South Carolina Department of Education. Enrich IEP Training 2014

Transcription

1 South Carolina Department of Education Enrich IEP Training 2014

2 Training Expectations Purpose: To review the Enrich IEP system features and functions specific to the creation and management of IEPs. Goal: Class participants will be able to successfully navigate, create, and manage IEPs developed in Enrich based upon process workflows.

3 Function and Process Enrich IEP Functionality IEP process steps based upon Federal IDEA and state requirements Customized documents and drop down lists generated based upon input from district administration District Process Workflows and protocols

4 Enrich Training Components Data Validation o Student Information System (SIS) o Lightweight Directory Access Protocol (LDAP) o Special Ed Data (EO) Enrich IEP Train-the-Trainer How Do I o Login o Search for a student o Manage caseloads o Create and manage IEPs

5 Train-the-Trainer (Team Leads/Power Users) Review Enrich features and functions Map product function with process Hands on training End user training prep Leadership Excent Trained X Leadership Y Leadership Z Leadership District Trained End Users End Users End Users End Users End Users End Users End Users End Users End Users

6 Teacher Dashboard 1. To Do Grid 2. Meetings 3. Student Groups 4. Classes 5. Reports Expandable View

7 Access Information

8 Enrich is a Single Source Repository 1. Student demographics 2. Test Scores and diagnostics 3. Transcripts and performance comparisons 4. Attachments 5. Programs (IEP) Transition IEP Services Monitoring (15+) Progress Reporting

9 IEP Varieties o o o Converted (legacy system) Transfer/Comparable Services Initial (Referral-based) 75% 15% 10%

10 Active and Draft Plans

11 IEP Types

12 Enrich Input Screens Required fields Navigation Pane

13 Compliance Checks Delay Reasons

14 Screen Prompts Multiple User Access

15 Enrich Validation

16 Chevrons Process and Timelines

17 Referral Based IEP Referral Consent for Evaluation Evaluation Eligibility Determination Consent for Initial Provision of Services IEP Flowchart

18 Process Relation

19 Progress Reports Progress Monitoring Goal Progress Progress Reporting Updating progress once a new IEP is finalized

20 Amendments IEP Amendment (Cover Page) (Add Action) Meeting Notification (Scheduled Meetings) Special Review IEP (Existing IEP-View Details-Amend) Flow Chart

21 Converted Data Static Data: Historic IEP (PDF) Dynamic Data :Live Data Fields (Limited)

22 Transfer IEP/Comparable Services Flow Chart

23 Adding On Scheduled Meetings Add Actions Re-evaluation Flow Chart Add IEPS Annual Reviews

24 More Add Actions Functional Behavior Assessment (FBA) Behavior Intervention Plan (BIP Flow Chart Child Outcome Summary Form (COSF)

25 Additional Features Add Student (Manual) Adult Education, BabyNet, Private School Merge Records Permissions Tree Reports Caseloads

26 End User Training Preparation Considerations Develop A Day in the Life of scenarios Consider a phased approach to training Job Aids and How Do I handouts Focus on key areas of interest: Anatomy of the Enrich Programs Tab Progress Monitoring and Reporting Add hoc actions (BIP, MD, Transportation, etc.) Keep training short, to-the-point, and relevant

27 Training Prerequisites System Readiness and Preparedness Data validation is complete (SIS and LDAP) Create and test user roles (access permissions) Verify browsers and Adobe Reader Prepare sample IEP plans Initial IEP, Transfer/Comparable Services, Converted Data Plan (optional) Verify Special Education data files have been uploaded and validated

28 Training Recommendations Allow a minimum of 1 week after the Enrich instance is up and running to: Review process workflows and configuration Prep end user training database, update roles and permissions, and apply system updates, if applicable. Prepare Job Aids and end user handouts