Proposal CFA deadline

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1 CFA Reference No: CC-LM Status Complete Directorate Team/service Customers and Communities Sustainable Development Environmental Resources Proposal to be assessed North Solent Shoreline Management Plan (SMP) Your name & position New/existing proposal? Glen Westmore, Senior Adviser Natural Resources Updated Proposal CFA deadline Contact No For the purposes of this form we refer to your proposal/policy/project as Proposal 1. Please outline your proposal Sea levels are currently rising by 4mm per year along the West Sussex coast and are predicted to rise by 1m by 2100 increasing the risk for many. More than 2,400 properties would be at risk of tidal flooding were it not for existing management policies/defences, which reduces that number to around 400. The North Solent Shoreline Management Plan (SMP) (for an explanation of what an SMP is, please see below) will set coastal defence policies for the next 100 years for the coast from Selsey Bill to Emsworth (the western county boundary) and beyond to Hurst Spit. For most of this coastline, the broad policy proposal is to Hold The Line this means that the level of protection provided by defences will be maintained or upgraded. Therefore most properties will continue to receive the current level of defence. For privately owned frontages, the policy will also be Hold The Line, but with no public funding available. This means the owner is responsible for the maintenance and upkeep and funding of their own defences. The policy for the coastline around Medmerry is Managed Realignment, which allows the retreat of shoreline with management (by relevant owners or organisations) to control or limit movement. An Adaptive Management approach is proposed for East Head, which is managing complex coastal areas by monitoring changes and acting on them in a planned but flexible way, increasing our understanding over time. These draft policies may have changed following public consultation. A three month public consultation exercise on the draft Plan ran from February until April It is important to note that policies are set based on coastal processes and driven by planning, and are not dependent on availability of public funding. Policies will be stated with clear indication of availability of public funding and, if eligible, likelihood of public funding. As the County Council has no operating authority for coastal protection the County Council will only be endorsing the policies proposed, not adopting them. For those customers living in affected areas, there will be clarity about which coastal defence policy applies to their property, and about the likelihood of public funding being available. There is no change to the risk that their property is currently under. (Explanation of an SMP if needed) A Shoreline Management Plan (SMP) is a policy document for coastal defence management planning It takes account of other existing planning initiatives and legislative requirements Printed on 8-Nov-10 Page 1 of 7

2 and is intended to inform wider strategic planning. It does not set policy for anything other than coastal defence management. Identifying areas at risk from tidal flooding and/or coastal erosion is key for managing and preventing inappropriate development in these areas, particularly when considering potential impacts of changes in climate. Increasing pressures on the coastal zone for even more housing, marine trade and industry, and the demand for coast-based recreational activities also affects and influences existing and future coastal defence requirements. The impacts of coastal defences on existing properties, coastal processes or the environment therefore need to be carefully assessed before construction. For these assessments the coastline is sub-divided into Policy Units: lengths of shoreline based on natural sediment movements and coastal processes, rather than administrative boundaries. A coastal defence policy is applied to each timeframe (0-20, 20-50, years) of each Policy Unit. Each individual policy may have implications for the future of coastline and the current activities undertaken there. West Sussex County Council is not an Operating Authority - it has no legal responsibilities, powers or duties to own, operate or maintain coastal flood defences. Therefore the implementation of the SMP will be at District and Borough level, and the County Council will only be endorsing the policies not adopting them. However, the role of WSCC is in informing the process, assisting with decision making and keeping our communities informed. Include the main aims and anticipated outcomes. 2. What places or geographical areas will be affected? The coastline of West Sussex from Selsey Bill westwards to the County border at Emsworth properties in the following wards are affected: The Witterings, Selsey, Chichester South and Bourne. e.g. West Sussex / districts / wards / County Local Committees / towns / specific buildings. 3. Who are your customers? All of those living within the risk areas along on the coastline of West Sussex west of Selsey Bill as described above (but not all the populations of all the wards). At present approximately 2400 properties are at risk of tidal flooding. Main customer groups, including current non-users you would like to attract. Printed on 8-Nov-10 Page 2 of 7

