProcess Expense Reimbursements
Accounts Payable Processes Process Accounts Payable Activities Maintain AP/PO vendor masterfile Maintain/manage electronic commerce Audit invoices and key data into AP system Approve payment Process financial
More informationFinding Nirvana in AP Automation and Outsourcing
WHITE PAPER Finding Nirvana in AP Automation and Outsourcing Gaining Control By Letting Go Nirvana: Joy, freedom from pain and worry an end to suffering. Suffering is something with which many Accounts
More informationAchieving the Goals of Accounts Payable Automation. White Paper
Achieving the Goals of Accounts Payable Automation White Paper Contents Executive Summary... 2 The Manual AP Process... 2 Goals of Automation... 3 The Automated AP Process... 4 Measuring the Achievement
More informationDOCUMATION S PURCHASE TO PAY (P2P) SUITE
Documation is a leading provider of document-centric workflow and content management software, delivering services and solutions to businesses and organisations in the UK, Europe and around the world.
More information1. General Description of the Project/Program being Submitted
1. General Description of the Project/Program being Submitted The City of Virginia Beach (CVB) initiated the Energy Accounting and Management Project to meet our combined goals of 1) reducing energy costs,
More informationLiner Cost Management
Liner Cost Management Solverminds Solutions & Technologies Pvt Ltd September 2015 1. Introduction Introduction Knowledge and information are the lifeblood of any organization. The effective use of this
More informationWelcome to the topic on purchasing items.
Welcome to the topic on purchasing items. In this topic, we will perform the basic steps for purchasing items. As we go through the process, we will explain the consequences of each process step on inventory
More informationNEW YORK CITY HOUSING DEVELOPMENT CORPORATION PURCHASING PROCEDURES. Updated as of December 23, 2014
NEW YORK CITY HOUSING DEVELOPMENT CORPORATION I. ORDERING ITEMS PURCHASING PROCEDURES Updated as of December 23, 2014 All requests for purchases are to be coordinated through the Department of Office Services.
More informationVENDOR ONBOARDING GUIDE
VENDOR ONBOARDING GUIDE Table of Contents Welcome letter from our CEO... 3 Getting started as a vendor with APR... 4 Statement of Business Ethics... 5 ARIBA Registration... 8 EDI Quick Reference Guide...
More informationOffice of Business and Finance
OBJECTIVE To establish procedures for review and payment of invoices for goods and services purchased by the university. POLICY Applies to: Faculty, staff, students, visitors, vendors Issued: 08/2000 Revised:
More informationFor EDI requirements related to Party America contact members of the Party City EDI Team:
Electronic Data Interchange Overview Party America For EDI requirements related to Party America contact members of the Party City EDI Team: Nancy Higgins EDI Support Specialist 973-453-8641 nhiggins@partycity.com
More informationTraining. Account Payable Invoice Processing PTP0401A
Monday, Tuesday, February June 18, 04, 2013 2013 1 1 Account Payable Invoice Processing PTP0401A Introduction Ramon Mira Welcome and Introductions Logistics Ground Rules Course Objectives Course Content
More informationAccounts Payable Automation: Top 9 Reasons to Automate: The Essential Guide to Why Your Business Needs to Automate its Invoice Processing.
Whitepaper Accounts Payable Automation: Top 9 Reasons to Automate: The Essential Guide to Why Your Business Needs to Automate its Invoice Processing. June 2014 Overview Reducing costs, improving performance,
More informationVISA COMMERCIAL SOLUTIONS BEST PRACTICES SUMMARIES. Profit from the experience of best-in-class companies.
VISA COMMERCIAL SOLUTIONS BEST PRACTICES SUMMARIES Profit from the experience of best-in-class companies. Introduction To stay competitive, you know how important it is to find new ways to streamline and
More informationInvoice Matching User Guide
Invoice Matching User Guide Version 8.1 November 2004 Document Number MAUG-81UW-04 Procurement Lawson does not warrant the content of this document or the results of its use. Lawson may change this document
More informationMaximize Supplier Enablement for Procure to Pay Success. An Oracle White Paper
Maximize Supplier Enablement for Procure to Pay Success An Oracle White Paper Maximize Supplier Enablement for Procure to Pay Success EXECUTIVE OVERVIEW Procure to Pay (P2P) automation comes of age as
More informationPurchasing Card Cardholder Handbook
Purchasing Card Cardholder Handbook Purchasing Card Program 2500 University Drive NW Calgary, Alberta, CANADA T2N 1N4 Telephone: (403) 220-5611 Email: cardhelp@ucalgary.ca Web: http://www.ucalgary.ca/finance
More informationCommercial Solutions. Client Value Proposition
Commercial Solutions Client Value Proposition VISA Corporate Card Program Registered trademark of Visa International Service Association; Visa Canada is a licensed user Current Market Environment Marketplace
More informationIOMA Survey Reveals the Effect of
IOMA Survey Reveals the Effect of Automation on AP Operations This article is reprinted/republished by the express written permission of IOMA (The Institute of Management & Administration). For more information
More informationIntroduction. Table of Contents
Introduction To stay competitive, you know how important it is to find new ways to streamline and save on your company s operations. Learning how leading companies handle commercial payments can give you
More informationDoing Business with Serco - A Suppliers Guide
Doing Business with Serco - A Suppliers Guide We recognise the value our suppliers bring to Serco and we want to make it simple to do business with us. This guide will help you understand how to comply
More informationTravel Card Policy and Procedure Manual
Policy and Procedure Manual Table of contents 1. Introduction... 3 2. Reason for Policies and Procedures... 3 3. Who Needs To Know the Policies and Procedures... 3 4. Definitions... 3 5. Contact Information...
