Tuckahoe Student Office 365 & OneDrive User Procedures and Agreement Tuckahoe Common School District 468 Magee Street Southampton, New York 11968 631-283-3550
Table of Contents Office 365 Overview... 2 Electronic Mail... 2 Instant Messaging, Video Chat, Voice Chat... 2 OneDrive Pro... 2 My Documents... 2 Class Documents... 2 Filtering & Journaling... 3 Student Office 365 Agreement Form... 4 Microsoft OneDrive and TCSD Network Storage Agreement Form... 5 Tuckahoe Common School District - 468Magee Street - Southampton, New York 11968 1
Overview Tuckahoe Common School District provides each student (grades 5-8) with an individual electronic mail (e-mail) account which will log them into the Office 365 Suite; a cloud based system which allows for e- mail, instant messaging, group video, voice chat and real time collaboration on assignments and group projects. This service also offers web-apps which allow students with an internet connection the ability to work on their school documents from any computer around the world. Electronic Mail: Each student is provided an email address associated with the school districts Office 365 account. Secure passwords are set by individual students and must be reset by the technology department if forgotten. No other e-mail account (g-mail, Hotmail, yahoo, etc.) should be accessed utilizing the mobile device provided to the student from Tuckahoe Common School District or within the school building. Students should: Always use appropriate language in communications. Not transmit language, materials that are profane, obscene, abusive or offensive to others. Not transmit mass e-mails, chain letters or spam. Maintain high integrity with regard to email content. Not access another student s email account. This will result in disciplinary actions in accordance to the Tuckahoe Common School District Student Handbook. Instant Messaging/Video Chat/Voice Chat: Students have the opportunity to collaborate with classmates, teachers and other educational leaders through instant messaging, video chat and voice chat. These features are to be used for appropriate school coursework, and parents/guardians need to be active monitors of their student s actions utilizing these services within the home. Students should: Always use appropriate language in communications. Not utilize these features for inappropriate actions, or use language that is profane, obscene, abusive or offensive to others. Maintain high integrity with regard to utilizing these communication tools. OneDrive Pro: OneDrive Pro is a cloud based storage facility for classroom files that aide coursework and the educational process. Tuckahoe Common School District - 468Magee Street - Southampton, New York 11968 2
Class Documents: Teachers each have a class folder in which they can share documents with the students in their class. These documents can be viewed by the students and saved to their OneDrive folder as reference or to complete and turn in as an assignment. Students do not have the ability to change these files, and should not attempt to alter any file located within the classroom folder in a malicious way. Any student who is found to have altered a document from the classroom folder will face disciplinary actions in accordance with the Tuckahoe Common School District Student Handbook. Filters & Journaling: Filters allow the school district to monitor student activities within the system to block inappropriate actions before they happen. This system will immediately notify the system administrators of the actions of the student, including but not limited to, the sender, the receiver and the content of the message. Students who have been deemed to violate the Tuckahoe Common School District Student Handbook will result in disciplinary actions in accordance to the handbook. The filter will not stop all inappropriate actions and the Tuckahoe Common School District journals all interactions within the electronic mail system. This email will be used by the district administration, local, state and federal authorities in case of illegal activities such as but not limited to bullying, threats of any kind, obscene, profane or abusive language, references to drugs or alcohol or other inappropriate activities or actions outside of the intended use; educational coursework. Students should understand that NO ELECTRONIC TRANSMISSIONS ARE DEEMED PRIVATE and the school district reserves the right to monitor any communication as they see fit to maintain the integrity of the system as an educational tool. Tuckahoe Common School District - 468Magee Street - Southampton, New York 11968 3
Parent/Guardian Responsibilities: Office 365 Agreement Form Tuckahoe Common School District Talk to your children about values and the standards that your children should follow on the use of the Internet just as you would on the use of all media information sources such as television, telephones, movies and radio. Student Responsibilities: Understand that student use of an Office 365 account is a privilege and not a right. Follow all rules and regulations set forth within the Tuckahoe Common School District Computer Network and Internet Acceptable Use Agreement and the Tuckahoe Student Tablet Policy and User Agreement. Understand that the Office 365 components, including but not limited to student files, emails, messaging, belong to the Tuckahoe Common School District and can be monitored by school officials for inappropriate use. Understand that all violations have consequences through the Tuckahoe Common School District Student Handbook, and if deemed necessary, the proper authorities. School Responsibilities: Provide computer access during school hours, in the school building. Provide electronic email accounts for each student in grades 5-8. Provide internet filtering/blocking software for inappropriate material while the student is within the school building. Provide students and staff adequate training on the use of Office 365. Print Student Name Student Signature Print Parent/Guardian Name Parent/Guardian Signature *THIS FORM MUST BE SIGNED AND RETURNED TO THE SCHOOL* Tuckahoe Common School District - 468Magee Street - Southampton, New York 11968 4
Microsoft OneDrive and TCSD Network Storage Agreement Form Tuckahoe Common School District Parent/Guardian Responsibilities: Talk to your children about values and the standards that your children should follow on the use of the Internet just as you would on the use of all media information sources such as television, telephones, movies and radio. Student Responsibilities: Understand that student use of a cloud storage that is actively synced to your storage space provided by the Tuckahoe Common School District is a privilege and not a right. Follow all rules and regulations set forth within the Tuckahoe Common School District Computer Network and Internet Acceptable Use Agreement and the Tuckahoe Student Tablet Policy and User Agreement. Understand that Microsoft OneDrive and its components, including but not limited to student files, emails, messaging, are outside of the control of the Tuckahoe Common School District. However, once a student logs into a district Tablet of computing device, the files will automatically be synced. These files belong to the Tuckahoe Common School District and can be monitored by school officials for inappropriate use. Understand that all violations have consequences through the Tuckahoe Common School District Student Handbook, and if deemed necessary, the proper authorities. School Responsibilities: Provide computer access during school hours, in the school building. Provide electronic email accounts for each student in grades 5-8. Provide internet filtering/blocking software for inappropriate material while the student is within the school building. Provide students and staff adequate training on the use of Microsoft OneDrive. Print Student Name Student Signature Print Parent/Guardian Name Parent/Guardian Signature *THIS FORM MUST BE SIGNED AND RETURNED TO THE SCHOOL* Tuckahoe Common School District - 468Magee Street - Southampton, New York 11968 5