3 4. Can you provide evidence showing what your customers think about this proposal? Stakeholder involvement in the preparation and development of the second round of SMPs is of key importance, and many different organisations have been involved so far. There is a Key Stakeholder Group, with three Stakeholder meetings held regularly. Groups who attended these meetings include the Ham Residents Group, the West Witterings Residents Association and Save Our Selsey. A list of key stakeholders contacted throughout the process, and specifically those attending the workshops, is attached is Appendix A. A variety of issues and concerns were raised and discussed, including:- Implications of SMP policy on maintenance and improvements to privately owned defences Funding sources for coastal defences no guarantee of public funding Management plans for privately owned frontages and defences Emergency Access routes Vulnerable communities A full set of minutes is available on the SMP website at It is recognised that some key groups who may be affected have still to contribute. This is recorded in the Action Plan. The draft SMP went to full public consultation in February 2010 lasting 3 months. 219 individual public responses were received during the consultation period; 63% of consultees that responded were private individuals representing themselves. The consultees included: residents, businesses, action groups, Parish Councils, industry, tourism, leisure and agricultural sectors and other organisations. For more information please see annex 1 of the Decision Report or the full consultation report on the SMP website at The Client Steering Group (CSG) is responsible for the management, development and adoption of the North Solent SMP, and comprises Officers from each of the operating authorities (New Forest District Council (Lead); Test Valley Borough Council; Southampton City Council; Eastleigh Borough Council; Winchester City Council; Fareham Borough Council; Gosport Borough Council; Portsmouth City Council and Chichester District Council), the Environment Agency, Natural England, Hampshire County Council, West Sussex County Council, Chichester Harbour Conservancy, the New Forest National Park Authority, and representatives from the neighbouring SMP Groups. All minutes and action logs are available on the SMP website at The Elected Members Group (EMG) has representatives from each operating authority, the County Councils, and EA Regional Flood Defence Committees and is supported with observer representatives from Natural England, Chichester Harbour Conservancy and the New Forest National Park Authority. EMG has been consulted at various stages to comment and approve specific outputs, such as tidal flood risk and erosion risk maps and analysis. Workshops with key Local Authority Officers from teams such as Planning and Development Control, Archaeologists and Heritage Officers, Environmental and Ecological Officers have been held. Various issues and concerns have been raised, discussed and considered in the various assessments. Minutes for all working groups are available on the SMP website at Printed on 8-Nov-10 Page 3 of 7

4 Please let us know what data sources you have already used to help you understand customer needs (qualitative/quantitative). Give detail of any research* and engagement activities you completed and the dates they were carried out, and any future planned activity. Please attach supporting documents where needed. *Date of Research Governance Approval: 5. From this evidence: 5a What have you learnt from understanding your customers? 5b Are there any customers who are negatively affected by your proposal? Some of the main issues affecting customers and properties were: Implications of SMP policy on maintenance and improvements to privately owned defences Funding sources for coastal defences no guarantee of public funding Management plans for privately owned frontages and defences Emergency Access routes Vulnerable communities The argument of birds versus people All the issues raised at stakeholder events (see q 4) have been carefully recorded, and all minutes and meeting notes are available on the SMP website. None identified. The setting of a coastal defence policy does not change the existing risk to a property and therefore to a customer. Generally the proposal to Hold the Line (maintain or upgrade existing defences) means that most properties will find their current level of defence remains the same. 5c Are there any customers who are positively affected by your proposal? For those customers living in affected areas, there will be clarity about which coastal defence policy applies to their property, and about the likelihood of public funding being available. There is no change to the risk that their property is currently under. Please use the table overleaf to help prompt your thinking for this question. Printed on 8-Nov-10 Page 4 of 7

