Climate Local Hampshire County Council Our progress on November 2013

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1 Climate Local Hampshire County Council Our progress on November 2013 Since signing up to Climate Local on in July 2013 we have made the following progress towards achieving the commitments and actions we pledged on October Low Carbon Pathways Commitment: By 2015 we will have reduced carbon emissions from our estate and business by 20% from the 2010 baseline. Progress: Our reported emissions have increased by 5.4% this year compared to 2011/12 based on the data included in the GHG Emissions Report below. This does however represent an overall decrease of 9.5% since baseline year. Action(s) Progress Barriers/Lessons Learnt Deliver carbon savings through implementation of streetlight dimming policy as part of Hampshire Street Lighting PFI. Carbon emissions will be reduced from 2010 baseline of 26,000 metric tonnes to 19,000 per annum Install boiler controls at all HCC school sites to improve boiler energy efficiency. It is considered that the improvement could achieve a saving in the region of 12% to each boiler installation where it is installed. Retrofit boiler controls installed to all HCC school sites. Installation will be scheduled to CO2 emissions reduced by 15.74% since 2009/10 (up to March 2013). 64,641 CMS nodes fitted by August 2013 with a further 28,900 ready to be installed within 6 months. Current forecasts still on course to reach (or exceed) 20% target by Procurement completed and delivery of measures currently in progress, due to be completed in October A budget surplus of 400k has allowed extra surveys to be carried out in schools and a programme of boiler use optimisation to take place, maximising efficiency. This will provide further savings and is due to be completed in March In addition, around 30 solar PV installations on Hampshire schools have been installed. Each new school extension scheme, regardless of the Trials of variable light output levels are vital to ensure public don t perceive a reduction in service. LED (or similar) technology provides greater savings if installed from the outset of the project. Procurement understanding the market and ensuring that there are contractors in the field who are able to deliver what the project requires. Ensuring that baseline data is validated so that carbon and cost savings can be accurately measured. Need to consider the ability of the industry to deliver to timescales and also the ability of own organisation to support these timescales.

2 commence November 2012 with an aspiration to complete March Begin the first phase of an energy performance programme which will see energy reduction measures installed on 26 Hampshire County Council corporate buildings An energy performance programme implemented across all 26 buildings in the first phase of the project will deliver a 15% combined reduction in carbon emissions across all 26 buildings. The first phase of the project is likely to start at the end of 2013 and take 2 years to implement. governance of that school, will be assessed to explore whether solar panels and/or other measures such as biomass boilers are suitable, these will installed where appropriate. The project work for Phase 1 (twenty-five of the County Council s highest energy consuming sites) has been approved in principle as an Invest to Save Project, (investing 1.2m, returning 7m over 25 years, with simple payback in year 7). Securing funding for measures which have a longer term payback can be challenging, it s important to highlight the added value of EPP programmes when discussions take place. Unknown factors such as fuel inflation can have an impact on the business case, and it is difficult to know which figures to use. All modelling data should be checked and verified thoroughly, as this can have massive implications for the payback of the project. Having detailed knowledge of the organisation s Asset Management Strategy and effective communication and reporting structures with internal partners is key to the development of the programme. Commitment: We will work to increase the resilience of the County Council and the wider community to risks around energy security and affordability, reduce carbon emissions and contribute to the creation of a sustainable and low carbon economy in Hampshire. Progress: The adoption of the Energy Strategy is an important milestone in the delivery of this Commitment. Other work streams will continue to contribute to this commitment. Action(s) Progress Barriers/Lessons Learnt We will move from an interim to a Full Energy Strategy. Full strategy agreed and adopted by end of Strategy agreed and adopted in Webpages giving details and including the strategy are below:

