STATE-TRIBAL COLLABORATION ACT ANNUAL REPORT

STATE-TRIBAL COLLABORATION ACT ANNUAL REPORT NEW MEXICO DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT July 1, 2014 to June 30, 2015 POST OFFICE BOX 27111 SANTA FE, NM 87502 505.476.9600 http://www.nmdhsem.org/ Prepared By: Marcella L Benton, Local Programs Manager/Tribal Liaison

CONTENTS I. EXECUTUVE SUMMARY...2 AGENCY OVERVIEW/BACKGROUND...2 II. Contact Information...2 III. Agency Policy Promoting State-Tribal Relations...3 TRIBAL OUTREACH AND SUPPORT...3 IV. Programs and Services... 10 DHSEM Administered Available Grants... 10 PROGRAM SUMMARY... 11 ADMINISTRATIVE SERVICES DIVISION... 11 PREPAREDNESS BUREAU... 12 Local Preparedness Program -... 12 Citizen Corps... 13 Exercise Unit... 13 Training Unit... 13 Hazard Mitigation... 15 Floodplain Management... 16 Waste Isolation Pilot Plant (WIPP) Program... 17 Hazardous Materials Program -... 18 RESPONSE AND RECOVERY BUREAU... 19 Response Unit -... 19 Recovery Unit -... 20 Disaster Assistance Programs -... 20 URBAN SEARCH AND RESCUE PROGRAM... 21 New Mexico Task Force 1 (NMTF-1)... 21 INTELLIGENCE AND SECURITY BUREAU... 22 New Mexico All-Source Intelligence Center (NMASIC)... 22 Preventive Radiological and Nuclear (Rad/Nuc) Detection Program (PRNDP) -... 22 Critical Infrastructure Protection Program -... 22 V. Training and Employee Notification... 23 VI. State-Tribal Consultation, Collaboration, and Communication Policy... 23 1

STATE-TRIBAL COLLABORATION NEW MEXICO DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT MISSION STATEMENT Lead statewide efforts in protecting life, property and the environment from all threats and hazards I. EXECUTUVE SUMMARY AGENCY OVERVIEW/BACKGROUND The Department of Homeland Security and Emergency Management leads the State s response to emergencies and disasters while providing for the safety and welfare of its citizens. Emergencies and disasters can be defined as something caused by natural or humanmade events or any other circumstances determined by the Governor. When necessary, the State assists local jurisdictions whose capabilities are overwhelmed serving as the conduit for assistance from the Federal government. The Department of Homeland Security and Emergency Management (DHSEM) coordinates State and local representatives and resources during emergencies and disasters by implementing an all-hazards approach to emergency management - recognizing and planning for disasters, as well as possible acts of terrorism or pandemics. The Department works to educate and engage representatives from State, local and tribal governments during major emergencies and disasters as well as during planning initiatives, such as winter weather preparedness activities, disaster warning and emergency public information dissemination. within the State of New Mexico, by managing and coordinating preparedness, protection, prevention, response, recovery, mitigation and safe border programs for all emergency management and homeland security stakeholders. II. CONTACT INFORMATION The Department of Homeland Security and Emergency Management and the NM State Emergency Operations Center are located in Santa Fe, NM on the National Guard Armory grounds located on the Onate Complex. Our physical address is 13 Bataan Blvd., Santa Fe, NM 2

87508. Our business office is open from 8:00 a.m. 5:00 p.m., Monday through Friday. The DHSEM main number is 505-476-9600. The NM State Emergency Operation Center is operated by a Watch and Duty Officer program, Monday Friday, 24 hours a day seven (7) days a week. The NM State EOC 24-hour number is 505-476-9635. The following are key contacts for the Department. For a complete list of employee contacts, please visit our website at http://www.nmdhsem.org/ CABINET SECRETARY M. Jay Mitchell 505-476-9655 Jay.Mitchell@state.nm.us DEPUTY CABINET SECRETARY Nicholas Piatek 505-476-0868 Nicholas.Piatek@state.nm.us PREPAREDNESS BUREAU Susan Walker, Bureau Chief 505-476-9640 Susan.Walker@state.nm.us INTELLIGENCE & SECURITY BUREAU Steve Hewitt, Bureau Chief 505-476-9613 Steve.Hewitt@state.nm.us RECOVERY AND RESPONSE BUREAU Valli Wasp, Bureau Chief 505-476-9677 Valli.Wasp@state.nm.us TRIBAL LIAISON Marcella Benton, Local Programs Mngr. 505-476-9690 Marcella.BentonS@state.nm.us III. AGENCY POLICY PROMOTING STATE-TRIBAL RELATIONS The Department s program managers and local preparedness coordinators, in coordination with the Tribal Liaison, regularly communicate with and maintain collaborative relationships with New Mexico s Pueblos, Tribes and Nations. By these actions, DHSEM continues to assist tribal governments in building capabilities and further enhancing their emergency management programs. TRIBAL OUTREACH AND SUPPORT The Department of Homeland Security and Emergency Management continues to support, prevention, preparedness, mitigation, response and recovery efforts to reduce loss of life and property and decrease the effects of disasters. Damage from wildfire and post-fire flooding continues to be the most significant hazard to tribal communities in New Mexico. 3

