UIS Athletic Compliance Manual 2012-2013

UIS Athletic Compliance Manual 2012-2013

Compliance Manual Table of Contents COMPLIANCE PROGRAM... 5 Introduction... 6 Overview of the Athletics Compliance Program... 7 Institutional Control... 7 NCAA Compliance Statement... 8 10.1 Unethical Conduct... 8 Reporting Structure... 9 Compliance Responsibilities... 9 Disciplinary Actions for Violations... 10 Responsibilities for Rules Compliance... 11 Compliance Committee... 11 RULES EDUCATION PROGRAM... 12 Coaches and Administrators... 13 All Athletic Department Staff... 13 Student-Athletes... 14 Academic Services, Registrar, Faculty, Financial Aid Office and Admissions... 14 Boosters and External... 14 REQUESTING RULES INTERPRETATIONS... 15 Rules Interpretation Requests... 16 REPORTING POTENTIAL VIOLATIONS... 17 What is a Secondary or Major Violation?... 18 Reporting a Violation... 18 To Whom Shall an Alleged Violation be Reported?... 18 Alleged Violations Involving Other NCAA Institutions... 19 Processing Rules Violations... 19 RECRUITING... 22 Established Recruiting Policies... 23 Recruiting Terminology... 25 Social Networking Sites... 28 Contactable Student-Athletes... 29 Contacts and Evaluations... 30 Off-Campus Recruiting... 30 Telephone Calls/Text Messages... 33 Compliance Assistant (CA)... 33 Official Visits... 33 Unofficial Visits... 36 Try-Outs... 37 2

NCAA ELIGIBILITY CENTER... 40 Initial Eligibility/Amateurism Requests... 41 Sport IRL Management... 41 FINANCIAL AID... 43 Athletics Scholarship and NLI Awarding Process... 44 Renewal of Athletics Aid... 48 Cancellation, Non-Renewal or Reduction of Athletics Aid... 49 Appeals Process... 50 ELIGIBILITY CERTIFICATION... 51 Initial Eligibility Certification... 52 Transfer Eligibility Certification... 53 Continuing Eligibility Certification... 55 ROSTER MAINTENANCE... 57 Roster Change... 58 TRANSFER POLICY... 59 Recruiting Four-Year Transfers... 60 Granting Permission to Contact... 60 General Transfer Rule... 61 Transfer Waivers... 61 UIS Transfer Appeals Process... 61 Great Lakes Valley Conference Intra-Conference Transfer Rule... 62 Great Lakes Valley Conference Appeals Process... 62 PLAYING AND PRACTICE SEASONS... 63 Countable Athletic Activities... 64 Championship/Non-Championship Segments... 65 Out-of-Season Activities... 65 Individual Skill Instruction... 65 Procedures for Monitoring Countable Athletically Related Activities... 76 Playing and Practice Season Procedures... 76 Scheduling Procedure and Policy... 79 Procedures for Cancellations/Schedule Changes... 70 Parameters for Rescheduling Games... 70 Guidelines Regarding a Student-Athlete s Season of Competition... 71 GAMBLING AND SPORTS WAGERING... 72 Bylaw 10.3 Sports Wagering Activities... 73 Bylaw 10.4 Disciplinary Action... 73 COACH INVOLVEMENT WITH OUTSIDE TEAMS/LEAGUES/TOURNAMENTS 74 INSTITUTIONAL AND NON-INSTITUTIONAL SPORTS CAMPS & CLINICS.. 76 3

Institutional Sports Camps & Clinics... 77 Non-Institutional Sports Camps & Clinics... 77 EXTRA BENEFITS... 79 General Rule Extra Benefits... 80 Permissible Benefits... 80 Non-Permissible Benefits... 85 EQUIPMENT AND APPAREL... 88 Equipment & Apparel Issue and Retrieval... 89 4

COMPLIANCE PROGRAM 5

INTRODUCTION Compliance with NCAA and GLVC rules is a shared responsibility requiring the support of numerous constituencies both on and off campus. Directing this cooperative effort, the University of Illinois Springfield (UIS) Athletics Compliance Office staff: 1. educates key groups and stakeholders about relevant NCAA and GLVC regulations; 2. coordinates policies and procedures to effectively meet these regulations; and, 3. implements systems to monitor the effectiveness of these policies and procedures. NCAA rules dictate that UIS is responsible for the actions of its coaches, administrators, staff, student-athletes, alumni, fans, and friends. Even inadvertent violations can result in penalties for our student-athletes and the University. So please, ask before you act. The information contained in this Manual is an overview of Division II intercollegiate athletics compliance and UIS policies and procedures; it is not comprehensive. If you have any questions about any NCAA, GLVC, or University of Illinois Springfield regulations, please contact the compliance office for assistance. Name Office Phone E-mail Cell Phone Kim Pate, Athletic Director 217-206-7592 kpate80@uis.edu 828-553-6111 Hayley Ross-Treadway, Assistant Athletic Director for Compliance 217-206-8467 hross3@uis.edu 508-287-3288 6

OVERVIEW OF THE ATHLETICS COMPLIANCE PROGRAM In an effort to maintain full compliance with NCAA and GLVC legislation, as well as meet its obligation to the principle of Institutional Control, UIS has developed the following blueprint for its Athletics Compliance Program: 1. Develop and implement operating systems designed to meet applicable NCAA regulations. 2. Clearly articulate the policies and procedures, which comprise these systems. 3. Delineate the responsibilities of those individuals impacted by these systems. 4. Educate the involved constituencies regarding relevant regulations. 5. Monitor the performance and success of the compliance systems to ensure that the goal of full compliance is constantly pursued. 6. Prioritize, enhance, and fine-tune systems, policies, and procedures whenever necessary, to maximize effectiveness and efficiency. 7. To help ensure the proper level of Institutional Control, we have established partnerships with key University offices external to the athletics department, including the: Academic Advising (Liaisons: Mae Noll Ext. 67473) Registrar s Office (Liaisons: Aleta Carlberg Ext. 68295) Office of Financial Aid (Liaisons: Carolyn Schloemann Ext. 67964) Office of Admissions (Liaisons: Lori Giordano, Ext 67284) Each of these partnerships relies on the work of designated liaisons, which are educated regarding those NCAA rules and regulations which are relevant to their area of responsibility. INSTITUTIONAL CONTROL The University of Illinois Springfield is solidly committed to maintaining the integrity of its intercollegiate athletics program, sports teams, coaches, administrative staff and student-athletes. This commitment and obligation extends to the operation of the athletics department in adherence to the principle of Institutional Control, consistent with the spirit of NCAA, GLVC, and UIS rules and regulations. Proper control of the athletics program is maintained through: 1. Responsible actions by athletics department staff members, administrators, faculty, and other University entities. 2. The education of coaches, staff members, student-athletes, and other individuals involved with the operation of the athletics program. 3. The development of clear and effective operating systems within the athletics department and the University that provide guidance in how to successfully work within existing rules. 7

4. The monitoring of these systems to ensure that all athletically-related functions are carried out within the scope and intent of applicable regulations. Each individual involved in the operation of the athletics program is obligated to maintain competency in knowledge of the rules; to act within his or her area of responsibility in full compliance with the governing legislation; and to report any violation of NCAA, GLVC, or UIS rules that he or she is aware of. NCAA COMPLIANCE STATEMENT The University of Illinois Springfield is committed to operating within all guidelines and regulations established by the National Collegiate Athletic Association, specifically including, but not limited to, Bylaw 10 (Ethical Conduct); Bylaw 11 (Conduct and Employment of Athletics Personnel); and Bylaw 13 (Recruiting). Any staff member who is found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations (Bylaw 11.2.1). All athletics personnel are required to immediately self-report possible NCAA (and conference, if applicable) rules violations to the Director of Athletics or Assistant Athletic Director for Compliance. 10.1 UNETHICAL CONDUCT Unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member (e.g., coach, professor, tutor, teaching assistant, student manager, student trainer) may include, but is not limited to, the following: 1. Refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual's institution; 2. Knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or an enrolled student-athlete; 3. Knowing involvement in offering or providing a prospective or an enrolled student-athlete an improper inducement or extra benefit or improper financial aid; 4. Knowingly furnishing or knowingly influencing others to furnish the NCAA or the individual's institution false or misleading information concerning the individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation; 5. Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or a representative of an agent or advisor (e.g., "runner"); 6. Knowingly providing a student-athlete with a banned substance, impermissible supplement, or medications contrary to medical licensure, commonly accepted standards of care in sports medicine practice, or state or federal law. This provision shall not apply to banned substances for which the student-athlete has received a medical exception per Bylaw 31.2.3.5; however, the 8

substance must be provided in accordance with medical licensure, commonly accepted standards of care and state or federal law; 7. Failure to provide complete and accurate information to the NCAA, the NCAA Eligibility Center or institution's admissions office regarding an individual's academic record (e.g., schools attended, completion of coursework, grades, test scores); 8. Fraudulence or misconduct in connection with entrance or placement examinations; 9. Engaging in any athletics competition under an assumed name or with intent otherwise to deceive; or 10. Failure to provide complete and accurate information to the NCAA, the NCAA Eligibility Center or the institution's athletic department regarding an individual's amateur status. REPORTING STRUCTURE The Chancellor serves as chief executive officer and is authorized by the Board of Trustees for finalizing all employment contracts and compensation agreements. The Athletic Director is responsible for general supervision of the intercollegiate athletics program and reports directly to the Chancellor with a dotted line report to the Vice Chancellor for Student Affairs of the University. The Athletic Director meets bi-monthly with the Vice Chancellor and provides regular updates on all aspects of the intercollegiate athletics program. The Athletic Director meets with the Chancellor on an as needed basis. General policies and procedures for athletics staff are the same as for all institutional staff employees and are detailed in the Staff Employee Handbook. Specific policies and procedures related to intercollegiate athletics may be established by the Athletics Director and are contained in the Athletics Policies and Procedures Manual. The Faculty Athletic Representative meets once a semester with the Chancellor and reports directly to the Chancellor. The Assistant Athletic Director for Compliance has direct access to the Chancellor and works closely with the Faculty Athletics Representative. The Institutional Athletics Committee (IAC) chair is kept informed of all matters related to athletics and meets once a year with the Chancellor. COMPLIANCE RESPONSIBILITIES University of Illinois Springfield is committed to the NCAA principle of institutional control, and considers CEO oversight to be fundamental in ensuring that the program is operated in a manner consistent with the education mission of the university. The institution is obligated to apply and enforce NCAA and conference legislation in all areas related to the operation of its intercollegiate athletics program, including admissions, financial aid, eligibility, academic integrity and recruiting. To comply with the principle of institutional control, it is necessary that policies and procedures be established that enhance rules compliance and minimize violations. It is equally important that compliance responsibilities be delegated to a number of individuals, both inside and outside the Department of Athletics, who have responsibility and are accountable for compliance with NCAA and conference rules. 9

Institutional control is a priority of the Chancellor of the university that has been formally delegated to the Director of Athletics and Faculty Athletics Representative. Specific day-to-day responsibilities for NCAA rules compliance have been assigned to the Assistant Athletic Director for Compliance, who serves as the primary point of contact for rules and compliance issues. The registrar has been assigned responsibility for certifying the accuracy of initial, continuing, and transfer eligibility. The Director of Financial Aid has been assigned responsibility for maintaining accurate financial aid data reflected on squad lists and for ensuring rules comply with Bylaw 15. All institutional staff members and all representatives of the intercollegiate athletics program are expected to operate in compliance with NCAA rules and regulations. The job performance criteria by which all athletics personnel are evaluated includes consideration of their adherence with established rules compliance policies and procedures as well as standards of ethical behavior. Employment agreements for all athletics personnel stipulate that the violation of NCAA and conference rules is prohibited and may result in disciplinary action up to and including termination of employment. Athletics personnel participate in continuing education programs regarding NCAA and conference legislation and annually sign the NCAA Certification of Compliance for Staff Members of Athletics Departments form affirming that they have reported any known rules violations. DISCIPLINARY ACTION FOR VIOLATIONS In support of the University s commitment to NCAA rules compliance and in accordance with the University s Human Resource policies related to administering progressive, consistent, and fair discipline, the following disciplinary actions will be applied to all athletics staff involved with an NCAA rules violation. Verbal Warning In the case of an unintentional, inadvertent secondary rules violation involving a staff member who has never committed a previous NCAA rules violation or has not committed a recent rules violation (in the past two years), or when the staff member immediately self-reports an unintentional inadvertent violation (assuming it is not a repeat violation) the staff member would receive a verbal warning. Letter of Admonishment In the case of an unintentional, inadvertent secondary rules violation involving a staff member who has committed a previous similar violation of specific legislation or who has committed a second violation within a recent time period (less than two years), the staff member would receive a letter of admonishment in their personnel file. 10

Letter of Reprimand In the case of an unintentional, inadvertent secondary rules violation involving a staff member who has committed multiple previous similar violations of specific legislation or who has committed multiple violation within a recent time period (e.g.; 4 violations in less than two years), the staff member would receive a letter of reprimand in their personnel file and may be subject to suspension without pay or restricted duties. Termination or Notice of Non-Renewal In the case of an intentional rules violation, a documented history of repeated secondary violations or knowingly withholding or providing misleading information in regard to an investigation of NCAA rules violation(s) the staff member would be subject to possible suspension without pay, termination, or issue of notice of non-renewal (in accordance with University notice requirements). RESPONSIBILITIES FOR RULES COMPLIANCE The Chancellor of the University of Illinois Springfield exercises general institutional control over the intercollegiate athletics program and ensures that the program operates in a manner that is consistent with the educational mission of the institution. Oversight of NCAA rules compliance has been formally delegated by the Chancellor of the University to the Director of Athletics, Faculty Athletics Representative, Registrar, Director of Financial Aid, and Assistant Athletic Director for Compliance. COMPLIANCE COMMITTEE The Compliance Committee is charged with assessing the compliance efforts of the institution s compliance program. The Compliance Committee is chaired by the Assistant Athletic Director for Compliance and is made up by the following members: Director of Athletics, Director of Financial Aid or their designee, Certifying Officer, Registrar, FAR, Director of Admissions or their designees, and Assistant Athletic Director for Compliance. The committee meets a minimum of two times per year and is responsible for conducting random audits of recruiting and practice logs. The committee is also responsible for reviewing key compliance systems including the certification of eligibility, rules education program, and monitoring of recruiting. 11

