SCHEDULE MEETING OF THE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION. Marshall University Graduate College South Charleston, West Virginia

Transcription

1 SCHEDULE MEETING OF THE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION Marshall University Graduate College South Charleston, West Virginia October 26, :30 A.M. Work Session 3 rd Floor Room :30 A.M. Lunch 1 st Floor Rooms 135 and :30 P.M. Full Commission Meeting 3 rd Floor Room 319

2 I. Call to Order MEETING OF THE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION OCTOBER 26, 2006 Marshall University Graduate College South Charleston, West Virginia AGENDA 9:30 AM Work Session II. Annual Constituent Presentations A. Advisory Council of Classified Employees B. Advisory Council of Faculty C. Advisory Council of Students III. Facilities Items A. Report on the Higher Education Facilities Information System (HEFIS) and Statewide Report on Classroom and Class Lab Utilization SECTION 1 B. Report on Institutional Campus Master Plans SECTION 2 C. Institutional Bond Issue for Student Union Project at Glenville State College SECTION 3 IV. Financial Aid and Student Services Items A. PROMISE Scholarship Emergency Rule SECTION 4 B. Social Justice Grants SECTION 5 V. Overview of Peer Equity Process and Rules SECTION 6 ~~~~~~~ 11:30 AM -- Lunch Break ~~~~~~~

3 12:30 PM Meeting Agenda I. Call to Order II. Approval of Minutes SECTION 7 III. Reports and Presentations A. Chancellor s Report IV. Finance Action Items A. Approval of Capital Project Priorities for Fiscal Year 2008 SECTION 8 B. Approval of Fiscal Year 2008 Appropriation Request SECTION 9 C. Approval of Institutional Bond Issue for the Student Union Project at Glenville State College SECTION 3 D. Approval of Tuition and Fee Discount for Out-of-State Students at West Liberty State College SECTION 10 V. Action on Proposed and Final Rules A. Approval of Final Rule, Series 48, Peer Selection SECTION 6 VI. Academic Program Items A. Approval of Theatre Educator Certification (Pre-K Adult) at Fairmont State University SECTION 11 B. Approval of Bachelor of Arts in Studio Art at Fairmont State University SECTION 12 C. Report on Master s Degree Programs SECTION 13 D. Report on Institutional Program Review SECTION 14 VII. Possible Executive Session Under the Authority of WV Code 6-9A-4 to Discuss Personnel Issues A. Presidential Compensation Changes VIII. Additional Board Action and Comments IX. Adjournment

4 West Virginia Higher Education Policy Commission Meeting of October 26, 2006 ITEM: INSTITUTIONS: RECOMMENDED RESOLUTION: STAFF MEMBER: Report on the Higher Education Facilities Information System (HEFIS) and Statewide Report on Classroom and Class Lab Utilization All Information Item Only Richard Donovan BACKGROUND: The efficient use of campus facilities is a topic of renewed interest for many colleges and universities, governing and policy boards and the executive and legislative branches of state governments. This is partially a reflection of the high cost of constructing and maintaining buildings, but it also stems from a broader recognition of the importance of facilities planning to keep the cost of higher education affordable to students. Effective allocation and utilization of space allows institutions to maximize resources in accomplishing their missions for instruction, research and public service. The Higher Education Facilities Information System (HEFIS) provides a statewide standard for space classification, utilization and data acquisition. It allows the Commission staff to report data for comparative analysis of how space is used for instruction, non-academic and auxiliary purposes among West Virginia institutions and among peer institutions nationally. It can also to be an analytical tool for use in facilities planning and future capital allocations. This project has been underway since February 2003 and the following was accomplished through the Commission s two-year contract with West Virginia University s Department of Facilities and Services: In year one, February 2003 to 2004: o Completed a statewide inventory of all buildings and facilities. o Completed a room and space inventory for academic (E&G) buildings. o A facility and room database was created for academic buildings and interactive web access for the database was initiated and was more fully developed in year two. o Small scale building drawings were created in AutoCAD and PDF formats for many buildings. This continued in year two. 1-1

5 o Each institution s course and enrollment data was overlaid with its room inventory to develop classroom and class lab utilization reports which are included in this agenda. In year two, February 2004 to 2005: o Continued to develop and refine the database, reporting tools, interactive web access and moved the database to an Oracle platform. o Incorporated non-academic and auxiliary facilities and buildings into the database, including research facilities and the Medical Schools. o Completed room and space inventories for non-academic and auxiliary facilities and buildings. o Completed small scale drawings in AutoCAD and PDF formats. o Drafted instruction manual for campuses to guide them in maintaining and updating the database. o Implemented a formula method determining building renewal investment. From February 2005 to the present (without the support of WVU s Department of Facilities and Services): o HEFIS servers and the database administrator were moved to WVNET. o In addition to providing the data to complete the objectives above, having a building and room database has opened the door for development of a whole host of additional modules in HEFIS. So far, these modules include: Schirmer (BRIM) Module: This is a database of campus and building safety and code issues. The Board of Risk and Insurance Management (BRIM) has a contract with Schirmer Engineering to periodically survey all state-insured buildings and report on safety and code issues that require correction. These safety and code issues are loaded into the Schirmer Module; the institution develops a plan of action for each item (required by BRIM) and then implements the plan of action over time. This module provides the institution a management tool to electronically submit its plan of action to BRIM, to assign work order assignments to the appropriate physical plant trades, monitor the institution s progress in completing the plan of action and provides reports to management on the institution s progress. The State Fire Marshal has a similar inspection and reporting program and we plan, at some point in the future, to develop a database and management tool for this program as well. Problems (Work Order) Module: The Problems Module provides an institution with a basic work order system that allows an employee to report a problem in a building, room or specific location on campus to the Physical Plant Department. Once reported, the problem goes into the database and a work order is created. 1-2