3 Agree a 4 year action plan, to be reviewed annually, to implement the Energy Strategy Development of first 4 Year Action Plan is on-going some implementation of actions has begun in Complete the delivery of the core area based insulation scheme Insulate Hampshire. 15,000 insulation measures will be installed across the county 4.8m of Carbon Emissions Reduction Target funding spent Carbon emissions avoided over the lifetime of the insulation measures will total tonnes The Action Plan is currently being finalised. A full range of actions have been developed, some of which are already being delivered. The core scheme closed in November 2012, achievements include: Over 18,600 insulation measures installed Over 9,500 tonnes CO 2 reduction and energy bill savings of over 2.3million for residents saved over 12 months after installation** Over 5.6million of CERT* investment in Hampshire. For the lifetime of the insulation, energy bill savings are estimated at over 91million and over 380,000 tonnes CO 2 ** Unique Community DIY programme developed. The creation and maintenance of over 100 jobs, with a new local Hampshire depot opened. *Carbon Emissions Reduction Target **Based on Energy Saving Trust calculations The importance of securing buy-in from all relevant areas of the organisation was key to developing the plan. This was done by tailoring communications and drivers for the Plan (e.g. cost savings, reputation issues, carbon savings) to different audiences and using examples of past work or from other organisations. Identifying and collating the various actions across the organisation and with partners was time consuming and resource intensive. Structuring the information within the plan and developing the actions in a logical way, to fit with wider aims and objectives and linked directly to outputs was a logistical challenge. Finding an appropriate cross departmental reporting structure for the Plan would have been useful to help communicate its aims and objectives and provide an additional driver for action. Successful partnership with other Local Authorities working was key to the success of the scheme, as was a close working relationship with the Managing Agent and CERT funder. Quality of initial baseline data could have been improved to help with initial development of the scheme. Achieving take up of the scheme in the early days of the scheme was challenging, as residents where often suspicious about the free nature of the scheme. The council branding and communications were key in overcoming this. The scheme has won 2 awards (Best Local Initiative Climate Week 2013 and South East Carbon Action Network Award 2013) and finalist at the APSE

4 Explore opportunities with Partners for delivery of projects under the Energy Company Obligation to work with vulnerable residents, and those with hard to treat properties, to reduce their energy usage and therefore carbon emissions. Develop proposals for a District Energy Scheme in Winchester, which will reduce carbon emissions from public sector estate. Undertake feasibility work during 2012 in order to deliver an investment Grade Business Case in early 2013 and commencement on infrastructure delivery in Development months, implementation by Awards. Full details are available from: An alternative ECO scheme in Hampshire is now in place, HCC is a member of this and therefore it would not demonstrate value for money to set up another scheme in the county. Feasibility study completed autumn Business Case postponed due to a refocus of the project to HCC estate to maximise savings and efficiencies. Further feasibility work on this aspect to be completed by end of The development of ECO nationally, in terms of legislation and supporting guidance has been slow. Significant funds for feasibility studies and capital works are required for development of the scheme. Need to ensure clarity on the aims and objectives for the scheme and how they are prioritised, e.g. carbon savings, cost savings, reputational and community leadership aspects from the outset. It is also key to secure high level commitment early on in the process. Deliver carbon savings through exploring opportunities for development of district energy schemes Completed a pre-feasibility study on the planned Welbourne development in Fareham, looking to deliver further feasibility reports during Technical skills for this type of project will be needed from across the organisation, e.g. legal, procurement etc. Therefore it is important to build working relationships and secure these skills before project development begins.

5 across the county. Identify opportunities to, and develop feasibility studies for possible schemes across the county. Climate Resilience Commitment: We will take action to ensure that HCC buildings, infrastructure and services are resilient to the impacts of a changing climate Progress: Work to embed the Corporate Climate Change Adaptation Action Plan throughout the organisation has been largely completed. Action(s) Progress Barriers/ Lessons Learnt Develop an approach and timetable for undertaking a risk based assessment of climate related threats and opportunities for each significant County Council asset. Approach and risk based assessment of significant assets complete and results reported to HCC Buildings Land and Procurement Panel and/or Assets and Sustainability Board. Results will be reported to The project has changed direction to align with the work going on around Coastal Adaptation and Property Review, which is an objective under the County Council s Strategic Asset Management Plan. The focus of the Property Review was changed recently to coastal assets owned by HCC. Emerging policy which involves transforming the County Council s asset base to align with Government cuts, has meant that the focus of the Property Review has been changed again to the south east of the County. This does include a number of coastal assets, since three of the districts in scope have a coastline. The Property Asset Management System, which will hold the data is still being developed, however an interim database is in place to hold the data from the first tranche of the Property Review. Planning the data collection in a logical progression, driven by service needs is key to the success of such a large scale review. Launch of the Property Asset Management System to provide single source of information for Hampshire County Council and its partners of their property assets. System to be up and running by beginning of 2014.Data collection for first tranche of Coastal areas complete by end of financial year 2014.