RULES EDUCATION PROGRAM 12

UIS recognizes rules education as a pivotal component of the institutional rules compliance program in an effort to decrease the likelihood of inadvertent unintentional violations. Under the direction of the Assistant Athletic Director for Compliance, intentional educational opportunities are directed toward coaches, athletics administrators & staff, student-athletes, faculty, financial aid, admissions, registrar, student academic support services, and external representatives of athletics (boosters, trustees, alumni). COACHES AND ADMINISTRATORS Coaches will be evaluated in their annual performance review based on attendance of rules education sessions. Coaches who fail to attend scheduled rules education sessions are required to attend a make-up rules education meeting with the Assistant Athletic Director for Compliance to review the pertinent compliance topics and receive corresponding handouts. Required rules-education seminars are conducted at the beginning of each academic year and are required for all members of the athletic staff. A series of rules-ed presentations/discussions covering key topics in athletics compliance are conducted each month during the All Staff meetings. These are designed for coaches and administrators, but open to the entire department. A new legislation rules education session is provided following the NCAA Convention. E-mail reminders and bulletins are used to communicate important information concerning breaking issues and timely topics. These are sent by the Compliance Office to all affected athletics department staff members. A compliance orientation regarding NCAA and GLVC regulations, UIS policies and procedures, and expectations regarding rules compliance, is provided to all new and incoming coaches by the Assistant Athletic Director for Compliance. A coaches certification review sessions is provided as a review session for the annual Coaches Certification Test. Coaches are required to pass the Coaches Certification Test prior to being permitted to recruit off-campus. Coaches Certification Tests are conducted by the Faculty Athletic Representative. ALL ATHLETIC DEPARTMENT STAFF An August athletics orientation session is conducted with all staff confirming a commitment to NCAA rules compliance, which is led by the Athletic Director and Assistant Athletic Director for Compliance. The Chancellor also attends the session to reinforce and affirm the commitment to NCAA rules compliance. The department also holds monthly staff meetings by which the Assistant Athletic Director for Compliance presents a rules education segment for all staff. 13

STUDENT-ATHLETES All Student-Athletes are required to attend a compliance meeting prior to participation in countable athletic activities by which mandatory forms are reviewed and completed: NCAA Drug Test Consent Forms, Student-Athlete Statement. In addition, preseason presentations are made applicable to each sport. The Assistant Athletic Director for Compliance/Senior Woman Administrator routinely attends the Student-Athlete Advisory Committee meetings. Two presentations are made to this group each academic year. End of year session to cover issues related to amateurism, summer participation, camps, employment, and athletic training forms. ACADEMIC SERVICES, REGISTRAR, FACULTY, FINANCIAL AID OFFICE AND ADMISSIONS Seminars/discussions are held twice per academic year with specific internal stakeholders relative to NCAA rules compliance for there specific areas. Memos are circulated several times through the course of the academic year. Meetings are conducted as needed. BOOSTERS AND EXTERNAL A compliance webpage provides links to educational information as well as other relevant compliance information. The monthly e-newsletter includes a compliance tip of the month within the report sent out to all boosters on the mailing list. Boosters will receive a printout once a year with the summary of rules education for boosters. 14

REQUESTING RULES INTERPRETATIONS 15

RULES INTERPRETATION REQUESTS Any individual may request a rule interpretation. This would include coaches, athletics department staff members, student-athletes, university employees, representatives of UIS s athletic interests (boosters), etc. Interpretation requests may occur verbally or in writing, via e-mail, phone call, or inperson. Written requests, using either the interpretation request form found in the appendix or via email, are strongly recommended whenever complicated situations are involved, in order to minimize the chance for potential misunderstandings of the question or answer. All requests for NCAA rules interpretations should be handled through the UIS Athletic Compliance Office. The Assistant Athletic Director for Compliance is the primary contact for a rules interpretation. The Faculty Athletics Representative and Director of Athletics are also available to assist with processing a rules interpretation request. Whenever possible, the compliance office should request that a rules interpretation from the Great Lakes Valley Conference office and NCAA staff be provided in writing. Whenever possible, a request for an interpretation of NCAA rules should initiate to the conference office contact rather than bypassing the contact and going directly to the NCAA. Once an interpretation has been confirmed, the compliance office will share the official interpretation with the individual who requested the interpretation, the FAR, the AD, and all relevant coaches who would benefit from the interpretation. The compliance office works diligently to maintain a written record of all requested interpretations. Coaches are reminded that the UIS Athletics Department policy does not permit coaching staff members to contact either the NCAA Office or the GLVC Office directly to request a rules interpretation. Coaches are encouraged to contact the UIS Office of Compliance for an official interpretation rather than seeking out an interpretation from another coach or institution. 16

REPORTING POTENTIAL VIOLATIONS 17

In accordance with NCAA rules and regulations, all suspected or alleged violations of NCAA rules, whether they are secondary or major, shall be investigated. At no time shall any rules violation (secondary or major) go unreported to the Director of Athletics and Assistant Athletic Director for Compliance. If it is determined that a violation has occurred, the violation must be reported to the Chancellor, appropriate conference officials, and the NCAA national office. All athletic department staff members (including part-time staff members and clerical staff) must sign the Certification of Compliance for Staff Members of Athletics Departments form each year, affirming that they have reported all knowledge of any violations. WHAT IS A SECONDARY OR MAJOR VIOLATION? A secondary violation is a violation that is isolated or inadvertent in nature, provides or is intended to provide only a minimal recruiting, competitive or other advantage; and does not include any significant recruiting inducement or extra benefit (including, but not limited to, extra benefit, recruiting inducement, preferential treatment, financial aid) (Bylaw 19.02.2.1). A major violation is any other violation, specifically those that provide an extensive recruiting or competitive advantage. Multiple secondary violations may collectively be considered as a major violation (Bylaw 19.02.2.2). REPORTING A VIOLATION Any individual (e.g., athletic department staff member, student-athlete, university employee, representative of the University s athletics interests, member of the community) may report an alleged, rumored, or suspected violation. The individual may report the alleged, rumored, or suspected violation verbally or in writing. The report may be made anonymously by calling the UIS Compliance office at 217-206-8467. TO WHOM SHALL AN ALLEGED VIOLATION BE REPORTED? If an alleged or rumored violation is communicated to any athletic department staff member, the staff member has an obligation to notify the Assistant Athletic Director for Compliance of the violation in a timely manner. All staff members are expected to be committed to this policy and are to immediately report any alleged or suspected situation or activities that may represent violations of any NCAA, conference or institutional rules. Individuals, other than athletic department staff members, may report an alleged violation to any or all of the following persons: Kim Pate, Director of Athletics Hayley Ross, Assistant Athletic Director for Compliance Marcel Yoder, Faculty Athletics Representative 18

ALLEGED VIOLATIONS INVOLVING OTHER NCAA INSTITUTIONS If an individual (i.e., athletic department staff member, student-athlete, university employee, representative of UIS athletics interests, member of the community) has knowledge of an alleged violation(s) that involves another NCAA member institution and impacts the University of Illinois Springfield, this individual shall report the alleged violation(s) to the Assistant Athletic Director for Compliance. The Assistant Athletic Director for Compliance will discuss the violation and desired plan of action to address the situation with the Director of Athletics and/or the Faculty Athletics Representative. The Director of Athletics may then contact the NCAA and/or Conference Office to request that the alleged violation be investigated. Processing Rules Violations (The following procedures have been adapted from the NCAA Division II Best Practices.) Step 1 The Assistant Athletic Director for Compliance is notified immediately of a possible violation. The matter is documented and the Director of Athletics and Faculty Athletics Representative are notified of the possible violation. Step 2 The Assistant Athletic Director for Compliance, the Director of Athletics, and the Faculty Athletics Representative form the Investigations Committee responsible for reviewing the facts of the situation and determining if a violation has occurred. The Assistant Athletic Director for Compliance will gather facts and complete an initial investigation form to share with the AD and FAR that will contain the pertinent information of the investigation and any statements relative to the reporting. If the violation involves any members of the investigation committee, the Chancellor of the University must be immediately notified by an uninvolved committee member. The alleged party cannot participate in the investigation and must cooperate in providing facts and a statement regarding the incident. The Chancellor of the University may designate a third party to serve on the investigation committee if a possible major or intentional violation is alleged related to either the Athletic Director or Assistant Athletic Director for Compliance. If No Violation was Found to Have Occurred - No further action is necessary (an investigation report must be completed indicating the facts of the case, and rationale and interpretation for why no violation occurred). If a Violation was Found to Have Occurred - Move on to Step 3. 19

Step 3 The Investigations Committee makes the determination if the violation is major or secondary in nature, or intentional versus inadvertent. Major Violation If, based on the facts, there is a possible major violation; the Assistant Athletic Director for Compliance must immediately report the incident to the Chancellor. The Investigations Committee will develop a detailed action plan, including a plan for public response. The Director of Athletics will notify the Sports Information Director regarding appropriate responses to inquiries while the investigation is being conducted. Secondary Violation If, based on the facts, there is a possible secondary violation; the Assistant Athletic Director for Compliance should proceed with the NCAA Secondary Violation Self-Reporting Instructions. The Investigations Committee will determine if the secondary violation is a Level I or Level II violation. If determined to be a Level I violation, go to Step 4. If a Level II, the Assistant Athletic Director for Compliance will make a recommendation to the AD and FAR who then impose sanctions on the individual(s) involved in the violation. Step 4 For a possible major or secondary Level I violations, the Director of Athletics will supervise the investigation process. The Assistant Athletic Director for Compliance will assist in gathering the necessary information and in arranging the appropriate interviews. The investigation should proceed in a timely manner. Step 5 If it is determined that a Secondary Level II violation occurred, the Assistant Athletic Director for Compliance must impose prescribed penalties, report the violation on the Level II Violation Report Form and forward the violation to the conference office on a quarterly basis. The conference office will then report the Level II violations directly to NCAA Enforcement staff. If there are no prescribed penalties required per NCAA legislation, the Director of Athletics should take appropriate corrective measures to address the issue. A quarterly report of violations should be sent to the Chancellor, the AD, the FAR, and the Intercollegiate Athletics Council, with a copy kept on file in the athletics compliance office. NOTE: Violations designated as Level II secondary violations could be considered major under certain circumstances. Multiple Level II violations could be taken together and considered major. 20

Step 6 If a secondary Level I violation or a major violation has occurred, the Assistant Athletic Director for Compliance should issue, in writing, a detailed report of the incident(s). At its earliest convenience, the Investigations Committee should meet and interview separately all involved parties. An interview guide should be developed and used to ensure the same questions are asked of each party, and that if different questions are applicable, those are addressed adequately. Follow-up questions should be documented in each interview. Step 7 Once all pertinent information has been gathered and reviewed and it has been determined that a Major or Secondary Level I violation has occurred, a self-report should be summarized by the Assistant Athletic Director for Compliance and the AD. The report must be sent to the NCAA and the conference office. The report shall include the following information: The date and location of the violation & date of the self-report. A description of the violation, including the rule that was violated. The identity of the coaches, prospective and enrolled student-athletes, and other individuals involved in the violation. The means by which the institution became aware of the violation. All investigative actions the institution completed. A list of corrective and disciplinary actions by the institution (self-imposed) and conference. An acknowledgement that a violation occurred and the institution's position regarding whether the violation is major/secondary. A student-athlete reinstatement waiver must be completed if the institution is requesting restoration of eligibility for any prospective or enrolled student-athletes. Copies of complete report(s) should be forwarded to the Chancellor, the AD, the FAR, the Campus Athletics Committee, and all involved staff members/student-athletes. A copy of the report should remain on file in the compliance office. Step 8 The institution may issue letters of admonishment and/or reprimand, when appropriate, for institutional and non-institutional employees. Step 9 The institution should strengthen rules education and preventive measures in the compliance area of which the violation occurred. Further evaluation should occur of the involved staff member(s) responsible for oversight. 21

RECRUITING 22

ESTABLISHED RECRUITING POLICIES 1. The head coach of each sport is responsible for the recruitment of academically qualified and athletically talented student-athletes. a. The Director of Athletics in consultation with the head coach will establish target recruitment and participation numbers for each sport (in consideration of title IX). b. Coaches are expected to provide information pertaining to walk-on and tryout procedures for distribution to prospective and enrolled students. In addition, coaches are expected to coordinate with the Admissions Office in visitation and orientation activities geared toward the recruitment of students in general. 2. Student-athlete recruitment at University of Illinois Springfield shall be conducted in full compliance with all NCAA and GLVC recruiting regulations. a. In-person, off-campus recruitment activities are limited to authorized athletics department staff members, specifically those coaches that have received annual certification administered by the F.A.R. b. Representatives of an institution s athletics interest (boosters) are strictly prohibited from making in-person, off-campus recruiting contacts or telephone calls with a prospective student-athlete or the prospective student-athlete s relatives or legal guardians. c. Current UIS student-athletes should not to be directed by a coach, to contact any prospective student-athlete, not off-campus in-person, by e-mail, or telephone. d. Coaches are responsible for maintaining accurate recruiting records, including records of unofficial visits, try-outs, & off-campus recruiting logs. Once recruitment is triggered, or one phone call is initiated, coaches are responsible for maintaining current data in Compliance Assistant (CA) for all recruited student-athletes. e. Contact periods- Coaches are responsible for knowing permissible contact periods. 3. Formal collaboration between the athletics department, the admissions office, and the financial aid office should exist for the process of student-athlete recruitment. 23

a. The Assistant Athletic Director for Compliance will serve as the liaison for all interdepartmental records pertaining to the recruitment of student-athletes, such as CA and Banner. b. Prospective student-athletes are recruited, admitted, and awarded financial aid using the same criteria and procedures as established for students in general. All decisions regarding admission, certification of academic standing, and evaluation of academic performance are made by institutional personnel who have authority for these matters in general and who are not affiliated with the athletics program. c. Athletic Aid is authorized by the Director of Athletics and the Director of Financial Aid. All other decisions regarding the packaging of financial aid for student-athletes are made by institutional personnel who are not affiliated with the athletics program. Coaches are directed to work with the designated athletic administrative staff for determining financial aid packages and are not permitted to negotiate award packages with financial aid staff. 4. All institutional personnel who may be involved in the recruitment of prospective studentathletes shall participate in regular and on-going continuing education programs regarding recruiting rules and the intent of those rules. a. The Assistant Athletic Director for Compliance and select institutional staff members shall attend the annual NCAA Regional Compliance Seminar. b. Rules education materials, including recruiting regulations, will be distributed annually to boosters, trustees, prospective student-athletes, and other key constituents. c. A compliance and rules education program will be a formal part of monthly staff meetings. 5. All expenditures pertaining to the recruitment of prospective student-athletes, including travel and entertainment on official visits and unofficial visits, must be processed using the established fiscal policies and procedures of UIS and subject to audit and institutional review. All travel expenses associated with an official visit must be approved in advance by the Assistant AD for Compliance and Business Administrative Assistant. 24

