ECSEL Call 2015 Work Plan and submission tools Yves Gigase 1
Where to find? Check out the ECSEL website and the participant portal for H2020 Documents: Work Plan: schedule, budget, topics, evaluation procedure including criteria, national rules, TRLs Guide for applicants: further details on Part A, B and C; regional funding; further explanation on evaluation criteria Grant Agreement template Other: Consortium Agreement The H2020 guides 2
Calls 2 Calls Research Innovation Action (RIA) Innovation Action (IA) Call Type Type equivalence TRL focus ECSEL 2015-1 ECSEL 2015-2 Research and Innovation Action (RIA) Innovation Action (IA) Industrial/Applied Research projects Experimental development projects 3-4 5-8 TRLs? Look for them in the Work Plan 3
TRL s : RIA Name Hardware Software Results 4
Schedule: Same for both calls Date Activity 12 May at 17:00:00 Deadline Project Outline (PO) 15 June (tentative) Feedback on PO 8 September at 17:00:00 Deadline Full Project Proposal (FPP) 27 October (tentative) Feedback on Evaluation and Selection November Change requests Mid December Funding Decision January - April Grant Preparation phase 5
Reimbursement rates Type RIA IA For profit (non SME) 25% 15% SME 30% 25% University/Other 40% 40% EU Contribution as % of the eligible cost according to H2020 (beneficiaries may ask for a lower contribution) National contributions: see Annex G of the Work Plan 6
Budgets: EU estimated expenditure RIA IA 50 MEuro 95MEuro 7
Budgets: National Pre commitment ( ) Call 2015-1 Call 2015-2 All Calls Austria AT 10,000,000 Belgium BE 12,000,000 Belgium BE Brussels 1,000,000 Bulgaria, BG 500,000 Czech Republic CZ 2,500,000 Denmark 1,300,000 Finland FI 4,000,000 1,000,000 France FR Germany DE 20,000,000 20,000,000 Greece EL Hungary HU 1,000,000 Ireland IE 8,000,000 Israel IL 5,000,000 Italy IT 2,500,000 Latvia 420,000 0 420,000 Malta Netherlands NL 10,000,000 10,000,000 Norway NO 2,500,000 Poland PL 1,500,000 Portugal PT 1,500,000 Romania RO Slovak Republic SK 800,000 Spain ES 10,000,000 Sweden SE 5,500,000 United Kingdom UK 1,250,000 Total National Funding 36,920,000 31,000,000 64,770,000 GRAND TOTAL 132,690,000 8 JU 45,000,000 100,000,000 145,000,000
Topics: Example Chapter Sub Chapter / Topic 6.5 Smart Production 5.1.5-1 Instant access to a Virtual dynamic factory. 5.1.5-2 Increased Information transparency between field devices and ERP. 5.1.5-3 Real-time sensing & networking in challenging Environments. 5.1.5-4 Process Industry as an agile part of the Energy system. 5.1.5-5 Management of critical Knowledge to support maintenance decision making. 5.1.5-6 Automation service and function development process. 5.1.5-7 Open simulator platform. 5.1.5-8 Automation system for distributed manufacturing. 5.1.5-9 Balancing of system security and production flexibility. 5.2 Semiconductor manufacturing 9
Topics Maximum three topics, most important one at level of call page Note that National priorities may be applicable to specific topics (refer to Annex G). Objectives of each topic can be found in the MASP. Proposals that cut across disciplines, support platform building, interoperability, establishment of open standards are particularly encouraged. 10
PO versus FPP Project Outline some information is not yet required (work packages for example) Participants, budgets: as complete and precise as possible Changes are possible! But limit them! Evaluated by two experts Blocking but with low threshold: only proposals that do not fit in the ECSEL programme will be blocked Expect feedback from national authorities on eligibility of partners, eventually funding availability, synergy with national policy, etc Full Project Proposal ALL information is required Participants and budgets: definitive Evaluated by four experts Selection is a PAB decision based on a ranked list of proposals established by the PAB Evaluation report will be made available after the PAB decision. 11
Electronic tools COMPASS: Worklflow EPS: Electronic Proposal System SyGMa: System for Grant Management Use of electronic signature Paperless 12
Information H2020 Participant Portal: http://ec.europa.eu/research/participants/portal/desktop/en/h ome.html Online manual for H2020: http://ec.europa.eu/research/participants/docs/h2020-fundingguide/index_en.htm User guide for the submission tool: http://ec.europa.eu/research/participants/data/support/sep_us ermanual.pdf 13
Helpdesks For questions on any aspect of grant applications and the EU Research Framework Programmes, including beneficiary registration and data updates, please refer to the : http://ec.europa.eu/research/index.cfm?pg=enquiries For any IT-related problems that you might experience with the Submission system, please contact the : http://ec.europa.eu/research/participants/api/contact/index.html Questions specific to ECSEL: calls@ecsel.europa.eu 14