6 Physical Plant supervisory personnel then assign the work order to the appropriate Physical Plant trade for action, and when the problem is fixed, its completion is recorded in the database. The module can also keep a record of the labor and material cost of each work order and well as provide management data and reports to supervisory personnel and administrators. Equipment Module: The Equipment Module has been created to allow an institution to inventory, keep track of and manage its equipment, primarily IT equipment (classroom and office computers, printers, routers, etc) and building equipment (fire extinguishers, fire suppression systems, emergency generators, boilers, pumps, etc.). For example, the IT Department can use the Equipment Module to locate by room number all computers on campus using the Microsoft XP Professional Operating System. The Physical Plant Department can use the Module to set up an inspection and testing schedule for all fire extinguishers on campus. Housing Module: The Housing Module is used to report residence hall and faculty/staff housing occupancy each fall by building. This database shows the original design capacity, the current program capacity and actual occupancy for the fall semester. Capital Appropriation Request Module: Annually in August, the institutions must submit their general and capital appropriation requests for the next fiscal year to the HEPC Office so that the HEPC staff can prepare the statewide higher education appropriation request to the State Budget Office. The Capital Appropriation Request Module was developed to meet the Budget Office s requirements for capital appropriation requests. In addition, the database created when the institutions enter their project requests is also used by the HEPC staff to develop a prioritized list of capital projects which by law must be submitted to the Legislature in January of each year. Capital Projects Module: This module was developed (but is currently not active) to provide a database and high level tracking of capital projects over $100,000 that are actually funded and underway at the institutions, from initial planning through construction. Vehicle Module: Although not tied to the building and room database, a Vehicle Module has been developed to meet legislatively mandated reporting on the higher education vehicle fleet which must be done annually per the West Virginia Code. This database is geared to report each vehicle that is required to have a license plate. The reporting fields are VIN (Vehicle Identification Number), make, model, year, mileage, vehicle type, purchase date, cost, etc. Additional Modules: We plan to develop additional modules which interact with the building and room inventory. 1-3

7 The summary level classroom and class lab utilization report follows for Fall 2002, 2003, 2004 and The electronic version of this report is available at this website address: The electronic version has graph icons under each institution s name which when clicked, provide graphs and charts graphically showing the utilization data for each institution. The overall data would indicate that while the percentage of student station utilization for the most part is close to the benchmark when classes and labs are scheduled, there does appear to be plenty of capacity for increasing the weekly hours of utilization for classrooms and labs at all institutions. It should be noted that these utilization statistics do not consider the functionality of the existing space and some of it may need renovation to effectively accommodate current programmatic needs. The utilization benchmarks used in this report are: Available room hours per week = 70 (8AM 10PM Monday through Friday) Classroom utilization is 42 hours or 60% Class lab utilization is 35 hours or 50% Station utilization is 60% of the seats occupied In October, course and enrollment data will be requested from the institutions for the Fall 2006 utilization report. 1-4

8 Classroom and Classlab Utilization Report Fall 2005 Higher Education Facilities Information System September 18,

9 Scope and Purpose of the Study THE WEST VIRGINIA HIGHER EDUCATION FACILITIES INFORMATION SYSTEM (HEFIS) was initiated as a method for instituting statewide standardization of space use and classification; to serve as a vehicle for statewide data acquisition; to provide statistical data that contributes to detailed instructional planning analysis; and to create a facilities database that can provide a set of standard terms and measurements that facilitate comparisons among postsecondary education institutions. The HEFIS project began as a cooperative venture between the Commission and West Virginia University. Over a two-year period the HEFIS Team visited each institution, except for three, and built an inventory and database of E&G and auxiliary buildings and rooms. All rooms were classified according to the guidelines provided in the Postsecondary Education Facilities Inventory and Classification Manual (PEFIC Manual). West Virginia University, Marshall University and Fairmont State University took responsibility for developing their own inventories and were not party to the Team onsite visits. They were assisted as much as possible; however, HEFIS cannot assume full responsibility for the accuracy of their data and therefore the utilization numbers generated by those data. Consistency across the board in classification of space can only be achieved if the same team evaluates all institutions in the same manner. The scope of this report is to provide utilization data and institutional information specifically for spaces classified as classrooms and classlabs. Utilizations are limited to facilities that are owned or under long-term lease. Information was not analyzed related to any courses that were offered at off campus sites (not owned or under long-term lease) or via distance education. The following tables serve as a report to the Higher Education Policy Commission based upon course and enrollment data provided by the institutions for Fall 02, 03, 04 and 05. The last of the Fall 05 course and enrollment data was received in March 2006, and some corrections and updated have been made since then. The course and enrollment date is matched with the building and room inventory to produce the classroom and classlab utilization data. HEFIS Report 1 September 18,