6. Required forms are referred to throughout this document, in the sections where they are applicable. They are signified by being bolded and underlined. All forms can be located on the Athletics General shared drive, and are labeled by the same name that they are referenced in this document. Examples are also attached in the appendix of this manual. RECRUITING TERMINOLOGY The following technical terms associated with the recruiting process have precise meanings as defined by NCAA legislation. Please refer to the NCAA Manual for detailed definitions and applications of these terms. Contact A contact is any fact-to-face encounter between a prospective student-athlete (PSA) or the prospective student-athlete s relatives or legal guardians and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of a greeting. (Bylaw 13.02.3) Evaluation An Evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospective student-athlete (PSA), including any visit to a PSA s educational institution or the observation of any practice or competition at which the PSA participates. (Bylaw 13.02.6) An institution may evaluate a prospective student-athlete at any time during a prospective student-athlete s career, provided the evaluation occurs within the permissible evaluation period(s) (Bylaw 13.1.4). There are no limitations on the number of evaluations an institution is allowed per prospective student-athlete per academic year (Bylaw 13.1.8). 25

Official Visit An official visit to a member institution by a prospective student-athlete is a visit financed in whole or in part by the member institution (Bylaw 13.6). A member institution may finance only one visit to its campus for a prospective student-athlete. An expense-paid visit may not be provided earlier than the opening day of classes of the prospective student-athlete s senior year in high school (Bylaw 13.6.1). Permissible Recruiters In-person, off campus recruiting contacts shall be made only by authorized athletics department staff members. Off-campus contact by representatives of an institution s athletics interest is prohibited. Institutional staff members must be certified on an annual basis as to knowledge of applicable recruiting rules (Bylaw 13.1.2). Prospective Student Athlete (PSA or Prospect) A student who has started classes for the ninth grade. In addition, a student who has not started classes for the ninth grade becomes a prospect if the institution provides such an individual (or his/her relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally. An individual remains a prospective student-athlete until the individual enrolls in a minimum full-time program of studies and attends classes in any term at a four-year institution s regular academic year or participates in a practice or competition at a four-year institution (Bylaw 13.02.9) Recruiting Recruiting is any solicitation of a prospect or a prospect s relatives for the purpose of securing the prospects enrollment and ultimate participation in the athletics program. (Bylaw 13.02.10) 26

Recruited Prospective Student-Athlete (Recruit) The following actions by staff members or athletics representatives cause a prospect to become a recruited student-athlete: a) Providing the prospect with an official visit; b) Having an arranged, in-person, off-campus encounter with the prospect or the prospect s parents, relatives or legal guardians; c) Initiating or arranging a telephone contact with the prospect, the prospect s relatives or legal guardian on more than one occasion for the purpose of recruitment; or d) Issuing a National Letter of Intent or a written offer of athletically related financial aid (Bylaw 13.02.10.1). Telephone Contact Telephone calls to a PSA may not be made before June 15 immediately preceding the prospect s junior year in high school; thereafter, there shall be no limit on the number of telephone call made by institutional staff members to a PSA (Bylaw 13.1.3). Text Messaging is also now permissible under the same consideration of phone calls and is only permissible immediately preceding the prospect s junior year in high school. Institutional staff members may receive telephone calls placed by a prospective student-athlete at the prospective student-athlete s own expense at any time (Bylaw 13.1.3.2.2). It is not permissible for an institution s staff members to telephone a prospective student-athlete or prospective student-athlete s parents or legal guardian(s) during any of the institution s athletics contests in that sport (Bylaw 13.1.3.2.1). Unofficial Visit An unofficial visit is a visit made at the prospective student-athlete s own expense. A prospective student-athlete may make unlimited unofficial visits to 27

campus and these visits may occur at any time, including before the prospective student-athlete's junior year of high school (Bylaw 13.7.1). Electronic Transmissions Electronically transmitted correspondence that may be sent to a prospective student-athlete (or his or her parents, legal guardian or coaches) is limited to electronic mail and facsimiles, and instant messaging. All correspondence shall be sent directly to the student-athlete, and shall be private (no message boards, chat rooms, public Facebook, etc.). SOCIAL NETWORKING WEB SITES Any coaches or staff members establishing a social network page (institutionally) with the intent of using it to communicate with prospective student athletes must follow NCAA regulations and in the case where establishing it as a UIS sport related page, must include the Assistant Athletic Director for Compliance and the Associate AD for Sports information as Administrators on the account. Coaches are encouraged to not establish communication within their personal accounts on social networks where they have the potential to violate NCAA regulations pursuant to the following: Pursuant to NCAA Bylaws 13.4.1 and 13.4.5, an institution may send electronically transmitted correspondence to a prospective student-athlete beginning June 15 preceding the prospective student-athlete's junior year in high school. Further, electronically transmitted correspondence that may be sent to a prospective student-athlete is limited to electronic mail (e-mail, private Facebook messages) and facsimiles, as well as instant messages, until after the calendar day on which a prospective student-athlete signs a National Letter of Intent. All public forms of electronically transmitted correspondence (e.g., chat rooms/message boards, Twitter, Facebook wall posts) are prohibited. Institutions should note that e-mail is not limited to a traditional e-mail service provided by an institution, Web site or Internet service provider. Therefore, it is permissible for an athletics department staff member to send electronically transmitted correspondence to a prospective student-athlete using a social networking website's (e.g., MySpace, Facebook) e-mail feature. All other public electronically transmitted correspondence including, but not limited to, chat rooms or message boards (e.g., a user's wall) within a social networking website or through other services or applications remain impermissible. 28

Accordingly, it is permissible for a prospective student-athlete's name and/or picture to appear on an athletics department staff member's profile page of a social networking Web site to identify the prospective student-athlete as a "friend" of the athletics department staff member. Institutions should note that the identification of the prospective student-athlete as a "friend" on an athletics staff members profile page confirms only the institution's potential recruitment of that individual. However, institutions are reminded they may not make any public comments about the prospective student-athlete's ability, the contribution that the prospective student-athlete might make to the institution's team, or the likelihood of the prospective student-athlete's signing with that institution. CONTACTABLE STUDENT-ATHLETES High School Juniors and Seniors No in-person off-campus contact shall be made with a prospective student-athlete or their relatives prior to June 15 th immediately preceding their junior year in high school. Two-year Transfers Written permission to contact is not required for Junior college transfers, as long as they have never attended a 4 year institution. NAIA/NCAA Four-Year Transfers Written permission from the transfer institution s Athletic Director (or designee) must be on file in the compliance office, prior to contacting prospective four-year college transfers, NAIA or NCAA. Coaches are required to request permission to contact for all four-year transfer recruits regardless of the perceived participation, or recent withdrawal from the institution (unless the institution does not sponsor the sport). The procedure for requesting permission to contact is as follows: Coaches submit via email a request for permission to contact to the Assistant Athletic Director for Compliance including the name of the prospect, the name of the transfer institution, and the sport in reference. The Assistant Athletic Director for Compliance processes the request on behalf of the Athletic Director. The Assistant Athletic Director for Compliance informs the coach upon receipt of the written request; a copy for file is sent to the coach. 29

CONTACTS & EVALUATIONS All off-campus contacts and evaluations must be recorded on the respective Off-Campus Recruiting Form and logged into Compliance Assistant. 1. Telephone calls, text messages, or in-person, off-campus recruiting contacts shall not be made with a prospective student-athlete or prospective student-athlete s relatives or legal guardian(s) before June 15 immediately preceding the prospective student-athlete s junior year of high school (Bylaw 13.1.1.1). 2. There is no limitation on the number of in-person, off-campus recruiting contacts per prospective student-athlete. 3. Coaches must receive permission from the principal/executive director prior to visiting prospects at their high school during regular class session. 4. There is no limit or restriction to the number of evaluations a coach can conduct on a prospect. 5. Before a coach can have contact with a four-year transfer, permission to contact (PTC) must be on file in the Office of Compliance. If a four-year college prospect contacts you, politely explain that you need PTC granted by their current institution before corresponding further. The Assistant Athletic Director for Compliance will send requests for PTC to the PSA s institution, at the direction of a coach. OFF-CAMPUS RECRUITING Important Rules Recruiting contacts may not be made with a prospective student-athlete before any athletics competition in which the prospective student-athlete is a participant during the day or days of competition, even if the prospective student-athlete is on an official or unofficial visit (Bylaw 13.1.7.2). Visits to a prospective student-athlete s educational institution during the day when classes are being conducted must receive approval of the executive officer (or designee) of the prospective studentathlete s school (Bylaw 13.1.5). Procedures for Off-Campus Recruiting Travel 1. You must be certified as an off-campus recruiter and be within the recruiting period of your sport. Make sure all actions involved in the recruiting process conform to NCAA Rules and Regulations. Confirm Recruiting Calendar Dates. 2. The Off-Campus Recruiting Authorization (OCRA) must be turned into the Assistant AD for Compliance at least 24 hours prior to traveling. Once your request has been approved by Compliance, the form will be given to the Business Associate for budgetary approval. The Business Associate will notify you by e-mail once your OCRA has been approved. (See flow chart on next page) 30

3. If you plan on using a university vehicle please call Cindy Ervin at the Motor Pool in advance to reserve it. (Ext. 66531) 4. During recruitment activities collect all necessary receipts and documentation. 5. If you are requesting a travel reimbursement, submit all food, toll, and lodging receipts and mileage/rental records to the Business Associate within 3 days of return. 6. The journal should be used to record all off-campus recruiting activities (including contacts and evaluations) by athletics department staff members. Upon return to campus, the Off- Campus Recruiting Authorization may be updated to reflect any unplanned contact. Current records of all recruiting activities for recruited student-athletes must also be maintained using the Compliance Assistant (CA) software. Any arranged, in-person encounter (contact) with the prospect, or the prospect s relatives or legal guardian triggers recruitment status. 31

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TELEPHONE CALLS/TEXT MESSAGING 1. Coaches may begin to call and text prospects beginning June 15 th preceding their junior year in high school. Always ask the prospect their preferred method of communication, and make sure that they have unlimited data plans if you plan to text them. 2. Per NCAA recruiting rules, enrolled student-athletes are not permitted to telephone or text prospects at the direction of the coach. 3. It is not permissible to make calls or texts to prospects during the conduct of any of the institution s athletics contests. 4. Institutional staff members may receive telephone calls placed by prospective student-athletes at the prospect s expense at any time. 5. It is permissible for an institution to utilize a toll free call (e.g., 1-800) number to receive telephone calls from prospective student-athletes provided the calls are placed no earlier than June 15 th, immediately before the prospect s junior year in high school. 6. Institutional staff members may accept collect telephone calls placed by prospective studentathletes provided the calls are placed no earlier than June 15 th, immediately before the prospect s junior year in high school. COMPLIANCE ASSISTANT (CA) Coaches are responsible for maintaining current records using the Compliance Assistant (CA) software. It is critical that CA contain accurate contact information, full legal name, phone numbers (that coaches call), and email addresses. You are required to record the date and method of first contact with each prospect in the text box at the bottom of the details screen. The CA software is used by the Assistant Athletic Director for Compliance as a tool for routine monitoring of the recruiting process. In addition, CA serves as a resource for the Registrar and Financial Aid offices as they track their processes for prospective students. It is also suggested that you track offcampus recruiting activities (contacts and evaluations), telephone calls, and correspondence with all recruited student-athletes in CA. OFFICIAL VISITS Official visits can only be provided to prospective students enrolled in their senior year of high school during a contact period. Four-year transfers must have permission to contact on file in the Office of Compliance before an official visit can be conducted. All Official Visit Request Forms must be submitted 5 business days prior to the visit, to the Assistant AD for Compliance. Once approved, the Assistant AD for Compliance will return a copy of the approved paperwork to the head coach. 33

Official Visit Procedure Important Rules A member institution may finance only one visit to its campus for a prospective student-athlete. An expense-paid visit may not be provided earlier than the opening day of classes of the prospective student-athlete s senior year in high school (Bylaw 13.6.1). An institution may provide transportation to a prospective student-athlete on an official (paid) visit as specified in Bylaw 13.5.2 An official visit may not exceed 48 hours from the time of the prospective student-athlete s arrival on campus or from the time entertainment is provided, whichever occurs first (Bylaw 13.6.3). 1. Official Visit Request Form All official visits must receive prior approval by the Assistant AD for Compliance. All requests must be submitted at least 5 business days of the official visit date providing the Assistant AD for Compliance sufficient time to ensure all required documentation is on file. Note: a purchase request (PR) must be completed beforehand when requesting an advance or when using a credit card to charge any hotel accommodations or meals for PSA (or parent/legal guardian). 2. Academic Requirements. The sponsoring sport coach is responsible for attaching to the Official Visit Approval Form the appropriate academic documents and submitting it to the Compliance Office. Academic requirements for an Official Visit are as follows: a. High school or secondary/preparatory school prospects: All high school academic transcripts, AND PSAT, SAT, PLAN or ACT scores. b. Prospects from a 2-year college or four-year college or university: an academic transcript from the college or university attended including current enrollment, and permission to contact information if attending a four-year college or university. Non-qualifiers must fulfill a 1-year residency requirement before making an official visit. 3. NCAA Eligibility Center Registration The prospective student-athlete must be registered with the NCAA Eligibility Center and be listed on the sport IRL before receiving approval for an official visit. The Assistant AD for Compliance is responsible for adding a prospective student-athlete to the team s IRL once the Official Visit Approval Form is submitted by a coaching staff member. 34