5 WSCC wants to understand customer needs and tailor services to fit those needs wherever possible. We also have a legal obligation to provide evidence that we have considered the needs of the following equality groups. The groups are not mutually exclusive and are intended to help prompt your own thinking. Diverse Communities. For example: Impact? Positive Negative None Gender Sexual Orientation Black and Minority Ethnic Disability Age Women! Trans People! Lesbian Women! Gay Men! Bisexual! Asian / Asian British! Black / Black British! Mixed Race! Irish! Gypsies & Travelers! Chinese! Migrant Groups! Refugees/Asylum! Physical Impairment! Sensory Impairment! Mental Health! Learning Difficulties! Long Term Health! Aged 0 to 17! Aged 18 to 25! Aged 50 to 80! Aged 80+! Belief Religion or Belief! (Give Details) Carers Carers! Social Deprivation Other Rural! Urban! Unemployed! Homeless! Itinerant workers! Printed on 8-Nov-10 Page 5 of 7

6 6. From these findings are you going to make any changes to your proposal? If Yes: What are they? If No: Why not (i.e. costs)? The policies proposed do not change the current regime of coastal defence at any point along the West Sussex Coastline. There are existing potential implications for more vulnerable people and communities. There are only 4 Defra approved policies for Shoreline Management so there is limited scope for change The plan to be endorsed in this proposal is only able to set the policies based on coastal processes and number of properties at risk. Policies will not take into the account the vulnerabilities of those living in each property. Further information on the type of people in the properties, and the work to identify specific needs of these groups will be carried out when coastal defence strategies, schemes or individual defence projects are appraised and physical actions determined. Please provide full details explaining why you are or are not making any changes to your proposal. Please use the Action Plan summary overleaf to record any action plans needed to deliver these changes. 7. How will you monitor and evaluate to make sure your proposal continues to meet the needs of customers? A full 3 month public consultation was held from February to April 2010, and all comments/issues will be carefully recorded and reviewed by the SMP team, and changed made to the proposed policies. The success and quality of the customer consultation has been evaluated, and an action plan produced for future actions. All evidence is recorded on the SMP website. Any coastal defence works, strategies or private developments affecting the coastal defence will need to be evaluated to ensure all potential needs of customers are taken into account. Please consider what factors you will monitor (both qualitative and quantitative) to ensure that you track and respond to the needs of your customers. Senior Management sign off Signature Approved by Liz Markus (CFA Adviser) and Siobhan Walker (Line Manager) Date Action Plans Printed on 8-Nov-10 Page 6 of 7

7 Please use the form overleaf to record your action plans. Refer back to questions 6 & 7 of your form and summarise what actions you will be taking to respond to issues raised within the. Thank you. Please submit your CFA form to cfa.adviser@westsussex.gov.uk CFA Advisers will now assess your form and you will receive an within five working days letting you know how to progress. If you need a response sooner please include Urgent in the title and provide a brief explanation. Printed on 8-Nov-10 Page 7 of 7

8 ACTION PLAN SUMMARY On this sheet, please refer back to questions 6 & 7 of your form and summarise what actions you will be taking to respond to issues raised within the. Action CFA ref no: No. Details Person Responsible By When? Action Plan - Page 1 of 4

9 Appendix A: List of Key Stakeholders Contacted during SMP process (ref Question 4): Stakeholders contacted ABP Southampton Haven Quay Ltd Nursling and Rownhams Parish Council Appledram PC Hants & Isle of Wight Trust for Maritime Archaeology Pagham Beach (Holdings) Association of British Insurers Harbour Way Company Pagham Beach Residents Association Barker Mill Trust Haven Quay Ltd Pagham PC Beaulieu Estate Hayling Golf Club Peninsula Community Forum Beaulieu PC Hayling Island Residents Association Port Hamble Marina Beaulieu Residents Association HCC Highways Authorities Portchester Civic Society Beaulieu River Management HCC Recreation and Heritage Dept Portsmouth and Langstone Sailing Association Berthon Boat Co Ltd HCC Royal Victoria Country Park Portsmouth Environmental Forum Birdham PC Hill Head Sailing Club Portsmouth Harbour Conservation Group Boldre PC Hound PC Portsmouth Society Bosham PC Hunston PC Powergen Bosmere 100 Society (Havant) Hurst Castle Ferries Pylewell Estate BP Oil UK Ltd, Hamble Oil Terminal Hurst Castle Sailing Club QHM Portsmouth British Gas Hythe and Dibden PC Red Funnel IOW Ferries British Geological Survey Keyhaven Yacht Club River Hamble Harbour Authority British Marine Federation Langmead Farms Ltd and Natures Way Food River Hamble Mooring Holders Ltd Association Broadlands Lake Langstone Harbour Advisory Committee RNLI Bunn Leisure Langstone Harbour Board Royal Air Force Yacht Club Bursledon PC Langstone Residents Association Royal Lymington Yacht Club Cadland Estate Lee-on-the-Solent Residents Association Royal Naval Sailing Association Cakeham Manor Estate Ltd Lepe Country Park Centre Royal Southampton Yacht Club Calshot Activities Centre Lepe Estate Royal Southern Yacht Club Calshot Association Local Strategic Partnership (Southampton) Royal Yachting Association Southern Region Action Plan - Page 2 of 4