The single largest challenge facing the tribes is accurately complying with the application and reporting requirements mandated by FEMA and the State. Almost every project requires environmental and historic review, which can take months, sometimes years to complete. Under the Sandy Recovery Improvement Act of 2013 tribal leaders may now request a Major Disaster Declaration directly from the President. In coordination with the local and tribal jurisdictions, State and Federal partners, and Non-Governmental Organizations (NGO s), the NM SEOC continues to remain actively involved with maintaining situational awareness for recovery and mitigation activities for the following incidents: On-Going Federal Disaster Declarations New Mexico Las Conchas Fire (FM-2933) Incident period: June 26, 2011 to August 25, 2011 Fire Management Assistance Declaration declared on June 26, 2011 New Mexico Flooding (DR-4047) August 19, 2011 to August 24, 2011 Major Disaster Declaration declared on November 23, 2011 New Mexico Flooding (DR-4079) Incident period: June 22, 2012 to July 12, 2012 Major Disaster Declaration declared on August 24, 2012 New Mexico Little Bear Fire (FM-2979) Incident period: June 4, 2012 to July 30, 2012 Fire Management Assistance Declaration declared on June 9, 2012 New Mexico Severe Storms and Flooding (DR-4148) Incident period: July 23, 2013 to July 29, 2013 Major Disaster Declaration declared on September 30, 2013 New Mexico Severe Storms, Flooding, and Mudslides (DR-4152) Incident period: September 9, 2013 to September 22, 2013 Major Disaster Declaration declared on October 29, 2013 New Mexico Severe Storms and Flooding (DR-4197) Incident period: July 27, 2014 to August 5, 2014 Major Disaster Declaration declared on October 6, 2014 New Mexico Severe Storms and Flooding (DR-4199) Incident period: September 15, 2014 to September 26, 2014 Major Disaster Declaration declared on October 29, 2014 4

General Tribal Support In February 2015 a notification letter was sent to the Governor / President of every New Mexico tribe informing them of the status of the tribe s Mitigation Plan and the availability of Hazard Mitigation Grant Program funds. Only tribes with a FEMA Approved Hazard Mitigation Plan are eligible to receive Hazard Mitigation Grant Program, Pre-disaster Mitigation or Flood Mitigation Assistance sub-grants ( HMA Grants ). The Mitigation Plan must meet federal requirements of 44 CFR 201.7. DHSEM Cabinet Secretary and Tribal Liaison attended and participated in the 2015 State and Tribal Leaders Summit at the Santa Ana Pueblo on July 2, 2015. June 16, 2015 Cultural Sensitivity and Awareness training held with Department of Homeland Security Office of Inspector General, Federal Emergency Management Agency (FEMA) Field Officers, as well as DHSEM staff. Specific Tribal Support Acoma Pueblo Acoma Pueblo has been a Sub-grantee in six of the ten major disasters in New Mexico since 2006. The Pueblo was impacted during the July 2014 event DR 4197. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Acoma Pueblo is working independently to prepare a Natural Hazard Mitigation Plan (not part of the Cibola County Multi-jurisdictional Mitigation Plan). FEMA Reservist and SHMO have contacted the tribe and suggested that they submit the draft Plan for review. No submittal to date. The Pueblo submitted Notices of Interest in 2013 for mitigation project funding for wildfire thinning and for a detention pond. FEMA Reservists have contacted the tribe about following-up on the NOIs or submitting new NOIs. No sub-grant application and no additional NOIs have been submitted. Included as a target area in the State s National Disaster Resilience Competition (NDRC) Phase 1 Application; SHMO worked with Raymond Concho to confirm that all three HUD thresholds were met so that the Pueblo could be included in the Application. This week, the State was invited to participate in Phase 2 of the Competition. Next steps and involvement from the Pueblo will be determined by State leadership. Cochiti Pueblo Cochiti Pueblo has been a Sub-grantee in four of the ten major disasters since 2006. Cochiti has experienced major flooding since the 2012. The Los Conchas wildfire severely damaged the watershed above the Pueblo. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Cochiti Pueblo has a Hazard Mitigation Grant Program sub-grant to create a Natural Hazard Mitigation Plan. They contracted with High Water (Phoebe Suina s company) to write the Plan. It is currently at FEMA Region awaiting review. 5