4. Tryouts If a tryout is to be conducted in conjunction with an official visit, coaches are required to submit a Tryout Approval Form with a valid physical dated within 6 months of the projected tryout date (or start of HS/JuCo season) for approval to be validated and signed by an Athletic Training Room Representative and approved by the Assistant AD for Compliance. Results of a Sickle Cell Solubility test/ or a waiver of such are also required prior to all tryouts. 5. Complementary Admission Request If complementary admission tickets are needed during the visit, coaches are required to contact the Events Administrator (and copy the Assistant AD for Compliance) via e-mail at least 24 hours prior to the contest. Recruits and their guests will be added to the pass list for the specific contest. Reminder: Official Visits can get up to 3 tickets per prospect. 6. Request to purchase Off-Campus meals A Purchase Request is required to be filled out in order to purchase any off-campus meals for a visiting prospective student-athlete and parents. 7. Student Host Guidelines/Instructions During campus visits, only student-athletes from your sport with eligibility remaining shall be used as a host. The student host must be identified in advance by the head coach, on the Official Visit Request Form. Prior to each recruiting visit, each student-athlete host shall be reminded of the rules and regulations as per the information on the Student-Athlete Host Form. A maximum of $30/day is permissible to cover actual costs of entertaining the prospect and the prospect's parents or legal guardians and the entertainment of the student host(s). It is permissible to provide the student host with an additional $15 per day for each additional prospect the host entertains. 8. At the completion of the official visit, coaches are responsible for securing all signatures on the following required forms; - PSA Acknowledgement of the rules Pre-visit - Student- Athlete Host Form - Official Visit Log - PSA Acknowledgement of the rules Post-visit The forms shall be submitted to the Assistant AD for Compliance within 72 hours, including receipts for meals and entertainment (if host was provided with entertainment money). During campus visits, prospective student-athletes shall be prohibited from involvement in 35

the following activities: 1. Being supplied with or partaking of alcohol or an illegal substance. 2. Involvement in a situation that could constitute inappropriate sexual conduct, assault or harassment. 3. Excessive Meals and Transportation, including transportation outside a 30-mile radius. 4. Activities or events at any location that may cause a perception of impropriety. 5. Avoid interaction with representatives of athletics interest/boosters in order to prevent a potential rules violation due to impermissible off-campus contact or an extra benefit. 6. In addition, to create a positive visit, the student-athlete host shall assure the following: a) Treat the prospective student-athlete as you would want to be treated in an unfamiliar environment b) Be certain that the prospect always knows how and where to reach you should you become separated. c) Obligated to make sure that the prospect spends the night in the assigned location. d) If a curfew is specified, assure it is adhered to. e) Ensure that a booster member does not meet with the PSA off campus that is beyond an incidental contact (say hello ). UNOFFICIAL VISITS 1. All unofficial visits initiated by the coach, or a previously designated PSA, must be recorded on the Unofficial Visit Form, signed by the PSA, & inputted into Compliance Assistant (CA) internet. This does not include visits initiated by admissions, or drop ins where the coach has no interest in recruiting the athlete. 2. A copy of the Unofficial Visit Form must be submitted to the Assistant AD for Compliance within 72 hours of the visit occurring. 3. Coaches wishing to provide recruits with one free meal must do so in the campus dining facility. If campus dining is closed, coaches may provide an off campus meal within the locale of the institution. You may use your school credit card which requires an itemized receipt must be submitted to the Business Associate for reconciliation and requires prior authorization. During unofficial visits, a PSA & respective parent/legal guardian may be issued one complimentary meal per visit. Coaches are permitted to pay for the meals of current student athlete s during an unofficial visit only under occasional meal legislation. 36

4. Transportation on an unofficial visit is expressly prohibited, except in the situations outlined in bylaw 13.6.2, i.e. transportation to view off-campus facilities, transportation to home athletic contests. 5. Coaches wishing to provide recruits with up to three complimentary admission tickets to athletics events must submit the name of the PSA to the Events Administrator who will add their name to a recruit pass list for the game. A signature will be required for each recruit and their guest. TRYOUTS Important Rules Prospective Students: A member institution may conduct a tryout of a prospective student-athlete only on its campus or at a site at which it normally conducts practice or competition and only under the following conditions (Bylaw 13.111.2.1): (a) Not more than one tryout per prospective student-athlete per institution per sport shall be permitted; (b) The tryout may be conducted only for high school seniors who are enrolled in a term other than the term(s) in which the prospective student-athlete's high school's traditional season in the sport occurs or who have completed high school eligibility in the sport; for a two-year college student, after the conclusion of the sport season or anytime, provided the student has exhausted his or her two-year college eligibility in the sport; and for a four-year college student, after the conclusion of the sport season, provided written permission to contact the prospective student-athlete (per Bylaw 13.1.1.2) has been obtained; (c) Prior to participation in a tryout, a prospective student-athlete is required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). The examination or evaluation shall include a sickle cell solubility test (SST), unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination or evaluation must be administered within six months prior to participation in the tryout. A medical examination conducted by a physician within six months prior to practice, competition or out-of-season conditioning activities during a prospective student-athlete's senior year in high school that was accepted by the prospective student-athlete's high school for his or her participation in athletics during that senior year may be used to satisfy the requirement. The medical examination or evaluation may be 37

conducted by an institution's regular team physician or other designated physician as a part of the tryout; (d) The tryout may include tests to evaluate the prospective student-athlete's strength, speed, agility, and sport skills. The tryout may include competition. (e) Competition against the member institution's team is permissible, provided such competition occurs during the academic year and is considered a countable athletically related activity per Bylaw 17.02.1 (note, student-athlete involvement during the summer is not permissible). (f) The time of the tryout activities (other than the physical examination) shall be limited to the length of the institution's normal practice period in the sport but in no event shall it be longer than two hours; and (g) The institution may provide equipment and clothing on an issuance-and-retrieval basis to a prospective student-athlete during the period of the tryout. Currently Enrolled Students: A member institution may conduct a tryout of a full-time student currently enrolled at the institution only on its campus or at a site at which the institution normally conducts practice or competition during the regular academic year. If such a tryout occurs outside of the declared playing and practice season, the following conditions apply (Bylaw 17.02.14): (a) Not more than one tryout per student per sport shall be permitted during any academic year (b) The student must not have been recruited (see Bylaw 13.02.10.1) (c) The student must be in good academic standing (d) Prior to participation in a tryout, a student is required to undergo a medical examination or evaluation administered or supervised by a physician (e.g., family physician, team physician). The examination or evaluation shall include a sickle cell solubility test (SST), unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. The examination or evaluation must be administered within six months prior to participation in the tryout. The medical examination or evaluation may be conducted by an institution's regular team physician or other designated physician as a part of the tryout; (e) The time of the tryout activities (other than the physical examination) shall be limited to the length of the institution's normal practice period in the sport but in no event shall it be longer than two hours; 38

(f) Competition against the member institution's team is permissible, provided such competition occurs during the academic year and is considered a countable athletically related activity per Bylaw 17.02.1 (g) The institution may provide equipment and clothing on an issuance-and-retrieval basis to a student during the period of the tryout; and (h) Not more than three dates may be used to conduct tryouts in each sport. UIS TRY-OUT PROCEDURE 1. Coaches must submit a completed Tryout Approval Form to the Assistant AD for Compliance along with a valid copy of a medical physical dated no later than 6 months from the tryout date, or start of the PSA s traditional season. Results of a Sickle Cell Solubility test/ or a waiver of such are also required prior to all tryouts. 2. Prior to conducting the tryout, the coach must receive approval signatures from the Athletic Training Office and Office of Compliance. A copy of the approved Tryout Approval Form will be maintained in the Office of Compliance. Reminder: PSA s are not permitted to tryout at any time during the semester of their school s regular season, until the season is over and they have exhausted their eligibility in that sport. 3. The PSA must complete a Release for Tryout Form prior to participating in the tryout. 4. Coaches should request and make copies of the PSA s proof of medical insurance before conducting a tryout. 5. PSA must complete a Sickle Cell Solubility Testing Waiver, if they have not provided results of a test prior to the tryout. 6. Coach updates CA, please include all times relevant to try-out. 39

NCAA ELIGIBILITY CENTER 40

All first time freshmen must receive final academic and amateurism certification from the NCAA Eligibility Center prior to being certified to compete. All transfers who have not attended a Division I or Division II institution are required to be certified for amateurism by the NCAA Eligibility Center prior to being certified to compete. All first time freshmen who ve attended less than two full-time collegiate semesters are required to be registered with the NCAA Eligibility Center prior to receiving an official visit or a letter of intent. Incoming students have 45 days from their first day of countable athletically related activities to resolve both their academic and amateurism status. During this time, student-athletes may be temporarily certified to practice, yet must be registered with the NCAA Eligibility Center before being permitted to practice on temporary certification. INITIAL ELIGIBILITY/AMATEURISM REQUIREMENTS Academic Requirements 1. Graduate from High School 2. Complete 16 Core Courses 3. Earn a 2.0 GPA or better (In Core Courses) 4. Earn a combined SAT score of 820 or sum ACT score of 68 Amateurism Requirements All incoming student-athletes intending to compete at the Division I or II level must be certified by the NCAA Eligibility Center for Amateurism (Freshman & Transfer Students). It is highly recommended that if coaches are recruiting a prospect that delayed enrollment, they check potential amateurism issues with the compliance office triggered by organized competition. An individual who does not enroll in a collegiate institution as a full-time student in the regular academic term that begins immediately after a one-year period (the next opportunity to enroll after the one calendar-year period had elapsed) following his or her high school graduation date shall use one season of intercollegiate competition for each consecutive 12-month period after the one-year time period and before initial full-time collegiate enrollment in which the individual participates in organized competition per Bylaw 14.2.4.2.1. (Bylaw 14.2.4.2) SPORT IRL MANAGEMENT Coaches are required to contact the Assistant Athletic Director for Compliance to update the NCAA Eligibility Center IRL for their sport. The Assistant Athletic Director for Compliance will activate a PSA on the web status report once a coaching staff member notifies the Assistant Athletic Director for Compliance the recruit has triggered the following: 1. Prior to an official visit. 41

2. Prior to offering an NLI and/or Scholarship. 3. Prior to initiating a UIS Letter of Commitment. 4. Once the recruit has been added to the roster worksheet. The Assistant Athletic Director for Compliance will deactivate prospects upon request of the coach or during the master roster confirmation process. Coaches are not permitted to contact the eligibility center. Please contact the Assistant Athletic Director for Compliance for assistance regarding a PSA s status. The Assistant Athletic Director for Compliance will distribute IRL s to each Head Coach, upon request, to the show the status of all prospective student-athletes who are currently active in the recruiting process. 42

FINANCIAL AID 43

Each fall, the Director of Athletics notifies head coaches of the scholarship budget allocation for each sport. Budget allocations are established within the NCAA limitations for counable-related financial aid. The Assistant Athletic Director for Compliance and the Assistant Director of Financial Assistance monitors the scholarship budget allocation for each sport. The Assistant Athletic Director for Compliance prepares offers of Athletics Aid for prospective student-athletes based on the recommendation of the head coach. All offers of athletics aid require the signature approval of the Director of Athletics, the Head Coach, and the Director of Financial Aid. Prospects are encouraged to apply for admission and receive a preliminary admissions decision before an offer of financial aid is made. The Assistant Athletic Director for Compliance is responsible for preparing the signing packet, which includes the offer of financial aid and other required documents, for distribution to the prospective student-athlete. The Assistant Athletic Director for Compliance serves as the primary liaison with the Financial Aid Office. Athletics Aid becomes a part of the total financial aid package awarded to each student-athlete and is subject to NCAA limitations. The Financial Aid Office maintains current Squad List data using the Compliance Assistant (CA) software in order to monitor compliance with NCAA legislation. Squad lists are formally reviewed and approved by the Assistant Director of Financial Assistance, the Faculty Athletics Representative, Athletic Director, Head Coach, and the Assistant Athletic Director for Compliance at the beginning and the conclusion of each competitive season. Financial Aid Renewals/Non-Renewals are made prior to the end of the academic year, preferably before students complete final examinations. NCAA Bylaws provide that the notification of the renewal/non-renewal of athletics aid must be made on or before July 1 of each year NLI/ Athletics Scholarship Awarding Process Athletic scholarships may only be awarded to prospective student-athletes during designated early and regular signing periods, and thereafter in accordance with the NCAA recruiting calendar as applicable to individual sports. All athletic scholarships (both initial & renewal) & NLI s must be initiated through the Assistant Athletic Director for Compliance and signed and approved by the Director of Athletics, Assistant Director of Financial Assistance, and Head Coach. The following process for initiating an athletics award has been established in accordance with Bylaw 15 to ensure NCAA rules compliance. Please allow sufficient time to process the award, preferably one week before a signing date or renewal period. 44

1. Coaches input PSA into Compliance Assistant and the Assistant Athletic Director for Compliance will confirm that the PSA has registered with the NCAA Eligibility Center and is placed on the team s IRL. The award letter cannot be issued without confirmation of NCAA Eligibility Center registration and activation of the sport IRL. Permission to contact must be on file in the office of compliance for all 4 year-transfers prior to making an award. Junior college transfers who signed an NLI out of high school must graduate from the junior college with an AA degree or be released from previous NLI obligations or be subject to a year of residency. Coaches are required to submit given name, date of birth, and full address OR NCAA ID number to the Assistant Athletic Director for Compliance, so they can be added to the IRL and their NLI history can be confirmed. The NLI history of a PSA must be cleared before a written offer is extended to the respective PSA. 2. Head Coach submits a scholarship budget worksheet and Grant in Aid Request Form to the Assistant Athletic Director for Compliance with the following information noted: Date of request, name of requestor, PSA name, PSA address, current education level of PSA (high school, junior college transfer, four-year transfer), NCAA ID, date of birth, parents names (if under 21), extent of offer of athletics grant-in-aid, any special allocate instructions, and the term of the award. 3. Coaches should include legible copies of unofficial or official transcripts and test scores for each PSA (copies in admissions can be reviewed by compliance for this purpose). 4. The Assistant Athletic Director for Compliance conducts a preliminary eligibility check communicating any eligibility concerns to the coach. 5. The Assistant Athletic Director for Compliance generates the award letter(s) and obtains signatures by the Director of Athletics, Director of Financial Assistance (or designee), & Head Coach. 6. The Assistant Athletic Director for Compliance prepares a signing packet, which shall include general instructions for signing, a cover letter from the Athletic Director, a Media Profile and two copies of the NLI and Financial Aid Award Letter (one to return to UIS, one for the PSA to keep for their records). Coaches may optionally include additional information or a handwritten note to be included in the signing packet. 7. The award letter signing packet is either emailed or mailed by the Assistant Athletic Director for Compliance. The Coach must specify the desired manner for delivery of the Award Letter (delivery fees will be charged to the specific sport budget). E-mail will be the default method. 45