10 Institutional Classroom Utilization Report (Report Table 1) This report details specific information for institutional classroom utilization. The room utilization shows how many hours a week that the classrooms are in use. The station utilization shows how well the number of students matches the size of the room. Parameters: Total available Room Hours is 70 counted Monday through Friday from 8:00 A.M. 10:00 P.M. Total available Day Hours is 45 counted Monday through Friday from 8:00 A.M. 5:00 P.M. Total available Evening Hours is 25 counted Monday through Friday from 5:00 P.M. 10:00 P.M. Guidelines: Recommended Room Utilization for Classrooms is 42 hours per week or 60%. Recommended Station Utilization for Classrooms is 60% of seats occupied during class. Utilization: The Total Number of Rooms shows the total number of classrooms at the institution. The Total SqFt is the total room square footage classified as classroom space at the institution. The Total Course Enrollment shows the total number of students enrolled in courses scheduled in classrooms at the institution. This counts all enrollments in that if a single student is enrolled in three different classes, the student is counted once for each course in which they are enrolled. This does not reflect FTE enrollment at the institution. This number is computed in the underlying database and inserted into this report. The Room Hours of Instruction is the cumulative total number of hours that all classes in classrooms are scheduled to meet in one week. This number is computed in the underlying database and inserted into this report. o Day Hours shows the total number of room hours that fall between 8:A.M. and 5:00 P.M. o Evening Hours shows the total number of room hours that fall between 5:00 P.M. and 10:00 P.M. o Total is the total for all hours that rooms are in use. Maximum assumed number of hours that one classroom could be in use in one week is 70. Scheduled times that fall outside those hours are added to the evening total. For example Saturday classes. Room Utilization heading is broken down to show: o The Average Weekly Hours is total room hours divided by the number of rooms. o The Percent Weekly Utilization is the average weekly hours divided by 70 x 100 for percentage The Student Stations heading covers the following: o Total Number of student stations that are available in classrooms at the institution, pulled from database. o The Percent Utilization shows the average percentage of student stations that are in use for all courses. It is the number of stations in use divided by the total number of stations available and multiplied by 100 to create a percentage. Total student clock hours divided by potential student clock hours X 100 for percentage. o The Average Weekly Hours of Use is the average number of hours each week that each station is in use. The Student Clock Hours section shows two pieces of information: o The Total Number is arrived at in the database by multiplying for each course, the number of hours that it meets in a week by the number of students enrolled and then totaling for all courses. o Potential Student Clock Hours is determined in the database by multiplying the number of hours that a course meets each week by the number of stations contained in the room and then totaling for all courses. This number shows how many student clock hours could be generated if all the seats were filled in each course. HEFIS Report 2 September 18,

11 Table 1 Classroom Utilization Room Hours Room Utilization Station Utilization Clock Hours Institution Rooms Sqft Enrl Day Hrs Eve Hrs Total Avg weekly hrs Benchmark 42hrs Percent weekly use Benchmark 60% Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours TERM Bluefield State College 64 44,772 8, , % 2,622 52% 8 22,239 42,501 FALL ,772 7, , % 2,622 48% 8 20,705 43,482 FALL ,772 8, , % 2,622 44% 9 23,324 52,661 FALL ,255 5, % 1,892 44% 7 14,110 32,049 FALL ,745 8, % 1,478 56% 13 20,754 37,152 FALL-2002 Concord University 36 25,745 8, % 1,478 55% 12 19,593 35,311 FALL ,745 8, % 1,478 55% 12 20,183 36,891 FALL ,745 8, % 1,478 56% 12 20,219 36,359 FALL-2005 Eastern WV Community and Technical College 4 2, % 88 52% ,583 FALL , % 88 51% FALL , % 88 48% ,446 FALL , % 88 48% ,187 FALL-2005 Fairmont State University 82 67,643 18,659 1, , % 3,263 57% 13 48,136 84,865 FALL ,643 18,338 1, , % 3,263 58% 13 46,868 80,118 FALL ,643 18,621 1, , % 3,263 58% 14 49,291 84,965 FALL ,643 18,574 1, , % 2,974 59% 16 49,057 83,025 FALL-2005 Glenville State College 33 21,773 4, % 1,187 60% 10 11,888 19,897 FALL ,773 4, % 1,187 64% 9 10,669 16,722 FALL ,773 4, % 1,187 64% 8 10,397 16,344 FALL ,773 4, % 1,207 60% 8 10,129 16,885 FALL-2005 HEFIS Report 3 September 18,

12 Table 1 Classroom Utilization Room Hours Room Utilization Station Utilization Clock Hours Institution Rooms Sqft Enrl Day Hrs Eve Hrs Total Avg weekly hrs Benchmark 42hrs Percent weekly use Benchmark 60% Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours TERM ,375 40,352 2,706 1,139 3, % 5,890 62% , ,496 FALL-2002 Marshall University ,375 39,006 2,833 1,144 3, % 5,890 57% , ,055 FALL ,375 38,010 2,643 1,120 3, % 5,890 59% 15 95, ,421 FALL ,375 38,042 2,764 1,117 3, % 5,890 58% 15 95, ,879 FALL-2005 Shepherd University 50 27,102 9, , % 1,714 59% 12 23,841 40,518 FALL ,102 10, , % 1,714 63% 14 26,925 42,563 FALL ,102 11, , % 1,714 65% 16 29,075 45,063 FALL ,535 10, , % 1,483 61% 17 26,542 43,489 FALL-2005 Southern WV Community & Technical College 37 23,494 4, % 1,185 54% 9 12,114 22,557 FALL ,494 3, % 1,185 44% 5 8,044 18,470 FALL ,494 3, % 1,185 43% 5 7,925 18,644 FALL ,494 3, % 1,185 44% 6 8,201 18,449 FALL-2005 West Liberty State College 48 32,531 11, % 2,028 53% 9 19,719 37,387 FALL ,531 10, % 2,028 54% 8 18,242 33,832 FALL ,531 10, % 2,028 57% 9 18,585 32,663 FALL ,231 9, % 2,113 52% 8 17,019 32,884 FALL-2005 West Virginia Northern Community College 33 24,236 4, % 1,231 42% 8 10,411 24,609 FALL ,236 3, % 1,231 42% 8 9,794 23,158 FALL ,236 5, % 1,231 49% 10 13,050 26,741 FALL ,236 4, % 1,231 45% 10 12,783 28,238 FALL-2005 HEFIS Report 4 September 18,

