Selecting the Right ediscovery Solution for Your Company Speakers: George Socha, Co-founder, Apersee, EDRM Johannes Scholtes, Chief Strategy Officer, ZyLAB Moderated by Mary Mack, Enterprise Technology Counsel, ZyLAB
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Today s Speakers George Socha Co-founder, Apersee, EDRM Johannes Scholtes Chief Strategy Officer, ZyLAB Mary Mack Enterprise Technology Counsel, ZyLAB
Agenda Why Why select an ediscovery solution for your company When Choosing the right moment How How to eat an elephant
Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation More Effective Cost Management Better Information Governance
Why Select an ediscovery Solution for Your Company? Better ediscovery Decreased legal risk and increased litigation readiness Reduced legal fees for outside vendors Fast responds to regulatory investigations & ediscovery requests Lower cost of future ediscovery and investigations Improved Risk Mitigation More Effective Cost Management Better Information Governance
Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation Know where your data is, who is doing what with it Better control access to sensitive information Treat data more consistently More Effective Cost Management Better Information Governance
Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation More Effective Cost Management Monitor, manage & regulate costs Predict costs Reduce business-interruption costs Better Information Governance
Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation More Effective Cost Management Better Information Governance Know where your data is, who is doing what with it Keep data in your information governance ecosphere Return data to your information governance ecosphere
When Choosing the Right Moment Reacting ediscovery Regulatory enquiries Subject access requests Internal investigations Acting Data center consolidation Server consolidation 365 migration Retiring email archive
How - Combining Departments and budgets SharePoint Archives Repositories and Types of Enterprise Data Other Network Folders Email Servers The Cloud Repositories E-Mail Electronic files Digitized Paper VM and IM Multimedia Regulatory Enquiries Harassment, Wrongful Termination FRCP: Civil and Criminal Lawsuits IP Theft, PII or PHI Leakage Fraud, Bribery, Procedural Non- Compliance Various Public Requests Congressional & Parliamentary Enquiries Regulatory & Law Enforcement Investigations Compliance Legal HR Legal Internal Security Auditors FOIA/Public Records Office Inspector General (OIG) Law Enforcement AGO & Regulators Enterprises Only All Organizations Government Only 12
Traditional On Premise ediscovery
Traditional On Premise ediscovery On Premise
Traditional On Premise ediscovery External (3d) Party On Premise
Moving to the Cloud External (3d) Party On Premise
Staying in the Cloud External (3d) Party On Premise
Collecting from the Cloud External (3d) Party On Premise
Collecting from and to the Cloud External (3d) Party On Premise
How Involve Multiple Disciplines Audit Business management Electronic discovery & disclosure Finance Human resources Information security Information technology & infrastructure Legal & compliance Privacy Risk management RIM
How Build a Business Case Find an internal champion Get support from top management Identify & quantify benefits to company Risk to be avoided Value to be obtained Demonstrate return on investment Offer case studies
How Demonstrating ROI Key ROI Points + Primary business objectives Most obvious savings Lowest hanging fruit - Greatest risk Greatest pain, expense Sample ROI Problems Unable to comply with data retention/destruction policies Repeatedly search for same information in response to discovery requests Do not know what outsiders have sensitive data, where they have it Rarely actually archive data with end-of-life-cycle approach to archiving
ROI of ediscovery
ROI Examples
ROI Examples
ROI Examples
ROI Examples
How Selecting the Right Tools Focus on the basics Where are you today? Where do you want to be tomorrow? Remember the triangle and the order Technology first, people second, processes third Find out what others do Use pilot projects Make your mistakes on a small scale, not a grand one Be agile Short, quick cycles; many iterations; frequent assessments & recalibrations
Machine Translation to Identify Interesting Communication in other Languages
Audio Search for Legal Review 1. No need to transcribe audio recordings. 2. Search through hundreds of hours of recordings within seconds. 3. Immediately identify relevant recordings. 4. Tag as responsive.
The Problem with Search Search is no longer the solution to analyze large data sets: There is just too much information. Often we do not know where to search for (or where to start searching). Every query (even the best ones) results in many thousands of hits that need to be reviewed. There is no one relevance ranking scheme that works for all different types of searches. Spelling variations, typo s, transliteration variations and use of different languages requires flexible search techniques that can deal with these variations. 31
Text-Mining: structuring the unstructured
Legal Review
Automatic Identification and Redaction of Privacy Sensitive Data
All Automatic Processes needs Manual Verification by Lawyers for Defensibility 35
Questions and thank you More reading: E-mail to annelore.vanderlint@zylab.com