8. Upon receipt of a signed award letter, a copy is sent to the Associate Director of Financial Assistance, the Assistant Athletic Director for Compliance, and the Head Coach. The Media Profile will be forwarded to the Sports Information Director. The Assistant Athletic Director for Compliance updates CA to reflect the receipt of the signed award. If the Award is accompanied by an NLI, the Assistant AD will forward it to the GLVC conference office for validation. An NLI must be validated within 21 days of the signing date. 9. Once a signed copy of the award letter is on file in the office of compliance, the coach may announce the signing through a press release or an update to the university athletics website. (The legislation allows for a one-time press conference to announce the signing of all PSA s, which must be coordinated through the Assistant Athletic Director for Compliance). 10. Coaches are responsible for monitoring and tracking their athletic scholarship budget and monitoring their athletic equivalencies. The Assistant Director of Financial Assistance is responsible for calculating athletic and total countable equivalencies in accordance with NCAA and conference maximums. 11. Once an award period begins, a change in the award (an increase or decrease) is not permitted without special circumstance to be reviewed on an individual basis. Initial awards requested for currently enrolled students or walk-ons are permissible after the period of the award has begun and must have prior authorization by the Director of Athletics and Assistant Athletic Director for Compliance before a verbal commitment of offer is made. 46

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RENEWAL OF ATHLETICS AID By April 1 st (April 15 th for spring sports) of each year, coaches will complete the Scholarship Budget for the next school year. If a Roster Deletion Form is submitted for a student-athlete who was receiving athletic aid, the Assistant Athletic Director for Compliance will require the head coach of the respective sport to either submit a student-athlete completed Voluntary Termination of Athletics Aid Agreement or the coach must complete a Non-renewal/Reduction of Scholarship Form on the individual student-athlete so that notification can be sent immediately. This will ensure that the student athlete s right to an appeal is given in a timely manner, before the end of the academic year or semester. All reductions or non-renewals must be communicated by the coach to the student-athlete before official notification can be sent. Procedures for Renewal of Aid 1. Coaches will categorize all roster/squad list members appropriately (graduated, renew at same amount, reduce amount, increase amount, etc). Coaches must complete a separate nonrenewal/reduced scholarship form on each individual who is being reduced or not renewed. 2. This form will be submitted to the AD via the Assistant AD for Compliance. A reduction/nonrenewal must be approved by the AD in advance of a scholarship revision for the following year. All enrolled student-athletes on scholarship must receive either a renewal letter or cancellation of aid letter prior to July 1 st. 3. The Assistant AD for Compliance will prepare the renewal Financial Aid Award Letter for approval and signature by the Director of Athletics, Head Coach and Associate Director of Financial Assistance. An original signed copy must be returned within 14 days of issue to the Assistant AD for Compliance to be kept on file in the Director of Athletics office. A copy is forwarded to the head coach and Associate t Director of Financial Assistance. Any requests for change in the scholarship award letter (increase or decrease) after the letter has been signed prior to the first day of class or athletically related activity (whichever comes first), must be submitted in writing to the Director of Athletics with a brief explanation for the request along with an individual non renewal/reduction form. Once the award has been signed by the studentathlete, a decrease in the aid amount is not permitted unless a change in status causes the award amount to exceed the full grant-in-aid. Verbal Commitment of Aid Often coaches have discussions with student-athletes regarding either an initial award or increase in their current athletic award for the next awarding period or semester. Coaches are expected to document a verbal commitment of aid made to a currently enrolled student or student-athlete in 48

writing to the Athletic Director prior to the commitment of the award, which will remain on file until the award is fulfilled. It is not uncommon for a student-athlete to indicate that a previous coach promised additional athletic aid and without the clear communication and documentation of any commitments of awards it is very challenging to administer the award; therefore it is in the best interest of all parties for such documentation to occur. In the case that a coach is no longer on staff, this helps support or refute the expected increase on behalf of the student-athlete. CANCELLATION, NON-RENEWAL OR REDUCTION OF AID Coaches must receive prior approval from the Athletic Director before athletics aid can be cancelled or not renewed for the subsequent year. A complete investigation may be conducted to ensure the cancellation of award will unlikely be overturned by an appeals committee. The process for receiving approval to cancel or not renew an athletics scholarship is as follows: 1. Coaches complete the non renewal/cancellation of aid form with written explanation and accompanying documentation to the Assistant AD to initiate the process. 2. The Assistant AD will review the explanation & documentation with the AD to determine if the explanation warrants cancellation of the award. 3. The review may encompass interviews of campus officials, coaches & staff, student-athletes, and a formal meeting with the Head Coach. 4. Should the request for cancellation or non-renewal be approved, the head coach is required to verbally communicate to the student-athlete that the reduction/cancellation will occur. After the student-athlete has been informed by the coach, a standard letter of cancellation or non-renewal will be generated by the Associate Director of Financial Assistance, accompanied by the appeals process. Reduction/Cancellation of Aid during the Term Reductions or cancellations of aid during the period of the award may only occur if the studentathlete: 1. Renders himself/herself ineligible for competition. 2. Fraudulently misrepresents information on an application, letter of intent or financial aid agreement. 3. Violates academic policies or standards or violates team rules. 4. Engages in serious misconduct warranting substantial disciplinary penalty; or 4. Voluntarily withdraws from a sport at any time for personal reasons, and signs a Voluntary Termination of Aid Agreement. 49

* Note: pursuant to NCAA bylaws, a request to transfer (permission to contact other institutions) does not constitute voluntary withdrawal from a program. The student athlete is still considered to be a team member and receiving his/her athletic scholarship unless one of the above (1, 2, 3 or 4) is determined to be true. The Assistant AD for Compliance will validate the student-athlete s voluntary withdrawal prior to forwarding to the Associate Director of Financial Assistance to send notification of cancellation. Notification of Renewal, Non-Renewal or Reduction NCAA Bylaws provide that the notification of the renewal, non-renewal or reduction of athletic aid must be made on or before July 1 of each year. Athletics aid is awarded by the Associate Director of Financial Assistance, based on the approval and recommendation of the Director of Athletics. The Associate Director of Financial Assistance shall notify student-athletes in writing if their aid is to be renewed, reduced or discontinued. Notification of renewed aid will be processed in the form of a Financial Aid Award Letter. A non-renewal or reduction of aid letter will be issued within 30 days upon notification of status change, but no later than July 1 each year. APPEALS PROCESS All student-athletes are entitled to a prompt appeals hearing with a committee external to athletics should they disagree with the decision to cancel, reduce, or not renew their athletics scholarship. Student-Athletes wishing to appeal a decision to cancel, reduce or not renew an athletics award must submit a written appeal within 30 days of receipt of the written decision to attention of the Director of Financial Aid consisting of the following committee members: Faculty Representative Director of Financial Assistance Associate Director of Financial Assistance Director of Admissions Registrar The Athletics Financial Aid Appeals committee will review the documentation, request additional information from campus or athletics department representatives if necessary, and provide a written response to the student-athlete within 30 days of the appeals request. 50

ELIGIBILITY CERTIFICATION 51

INITIAL ELIGIBILITY CERTIFICATION PROCESS The following process will be used to determine and certify the initial academic and amateur eligibility of first time student-athletes who have not previously attended a collegiate institution. The Assistant Athletic Director for Compliance will work in conjunction with the Registrar and Faculty Athletics Representative in the certification process. The Associate Registrar, Aleta Carlberg, is the official Certifying Officer at the University of Illinois Springfield. 1. Assistant Athletic Director for Compliance will track and monitor incoming prospective student-athletes (PSA s) using the NCAA Eligibility Center. 2. The PSA s found on each sport s Institutional Request List (IRL) will be updated and changed throughout the year once notification is received from the Head Coach. 3. Once a new student-athlete, reaches final academic qualifier status and final amateurism status, the Assistant Athletic Director for Compliance will refresh Compliance Assistant s initial eligibility tab, to pull the final Eligibility Center certification statuses and dates once they are achieved. The Assistant AD for Compliance will also print the student-athlete s Certification Status Report generated by the NCAA Eligibility Center website. The print-off will be added to the student s file in the Office of Records and Registration, during eligibility certification. 5. The Assistant Athletic Director for Compliance, FAR, Registrar and Certifying officer meet as a group to certify each team. Eligibility Certification is performed for each team at least 1 week prior to their first outside competition. 6. In preparation for certification, the certifying officer pulls the file for each student-athlete, prints the most up to date DARS reports and transcripts, and completes a Certification Coversheet. The coversheet includes the pertinent information to assess initial academic eligibility and progress towards degree eligibility. 7. When the certification team meets to certify, each individual reviews each student file and Coversheet for accuracy. Each person initials the Coversheet, and once the entire roster has been approved by the certification team, eligibility checklists are printed. 8. The eligibility checklist is read aloud and checked for accuracy against the certification coversheets for each student-athlete. When discrepancies are found, they are immediately edited in Compliance Assistant. Once all edits have been made, the final Eligibility Checklist and Squad list are printed and signed by each person. 9. The Assistant Athletic Director for Compliance is the responsible for acquiring the signatures of the Athletic Director and Head Coach on the Eligibility Checklist, Squad List, and Affirmation of Eligibility. After all six (6) signatures have been obtained, the Assistant AD for Compliance 52

scans the Eligibility Checklist and Squad List to e-mail, and sends them to the GLVC Conference office, before each team s first outside competition. 10. Certification Coversheets will be housed in the student s general file, located in the office of Records and Registration. The official signed squad lists will be housed in the office of the Director of Athletics Office (copies will be housed with the FAR, Assistant AD for Compliance and Registrar). TRANSFER ELIGIBILITY CERTIFICATION PROCESS The following process will be used to determine and certify the transfer eligibility of two-year or four-year transfer student-athletes. The Assistant Athletic Director for Compliance will work in conjunction with the Registrar and Faculty Athletics Representative in the certification process. The Associate Registrar, Aleta Carlberg, is the official Certifying Officer at the University of Illinois Springfield. 1. Once a transfer student-athlete s official transcript(s) are received, admissions will determine which courses are transferrable to University of Illinois Springfield. 2. Once the admissions determination is made, the Assistant AD for Compliance will complete the Four-year Transfer Eligibility Form or Two-year Transfer Eligibility Form depending on the type of transfer student-athlete. 3. Once a transfer student-athlete accepts admission to UIS, the Assistant Athletic Director for Compliance sends a Transfer Tracer document to their prior institution(s). Four Year Transfer Certification: For four-year transfer student-athletes, the Assistant AD for Compliance will perform/answer the following: 1. Does the University of Illinois Springfield have permission to contact the student-athlete? Using the information from the transfer tracer, the Assistant AD for Compliance will answer either yes or no. 2. Does the student-athlete have an unfulfilled residence requirement at the previous institution? 3. Using the information from the transfer tracer, the Assistant AD for Compliance will answer either yes or no. 4. Does the student-athlete meet a transfer exception? Using all information provided (transcripts, transfer tracer, NCAA Eligibility Center information), the Assistant AD for Compliance will answer either yes or no. 5. Does the student-athlete have six transferrable hours in the last full-time term? 53

6. Using the DARS transfer credit assessment, the Assistant AD for Compliance will confirm how many credits from the last student-athlete s last full-time semester were accepted. 7. Using BANNER answer whether the student-athlete declare a major, and the date declared. 8. Additional certification for Division I transfers must be performed by the GLVC office. The Assistant AD for Compliance will be responsible for providing the conference office with the necessary documentation. Required documents include: Most recent transcript, proof of permission to contact, a transfer tracer for complete by the previous institution, etc. 9. To ensure proper record keeping, the Assistant AD for Compliance will answer the following questions on the Four-year Transfer Eligibility Form: Institute Transferred From, Full-Time Semesters Attended, Total Credit Hours Earned, Transferable Credit Hours Last Full-Time Term and if the student-athlete was in Good Academic Standing. Two Year Transfer Certification: For two-year transfer student-athletes, the Assistant AD for Compliance will perform/answer the following: 1. Did the student-athlete spend two semesters/three quarters at the two-year institution? Using the information from the student-athlete s two-year transcript, the Assistant AD for Compliance will provide an answer. 2. Did the student-athlete earn six transferrable credit hours in his/her last full-time semester? Using the DARS transfer credit assessment, the Assistant AD for Compliance will confirm how many credits from the last student-athlete s last full-time semester were accepted. 3. Did the student-athlete earn an Associate s Degree? Using the information from the studentathlete s two-year transcript, the Assistant AD for Compliance will provide an answer. 4. Using the BANNER system, the Assistant AD for Compliance will determine if a major has been declared. 5. If the student-athlete did not earn an Associate s Degree, the Assistant AD for Compliance will determine how many full-time semesters the student-athlete was in attendance. Using the DARS transfer credit assessment, the Assistant AD for Compliance will confirm the total number of credits the student-athlete transferred to the University of Illinois Springfield to determine if the student-athlete averaged 12 transferrable credit hours. 6. If the student-athlete does not meet two-year transfer eligibility, the Assistant AD for Compliance will confirm the qualifier status of the prospective student-athlete to ensure eligibility to practice and receive athletic aid (must be a partial qualifier at a minimum). 7. Using the BANNER system, the Assistant AD for Compliance will determine the studentathletes transferrable GPA. 8. To ensure proper record keeping, the Assistant Athletic Director for Compliance will answer the following questions on the Two-year Transfer Eligibility Form: Institution Transferred From, Full-Time Semesters Attended, Total Transferable Credit Hours Earned, Transferable Credit Hours Last Full-Time Term and Transfer GPA. 9. For both two-year and four-year transfer student-athletes, the Assistant AD for Compliance will print the student-athlete s Certification Status Report from the Eligibility Center. 54