13 Table 1 Classroom Utilization Room Hours Room Utilization Station Utilization Clock Hours Institution Rooms Sqft Enrl Day Hrs Eve Hrs Total Avg weekly hrs Benchmark 42hrs Percent weekly use Benchmark 60% Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours TERM West Virginia State University 51 38,046 8, % 2,051 54% 9 21,439 39,766 FALL ,046 10, , % 2,051 57% 12 27,513 48,394 FALL ,046 11, , % 2,051 52% 12 28,233 54,140 FALL ,046 10, , % 2,051 52% 12 27,595 52,628 FALL-2005 West Virginia University ,289 79,203 3, , % 10,979 61% , ,601 FALL ,289 83,016 3, , % 10,979 62% , ,871 FALL ,289 83,409 3, , % 10,979 61% , ,225 FALL ,150 83,217 3, , % 9,941 64% , ,755 FALL-2005 WVU - Institute of Technology 55 47,687 6, % 2,619 44% 6 16,582 38,066 FALL ,687 6, % 2,619 44% 6 15,570 35,667 FALL ,687 6, % 2,619 44% 6 15,576 35,348 FALL ,687 5, % 2,619 40% 5 13,965 35,298 FALL-2005 WVU - Potomac State College 19 15,254 3, % % 7 7,371 17,063 FALL ,254 3, % % 8 7,927 18,125 FALL ,070 3, % % 8 7,869 18,171 FALL ,254 3, % % 8 8,080 17,963 FALL-2005 WVU at Parkersburg 46 31,470 6, % 1,731 46% 9 17,142 37,252 FALL ,470 7, % 1,731 55% 11 20,463 36,985 FALL ,470 7, % 1,731 52% 11 21,109 40,975 FALL ,470 7, % 1,731 51% 11 20,122 39,730 FALL-2005 HEFIS Report 5 September 18,

14 Table 1 Classroom Utilization Room Hours Room Utilization Station Utilization Clock Hours Institution Rooms Sqft Enrl Day Hrs Eve Hrs Total Avg weekly hrs Benchmark 42hrs Percent weekly use Benchmark 60% Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours TERM New River Community and Technical College 18 11,517 2, % % 11 7,750 20,966 FALL-2005 Blue Ridge Community and Technical College 10 1,567 1, % % 14 3,684 5,395 FALL-2005 HEFIS Report 6 September 18,

15 Institutional Classlab Utilization Report (Report Table 2) This report details specific information for institutional classlab utilization. The room utilization shows how many hours a week that the classlabs are in use. The station utilization shows how well the number of students matches the size of the room. Parameters: Total available Room Hours is 70 counted Monday through Friday from 8:00 A.M. 10:00 P.M. Total available Day Hours is 45 counted Monday through Friday from 8:00 A.M. 5:00 P.M. Total available Evening Hours is 25 counted Monday through Friday from 5:00 P.M. 10:00 P.M. Guidelines: Recommended Room Utilization for Classlabs is 35 hours per week or 50%. Recommended Station Utilization for Classlabs are 60% of seats occupied during class. Utilization: The Total Number of Rooms shows the total number of classlabs at the institution. The Total SqFt is the total room square footage classified as classlab space at the institution. The Total Course Enrollment shows the total number of students enrolled in courses scheduled in classrooms at the institution. This counts all enrollments in that if a single student is enrolled in three different classes, the student is counted once for each course in which they are enrolled. This does not reflect FTE enrollment at the institution. This number is computed in the underlying database and inserted into this report. The Room Hours of Instruction is the cumulative total number of hours that all classes in classlabs are scheduled to meet in one week. This number is computed in the underlying database and inserted into this report. o Day Hours shows the total number of room hours that fall between 8:A.M. and 5:00 P.M. o Evening Hours shows the total number of room hours that fall between 5:00 P.M. and 10:00 P.M. o Total is the total for all hours that rooms are in use. Maximum assumed number of hours that one classlab could be in use in one week is 70. Scheduled times that fall outside those hours are added to the evening total. For example Saturday classes. Room Utilization heading is broken down to show: o The Average Weekly Hours total room hours divided by the number of rooms. o The Percent Weekly Utilization is the average weekly hours divided by 70 x 100 for percentage The Student Stations heading covers the following: o Total Number of student stations that are available in classlabs at the institution, pulled from database. o The Percent Utilization shows the average percentage of student stations that are in use for all courses. It is the number of stations in use divided by the total number of stations available and multiplied by 100 to create a percentage, total student clock hours divided by potential student clock hours X 100 for percentage. o The Average Weekly Hours of Use is the average number of hours each week that each station is in use. The Student Clock Hours section shows two pieces of information: o The Total Number is arrived at in the database by multiplying each course by the number of hours that it meets in a week by the number of students enrolled and then totaling for all courses. o Potential Student Clock Hours is determined in the database by multiplying the number of hours that a course meets each week by the number of stations contained in the room and then totaling for all courses. This number shows how many student clock hours could be generated if all the seats were filled in each course. HEFIS Report 7 September 18,

16 Table 2 Classlab Utilization Room Hours Room Utilization Station Utilization Clock Hours Institution Rooms Sqft Enrl Day Hrs Eve Hrs Total Avg weekly hrs Benchmark 35hrs Percent weekly use Benchmark 50% Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours TERM Bluefield State College 50 42,889 2, % 1,189 75% 5 6,513 8,704 FALL ,889 1, % 1,189 60% 4 5,052 8,439 FALL ,889 2, % 1,189 56% 5 6,727 12,098 FALL ,062 1, % % 4 4,567 8,488 FALL ,814 2, % % 7 5,590 8,101 FALL-2002 Concord University 30 29,814 2, % % 6 4,587 5,416 FALL ,814 2, % % 7 4,981 7,031 FALL ,814 2, % % 8 5,556 7,613 FALL-2005 Eastern WV Community and Technical College 2 1, % 24 58% FALL , % 24 47% FALL , % 24 70% FALL , % 24 46% FALL-2005 Fairmont State University 73 60,069 5, % 1,576 67% 7 13,110 19,443 FALL ,069 4, % 1,576 67% 7 12,725 18,930 FALL ,069 5, % 1,576 68% 8 13,756 20,107 FALL ,139 4, % 1,654 67% 6 12,747 18,969 FALL ,096 1, % % 6 3,347 6,123 FALL-2002 Glenville State College 21 17,096 1, % % 6 4,159 6,935 FALL ,096 1, % % 7 3,964 6,298 FALL ,096 1, % % 7 4,168 6,371 FALL-2005 HEFIS Report 8 September 18,

