Space Planning, Management and Scheduling

Transcription

1 Space Planning, Management and Scheduling Fall 2010 Big Ten and Friends Environmental Stewardship Meeting November 15, 2010

2 Our Conversation facilitated by: Bethany Ramey Trombley, LEED AP ID+C University of Texas at Austin Campus Planning and Facilities Management Project Management and Construction Services Architect Space Planner One who must listen to the users Perspective Quality of Space Not an expert on this topic Very interested to learn the complexities

3 Overview Three factors (at least) to consider Data Accuracy and Reliability Design- Mechanical and control systems, space standards Culture how people use buildings or want to use buildings Are there any others?

4 GOOD DATA DATA One source, single version of the truth Clear definitions: type, use, owner Regular updates Auditable and audited BAD DATA None of the above

5 DESIGN Space and Utilization Standards Offices: faculty, administrative Labs: teaching, research Classrooms Mechanical System HVAC, one zone or multiple flexibility later? Controls, digital or pneumatic Types of Space Single or multiple use: e.g. ALL office or ALL classroom

6 CULTURE Building Operating Hours All the time? Where do I have to teach? Same floor as my office Departmental Classroom Space Lots of this Class Scheduling/Hours 10 am to 4pm -- Monday Thursday? Space Standards Feasible?

7 Quick Quiz What percentage of total net assignable space do you think makes up classrooms at the University of Texas? >20%? >10%?

8 UT Austin Campus Space by Room Type as a % of Net Assignable Classroom 4.2% Class Laboratories 4.9% General Use* 11.4% Special Use* 6.1% Subtotal: Instruction Related 26.6% Study 8.7% Research Labs 6.7% Office* 22.5% Support* 26.2% Health 0.4% Residence 8.8% Definitions General Use Assembly rooms, exhibition facilities, dining and lounge facilities, merchandising and recreation facilities, locker rooms and meeting rooms. Special Use Athletic/physical education facilities, A/V-radio-TV-graphics rooms, non-medical clinics and demonstration facilities, animal quarters, and greenhouses. Office Faculty, graduate student, undergraduate student, research and administrative support offices, and also conference rooms. Support Data processing equipment rooms, shop facilities, storage rooms, and vehicle storage and service rooms.

9 Definitions of Room Types General Use Assembly rooms, exhibition facilities, dining and lounge facilities, merchandising and recreation facilities, locker rooms and meeting rooms. Special Use Athletic/physical education facilities, A/V-radio-TVgraphics rooms, non-medical clinics and demonstration facilities, animal quarters, and greenhouses. Office Faculty, graduate student, undergraduate student, research and administrative support offices, and also conference rooms. Support Data processing equipment rooms, shop facilities, storage rooms, and vehicle storage and service rooms.

10 ALLOCATION OF NET ASSIGNABLE SPACE by Room Use Category - Fall 2009 UT Austin Main Campus Health Residence Classroom Class Laboratories General Use* Support* Special Use* Study Research Labs Office*

11 Less than 7% of space supports research labs

12 Space Management Challenges Over 20% of space is in offices Over 26% of space used for support functions Less than 30% of space is related to instruction Less than 7% of space supports research labs No building contains just one type of space and many have 3 or more

13 Strategies Under Consideration Establish building operating hours --Requires changing expectation of 24/7/365 Collapse weeknight instruction into smaller number of buildings--requires changing faculty expectation that they teach in their building Improve office space efficiency. Requires establishing space standards and office renovation

14 Strategies Under Consideration Improve classroom utilization. Requires improved scheduling software, classroom renovation and changing faculty expectations Improve research lab utilization. Requires ability to link space to research funding data Reduce number of departmental classrooms"

15 Take-Aways Aha Moments