10. The Two-year/Four-year Eligibility Form, Certification Status Report, UIS Transcript, DARS report, and copies of the official transcripts for the student-athlete s previous institution are all added to the Student-athlete s general student file, and reviewed during certification. 11. The Assistant Athletic Director for Compliance, FAR, Registrar and Certifying officer meet as a group to certify each team. 12. In preparation for certification, the certifying officer completes a Certification Coversheet. The coversheet includes the pertinent information to assess transfer academic 13. When the certification team meets to certify, each individual reviews each student file and Coversheet for accuracy. Each person initials the Coversheet, and once the entire roster has been approved by the certification team, eligibility checklists are printed. 14. The eligibility checklist is read aloud and checked for accuracy against the certification coversheets for each student-athlete. When discrepancies are found, they are immediately edited in Compliance Assistant. Once all edits have been made, the final Eligibility Checklist and Squad list are printed and signed by each person. 15. The Assistant Athletic Director for Compliance is the responsible for acquiring the signatures of the Athletic Director and Head Coach on the Eligibility Checklist, Squad List, and Affirmation of Eligibility. After all six (6) signatures have been obtained, the Assistant AD for Compliance scans the Eligibility Checklist and Squad List to e-mail, and sends them to the GLVC Conference office, before each team s first outside competition. 16. Certification Coversheets will be housed in the student s general file, located in the office of Records and Registration. The official signed squad lists will be housed in the office of the Director of Athletics Office (copies will be housed with the FAR, Assistant AD for Compliance and Registrar). CONTINUING ELIGIBILITY CERTIFICATION PROCESS The following process will be used to determine and certify the transfer eligibility of all studentathletes who have completed one academic year at UIS, or have used a season of eligibility at UIS. The Assistant AD for Compliance will work in conjunction with the Registrar, certifying officer, and FAR in the certification process. 1. Assistant AD for Compliance will forward a list of returning student-athletes to the Registrar s Office in need of continuing eligibility certification 2. The Certifying Officer will print the transcripts for the continuing student-athletes and completes a Certification Coversheet. 3. The Assistant Athletic Director for Compliance, FAR, Registrar and Certifying officer meet as a group to certify each team. Each individual reviews each student file and 55

Coversheet for accuracy. Each person initials the Coversheet, and once the entire roster has been approved by the certification team, eligibility checklists are printed. 4. The eligibility checklist is read aloud and checked for accuracy against the certification coversheets for each student-athlete. When discrepancies are found, they are immediately edited in Compliance Assistant. Once all edits have been made, the final Eligibility Checklist and Squad list are printed and signed by each person. 5. The Assistant Athletic Director for Compliance is the responsible for acquiring the signatures of the Athletic Director and Head Coach on the Eligibility Checklist, Squad List, and Affirmation of Eligibility. After all six (6) signatures have been obtained, the Assistant AD for Compliance scans the Eligibility Checklist and Squad List to e-mail, and sends them to the GLVC Conference office, before each team s first outside competition. 6. Certification Coversheets will be housed in the student s general file, located in the office of Records and Registration. The official signed squad lists will be housed in the office of the Director of Athletics Office (copies will be housed with the FAR, Assistant AD for Compliance and Registrar). 56

ROSTER MAINTENANCE 57

ROSTER CHANGE If any changes in your roster occur during the school year please submit the following Roster Deletion Form to the Compliance office within 2 business days of the status change. If an addition to your roster occurs, the compliance office must first clear the student before any athletic related activity occurs. The Assistant AD for Compliance will notify the head coach by using a Clearance Card system to issue approval for participation in countable athletic activity. Roster Additions - Enrolled UIS Students Must: 1. Complete Try-Out from if applicable (see appendix). 2. If a coach has decided that the student-athlete has made the team, they fill out a Roster Addition form. 3. The student-athlete will first report to the Athletic Training Room in order to complete medical clearance paperwork. The ATC staff will give the new student-athlete a colored Clearance Card, confirming that all medical steps have been completed. 4. Next, the student-athlete must report to the Assistant AD for Compliance to complete the required NCAA paperwork (Student-Athlete Statement, NCAA Drug Testing Consent Form). The Assistant AD for Compliance will confirm full-time enrollment, place a hold on the student-athlete s registration, and have the Registrar encode them in BANNER. The Assistant AD for Compliance will check that all of these steps have been completed. 5. The Student-athlete will give the completed card to the Head Coach, which will signify that the new player is now eligible for practice. Status Validation Quit Team: Upon receipt of a Roster Deletion Form that involves a student-athlete quitting who is receiving athletic aid; the Assistant AD for Compliance will meet with the student to complete a Voluntary Withdrawal of Athletic Aid form. The completed form is then signed by the Athletic Director, and a copy is sent to the Associate Director of Financial Aid. If the removal from the team was not voluntary, the Head Coach must complete a Cancellation of Aid Form, which is then signed by the Assistant Athletic Director for Compliance and the Athletic Director, before being forwarded to the Associate Director of Financial Assisance. 58

TRANSFER POLICY 59

The University of Illinois Springfield adheres to all rules established by the NCAA pertaining to transfer requirements for student-athletes. NCAA Bylaw prohibits an athletics staff member or representatives of the institution s athletics interests from making contact with a student-athlete of a four-year collegiate institution, directly or indirectly, without first obtaining written permission of the Athletic Director. Recruiting Four-Year Transfers Written permission from the transfer institution s Athletic Director (or designee) must be on file in the compliance office, prior to contacting prospective four-year college transfers. Coaches are required to request permission to contact for all four-year transfer recruits regardless of the perceived participation (unless the institution does not sponsor the sport). The procedure for requesting permission to contact is as follows: 1. Coaches submit via email a request for permission to contact to the Assistant Athletic Director for Compliance including the name of the prospect, the name of the transfer institution and the sport in reference. 2. The Assistant Athletic Director for Compliance processes the request on behalf of the Athletic Director. 3. The Assistant Athletic Director for Compliance informs the coach upon receipt of the written request; a copy for file is sent to the coach. 4. All Division I transfer student-athletes must be reviewed by the conference office before final certification of eligibility may be granted. Institutions will be required to submit transcripts and other supporting documentation to the GLVC office. Granting Permission to Contact to Currently Enrolled Student-Athletes As a general rule, the Athletic Director will provide written permission to contact at the request of the enrolled student-athlete. Student-athletes should complete a transfer request form authorizing the release of academic and athletic records to specified institutions. The University of Illinois Springfield reserves the authority to withhold permission to contact in certain cases, specifically those where contact is made prior to receipt of written permission. Student-athletes may request a hearing opportunity in the case that permission to contact is denied. All written requests for permission to contact must be processed by the office of compliance within 14 days. 60

General Transfer Rule A transfer student from a four-year institution shall not be eligible for intercollegiate competition until the student has fulfilled a residence requirement of one full academic year, unless an exception can be applied. Transfer Waivers The athletics department supports the underlying principle for the general transfer rule discouraging college transfers for athletics-related reasons. We recognize that most conferences have policies that prohibit intra-league transfers. In this spirit, we generally do not authorize use of the one-time transfer exception to institutions that appear on our schedule or in the case that a recent sitting coach takes another coaching position and pursues recruitment of currently enrolled UIS studentathletes. The official decision relative to the one-time transfer exception is made by the head coach on an individual basis, with the exception of student-athletes who receive a scholarship in an amount greater than a 25% scholarship equivalency, who must serve a year of residence regardless of release by the head coach, per GLVC rules. In the case that a student-athlete is denied a release, an appeals process is outlined below. University of Illinois Springfield Transfer Appeals Process Student-athletes may request a hearing conducted by the Intercollegiate Athletics Council (IAC), a standing committee composed of faculty & staff, independent from the Athletic Department. Requests shall be made in writing, submitted to the Director of Athletics. The Director of Athletics (or designee) shall inform the student-athlete in writing, within 14 consecutive days from receipt of the student-athlete s written request, that he or she, on request, shall be provided a hearing. Hearings will be held during regularly scheduled meetings of the IAC, or if one is not planned, on an Ad Hoc basis. An abbreviated committee, consisting of at least three members, may hear appeals during vacation periods. The institution shall conduct the hearing and provide a written response within 30 consecutive calendar days upon receipt of the student-athlete s written appeals request. 61

Great Lakes Valley Conference Intra-Conference Transfer Rule A student-athlete who transfers from a GLVC institution (A) to another GLVC institution (B) is required to obtain a release from the head coach at institution (A) before being eligible to compete or represent the institution. Any student-athlete receiving countable aid from the first institution to the extent of 25% or higher countable athletic based aid must serve one year in residence, regardless of release. Any appeal of this rule by a student-athlete must be conducted per the GLVC Appeals process. GLVC Appeals Appeals for waivers of conference eligibility requirements may be made to the Conference at a regularly scheduled Conference meeting or to the Executive Committee at any time, if the institution believes that unusual circumstances warrant such a waiver. The decision reached by the body considering the appeal may be appealed to the Council of Presidents. The Council of Presidents may elect not to hear disciplinary appeals. To initiate an appeal or request a hearing, a member institution must include a $50.00 nonrefundable filing fee with the written request. The written request must include either the signature of the Chief Executive Officer or Faculty Athletic Representative, along with the signature of the Athletic Director. (Effective 8/1/04) If the appeal or request is rejected, all related costs (e.g. telephone, mailings, etc.) will be the responsibility of the institution initiating the action. 62

PLAYING AND PRACTICE SEASON 63

COUNTABLE ATHLETICALLY RELATED ACTIVITIES Countable athletic related activities are defined as any required activity with an athletics purpose, involving student-athletes at the direction of, or supervised by, any member or members of an institution s coaching staff and must be counted toward the weekly and daily limitations (practice, conditioning, weight lifting, team meetings, etc). Academic & compliance meetings are not considered countable athletic activities. The following regulations and interpretations apply to NCAA legislation dealing with countable athletically-related activities: 1. During the playing season, a student-athlete s participation in countable athletically-related activities shall be limited to a maximum of 4 hours per day and 20 hours per week. 2. Coaches who share a dual sport athlete must work together to ensure that a respective student athletes countable activities are within the limits set forth in #1 above and/or based on limitations when not in season for each respective sport (limitation of 8 hours per week). Both coaches will be held accountable should a violation occur that causes a student athlete to go beyond the 20/8 hour per week and a day off limitations set forth by the NCAA. 3. During the playing season, all countable athletically-related activities shall be prohibited during one calendar day per week. 4. A travel day related to athletic participation may be consider a day off, provided no countable athletically-related activities occur during that day off (film review would not be permitted). 5. Daily and weekly hour limitations apply to countable athletically-related activities during final examination period and to all official preparatory periods leading to final examination periods. No countable athletic activity is permissible one week prior to exams for sports outside of the championship segment. 6. Daily and weekly hour limitations do no apply to countable athletically-related activities occurring during preseason practice prior to the first day of class or the first scheduled contest, whichever is earlier. Pre-season sport coaches are limited by duration and type of activity during the pre-season and are required to submit a pre-season calendar that demonstrates the limits. 7. Daily and weekly hour limitations do not apply to countable athletically-related activities occurring during the academic year in periods between academic terms when classes are not in session (vacation, holidays, spring break, etc.) Student-athletes are also are prohibited from participating in any mandatory or voluntary activity athletically related activities on campus during the official winter dead period as defined in Bylaw 17.1.6.6.3. unless the oncampus facility is open to the general student-body. 8. All competition and any associated athletically-related activities on the day of competition shall count as three hours regardless of the actual duration of these activities. Practice and 64

or a student-athlete request for a coach s assistance in a voluntary activity may not be conducted following competition. 9. Coaches (other than golf, tennis, cross country and track and field) are not permitted to be present during any voluntary athletic activity during the summer break. This would include pick-up basketball, batting practice, weight training, etc. Note; a prospective studentathlete s tryout during the summer break does not permit student-athletes to engage in voluntary activity while the coaching staff is present. A coach in the sports of golf, tennis, cross country, and track and field may participate in individual-workout sessions with student-athlete from the coach s team during the summer, provided the request for such assistance is initiated by the student-athlete. CHAMPIONSHIP/NON-CHAMPIONSHIP SEGMENTS The University of Illinois Springfield requires that all countable athletically-related activities must be recorded on a daily basis. During the playing season, the student-athlete is permitted a maximum of 4 hours a day and 20 hours a week of countable athletically-related activities. In addition, during the playing season, all countable athletically-related activities are prohibited one calendar day per week. OUT-OF-SEASON ACTIVITIES Outside of the playing season, a student-athlete is permitted 8 hours per week of required weight training, conditioning activities, individual skill instruction, and review of game film. All countable athletically-related activities are prohibited two calendar days per week and no countable athletic activities are permitted one week prior to final exams. Conditioning activities may not involve equipment related to the sport, and no defensive or offensive alignments are permitted. INDIVIDUAL SKILL INSTRUCTION During the required 8 hours of conditioning, 2 hours may be spent on individualized skill instruction in the sport. More than one group can participate at the same time in the same facility provided there is no co-mingling between the groups and a separate coach is assigned to each group. The following number of student-athletes is permitted in each group: 1. Individual Sport No more than 4 students per group per coach 2. Team Sports (6 or less starting squad size) No more than 4 from the same team per group per coach. 3. Team Sports (7 or more starting squad size) No more than 6 from the same team per group per coach. 65

PROCEDURES FOR MONITORING COUNTABLE ATHLETIC RELATED ACTIVITIES The countable activity log requires that you record on a team basis countable athletically-related activities that involve the entire squad (or a majority of the student-athletes) and on individual basis countable athletically-related activities that differ from team sessions in the deviation portion of the log. This includes the careful planning and monitoring of dual sport athletes. Three examples will illustrate this requirement: 1. Student-athlete only participates in team sessions. 2. Student-athlete participates in team sessions and individual countable athletically- related activities. 3. Student-athlete does not participate in team sessions, but engages only in individual countable athletically-related activities. In example 1, to document the student-athlete s involvement in countable athletically-related activities only, the team sessions would need to be recorded to account for the student-athlete s activities. In example 2, the team sessions would be recorded, as well as the student-athlete s participation in individual countable athletically-related activities. Example 3 would require a record of the student-athlete s participation in individual countable athletically-related activities and a notation that the student-athlete did not engage in the team session. To ensure that the monitoring form adequately addresses the need for individual student-athlete monitoring and that the form accurately reflects the student-athletes countable hours, the signature of the student-athlete advisory committee representative will be required to complete the monitoring form. Coaches are required to submit a countable activity log to the Compliance Representative on the first business day of each week. The method and personnel you wish to employ to accomplish monitoring of countable athletically-related activities is left to the discretion of each head coach. PLAYING AND PRACTICE SEASON PROCEDURES Head Coaches must follow the Standard Operating Procedures for their Playing and Practice Season as indicated in the flow chart below: 66