17 Table 2 Classlab Utilization Room Hours Room Utilization Station Utilization Clock Hours Institution Rooms Sqft Enrl Day Hrs Eve Hrs Total Avg weekly hrs Benchmark 35hrs Percent weekly use Benchmark 50% Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours TERM 63 60,257 7, % 1,561 72% 11 17,439 24,217 FALL-2002 Marshall University 63 60,257 7, % 1,561 75% 12 18,366 24,571 FALL ,257 7, , % 1,561 72% 12 19,069 26,534 FALL ,257 7, % 1,561 72% 11 17,585 24,315 FALL ,408 2, % 1,122 58% 5 6,726 11,682 FALL-2002 Shepherd University 45 35,408 2, % 1,122 53% 5 6,491 12,360 FALL ,408 3, % 1,122 62% 5 6,835 11,027 FALL ,361 2, % 1,037 59% 6 6,508 11,009 FALL-2005 Southern WV Community & Technical College 24 19,954 1, % % 8 3,650 4,632 FALL ,954 1, % % 6 3,344 4,642 FALL ,954 1, % % 7 3,619 5,627 FALL ,954 1, % % 8 4,621 5,917 FALL-2005 West Liberty State College 50 39,989 5, % 1,228 53% 6 9,960 18,837 FALL ,989 4, % 1,228 53% 5 8,107 15,407 FALL ,989 3, % 1,228 59% 4 6,104 10,349 FALL ,463 3, % 3,239 48% 4 7,833 16,222 FALL-2005 West Virginia Northern Community College 33 29,658 1, % % 8 5,538 11,778 FALL ,658 1, % % 7 5,098 8,984 FALL ,658 1, % % 8 5,554 9,097 FALL ,658 1, % % 8 5,710 10,022 FALL-2005 HEFIS Report 9 September 18,

18 Table 2 Classlab Utilization Room Hours Room Utilization Station Utilization Clock Hours Day Hrs Eve Hrs Avg weekly hrs Benchmark 35hrs Percent weekly use Benchmark 50% Institution Rooms Sqft Enrl Total TERM Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours West Virginia State University 40 34,302 2, % % 7 8,112 13,404 FALL ,302 3, % % 9 9,637 14,982 FALL ,302 2, % % 8 8,495 13,979 FALL ,302 2, % % 8 8,379 15,141 FALL-2005 West Virginia University ,187 18,200 1, , % 3,009 80% 12 42,179 52,510 FALL ,187 18,627 1, , % 3,009 79% 11 41,930 52,789 FALL ,187 17,730 1, , % 3,009 78% 11 37,909 48,449 FALL ,963 16,685 1, , % 2,829 89% 11 35,511 39,796 FALL-2005 WVU - Institute of Technology 87 75,969 1, % 1,252 69% 2 4,227 6,088 FALL ,969 1, % 1,252 74% 3 5,102 6,925 FALL ,969 1, % 1,252 73% 3 5,332 7,321 FALL ,969 2, % 1,252 68% 3 5,396 7,925 FALL-2005 WVU - Potomac State College 19 22,130 1, % % 6 2,817 4,969 FALL ,130 1, % % 5 2,756 5,145 FALL ,130 1, % % 5 2,856 5,168 FALL , % % 5 2,335 3,862 FALL ,965 2, % % 7 6,980 13,567 FALL-2002 WVU at Parkersburg 36 56,965 2, % % 7 7,048 15,082 FALL ,965 2, % % 7 7,323 15,014 FALL ,965 2, % % 7 6,362 12,835 FALL-2005 HEFIS Report 10 September 18,

19 Table 2 Classlab Utilization Room Hours Room Utilization Station Utilization Clock Hours Institution Rooms Sqft Enrl Day Hrs Eve Hrs Total Avg weekly hrs Benchmark 35hrs Percent weekly use Benchmark 50% Total Stns Student Station Utilization Benchmark 60% Avg weekly hrs of use Total Student Clock Hours Potential Student Clock Hours TERM New River Community and Technical College 10 7, % % 5 1,546 3,708 FALL-2005 Blue Ridge Community and Technical College 7 1, % 85 93% FALL-2005 HEFIS Report 11 September 18,