The Pueblo submitted Notices of Interest and a sub-grant application in 2014 for a wildfire mitigation project. SHMO Needs to follow-up with the Pueblo on the status. Included as a target area in the State s National Disaster Resilience Competition (NDRC) Phase 1 Application. SHMO worked with Phoebe Suina to confirm that all three HUD thresholds were met so that the Pueblo could be included in the Application. This week, the State was invited to participate in Phase 2 of the Competition. Next steps and involvement from the Pueblo will be determined by State leadership. Isleta Pueblo Isleta Pueblo has been a Sub-grantee in only one of the ten major disasters since 2006. Isleta experienced damage during the September 2013 event DR 4152. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Isleta Pueblo Natural Hazard Mitigation Plan is approved through September 19, 2017. No Notices of Interest or applications submitted for project funding. Jemez Pueblo Jemez Pueblo has been a Sub-grantee in only one of the ten major disasters since 2006. Jemez experienced damage during the September 2013 event DR 4152. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. As the result of an employee complaint the Pueblo is currently the subject of a federal Department of Homeland Security (DHS) Office of Inspector General Audit. The audit will begin in June and will continue until complete several months later. Jemez Pueblo received a Pre-disaster Mitigation sub-grant in 2012 directly from FEMA to write their Natural Hazard Mitigation Plan. No progress has been made and FEMA is expecting 100% recoupment. Jicarilla Apache Nation Jicarilla Apache Nation has been a Sub-grantee in only one of the ten major disasters since 2006. Jicarilla Apache experienced damage during the September 2013 event DR 4152. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. There were miscommunications on the part of the Nation resulting in their missing the deadline for assistance under the 2014 declaration DR 4197. DHSEM Recovery worked with FEMA for resolution. The request had been adjudicated in favor of Jicarilla Apache. The Jicarilla Apache Nation worked with Rio Arriba County on a Multi-jurisdictional Mitigation Plan. However, all aspects of 44 CFR 201.7 were not met. The Nation will do the necessary research and pursue an Annex to the County s Plan. Laguna Pueblo Laguna Pueblo has been a Sub-grantee in two of the ten major disasters since 2006. Laguna experienced damage during the September 2013 event DR 4152. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Laguna Pueblo Natural Hazard Mitigation Plan has Approval Pending Adoption (APA) status. The tribe recently submitted the adoption and final materials which were forwarded to FEMA> 6

Approval Letter is expected by June 30. They wrote the Plan in-house with the assistance of the FEMA Reservist (Cheryl Copeland). Mescalero Apache Tribe Mescalero Apache Tribe has been a Sub-grantee in four of the ten major disasters since 2006. Mescalero experienced damage during the September 2013 event DR 4152. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. The Mescalero Apache Nation has a Hazard Mitigation Grant Program sub-grant to create a Natural Hazard Mitigation Plan. Mitigation Specialist attended their kick-off meeting. Nambe Pueblo Nambe Pueblo has been a Sub-grantee in two of the ten major disasters since 2006. Nambe experienced damage during the September 2014 event DR 4199. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Nambe Pueblo Natural Hazard Mitigation Plan is approved through September 12, 2018. They had a Pre-disaster Mitigation planning sub-grant through DHSEM to write the Plan. Pueblo has a Hazard Mitigation Grant Program sub-grant for a flood warning system. Installation has not yet occurred. Pueblo also is working to complete a Debris Flow Barrier Project sub-grant application. Environmental clearance will be through the Army Corps of Engineers (may take several months). Benefit Cost Analysis needs to be confirmed by FEMA. Navajo Nation The Navajo Nation has been a Sub-grantee in two of the ten major disasters since 2006. The Nation has been a Grantee in three other declarations. The Nation experienced damage during both the July DR 4148 and September 2014 DR 4152 events. The Recovery Unit has been actively involved in desk auditing and processing payments for the Nation. Ohkay Owingeh Pueblo Ohkay Owingeh Pueblo has been a Sub-grantee in two of the ten major disasters since 2006. Ohkay Owingeh experienced damage during the September 2013 event DR 4152. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Ohkay Owingeh has a Hazard Mitigation Grant Program sub-grant to up-date the Natural Hazard Mitigation Plan (original Plan expired in 2013). SHMO attended their kick-off meeting. Picuris Pueblo Picuris Pueblo has been a Sub-grantee in two of the ten major disasters since 2006. Picuris has not been an applicant since the Deep Freeze in 2011. Picuris Pueblo has submitted a Notice of Interest for Hazard Mitigation Grant Program funds to write a Natural Hazard Mitigation Plan. A full application has not yet been submitted. 7