Proposal submission Register your company (PIC number) Use the portal to register your proposal (coordinator) Proposal consists of: Part A: consortium information including financial information (cost, funding) Part B: Pdf with technical description Part C: Country specific information required (specific for ECSEL) 15
Tick boxes In Part A tick boxes (FPP and PO) Set of boxes to allow (or not) industry associations to access the full proposal Main area of the proposal (3 boxes, one or more or none) design technologies, process and integration, equipment, materials and manufacturing for micro- and nanoelectronics while targeting miniaturisation, diversification and differentiation, heterogeneous integration processes, methods, tools and platforms, reference designs and architectures, for software and/or control-intensive embedded/cyber-physical systems, addressing seamless connectivity and interoperability, functional safety, high availability, and security for professional and consumer type applications, and connected services; multi-disciplinary approaches for smart systems, supported by developments in holistic design and advanced manufacturing to realise self-reliant and adaptable smart systems having sophisticated interfaces and offering complex functionalities based on e.g. the seamless integration of sensing, actuating, processing, energy provision and networking. 16
Two Budgets!! Budget according to H2020 rules Budget according to national rules x% of DC JU Funding 25% of DC Indirect cost Other direct cost Equipment, Travel Materials, etc Direct cost: Subcontracting Direct cost: Personnel National Funding 17
Clean room costs Provided that the Commission Decision authorizing the use of unit costs is adopted, beneficiaries, other than those who comply with conditions listed in ECSEL Model Grant Agreement and can declare capitalized and operating costs for large research infrastructure, may declare the eligible costs related to operating clean room on the basis of unit costs established in line with a methodology set up in a Commission Decision 18
Compelling motivation The ECSEL programme welcomes proposals of any size that will be evaluated on their merits against the defined criteria. However, the PAB will expect compelling motivation for any proposal with a total Requested EU contribution (Column K of the Part A 3- Budget proposal) approaching or exceeding respectively 1/4 of the EU budget of the RIA call or 1/3 of the IA call. The compelling motivation will be described in Part B of the proposal under chapter 2.1 Expected impacts. Presentation Context (name) - DATE! 19
SME The SMEs will have to do a self-assessment, please refer to the SME chapter in this document for further information 20
Legal Status Participants are encouraged to check/update their legal data, in particular the Research and Innovation legal statuses as funding percentages depend on it. Please see for reference the screenshot example below. Presentation Context (name) - DATE! 21
Part B Use the template!!! For the FPP fill in all sections, including the public summary Presentation Context (name) - DATE! 22
Part C Check out in the Work Plan under the section on national rules what you are expected to provide to national authorities. Not all require a Part C. Upload this in the Part C section Presentation Context (name) - DATE! 23
Page limits None! Provide a right balance between general and detail. Presentation Context (name) - DATE! 24
ESI funding If activities with costs are funded through ESI funds, then those activities cannot obtain ECSEL-EU funding. Various possibilities to include activities funded by ESI funds. Main issue: no overlap Risk mitigation: what happens if the activity does not get the ESI funding? 25
Grant Agreement Differences with the H2020 grant agreement: 1. The funding percentages for the EU contribution are different than under H2020. The applicable values for these Calls are given in the WP2015. 2. For partners from entrusting states (see WP2015) the national contribution is added to the EU contribution; the sum of the two contributions represents the JU Grant. 3. Amendments are required when changing the budgets of the partners Look up the annotated JU GA: http://ec.europa.eu/research/participants/data/ref/h2020/grant s_manual/amga/h2020-amga_en.pdf 26
Evaluation Submission of Full Project Proposal Start of JU GA preparation Admissibility and JU eligibility check PAB decision on change requests Evaluation by experts Handling of change requests) Score of proposals (under/above threshold) Communication to coordinator Selection in PAB, funding, synergy with EU and national policies Final ranking 27