20 Institutional Academic Overview (Report Table 3) This report gives an overview of all institutions included in the study for the Fall semester of 02, 03, 04 and 05. The Average Weekly Hours for Classrooms or Classlabs is calculated by dividing the total room hours of instruction in classrooms or classlabs (in Tables 1 and 2) by the total number of classrooms or classlabs at the institution (in Tables 1 and 2). This is then the average number of hours that a classroom or classlab is used at the institution. The Average Percent Weekly Room Utilization is computed by dividing the Average Weekly Hours by 70 (the available hours per week) and multiplying by 100 to get the percentage. The Total Course Enrollment is the total number of students enrolled in courses taught in classrooms and classlabs at the institution (Tables 1 and 2). This counts all enrollments in that if a single student is enrolled in four different classes, the student is counted once for each course in which that are enrolled. This figure does not reflect FTE enrollment at the institution. The Average Student Station Utilization is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then multiplying by 100 to get the percentage (from Tables 1 and 2). The institutional average is derived from these two numbers. The Average Weekly Percent Room Utilization for the Overall Institution is the average of the Average Weekly Percent Room Utilization for Classrooms and Classlabs. Related Documents: For detailed information on Classrooms, refer to Table 1. For detailed information on Classlabs, refer to Table 2. Parameters: Total available Room Hours is 70 counted Monday through Friday from 8:00 A.M. 10:00 P.M. Total available Day Hours is 45 counted Monday through Friday from 8:00 A.M. 5:00 P.M. Total available Evening Hours is 25 counted Monday through Friday from 5:00 P.M. 10:00 P.M. Guidelines: Recommended Room Utilization for Classrooms is 42 hours per week or 60%. Recommended Station Utilization for Classrooms is 60% of seats occupied during class. Recommended Room Utilization for Classlabs is 35 hours per week or 50%. Recommended Station Utilization for Classlabs are 60% of seats occupied during class. HEFIS Report 12 September 18,

21 Table 3 Utilization Summary for Classrooms and Classlabs Classrooms Classlabs Overall Institution Avg Weekly Hours Avg Weekly Percent Room Utilization Avg Weekly Hours Avg Weekly Percent Room Utilization Total Course Enrollment Avg student station utilization Avg Weekly Percent Room Utilization Institution TERM 16 23% 7 10% 10,835 64% 16% FALL-2002 Bluefield State College 16 23% 6 9% 9,853 54% 16% FALL % 9 13% 11,455 50% 21% FALL % 8 11% 7,085 49% 18% FALL % 11 16% 10,950 62% 24% FALL-2002 Concord University 21 30% 7 10% 10,239 70% 20% FALL % 9 13% 10,611 63% 23% FALL % 10 14% 10,810 64% 23% FALL-2005 Eastern WV Community and Technical College 19 27% 9 13% % 20% FALL % 12 17% % 17% FALL % 6 9% % 16% FALL % 15 21% % 21% FALL-2005 Fairmont State University 23 33% 10 14% 23,719 62% 24% FALL % 10 14% 23,245 63% 23% FALL % 11 16% 23,797 63% 25% FALL % 10 14% 23,471 63% 26% FALL % 10 14% 5,860 57% 19% FALL-2002 Glenville State College 14 20% 11 16% 5,792 62% 18% FALL % 10 14% 5,847 63% 16% FALL % 10 14% 5,778 63% 16% FALL-2005 HEFIS Report 13 September 18,

22 Table 3 Utilization Summary for Classrooms and Classlabs Classrooms Classlabs Overall Institution Avg Weekly Hours Avg Weekly Percent Room Utilization Avg Weekly Hours Avg Weekly Percent Room Utilization Total Course Enrollment Avg student station utilization Avg Weekly Percent Room Utilization Institution TERM 27 39% 15 21% 47,696 67% 30% FALL-2002 Marshall University 27 39% 16 23% 46,216 66% 31% FALL % 16 23% 45,443 65% 30% FALL % 15 21% 45,127 65% 30% FALL % 8 11% 12,127 58% 21% FALL-2002 Shepherd University 23 33% 9 13% 13,566 58% 23% FALL % 9 13% 14,431 63% 24% FALL % 10 14% 13,196 60% 27% FALL-2005 Southern WV Community & Technical College 17 24% 10 14% 6,309 66% 19% FALL % 9 13% 4,609 58% 15% FALL % 10 14% 4,752 53% 16% FALL % 11 16% 4,947 61% 17% FALL-2005 West Liberty State College 17 24% 11 16% 16,354 53% 20% FALL % 9 13% 14,594 53% 17% FALL % 7 10% 13,526 58% 16% FALL % 9 13% 12,969 50% 17% FALL-2005 West Virginia Northern Community College 20 29% 16 23% 6,212 45% 26% FALL % 12 17% 5,702 50% 21% FALL % 13 19% 7,163 55% 24% FALL % 14 20% 6,940 51% 26% FALL-2005 HEFIS Report 14 September 18,

23 Table 3 Utilization Summary for Classrooms and Classlabs Classrooms Classlabs Overall Institution Avg Weekly Hours Avg Weekly Percent Room Utilization Avg Weekly Hours Avg Weekly Percent Room Utilization Total Course Enrollment Avg student station utilization Avg Weekly Percent Room Utilization Institution TERM West Virginia State University 17 24% 12 17% 10,990 57% 21% FALL % 14 20% 14,189 61% 26% FALL % 13 19% 14,099 56% 26% FALL % 14 20% 13,840 54% 27% FALL-2005 West Virginia University 25 36% 15 21% 97,403 71% 29% FALL % 14 20% 101,643 70% 29% FALL % 14 20% 101,139 70% 29% FALL % 12 17% 99,902 77% 29% FALL-2005 WVU - Institute of Technology 14 20% 3 4% 8,052 56% 12% FALL % 4 6% 7,990 59% 12% FALL % 4 6% 8,088 58% 12% FALL % 4 6% 7,390 54% 12% FALL-2005 WVU - Potomac State College 17 24% 10 14% 4,132 50% 19% FALL % 10 14% 4,473 49% 21% FALL % 10 14% 4,622 49% 20% FALL % 8 11% 4,423 53% 18% FALL % 14 20% 9,138 49% 24% FALL-2002 WVU at Parkersburg 19 27% 15 21% 10,577 51% 24% FALL % 15 21% 10,599 50% 26% FALL % 13 19% 10,299 50% 24% FALL-2005 HEFIS Report 15 September 18,