6 Buildings Land and Procurement Panel in Continue delivery of Operation Resilience to make more of Hampshire s roads resilient to the effects of extreme weather and future-proof the network. Works/improvements will be completed for 2012/13 on: Roads -192 sites resurfaced covering 52 miles Pavements - 65 sites resurfaced covering 15 miles Drainage maintenance or improvements to 93 sites. Work to embed climate change adaptation measures throughout the policies, processes and daily work of HCC. Programme of staff building capacity around Targets on resurfacing for roads and pavements met, for further details please see: Drainage sites were not completed in accordance with programme due to weather and design resources. These will be rolled into the programme for next year. The HCC corporate climate change adaptation webpages have been further developed to provide a one stop shop of information on adaptation for all staff. Communication activities took place to raise awareness of the new pages. The Corporate Risk and Safety Executive Group agreed to include climate change related risks in their Departmental Risk Summaries where appropriate. Risks have now been incorporated The significant wet weather during 12/13 and high water table levels caused many difficulties in the investigation, design and construction of many drainage schemes. These have been rolled into the 13/14 year. Damage to the network from the severe winter/spring conditions has been mitigated by Operation Resilience. 4% of aggregates from road surfaces which have been removed are recycled and used in other highways repairs, leading to cost efficiencies. Resources to carry out this work were limited, and therefore prioritising and targeting the key areas of the organisation where adaptation considerations should be incorporated was key. Securing buy in from the relevant areas of the organisation was also vital. This was done through holding workshops and individual meetings to initiate contact and then tailoring communications and drivers for embedding as appropriate (e.g. cost savings, reputation issues etc). Case studies and examples of past work were very useful in this process, as was a mandate from the Corporate Sustainability Board.

7 climate change adaptation combined with embedding of climate change actions across all departments by March 2013 in Adults Services, Children s Services, Corporate Services and Economy Transport and Environment Departmental Risk Summaries. Children s and Adult s Services have both undertaken work to identify key strategies and procedures which should include climate change adaptation considerations. These considerations will be embedded as the relevant documents come up for review. Children s Services have also been working with national Government on including adaptation measures in school designs. Work has taken place with colleagues in Public Health to consider how adaptation can best be incorporated into their work. Substantial work has taken place with the HCC Emergency Planning and Resilience Group and the Hampshire and IoW Local Resilience Forum to strengthen the links between climate resilience and emergency planning. Commitment: We will work with Partners to build resilience across Hampshire to the impacts of a changing climate Progress: Work is going on across the organisation with a range of partners to build community resilience to the impacts of climate change. Action(s) Progress Barriers/Lessons Learnt Assess the impact of coastal change resulting from Climate Change over the next 100 years on its assets and services, and develop an The project has had a change of focus and is now linked to the Strategic Asset Management Review (see related action). The project is currently waiting for the results of the first tranche of data from the Strategic Asset Management Review; it will then focus on A project of this nature requires specialist technical input including computer modelling to determine level of risks relating to inundation velocities, depth and duration of a flood event.

8 action plan to respond to those impacts. looking at coastal flood risk for HCC assets up to 20 years in the future. Undertake a risk assessment to identify which Hampshire County Council assets are at risk from coastal change Once the assessment is completed and assets critical to service delivery have been identified develop an Adaptation Action Plan. This will identify a range of options for action depending on the nature of the asset and the risk. March 2013 for approval of the Risk Assessment March 2014 for approval of the Action Plan Fulfil duties as a Lead Local Flood Authority, specifically: - Complete the Surface Water Management Plans for Hampshire by Flood Risk Surface Water Management Plans for Hampshire: Two SWMPs are complete and awaiting sign off and a further two are currently out for consultation. Flood Risk Management Strategy for Hampshire is complete and awaiting publication. Working to prepare HCC to become a SuDs There have been challenges around building effective communication links with other partners, given the wide number of partners and other organisations who need to be engaged with this work. There are also challenges around identifying and co-ordinating the various roles that HCC has in this work. This work has highlighted the importance of communicating with other risk management bodies (e.g. the Environment Agency and other Local Authorities) and to develop working relationships so that decisions can be taken quickly and effectively.