Pojoaque Pueblo Pojoaque Pueblo has been a Sub-grantee in two of the ten major disasters since 2006. Pojoaque experienced damage during the September 2013 event DR 4152. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Pojoaque Pueblo has a Hazard Mitigation Grant Program sub-grant to up-date the Natural Hazard Mitigation Plan (original Plan expired in 2012). They are expected to have a kick-off meeting in the future. Sandia Pueblo Sandia Pueblo has been a Sub-grantee in two of the ten major disasters since 2006. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Sandia Pueblo participated in the Sandoval County Multi-jurisdictional Mitigation Plan, which is approved through March 11, 2019. The Pueblo has an Annex to the County Plan. The Pueblo submitted a Notice of Interest and application for the Morning Star Drainage Project. State contractor, URS, provided feedback on the application. Now waiting for revised submittal from Pueblo. Pueblo staff attended the Benefit Cost Training (BCA) in Albuquerque (April 2015). Information gained at the session encouraged the Pueblo to revise the BCA to meet eligibility requirements. San Felipe Pueblo San Felipe Pueblo has been a Sub-grantee in four of the ten major disasters since 2006. San Felipe experienced damage during both the July DR 4148 and September 2014 DR 4152 events. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. San Felipe Pueblo participated at the beginning of the Sandoval County Multi-jurisdictional Mitigation Plan process. However, they did not provide all of the necessary information to meet the requirements of 44 CFR 207.1. The Pueblo submitted a NOI for a planning sub-grant in 2014, but did not follow-up with an application. It is possible that the Pueblo is applying directly to FEMA for a Pre-disaster Mitigation grant for planning (we got a call from a contractor that said they were working with the Tribe). NOIs were received in 2014 for several flood mitigation projects (early warning, drainage, etc.). State will not accept an application unless the Mitigation Plan is within one year of approval. San Ildefonso Pueblo San Ildefonso Pueblo has been a Sub-grantee in one of the ten major disasters since 2006. San Ildefonso experienced damage during the September 2014 DR 4152 events. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Santa Ana Pueblo Santa Ana Pueblo has been a Sub-grantee in three of the ten major disasters since 2006. Santa Ana experienced damage during the September 2014 DR 4152 events. 8

The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Santa Ana Pueblo has a Hazard Mitigation Grant Program sub-grant to write a Natural Hazard Mitigation Plan. They are expected to have a kick-off meeting shortly Santa Clara Pueblo Santa Clara Pueblo has been a Sub-grantee in five of the ten major disasters since 2006. Santa Clara Pueblo has been a Grantee in two other declarations. The Pueblo experienced damage during the July 2013 DR 4148 event. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Santa Clara has experience devastating flooding and debris flows following the Los Conchas fire. Santa Clara Pueblo Hazard Mitigation Plan is approved through October 27, 2018. They had a Hazard Mitigation Grant Program planning sub-grant through DHSEM to write the Plan. The Pueblo has submitted a Notice of Interest for a Sheet Pile project to protect administrative offices from flood damage. Included as a target area in the State s National Disaster Resilience Competition (NDRC) Phase 1 Application. SHMO worked with Mark Thompson and Paula Gutierrez to confirm that all three HUD thresholds were met so that the Pueblo could be included in the Application. This week, the State was invited to participate in Phase 2 of the Competition. Next steps and involvement from the Pueblo will be determined by State leadership. Kewa (formally Santa Domingo) Kewa Pueblo has been a Sub-grantee in three of the ten major disasters since 2006. Kewa experienced damage during the July 2014 DR 4197 event. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Santo Domingo Pueblo participated in the Sandoval County Multi-jurisdictional Mitigation Plan, which is approved through March 11, 2019. The Pueblo s Annex to the County Plan is at the Approval Pending Adoption (APA) status. Once Tribal Council adopts the Plan and we submit the final version, FEMA will approve it as an Annex to the County Plan. It has been at APA since December 29, 2014. The Pueblo submitted several NOIs (flood, wildfire and education projects) in 2014. No applications have been submitted to the State. Included as a target area in the State s National Disaster Resilience Competition (NDRC) Phase 1 Application. SHMO worked with Sheri Bozic (Planning Department Director) to confirm that all three HUD thresholds were met so that the Pueblo could be included in the Application. This week, the State was invited to participate in Phase 2 of the Competition. Next steps and involvement from the Pueblo will be determined by State leadership. 9