24 Table 3 Utilization Summary for Classrooms and Classlabs Classrooms Classlabs Overall Institution Avg Weekly Hours Avg Weekly Percent Room Utilization Avg Weekly Hours Avg Weekly Percent Room Utilization Total Course Enrollment Avg student station utilization Avg Weekly Percent Room Utilization Institution TERM New River Community and Technical College 29 41% 12 17% 3,402 39% 29% FALL-2005 Blue Ridge Community and Technical College 20 29% 10 14% 1,723 81% 21% FALL-2005 HEFIS Report 16 September 18,

25 Institutional Comparison by Classroom Size (Report Table 4) This report shows an easy comparison across individual institutions or between institutions of the size classrooms they have at the institutions and how much they are in use. The first column under each heading shows the count of classrooms that fall into that size range at the institution. The second column titled SF is the total area in Square Feet of all the classrooms at the institution. HEFIS Report 17 September 18,

26 Table 4 Institutional Comparison by Classroom Size 0-19 Stations Stations Stations Stations Stations Stations Stations 200 and above Rooms Utln Stn Utln Stn Rooms Utln Utln Stn Rooms Utln Utln Stn Rooms Utln Utln Stn Rooms Utln Utln Stn Rooms Utln Utln Stn Rooms Utln Utln Stn Rooms Utln Utln Institution Graph BSC 3 18% 65% 14 21% 50% 27 28% 47% 0 0% 0% 2 7% 28% 0 0% 0% 0 0% 0% 0 0% 0% CU 3 8% 69% 18 29% 57% 8 40% 56% 5 39% 59% 2 41% 38% 0 0% 0% 0 0% 0% 0 0% 0% EWVCTC 1 23% 77% 3 19% 40% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% FSU 3 11% 80% 31 34% 70% 27 45% 58% 5 42% 56% 0 0% 0% 4 36% 43% 0 0% 0% 0 0% 0% GSC 0 0% 0% 23 15% 62% 10 27% 60% 0 0% 0% 0 0% 0% 1 20% 39% 0 0% 0% 0 0% 0% MU 9 21% 69% 76 38% 64% 41 44% 59% 12 33% 49% 3 51% 35% 2 41% 38% 2 41% 27% 0 0% 0% SU 2 6% 49% 25 38% 70% 9 47% 62% 3 49% 44% 1 54% 35% 0 0% 0% 0 0% 0% 0 0% 0% SWVCTC 5 7% 94% 23 18% 53% 7 23% 42% 1 44% 29% 0 0% 0% 1 33% 26% 0 0% 0% 0 0% 0% WLSC 1 4% 72% 19 19% 56% 25 24% 51% 3 30% 46% 2 7% 36% 0 0% 0% 0 0% 0% 0 0% 0% WVNCC 3 11% 71% 18 33% 49% 8 38% 48% 4 26% 36% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% WVSU 5 1% 65% 15 30% 64% 27 42% 51% 2 36% 36% 1 56% 58% 1 0% 0% 0 0% 0% 0 0% 0% WVU 3 12% 67% 53 33% % % 57% 18 43% 56% 10 44% 52% 17 39% 62% 1 54% 61% 7 56% 77% WVUIT 4 0% 0% 23 15% 49% 17 23% 41% 8 23% 38% 0 0% 0% 1 39% 31% 1 0% 0% 1 0% 0% WVU-PSC 2 0% 0% 6 18% 65% 7 27% 52% 2 26% 54% 2 54% 31% 0 0% 0% 0 0% 0% 0 0% 0% WVUP 1 33% 28% 25 22% 59% 14 41% 47% 6 38% 45% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% NRCTC 0 0% 0% 7 38% 46% 8 44% 36% 3 39% 33% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% BRCTC 4 12% 86% 4 38% 69% 2 43% 55% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% 0 0% 0% HEFIS Report 18 September 18,

27 Institutional Breakdown by Room Usage (Report Table 5) This report shows the total square footage at each institution broken down into groups by the federal room use code. The table shows the breakdown for the room use classifications of 100 s Classroom Facilities and 200 s Laboratory Facilities. The report shows the total number of rooms in each room use grouping and then gives the total area of those rooms in square feet. The room use codes are broken down as follows: 100 Classroom Facilities 110 Classroom 115 Classroom Service 200 Laboratory Facilities 210 Class Laboratory 215 Class Laboratory Service 220 Open Laboratory 225 Open Laboratory Service 250 Research/Nonclass Laboratory 255 Research/Nonclass Laboratory Service HEFIS Report 19 September 18,

28 Table 5 Institutional Breakdown by Room Usage 100-Classroom Facilities 200-Laboratory Facilities Institution Classrooms Classroom Service Classlabs Open Labs Research Labs Lab Service Graph # Sqft # Sqft # Sqft # Sqft # Sqft # Sqft Bluefield State College 46 33, , , ,121 Concord University 36 25, , , ,955 Eastern WV Community and Technical College 4 2, , Fairmont State University 70 53, , , , , Glenville State College 34 23, , , ,577 Marshall University , , , , , ,026 Shepherd University 40 26, , , , ,048 Southern WV Community & Technical College 37 23, , , ,795 West Liberty State College 50 34, , , , ,433 West Virginia Northern Community College 33 24, , , ,233 West Virginia School of Osteopathic Medicine 3 5, , , , ,375 West Virginia State University 51 38, , , , ,452 West Virginia University , , , , , ,263 WVU - Institute of Technology 55 47, , , , , ,954 WVU - Potomac State College 19 16, , ,249 WVU at Parkersburg 46 31, , , ,798 WVU - Health Sciences Center 47 39, , , , , ,090 New River Community and Technical College 18 12, , , Blue Ridge Community and Technical College 10 1, , HEFIS Report 20 September 18,