10 Calshot Sailing Club Lymington & District Sea Fishing Club RSPB Chichester Harbour Federation Lymington & Pennington Community Forum Salterns Sailing Club Chidham PC Lymington & Pennington TC Save Our Selsey Church Farm Holiday Village Lymington and District Chamber of Commerce Scottish Power Continental Ferryport Lymington Coastal Area Advisory Panel Selsey Regeneration Council for the Protection of Rural England (Hampshire) Lymington Harbour Commissioners Selsey TC Country Land and Business Association Lymington Society Sidlesham PC DE OPERATIONS SOUTH Lymington Town Sailing Club Solent European Marine Sites SEMS Deacons Boatyard Ltd Lymington Yacht Haven Ltd Solent Forum Defence Estates Operation South Manhood Peninsula Partnership Solent Protection Society Dept of Culture, Media & Sport Manhood Peninsula Steering Group South East England Regional Assembly Donnington PC Marchwood PC South Hampshire Wildfowlers Association Earnley PC Marina Developments Ltd Mercury Yacht Harbour Southbourne PC East Wittering and Bracklesham PC Marine and Coastguard Agency Southern Electric Emsworth Residents Association Marine Conservation Society Southern Sea Fisheries Committee English Heritage Meon Shore Chalet Owners Association Southern Water Environment Agency Fisheries Meyrick Estate Sowley Estate Esso Petroleum Co Ltd Milford Environment Group St Barbe Museum Exbury & Lepe PC Milford-on-Sea PC Sussex Association of Local Councils Exbury Estate Milford-on-Sea Wildlife Recording Group Sussex Sea Fisheries District Committee Fareham Society National Farmers Union SE Region Sussex Wildlife Trust Fawley PC National Federation of Sea Anglers (Wessex Division) The Crown Estates Fishbourne PC National Grid Company The Elephant Boat Yard Gosport Society National Power the Environment Centre (tec) Government Office for South East National Trust The Landmark Trust Ham Residents Group NE Hayling Residents Association The Towers Residents Association Action Plan - Page 3 of 4

11 Hamble Parish Council Netley Cliff Management Company ltd Totton & Eling PC Hamble River Sailing Club Netley Cliff Sailing Club Warsash Residents Association Hamble-le-Rice Parish Council Netley Residents Association West Itchenor PC Netley Sailing Club A.S.A., Victoria Country Hampshire and Isle of Wight Wildlife Trust Ltd Park West Wittering Estate Plc Hampshire Association of Parish & Town Councils New Forest Beach Hut Owners Association West Wittering PC Hants & Isle of Wight Trust for Maritime Archaeology New Forest Museum West Wittering Residents Association Harbour Way Company New Milton Sand & Ballast Co Weston Sailing Club National Farmer's Union South East Region Wightlink ltd Particular West Sussex groups attending the Key Stakeholder meetings in March 2009: Business Representative Manhood Peninsula Cakeham Estates Chichester Harbour Federation Defence Estates Ham Residents Group Harbour Way Company Manhood Peninsula Partnership Manhood Peninsula Steering Group National Farmers Union SE Region Save Our Selsey Southern Water West Sussex County Council West Wittering Residents Association Action Plan - Page 4 of 4