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UIS Scheduling Procedure & Policy Coaches are responsible for scheduling athletic contests within the parameters established within the scheduling policy. Athletics schedules must adhere to all applicable NCAA regulations. Parameters for Scheduling When scheduling athletics contests, coaches shall refer to the Master Calendar for final exam periods, term breaks and conflicts with other athletic events. Prior approval by the Athletic Director is required to schedule contests during vacation periods. Regular season competition or practice sessions for non-championship sports may not be scheduling during examination periods. Schedules shall be developed well in advance and finalized 3 months prior to the first contest (as much as the intercollegiate sport will accommodate release of event dates). Athletics contests and team travel shall be arranged in a manner that minimizes missed class time. Specifically: a. Regular season contests resulting in missed class time will be scheduled so that students do not miss consecutive class periods (e.g., Monday, Wednesday). B. Anticipated class absences due to athletics competition (including required travel), will be identified on the schedule request form submitted for approval. Coaches will submit their schedules for approval to the Director of Athletics along with a completed schedule request form prior to signing any contracts or making game commitments. In circumstances surrounding contracts involving game guarantees, the Director of Athletics may sign the contract pending approval of the Board of Trustees. All contracts for home games must have an attached CARF and be signed by the respective head coach, Director of Athletics and the University Director of Business Services. Procedures for Scheduling and Game Contracts The Schedule Request Form with a copy of the competition schedule should be submitted to the Assistant Athletic Director for Compliance for approval. An approved copy will be submitted to the Events Administrator. Any changes should be reported to the aforementioned administrator as they occur. All scrimmages & exhibition games are to be included on this form. Coaches prepare contracts from the approved Schedule Request Form and present to the Events Administrator for CARFS and signature approval from the Director of Athletics and Comptroller before the following due dates for each sport: March 1st: Volleyball, M Soccer, W Soccer May 1st: Fall Non-Championship Sports August 1st: M Basketball, W Basketball October 1st: Spring Season Tennis, Spring Season Golf, Baseball, Softball The Events Administrator forwards contracts to opponents and is responsible for compiling two complete files of the approved Schedule Request Form and all signed contracts one for the Comptroller and one complete file to be maintained in the Events Administrator s office. 69

Procedures for Cancellations/Schedule Changes Head Coaches should follow these procedures when conditions require a cancellation or schedule change: When an advance notice (more than 48 hours ) schedule change occurs after approval on the final Schedule Request Form, a Schedule Change Form should be submitted to the Director of Athletics (see Parameters...2 ). If the schedule change occurs on a short notice basis (within 48 hours), notify the Events Administrator (206-7017) of the change or cancellation. They will notify the Director of Athletics and Associate Athletic Director. Notify the Athletic Trainer s Office (206-7597) of change of schedule or cancellation. Notify opposing team as appropriate. Events Administrator should follow these procedures when conditions require a cancellation or schedule change: Notify Athletic Director and Associate Athletic Director. Notify Officials. Notify student groups, outside organizations as appropriate. Associate Athletic Director should follow these procedures when conditions require a cancellation or schedule change: Parameters for Rescheduling Games Coaches should follow established conference policy when rescheduling conference games cancelled due to inclement weather. Careful consideration should be given to maintain a balance in relation to class sessions missed. Rescheduling of non-conference games and rescheduling for reasons other than inclement weather require prior approval of the Director of Athletics. A Schedule Change Form must be submitted to the Director of Athletics for approval. This form is required once the schedule request form is processed for approval. Faculty should receive advanced notification of rescheduled contests by student-athletes. 70

GUIDELINES REGARDING A STUDENT-ATHLETE'S SEASONS OF COMPETITION The accurate recording of student-athlete participation is critical for several reasons. Unless a waiver is applied for and granted from the NCAA, all student-athletes are limited to four seasons of competitive eligibility in each sport. Once these four seasons are used, a student-athlete is no longer eligible for intercollegiate competition in that sport. Additionally, accurate documentation regarding student-athlete participation is critical in obtaining a medical hardship waiver, should the need arise. A student-athlete utilizes a season of competitive eligibility if, at any time during an academic year, he/she represents the institution in competition against individuals not on the institution's team. This is true regardless of how that competition is classified or when it occurs. Therefore, a studentathlete who participates in any of the following has utilized one of his/her four seasons of competitive eligibility in that sport: A joint practice session; or A scrimmage (other than intra-squad); or An alumni game; or An exhibition. Also, a student-athlete who does any of the following has utilized one of his/her four seasons of competitive eligibility in that sport: Competes in the uniform of the institution; or Utilizes apparel or equipment with institutional identification; or Receives expenses associated with competition of any type. Coaches are required to complete a Participation Report at the conclusion of each season indicating which student-athletes participated in a contest. The SID is responsible for verifying the participation with official stats. 71

GAMBLING AND SPORTS WAGERING 72

BYLAW 10.3 SPORTS WAGERING ACTIVITIES The following individuals shall not knowingly participate in sports wagering activities or provide information to individuals involved in or associated with any type of sports wagering activities concerning intercollegiate, amateur or professional athletics competition: 1. Staff members of an institution s athletics department; 2. Non-athletics department staff members who have responsibilities within or over the athletics department (e.g., Chancellor, faculty athletics representative, individual to whom athletics reports); 3. Staff members of a conference office; and 4. Student-athletes. The prohibition against sports wagering applies to any sport or institutional practice or competition (intercollegiate, amateur or professional) in a sport in which the Association conducts championship competition, in bowl subdivision football and in emerging sports for women. 1. A student-athlete who engages in activities designed to influence the outcome of an intercollegiate contest or in an effort to affect win-loss margins (i.e., point shaving ) or who solicits or accepts a bet or participates in any sports wagering activity involving the studentathlete s institution shall permanently lose all remaining regular-season and postseason eligibility in all sports. 2. A student-athlete who participates in any sports wagering activity through the internet, a bookmaker or a parlay card shall be ineligible for all regular-season and postseason competition for a minimum period of one year from the date of the institution s determination that a violation has occurred and shall be charged with the loss of a minimum of one season of eligibility. If the student-athlete is determined to have been involved in a violation of any portion of 10.3, the student-athlete shall permanently lose all remaining regular-season and postseason eligibility in all sports. BYLAW 10.4 DISCIPLINARY ACTION Prospective or enrolled student-athletes found in violation of the provisions of this regulation shall be ineligible for further intercollegiate competition, subject to appeal to the Committee on Student- Athlete Reinstatement for restoration of eligibility. Institutional staff members found in violation of the provisions of this regulation shall be subject to disciplinary or corrective action as set forth in Bylaw 19.5.2.2 of the NCAA enforcement procedures, whether such violations occurred at the certifying institution or during the individual s previous employment at another member institution. Coaches found in violation of bylaw 10.1 or 10.4 are subject to immediate termination as indicated on the letter of employment. 73

COACH INVOLVEMENT WITH OUTSIDE TEAMS/LEAGUES/TOURNAMENTS 74

Coaches involved in the ownership, administration, officiating, or coaching of any team, league, and/or tournament must complete the Other Coach Opportunity clearance form (see appendix) before being involved in any of these roles in order to ensure compliance to respective NCAA bylaws that may prohibit this participation. Camps/Clinics are pursuant to other bylaws listed below in Camp/Clinic policy. Pursuant to NCAA bylaw 13.11.2.4.1 and Sport Specific Bylaws: (In sports other than basketball) an institution s coach may not: 1. Be involved in the coaching/administration of a team that has PSA age players outside a 100 mile radius of the institution. 2. Manage, coach, administrate, supervise, or promote player selection of any all-star team or contest that includes PSA s (even if their respective season is over). 3. Coach, officiate, be a player in a league/tournament, or administrate a league that includes current student athlete s players (respective to the coaches university team) during the academic year, vacation, or summer. The only exception (in most sports) is coach involvement with a national team (see compliance should you wish to be involved with an outside team that may constitute an exception per bylaws 14.7.5, 16.8.1.3.1 & 17.32). However; a coach may be involved in the coaching/administration of a team that is local (sports club; pursuant to bylaw 13.11.2.4) or that does not have PSA age athletes (even if outside of the 100 mile radius) or PSA s in a sport that the collegiate coach does not coach no matter where the PSA age student resides. Furthermore, bylaw 13.11.3.4 permits involvement in state, regional, national, or international training programs, with PSAs who live outside of the 100 mile radius. The designation as such a program must be confirmed through the Compliance office before participation begins. In addition, a coach may be involved in sports camps/clinics pursuant to 13.11.2.5 (see next policy category for more information). 75

INSTITUTIONAL AND NON-INSTITUTIONAL SPORTS CAMPS AND CLINICS 76

INSTITUTIONAL SPORTS CAMPS AND CLINICS This bylaw includes all NCAA regulations regarding institutional camps and clinics. This includes the purpose of camps, attendance restrictions, the use of advertisements, and the employment of individuals at institutional camps and clinics, or participation as a guest lecturer at a camp or clinic. It is important that you read this bylaw in the NCAA manual as you prepare to hold a camp or clinic. Policy 1. All camps/clinics operated by University of Illinois Springfield coaches are considered University of Illinois Springfield camps/ clinics. 2. All camps/clinics must be conducted in accordance with all NCAA regulations. 3. Camps/clinics must be well organized and well documented. 4. All camps/clinics must be reported to and reviewed by the Compliance Office before the camp/clinic takes place. Procedure 1. Before a coach advertises or promotes a camp, he or she must contact the Compliance Office and obtain a Camp/Clinic Packet to complete, available on the General Drive. 2. The packet will include all forms necessary for camp/clinic approval and documentation. 3. The coach will complete the first two forms in the packet (Camp/Clinic Description and Camp/Clinic Staff Compensation) and submit them to the Compliance Office for approval before the camp/clinic takes place. 4. After the camp has concluded, the coach will complete and submit the remainder of the forms found in the packet. (Participation Payment Ledger, Individual Discount Log, Group Discount Log, Refund Log) 5. The coach will submit all financial records for the camp/clinic to the Athletics Compliance Office for review and approval. 6. The Compliance Office will ensure that all regulations have been kept. 7. The completed packet will be placed in the Camp/Clinic Binder in the Compliance Office. 8. All the Camp/Clinic applications and copy of payment must be kept by the sports Head Coach. NON INSTITUTIONAL SPORT CAMPS AND CLINICS Policy 1. UIS athletics staff members may work or participate in privately owned camps and clinics only if the camp meets all regulations set forth by the NCAA regarding institutional camps and clinics. 2. The staff member must receive prior approval to work, or speak as a guest lecturer at the camp/clinic from the Compliance Office. 77

3. Student-Athletes are also permitted to work non-institutional, privately owned camps/clinics as long as all regulations regarding student-athlete employment at camps and clinics are followed and they are paid the going rate for other camp counselors working the same camp. 4. Student-athletes must also receive prior approval before working at any camp/clinic. Procedure 1. The coach wanting to work a private camp will contact the Compliance Office and complete the top portion of the Non-institutional Private Camps Approval Form and send the form to the owner/operator of the camp/clinic. 2. The owner/operator will complete the form and submit it to the Compliance Office, either through the mail or through a fax, for final approval. 3. The Compliance Office will review the form and give a final approval or a final denial. 4. If the employment is denied, the Compliance Office will send a memo to the coach explaining why he or she may not work at the camp/clinic. 78

EXTRA BENEFITS 79

GENERAL RULE EXTRA BENEFIT An extra benefit is any special arrangement by an institutional employee or a representative of the institution s athletics interests to provide a student-athlete, or the student-athlete s relative or friend, a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by student-athletes or their relatives or friends is not a violation of NCAA legislation, if it is demonstrated that the same benefit is generally available to the institution s students or their relatives or friends or to a particular segment of the student body (e.g., foreign students, minority students) determined on a basis unrelated to athletics ability (Bylaw16.02.3). PERMISSIBLE BENEFITS The following are examples of permissible benefits if provided by the Athletics Department within stated policy and procedures. Complimentary Admissions Four complimentary admissions per home or away contest to a student-athlete in the sport in which the individual participates (either practices or competes). Up to 4 complimentary admissions may be provided to each student-athlete who is a member of team participating in an NCAA championship (Bylaws 16.2.1.1 and 16.2.1.1.3). Required Course Books and Supplies It is permissible for and institution to provide a student-athlete with the actual cost of required course books and materials, but only those that are required, not including recommended or optional texts. Any purchases above and beyond those required by the courses the student-athlete is enrolled in, would be considered an extra benefit.(bylaw 15.2.3). Academic and Other Support Services A member institution may finance academic and other support services that the institution, at its discretion, determines to be appropriate and necessary for the academic success of its studentathletes, including, but not limited to, the following (Bylaw 16.3.1): 1. Tutoring expenses 2. On-campus student development and career counseling (including the provision of related materials of little or no commercial value to student-athletes) using outside resources; 3. Future professional sports career counseling from a panel appointed by the institution's president or chancellor (or his or her designated representative from outside the athletics department). 4. Actual and necessary expenses to attend proceedings conducted by the institution, its athletics conference or the NCAA that relate to the student-athlete's eligibility to participate in intercollegiate athletics or legal proceedings that result from the student-athlete's 80

involvement in athletics practice or competitive events. The cost of legal representation in such proceedings also may be provided by the institution (or a representative of its athletics interests); 5. Cost of a field trip, provided the field trip is required of all students in the course; 6. Organized day planners that are non-electronic; and 7. Required course-related supplies, as specified in Bylaw 15.2.3. 8. A student-athlete may use institutionally owned computers and laptops only on a check-out and retrieval basis. Medical Expenses Identified medical expense benefits incidental to a student-athlete's participation in intercollegiate athletics that may be financed by the institution are (Bylaw 16.4.1): 1. Athletics medical insurance; 2. Death and dismemberment insurance for travel connected with intercollegiate athletics competition and practice; 3. Counseling expenses of any type, including, but not limited to, those related to drug rehabilitation and the treatment of eating disorders; 4. Special individual expenses resulting from a permanent disability that precludes further athletics participation. The illness or injury producing the disability must involve a former student-athlete or have occurred while the student-athlete was enrolled at the institution, or while the prospective student-athlete was on an official paid visit to the institution's campus. An institution or outside agency, or both, may raise money through donations, benefits or like activities to assist the student-athlete or a prospective student-athlete. All funds secured shall be controlled by the institution, and the money shall be used exclusively to meet these expenses; 5. Glasses, contact lenses or protective eyewear (e.g., goggles) for student-athletes who require visual correction in order to participate in intercollegiate athletics; 6. Medical examinations at any time for enrolled student-athletes; 7. Expenses for medical treatment (including transportation and other related costs) incurred by a student-athlete as a result of an athletically related injury. Such expenses may include the cost of traveling to the location of medical treatment or the provision of actual and necessary living expenses for the student-athlete to be treated at a site on or off the campus during the summer months while the student-athlete is not actually attending classes. Medical documentation shall be available to support the necessity of the treatment at the location in question; 8. Surgical expenses to a student-athlete (including a partial qualifier or a non-qualifier) who is injured during the academic year while participating in voluntary physical activities that will prepare the student-athlete for competition; 81