9 Management Strategy for Hampshire be complete by March Prepare to become a Sustainable Drainage Approval Body Deliver other duties of the Flood & Water Management Act (i.e. investigations, designations, register & record and ordinary watercourse consenting) Update the Hampshire and Isle of Wight Local Resilience Forum and HCC resilience risk assessment process to include effects of changes in climate e.g. new risks, changing likelihoods and changing impacts. Reassess the preparedness of HCC and LRF partners in line with these changes. approval body is ongoing. Currently awaiting threshold information from Defra. The Register and Record for the Flood and Water Management Act has been developed and is in use. Ordinary watercourse consenting This is an ongoing statutory duty for the Council. Five of the eleven top risks considered by the Local Resilience Forum (LRF) are weather/climate related. Therefore the LRF Risk Assessment Working Group have embedded the consideration climate impacts within their existing processes and procedures. All risks, including those that are climate related are regularly reported to the LRF Delivery Group, which is made up of all Category 1 responders in the County. The importance of developing and agreeing standardised information and measurements for Surface Water Management Plans with partners has also been key to this work. Gaining political buy in for this work early in the process is key. Obtaining funding from Central Government for schemes held within SWMPs can be labour intensive and timescales to discover whether a bid has been successful can be up to a year. Embedding climate considerations into the existing processes of an LRF with appropriate data (e.g. from the EA) is more effective than overlaying a separate set of procedures regarding climate change. Preparedness report to the HIOW LRF Delivery and Executive Groups.

10 Share information gathered by the Hampshire and Isle of Wight Local Resilience Forum Risk Assessment Working Group with partners in the Hampshire public sector as appropriate. Local Essential Services list Local Risk Planning Assumptions HIOW LRF Risk Assessments and Community Risk Register will be made available as appropriate by March 2013 Work with Partners to develop a Hampshire wide Adaptation Action Plan for the public sector. Actions agreed by partners and delivery Commenced by March 2013 A database of local critical services has been developed, this is overlaid with climate data, such as EA flood mapping, to identify potential future climate risks. This information is available to LRF partners and reported to the LRF Delivery Group as appropriate. The Hampshire Wide Adaptation Action Plan has been developed with a range of partners, both in Hampshire Local Authorities and the Public Sector. Delivery of actions within the plan is now underway. See above. As many organisations involved in the plan have limited resource to put towards additional adaptation actions it was decided that the initial set of actions would be small scale, and fit with existing workstreams wherever possible. Agreeing smaller scale achievable actions means that the Plan is able to demonstrate early success and produce results with limited resource. Identify communities most vulnerable to the impacts of climate change across Hampshire and explore ways of building their resilience. Methodology and analysis will be complete. A methodology was developed which used a wide range of datasets to produce a series of output maps showing vulnerability across the County to the impacts of climate change. This has lead to an improved understanding of how the impacts of climate change are likely to affect vulnerable communities across Key lessons learnt from this work include: The importance of finding a link to service delivery for the work and engaging a Champion from this area. Focus on one area of delivery and then demonstrate early success to engage other departments. When communicating the project, focus on the nature of vulnerability, rather than the concept of social justice. Emphasise the practical applications of the project and where they can

11 Engagement on this work with Service Leads across the organisation will have taken place to build resilience their policies and practices. March 2013 Hampshire. save resource and make efficiencies, develop practical examples which are part of core services. Due to resource constraints, Hampshire County Council is not currently able to take its own Climate Change and Social Justice project any further internally. Beth Richards, Senior Environment Officer, Energy & Environment Futures Group, Hampshire County Council October 2013 Once completed, send a copy to the LGA:

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