29 Institutional Breakdown by Room Use (Report Table 6) This report shows the total square footage at each institution broken down into groups by the federal room use code. Table 6 is a continuation of Table 5, covering the categories from 300 Office Facilities through non-assignable areas. The report shows the total number of rooms in each room using grouping and then gives the total area of those rooms in square feet. The room use codes are broken down as follows: 300 Office Facilities 310 Office 315 Office Service 350 Conference Room 355 Conference Room Service 400 Study Facilities 410 Study Room 420 Stack 430 Open-Stack Study Room 440 Processing Room 455 Study Service 500 Special Use Facilities 510 Armory 515 Armory Service 520 Athletic or Physical Education 523 Athletic Facilities Spectator Seating 525 Athletic or Physical Education Service 530 Media Production 535 Media Production Service 540 Clinic 545 Clinic Service 550 Demonstration 555 Demonstration Service 560 Field Building 570 Animal Quarters 575 Animal Quarters Service 580 Greenhouse 585 Greenhouse Service 590 Other (All Purpose) 600 General Use Facilities 610 Assembly 615 Assembly Service 620 Exhibition 625 Exhibition Service 630 Food Facility 635 Food Facility Service 640 Day Care 645 Day Care Service 650 Lounge 655 Lounge Service 660 Merchandising 665 Merchandising Service 670 Recreation 675 Recreation Service 680 Meeting Room 685 Meeting Room Service 700 Support Facilities 710 Central Computer or Telecom 715 Central Computer or Telecom Service 720 Shops 725 Shop Service 730 Central Storage 735 Central Storage Service 740 Vehicle Storage 745 Vehicle Storage Service 750 Central Service 755 Central Storage Support 760 Hazardous Materials 765 Hazardous Materials Service 800 Health Care Facilities 810 Patient Bedroom 815 Patient Bedroom Service 820 Patient Bath 830 Nurse Station 835 Nurse Station Service 840 Surgery 845 Surgery Service 850 Treatment/Exam 855 Treatment/Exam Service 860 Diagnostic Service Laboratory 865 Diagnostic Service Lab Support Service 870 Central Supplies 880 Public Waiting 890 Staff On-Call Facility 895 Staff On-Call Service 900 Residential Facilities 910 Sleep/Study without Toilet or Bath 915 Toilet or Bath 920 Sleep/Study with Toilet or Bath 935 Sleep/Study Service 950 Apartment 955 Apartment Service 970 House 000 Unclassified 050 Inactive Area 060 Alteration or Conversion Area 070 Unfinished Area Non-assignable Area WWW Circulation Area XXX Building Service Area YYY Mechanical Area HEFIS Report 21 September 18,

30 Table 6 Institutional Breakdown by Room Classification Institution 300 Office Facilities 400 Study Facilities 500 Special Use Facilities 600 General Use Facilities 700 Support Facilities 800 Health Care Facilities 900 Residential Facilities 000 Unclassified WXY Unassignable Area Graph # Sqft # Sqft # Sqft # Sqft # Sqft # Sqft # Sqft # Sqft # Sqft Bluefield State College , , , , , , ,050 Concord University , , , , , , , ,769 Eastern WV Community & Technical College 30 6, , ,313 Fairmont State University , , , , , , , ,804 Glenville State College , , , , , , , ,279 Marshall University 2, , , , , , , , ,678 Shepherd University , , , , , ,154 1, , , ,200 Southern WV Community & Technical College , , , , ,223 West Liberty State College , , , , , , , ,451 WV Northern Community College , , , , , ,321 WV School of Osteopathic Medicine , , , , , , , ,977 West Virginia State University , , , , , , , , ,061 West Virginia University 4, , , , , , ,809 9,250 1,048, ,121 3,810 1,440,758 WVU - Institute of Technology , , , , , , ,389 WVU - Potomac State College , , , , , , ,605 WVU at Parkersburg , , , , , ,602 WVU - Health Sciences 1, , , , , , , , ,090 New River Community & Technical College 40 7, , , , ,620 Blue Ridge CTC 27 1, ,095 HEFIS Report 22 September 18,

31 Institutional Breakdown by Program Function (Report Table 7) This report gives an overview of the institutions based on how their space is used by Program Area. It shows the total square footage at each institution broken down into groups by the program area. The report shows the total number of rooms in each program area grouping and then gives the total area of those rooms in square feet. The program areas are broken down as follows: 10 Instruction 11 General Academic Instruction 12 Vocational/Technical Instruction Maintenance 13 Special Session Instruction Service 14 Community Education 15 Preparatory/Remedial Grounds Instruction 20 Research 21 Institutes and Research Centers 22 Individual and Project Enterprises Research Enterprises 30 Public Service 31 Community Service Enterprises 32 Cooperative Extension Services Athletics 33 Public Broadcasting Operations Services 40 Academic Support (Except 41-Libraries) 42 Museums and Galleries 43 Educational Media Services 44 Academic Computing Services 45 Ancillary Support 46 Academic Administration 47 Academic Personnel Development 48 Course and Curriculum Development 41 Libraries 50 Student Services 51 Student Services Administration 52 Social and Cultural Development 53 Placement, Counseling, and Career Guidance 54 Financial Aid Administration 55 Student Admissions 56 Student Records 57 Student Health Services 60 Institutional Support 61 Executive Management 62 Fiscal Operations 63 General Administrative and Logistical Services 64 Administrative Computing/Telecom Services 65 Public Relations/Development 70 Operations and Plant Maintenance 71 Physical Plant Administration 72 Building 73 Custodial 74 Utilities 75 Landscape 76 Major Repairs/Renovations 77 & 78 Unassigned 79 Non Assignable 90 Auxiliary Auxiliary Student Auxiliary Faculty/Staff Intercollegiate 100 Independent HEFIS Report 23 September 18,