Taos Pueblo Taos Pueblo has been a Sub-grantee in three of the ten major disasters since 2006. Taos experienced damage during the September 2014 DR 4152 event. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Taos Pueblo has a Pre-disaster Mitigation sub-grant to write a Natural Hazard Mitigation Plan. They are expected to have a kick-off meeting shortly. Tesuque Pueblo Tesuque Pueblo has not been an applicant in any federally declared disasters since 2006. Zia Pueblo Zia Pueblo has been a Sub-grantee in one of the ten major disasters since 2006. Pueblo experienced damage during the September 2013 DR 4152 event. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. Zuni Tribe The Zuni Tribe has been a Sub-grantee in two of the ten major disasters since 2006. The Zuni Tribe experienced damage during the September 2013 DR 4152 event. The Recovery Unit has been actively involved in desk auditing and processing payments for the Pueblo. IV. PROGRAMS AND SERVICES This fiscal year, tribal support was focused on building tribal emergency management capabilities, providing technical assistance and resources in the areas of planning, training, exercise, National Incident Management System (NIMS) compliance, grants funding/management, hazard mitigation, flood plain management and disaster recovery. DHSEM and the NMSEOC continue to support and provide technical assistance in emergency management functions to individual Pueblos, Tribes and/or Nations. Below is a summary of DHSEM administered grant programs that are available to all local and tribal jurisdictions. DHSEM Administered Available Grants 1. Hazard Mitigation Grant Program: financial assistance to implement measures that will permanently reduce or eliminate future damages and losses from natural hazards through safer building practices and improving existing structures and supporting infrastructure. 2. Hazardous Materials Emergency Preparedness (HMEP): to increase the emphasis on transportation in ongoing efforts and to improve the capability of communities to plan for and respond to the full range of potential risks posed by accidents and incidents involving hazardous materials. 10

3. Emergency Management Performance Grants (EMPG): to sustain and enhance all-hazards emergency management capabilities, including the development of a comprehensive program, planning, training, exercises, sets the stage for an effective and consistent response to any threatened or actual disaster or emergency, regardless of the cause. 4. Fire Management Assistance Grant (FMAG): for the mitigation, management and control of any fire burning on publicly (nonfederal) or privately owned forest or grassland that threatens such destruction as would constitute a major disaster. 5. Flood Mitigation Assistance: to reduce or eliminate the long-term risk of flood damage to structures insured under the National Flood Insurance Program. 6. Pre-Disaster Mitigation (PDM): promotes implementation of activities designed to reduce injuries, loss of life, and damage and destruction to property from natural hazards. 7. Severe Loss Repetitive Program: To assist in supporting actions that reduce or eliminate the long-term risk of flood damage to residential properties insured under the National Flood Insurance Program that meet the definition of severe repetitive loss property, and to reduce losses to the National Flood Insurance Fund (NFIF) by funding projects that result in the greatest savings to the NFIF in the shortest time period. 8. State Homeland Security Grant Program (SHSGP): for planning, organization, equipment, training and exercises as related to the implementation of State homeland security strategies and key elements of the national preparedness architecture, including the National Preparedness Goal, the National Incident Management System and the National Planning Frameworks. Federal Grants Administered by Department of Homeland Security, FEMA, Grant Programs Directorate 1. Tribal Homeland Security Grant Program: The FY 2015 THSGP is one tool among a comprehensive set of initiatives authorized by Congress and implemented by the Administration to help strengthen the Nation against risks associated with potential terrorist attacks. THSGP supports the building, sustainment and delivery of core capabilities to enable tribes to strengthen their capacity to prevent, protect against, mitigate, respond to, and recover from potential terrorist attacks and other hazards. PROGRAM SUMMARY ADMINISTRATIVE SERVICES DIVISION The Administrative services Division oversees support functions for all operational units. It is made up of Grants, Finance, Budget, and Human Resources. 11