9. Medication and physical therapy used by a student-athlete during the academic year to enable the individual to participate in intercollegiate athletics, regardless of whether the injury or illness is the result of intercollegiate competition or practice; 10. Medication and physical therapy used by a student-athlete (even if the student-athlete is not a full-time student) during the academic year to enable the individual to participate in intercollegiate athletics, only if the student-athlete resides on campus (or in the local community of the institution) and appropriate medical documentation is available to establish that the student-athlete is unable to attend the institution as a full-time student as a result of the student-athlete's injury or illness; and 11. Preseason dental examinations conducted in conjunction with a regular preseason physical examination. Housing and Meals Identified housing and meal benefits incidental to a student's participation in intercollegiate athletics that may be financed by the institution are (Bylaw 16.5.1): 1. The institution may provide the cost of room and board to student-athletes who report for preseason practice before the start of the academic year, it being understood that the student-athlete has been accepted for admission to the institution at the time such benefits are received. Further, an institution, at its discretion, may provide an additional meal to student-athletes to meet their nutritional needs as a benefit incidental to participation during the preseason practice period before the start of the academic year. 2. Student-athletes who are not receiving athletically related financial aid (e.g., walk-ons) may receive the benefit of a training-table meal during the permissible playing and practice season in those instances in which the student-athlete's schedule is affected by involvement in practice activities, provided the student-athlete previously has paid for the same meal (e.g., dinner) at an institutional dining facility. 3. For both home and away-from-home competition, all student-athletes are permitted to receive a pre-game meal as a benefit incidental to participation and all student-athletes are permitted to receive meal(s) or snack(s) at the institution's discretion from the time the student-athlete reports on call (at the direction of the student-athlete's coach or comparable authority) and becomes involved in competition related activities to the end of competition and the release by the appropriate institutional authority, as a benefit incidental to participation. 4. An institution, at its discretion, may provide an additional meal to student-athletes to meet their nutritional needs as a benefit incidental to participation during the regular or postseason period after the end of the academic year. 5. The institution may provide room and board to student-athletes during official institutional vacation periods in the following circumstances: 82

a. Student-athletes who are required to remain on the institution's campus for organized practice sessions or competition during the institution's official vacation period. If the student-athlete lives at home during the vacation period, the cost of room and board may not be provided by the institution, other than to permit the student-athlete to participate in team meals incidental to practice sessions. b. Student-athletes who return to campus during the institution's official vacation period occurring during a regular academic term (e.g., not including vacation periods between terms) from competition as outlined in Bylaws 16.8.1.2-(a) through 16.8.1.2- (e). Under such circumstances, room and board expenses may be provided beginning with the student-athlete's arrival on campus until the institution's regular dormitories and dining facilities reopen. If the student-athlete lives at home during the vacation period, the cost of room and board may not be provided by the institution. c. Student-athletes who return to campus during the institution's official vacation period between regular academic terms (e.g., summer-vacation period) from competition as outlined in Bylaws 16.8.1.2-(a) through 16.8.1.2-(e). Under such circumstances, room and board expenses may be provided for no more than a 48- hour period, beginning with the student-athlete's return to campus. If the studentathlete lives at home during the vacation period, the cost of room and board may not be provided by the institution. In addition, an institution, at its discretion, also may provide an additional meal to student-athletes to meet nutritional needs as a benefit incidental to participation during each day of any vacation period, provided the student-athlete is required to remain on campus to be involved in practice or competition. 6. Meals Related to Institutional Committee Service. A student-athlete who serves on an institutional committee may receive expenses to cover the cost of a meal missed as a result of a committee meeting that occurs when regular institutional dining facilities are open. 7. Nutritional Supplements. An institution may provide permissible nutritional supplements to a student-athlete for the purpose of providing additional calories and electrolytes. Permissible nutritional supplements do not contain any NCAA banned substances and are identified according to the following classes: carbohydrate/electrolytes drinks, energy bars, carbohydrate boosters and vitamins and minerals. Team Entertainment 1. In connection with an away-from-home contest or en route to or from such a contest, the institution may pay the actual costs (but may not provide cash) for reasonable entertainment that takes place within a 100-mile radius of where a teams plays (Bylaw 16.7.1). 83

2. An institution may pay the actual costs (but may not provide cash) for reasonable local entertainment during vacation periods when the team is required to remain on campus (or at a practice site normally used by the institution) and classes are not in session (Bylaw 16.7.2). 84

Benefits, Gifts and Services 1. Occasional Meals Institutional Staff Members: A student-athlete or the entire team in a sport may receive an occasional meal in the locale of the institution on infrequent and special occasions from an institutional staff member. An institutional staff member may provide reasonable local transportation to student-athletes to attend such meals (Bylaw 16.11.1.4). All occasional meals must be approved and documented in advance by the Assistant Athletic Director for Compliance, (form available on the General Drive). 2. Occasional Meals - Representative of Athletics Interests (Boosters). A student-athlete or the entire team in a sport may receive an occasional family home meal from a representative of athletics interests provided the meal is in the individual's home, on campus, or at a facility that is regularly used for home competition, and may be catered. The representative of athletics interests or an institutional staff member may provide reasonable local transportation to student-athletes to attend such meals (Bylaw 16.11.1.4). All occasional meals must be approved and documented in advance by the Assistant Athletic Director for Compliance). 3. A student-athlete may retain athletics apparel items (not equipment) at the end of the individual's collegiate participation provided they are not reusable. Used equipment may be purchased by the student-athlete on the same cost basis as by any other individual interested in purchasing such equipment (Bylaw 16.11.1.5) NON PERMISSIBLE BENEFITS Complimentary Admissions 1. A student-athlete may not receive payment from any sources for his or her complimentary admissions and may not exchange or assign them for any item of value (Bylaw 16.2.2.1). 2. Individuals designated by the student-athlete to receive complimentary admissions are not permitted to receive any type of payment for these admissions or to exchange or assign them for any item of value. Receipt of payment of for complimentary admissions by such designated individuals in prohibited and considered an extra benefit (Bylaw 16.2.2.2). Academic and Other Support Services 1. Typing/word processing/editing services or costs shall not be provided, even if typed reports and other papers are a requirement of a course in which a student-athlete is enrolled. 2. It is not permissible for an institution to pay the actual and necessary expenses for the cost of copying, faxing or using internet services, including related long-distance charges. These services are permitted to be paid by the institution only while the student-athlete is away from campus representing the institution, provided the expense is for purposes related to the completion of required academic course work. 85

Medical Expenses Student-athlete medical expense benefits that may not be financed by the institution are (Bylaw 16.4.2): 1. Student health insurance, if the insurance is provided or offered to the general student body only on an optional basis, except that if such insurance is required for a particular group of students (e.g., foreign students), such expenses may be paid for student-athletes who are members of such a group. Only such required fees may be paid as a part of an institutional grant-in-aid for student-athletes; 2. Surgical expenses to treat a student-athlete's illness or injury that was not a result of practice for or participation in intercollegiate athletics at the institution and did not occur during voluntary physical activities that will prepare the student-athlete for competition; 3. Medical or hospital expenses incurred as the result of an injury while going to or from class, or while participating in classroom requirements (e.g., physical education), unless similar services are provided by the institution to all students or by the terms and conditions of the institution's overall insurance program; and 4. Teeth cleaning, provisional filling of teeth or other dental work, unless the dental work is directly related to injury to the teeth that occurred during practice or competition. Housing and Meals The institution may not provide an on-campus or off-campus housing benefit (e.g., individual television sets or stereo equipment, a recreation room or a centralized television room, room furnishings or appointments of extra quality or quantity) for student-athletes that are not available on the same basis to the general student body. The material benefits in question are permissible only if provided in approximately the same ratio to at least one-half of all other students using oncampus housing facilities. Otherwise, dormitories with exclusive material housing benefits may not be used by student-athletes (Bylaw 16.5.2.1). Benefits, Gifts and Services The student-athlete shall not receive any extra benefit. The term "extra benefit" refers to any special arrangement by an institutional employee or representative of the institution's athletics interests to provide the student-athlete or his or her relatives or friends with a benefit not expressly authorized by NCAA legislation (Bylaw 16.11.2.1). 1. A student-athlete may not receive a special discount, payment arrangement or credit on a purchase (e.g., airline ticket, clothing) or a service (e.g., laundry, dry cleaning) from an institutional employee or a representative of its athletics interests (Bylaw 16.11.2.2). 2. An athletics representative may not provide a student-athlete with professional services (for which a fee normally would be charged) without charge or at a reduced cost except as permitted elsewhere in this bylaw. Professional services provided at less than the normal rate 86

or at no expense to a student-athlete are considered an extra benefit, unless they are available on the same basis to the general student body (Bylaw 16.11.2.2.1). 3. It is not permissible to allow a student-athlete to use a credit card for personal reasons without charge or at a reduced cost (Bylaw 16.11.2.2.2). 4. A student-athlete may not receive services (e.g., movie tickets, dinners, use of car) from commercial agencies (e.g., movie theaters, restaurants, car dealers) without charge or at reduced rates, or free or reduced-cost admission to professional athletics contests from professional sports organizations, unless such services also are available to the student body in general (Bylaw 16.11.2.2.3). 5. An institutional employee or representative of the institution's athletics interests may not provide a student-athlete with extra benefits or services, including, but not limited to (Bylaw 16.11.2.3): a. a loan of money; b. a guarantee of bond; c. an automobile or the use of an automobile d. transportation that is not generally available to the institution's students and their friends and relatives; or e. signing or cosigning a note with an outside agency to arrange a loan 6. A student-athlete may not accept free of charge, or purchase at a discounted or reduced price, athletics equipment, supplies or clothing (e.g., tennis racquets, golf clubs, hockey sticks, balls, shirts) from a manufacturer or commercial enterprise, that is not offered to the general student body. Such items may be provided to the student-athlete's institution, to be used by the institution's team in accordance with accepted practices for issuance and retrieval of athletics equipment (Bylaw 16.11.2.5). 7. A member institution shall not permit individuals outside the institution to serve as "sponsors" or "families" for student-athletes who are enrolled in the institution, unless such a sponsorship program exists to provide the same benefits and support services to all students at the institution (Bylaw 16.11.2.6). 87

EQUIPMENT & APPAREL 88

Equipment & Apparel - Issue & Retrieval Coaches are required to track the issue and retrieval of all equipment, uniforms, and apparel issued to student-athletes with the equipment & apparel inventory tracking sheet. Coaches are not permitted to give student-athletes uniforms or apparel deemed reusable until all eligibility is exhausted or they graduate. Coaches must request permission from the Athletic Director before being allowed to give or sell any item of equipment or apparel to student-athletes. All sales of equipment and apparel must be documented and approved by the Athletic Director. A disposal of property form must be requested by the Business Administrative Associate who will process the request for approval to the AD. Coaches are required to abide by the following rules in regard to purchase or sale of equipment or apparel and must complete the Player Equipment Agreement to be approved by the Athletic Director. 1. UIS may provide, on an individual basis, equipment to be used for intercollegiate practice and competition. Equipment must be issued on an issuance and retrieval basis. 2. UIS may negotiate a reduced rate for purchase of equipment or coordinate direct purchase from the manufacturer and require that the cost of the equipment in whole or in part be assumed by the student-athlete provided such equipment is necessary for practice and competition. Items purchased in this manner may not be considered personal property of the student-athlete. 3. The student-athlete may not purchase new equipment for personal use at a reduced rate from the equipment manufacturer. However, if a coach is purchasing team apparel at a reduced rate offered to the general public (i.e., advertised internet coupon), then the head coach is responsible (prior to the purchase) for submitting evidence of that coupon/reduced cost to the Assistant Athletic Director for Compliance and must include that in the purchase order paperwork. 4. Equipment purchased at a reduced rate may transfer to the ownership of the studentathlete provided the market value at time of final purchase is equal or less than the student-athlete s initial purchase contribution; otherwise the student-athlete is required to provide the cost difference in order to obtain the equipment. 5. UIS may offer the student-athlete the opportunity to purchase used equipment on the same cost basis as any other individual interested in purchasing such equipment. Such equipment must be purchased at market value pursuant to Bylaw 16.11.2.5. Coaches are required to request prior approval of the AD before offering the purchase of equipment. 6. UIS coaches will be responsible for making budget decisions relative to the respective needs of their program, but that are not construed as excessive in nature. Excessive may include requiring student athletes to fundraise a large amount of money/solicit family members and others for the purpose of purchasing apparel and equipment that is not necessary to the protection of the student athlete (injury related) or within the basics of a uniform. Excessive equipment may be items such as sunglasses, extra pair of shoes, warm ups, socks, etc. All apparel needs that are within the budget or the coach wishes to fundraise for must be approved in advance by the Director of Athletics. 89

7. The student-athlete may not purchase new equipment for family and/or friends at reduced rate from the equipment manufacturer. 8. Team apparel purchase offers through vendors are not permissible unless they are offered to the general public or general student body. All team apparel purchase programs must receive prior approval from the Assistant Athletic Director for Compliance and Athletic Director. 90