More informationInvoice Processing. Start today: Jump-Start Solution for Finance:
2 Processing Reduce the cost of AP by automating approval of valid invoices and streamlining discrepancy resolution Finance Professionals: The Big Picture & The Things You Can Address Today The Spend Control
More informationThe Documented Benefits of Cloud-Based Procure-to-Pay Automation. Presented by
The Documented Benefits of Cloud-Based Procure-to-Pay Automation Presented by Annemarie Thompson Assistant Controller Bryn Mawr College Colin Vonvorys Account Executive SciQuest, Inc. Smart. Easy. Automated.
More informationArkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual
Arkansas Tech University Procurement Card (P-Card) Program Policies and Guidelines Manual March 5, 2013 (revised) Policies and guidelines will be changed to meet the needs of the Procurement Card (P-Card)
More informationSungard Banner Integration
Project Team eprocurement Overview Advantages of Implementing HigherMarkets Sungard Banner Integration Savings Overview Questions BUSINESS INTELLIGENCE REPORTS SOURCING MANAGER CONTRACT MANAGER SPEND
More informationPO Receipt Accrual (RNI) Maintenance
White Paper PO Receipt Accrual (RNI) Maintenance By Keith Wayland It is the burden of ERP systems that they must somehow take complex Procure-to-Pay transactions and translate them into accurate and timely
More information1. Storeroom supplies -- For items stocked in the Palmer storeroom, use the Requisition for Supplies Form.
DISBURSEMENT PROCESSES Millersville University uses the Accounts Payable module of Banner Finance System to process vendor payments. After payroll, payments for goods and/or services represent the second
More informationBanner Purchasing Training. Frank FioRito Director, Purchasing
Banner Purchasing Training Frank FioRito Director, Purchasing Agenda This course will familiarize you with: IIT s Purchasing Policies and Procedures And will give you an introduction to entering requisitions
More informationORACLE isupplier PORTAL
ORACLE isupplier PORTAL Key Features Supplier collaboration for complex goods and services Advanced supplier change order management PO status tracking Non-PO self-service invoicing Invoice dispute resolution
More informationAccounts Payable Optimization in Today s Healthcare Environment
2009 Accounts Payable Optimization in Today s Healthcare Environment A GHX White Paper for Hospital Financial Executives In today s tumultuous economic and political environment, healthcare providers increasingly
More informationOne source. One amazing service. Procurement Process and the Sarbanes-Oxley Act
One source. One amazing service. Procurement Process and the Sarbanes-Oxley Act May, 2005 EXECUTIVE SUMMARY Public companies are spending a great deal of time and effort to comply with the Sarbanes-Oxley
More informationHow To Be Successful In A Business
A CFO s Perspective on How Supply Chain and Finance can Collaborate to Deliver Value by Joselito Diga CFO, Unilab SUPPLYLINK 2012 CONFERENCE Philippines Institute of Supply Management 19-20 April 2012
More informationBusiness is a Conversation
Business is a Conversation David Weinberger The Cluetrain Manifesto: The End of Business as Usual By Christopher Locke, Rick Levine, Doc Searls, and David Weinberger 5 Steps to Automating Accounts Payable
More informationPurchasing & Accounts Payable Automation for. Microsoft Dynamics GP & SL
Purchasing & Accounts Payable Automation for Microsoft Dynamics GP & SL PN 3 Objectives Improved Efficiencies Improved Financial Controls The Real Cost of Paper AP Automation Questions How can we get invoices
More informationDEPARTMENT OF FINANCE AND ADMINISTRATION - Policy 15
DEPARTMENT OF FINANCE AND ADMINISTRATION - Policy 15 Policy 15 - Assigning Payment Dates for the Processing of Disbursement Vouchers for Payment of Invoices Basis for Authority and General Rules Applicable
More informationMaking Automated Accounts Payable a Reality
Making Automated Accounts Payable a Reality www.merkur.com (800) 637-1704 Table of Contents Introduction...3 Executive Summary...4 Challenges in Accounts Payable...5 What is the problem?...5 How big is
More informationAccounts Payable. Summary
Accounts Payable Summary EFT is HCR ManorCare s expected method of payment. EDI is HCR ManorCare s preferred method of invoicing. All new vendors must be approved by Corporate Purchasing prior to purchase
More informationAutomate order-invoice matching and payment with esolutions MAP at the core of your organisation s P2P processes
Automate order-invoice matching and payment with at the core of your organisation s P2P processes PCCL Purchasing Card Consultancy Limited Exclusive to Visa Europe Fully automated order/ invoice Match
More informationMore control, efficiency and transparency. Accounts Payable Canon Business Solutions
More control, efficiency and transparency Canon Business Solutions Shape the way you want to Simpler solutions built around you This is your introduction to a simpler, smarter approach to. One that helps
More information4.0 Receiving Process
4.0 Receiving Process Delivery of requested products or services marks a transition in the Purchase-to-Pay process from a purchasing activity to a payables activity. All purchases must be received to release
More informationAccounts Payable Policies and Procedures Index
Accounts Payable Policies and Procedures Index I. Background II. III. IV. Policies Procedures A. Invoices for Goods or Materials B. Invoices for Services C. Check Requests D. Student Refunds E. Payments
More informationWelcome to the topic on managing delivery issues with Goods Receipt POs.
Welcome to the topic on managing delivery issues with Goods Receipt POs. In this topic, we will explore how to receive incorrect shipments from a vendor in a goods receipt PO document. Sometimes your supplier
More information