Grants The Grants Unit is responsible for federal grant applications, management, and tracking of 300 individual sub-grant agreements. Grants specialists also conduct site visits within communities across New Mexico to ensure proper expenditure of allocated funds. Finance - Members of the Finance unit process purchase and accounts payable. The Unit also provided internal administrative support with contracts. Budget The Budget Director and staff develop the annual proposal for state general funding. They track spending as time progress and provide projections for senior management to make informed spending decisions. PREPAREDNESS BUREAU The Preparedness Bureau is the largest Bureau at DHSEM. Below is a brief summary of each program and the services that are available to all local and tribal jurisdictions within the State of New Mexico. PREPAREDNESS BUREAU Local Preparedness Program Citizen Corps Training Program Exercise Program Continuity of Operations Program LOCAL PREPAREDNESS PROGRAM - The Local Preparedness Program provides technical assistance for local and tribal emergency management programs. This is achieved through a continuous cycle of planning, training, equipping, exercising, evaluating and taking action to correct and mitigate. Primarily, Local Preparedness Coordinators provide technical assistance with: Development of comprehensive emergency management work plans Capability development based on emergency management shortfalls National Incident Management System (NIMS) compliance Planning, training and exercise, grant applications, and performance reporting Exercise design, assessments and after action reports/improvement plans Identification of valid mitigation projects Threat Hazard Identification and Risk Assessments (THIRA) Training and exercise needs assessments Coordination with DSHEM Training and Exercise Officers Hazard Mitigation Development of comprehensive all hazard emergency operations plans Typing of resources Floodplain Management Waste Isolation Pilot Plant (WIPP) Preventive Radiological and Nuclear (Rad/Nuc) Detection Program (PRNDP) Hazardous Materials Critical Infrastructure Protection Program 12

Each Local Preparedness Coordinator is assigned to one of the six DHSEM Preparedness Areas across the State. A map of the assigned areas is located in the Appendices. CITIZEN CORPS - New Mexico is an active participant in the Citizen Corps Program. The New Mexico Citizen Corps core value is to educate the people of New Mexico about disasters and assist them in protecting themselves and their families and neighbors during and Components of New Mexico s Citizen Corps Program after a disaster. Citizen Corps also serves the need to connect Citizen Corps volunteers with the Emergency Community Emergency Response Team (CERT) Fire Corps Neighborhood Watch Program Management Community of First Responders so individuals might be knowledgeable to assist during our greatest time of need. Medical Reserve Corps (MRC) Volunteers in Police Service (VIPS) Agro Guard Citizen Preparedness (Ready) plans and actions will result in stronger, safer communities. The mission of Citizen Corps is to provide opportunities for citizens to engage in education, training, and volunteer service in partnerships with first responder agencies and volunteer organizations on the local level. Citizen awareness of, and involvement in, preparedness, prevention, response and recovery Citizen Corps programs and unique local initiatives are coordinated locally by Citizen Corps Councils a forum for representatives of fire, rescue, law enforcement, health, education, business, local and tribal government, and volunteer management to identify local needs and coordinate training and volunteer opportunities for the community. EXERCISE UNIT - The State of New Mexico utilizes a building block approach to all exercising. The building block approach ensures successful progression in exercise design, complexity, and execution, and allows for the appropriate training and preparation to occur in the community conducting the exercise. The building block approach to exercising includes: seminars, workshops, table top exercises, drills, games, functional exercise & full scale exercise. This approach provides jurisdictions with sustainable exercise programs for achieving higher degrees of overall preparedness. As each step is completed in the building block approach to exercising, lessons learned from the previous exercise activity are incorporated into plans and procedures. TRAINING UNIT - The Department of Homeland Security and Emergency Management s training division strives to meet the educational and skill building capabilities of the first responder community of New Mexico. The courses offered cover various emergency management and domestic preparedness training needs. The department works with the Exercise Division to augment designated capabilities. 13

The Training Division s primary focus is to enhance local or tribal government knowledge and ability to prevent, protect, respond, and recover from nature caused/ man-made disasters or emergencies that might occur in their respective territory. The web-based DHSEM Training Management System Preparing New Mexico contains a module to track participation at all levels of government including tribal governments. For additional information, please visit the Prepare New Mexico website, https://www.preparingnewmexico.org DHSEM continues to coordinate tribal representatives attending the following tribal Emergency Management Institute (EMI) courses. These courses are offered at FEMA s Emergency Management Institute in Emmitsburg, MD. L552 Continuity of Operations (COOP) for Tribal Governments: This course provides tribal representatives with an understanding of how to develop and implement a Continuity of Operations program to ensure continuity of community essential functions across a wide range of emergencies and events. E580, Emergency Management Framework for Tribal Governments: This course provides tribal leaders with a basic understanding of emergency management principles and their role in leading and directing their Tribes in implementing comprehensive emergency management systems. E581, Emergency Management Operations for Tribal Government: To assist Tribal officials to develop organizational structures, operational procedures, and resources for effective emergency management operations. Emergency management and response personnel develop a deeper understanding of emergency management operations. Special emphasis is placed on developing standard operating procedures and using these procedures to test operational readiness E582, Mitigation for Tribal Governments: This course provides tribal representatives with an understanding of mitigation concepts and techniques for protecting their communities from all hazards. The course will cover the use of hazard identification and risk analysis for mitigation planning, and provide examples of tribal mitigation successes. The course will also provide an overview of FEMA mitigation programs as opportunities for further reducing risk to all hazards in their community. E344, Protecting Tribal Communities: This course provides Tribal members and their representatives with an overview of FEMA s mitigation programs, to outline tribal mitigation responsibilities, and to discuss opportunities for achieving mitigation successes. The course will cover mitigation planning, the National Flood Insurance Program (NFIP), and mitigation grant programs. Independent Study (IS) 650 Building Partnerships with Tribal Governments: This course is designed to provide the basic knowledge to build effective partnerships with tribal governments and to work in concert with them to protect native people and their property against all types of hazards. Tribal representatives speak about their history, their culture, their 14

way of life, and what people need to know to develop good relationships with them. What they say will provide insight into a people who have endured great suffering and challenges but remain proud and committed to taking care of one another, their land, and their traditions. EMI Tribal Curriculum courses are not available as online courses. The Emergency Management Institute does offer many online courses through its Independent Study (IS) Program that can be valuable to a tribal government starting a new emergency management program. The following courses are a suggested short list of (IS) courses recommended to begin the training process in emergency management: IS-100.b Incident Command System (ICS) 100 Introduction to the Incident Command System IS-200.b ICS for Single Resources and Initial Action Incidents, ICS 200 IS-700.a National Incident Management System (NIMS), An Introduction IS-800.b National Response Framework (NRF), An Introduction IS-1.a Emergency Manager: An Orientation to the Position IS-230.b Fundamentals of Emergency Management IS-235.b Emergency Planning http://training.fema.gov/tribal/suggested.aspx Tribal governments are invited to participate in local and state level exercise events including the Multi-Year Training and Exercise Planning Workshops which is held annually. Training course announcements will continue to be distributed to all local jurisdictions including tribal governments within New Mexico. A training schedule is also available on the Prepare New Mexico training website. HAZARD MITIGATION - Hazard mitigation is a sustained action taken to reduce or eliminate long-term risk to people and property from hazards and their effects. Mitigation identifies actions which will have a long-term impact on an event or incident. Hazard mitigation measures fall into six general categories. They are preventive measures, property and protection measures, public education and awareness, natural resource protection, emergency services, and structural projects. Recently, the State of New Mexico and its local governments have begun planning and implementing hazard mitigation plans. The Mitigation Unit coordinates and administers statewide floodplain management, hazard mitigation planning and project programs. Personnel in the Mitigation Unit can assist with the identification and promotion of structural and non-structural mitigation practices in an effort to reduce the short and 15

long-term adverse impacts of natural hazard events. Unit personnel provide technical assistance throughout the entire mitigation project life from assisting with the identification of viable projects that will alleviate future damages, through providing oversight of the development of a project application ensuring compliance with program policy and professional design standards, to conducting site visits during construction to ensure all approved project plans are being followed through a final project inspection. FEMA EARTHQUAKE ASSISTANCE - FEMA has supported two programs in NM. In 2009, the Earthquake Hazards Reduction State Assistance Program has awarded funds to develop EQ awareness through workshops in Spanish Language. Terramotos- NM has been initiated by following the lead of seismic experts at New Mexico Seismology Observation Center who suggested DHSEM provide outreach to a vulnerable population. In 2010, the EHRSAP has awarded funding in order to support students at NMT who will develop an earthquake model. The students will work with County Emergency Managers along the Rio Grande Rift to GPS essential facilities the Civil Engineering / Geology / Architecture students will have completed FEMA s Rapid Visual Screening of Buildings for Potential Seismic Hazards and will provide an evaluation of seismic risk. This will be visually represented on digital and hard-copy maps for County use. The State has recently updated its State Hazard Mitigation Plan to comply with the requirements of the federal Disaster Mitigation Act of 2000. FLOODPLAIN MANAGEMENT - The DHSEM works with local and tribal communities within the State of New Mexico help local code officials, and engineers build smarter and safer facilities. FEMA manages the National Flood Insurance Program which provides homeowners, renters and even business owners a way to protect themselves financially from catastrophic flood losses. There are specific requirements for facilities located within the Special Flood Hazard Area (SFHA). These requirements are not technically insurance issues but are related to the National Flood Insurance Program (NFIP). These requirements apply to SILVER JACKETS Silver Jackets New Mexico was formed to raise awareness of flood risks in NM Tribal communities. Silver Jackets NM is collaboration between the US Army Corps of Engineers, FEMA Region VI and NM Department of Homeland Security and Emergency Management. Through establishment of the Tribal Flood Risk Workgroup, the team will address NM most vulnerable communities those along the Rio Grande River basin. The team has had (3) meetings and have addressed dam inundation, dam warning systems, hazard / risk analysis, and flood insurance. Silver Jackets NM has had guest speakers from FEMA Region VI, Wendy Phillips, Earthquake Program Manager and James Orwat, Engineer / Flood Map specialist. Newest member to join the Silver Jackets will be the National Weather Service Albuquerque. Read more 16

flood damaged buildings and the contents of buildings located in the 100-year floodplain. 1 WASTE ISOLATION PILOT PLANT (WIPP) PROGRAM - WIPP is basically a sophisticated salt mine where waste is emplaced in tunnels and rooms 2,150 feet below the surface. The underground area is located in the middle of a 2,000-foot-thick salt formation. This formation has been geologically stable for 200 million years, and is expected to remain stable for the next several million years. The Waste Isolation Pilot Plant (WIPP), the nation's repository for "defense-related" transuranic wastes. The State of New Mexico has been working since 1989, internally and with a coalition of western states through the Western Governors' Association, to develop a transportation system whose goal is the safe and uneventful transport of radioactive materials through western states. The WIPP Transportation Safety Program is a cooperative effort among the shipment-corridor states, tribes, local officials and the Department of Energy (DOE). The program goes beyond what is required by law and has been proven through actual use in other radioactive waste shipping campaigns. There is not a shipment on the road that will have undergone as much scrutiny by transportation safety specialists as WIPP shipments. In a July 1989 report, the prestigious National Academy of Sciences WIPP Panel said, "The system proposed for transportation of TRU waste to WIPP is safer than that employed for any other hazardous material in the United States today and will reduce risk to very low levels." The Waste Isolation Pilot Plant, or WIPP, safely disposes of the nation's defense-related transuranic radioactive waste. Located in the Chihuahua Desert, outside Carlsbad, N.M., WIPP began disposal operations in March 1999. WIPP is a U.S. Department of Energy facility and is managed by Washington TRU Solutions. WIPP WORKING GROUP The WIPP Working Group (WWG) is comprised of classified staff at each of the six agencies that participate in the Radioactive Waste Consultation Task Force and is the primary vehicle for the collaborative management of the WIPP Transportation Safety Program. New Mexico Department of Homeland Security and Emergency Management (DHSEM) responsibilities include: Tracking of equipment and its calibration Arranges for, organizes, & runs WIPPTRAX exercises Sets up Radiological Training classes for WIPP route communities first responders Runs state Commercial Equipment Direct Assistance Program (CEDAP) which provides radiation monitors and other equipment to fire departments with training in equipment use Assists other WIPP Working Group members in the trainings they provide Tracks high level radioactive materials shipments through the state & notify Task Force members of the shipments. DHSEM liaison to Western Governors Association Manage the new WIPP personal Radiation Detector program 1 http://www.fema.gov/public-assistance-local-state-tribal-and-non-profit/floodplain-management 17

Emergency preparedness is a significant part of the WIPP Transportation Safety Program. While the shipments are conducted in such a way as to prevent accidents from occurring, if one does take place, local responders will be prepared to respond quickly, safely and effectively. Due to an expanded role of WIPP to transport Remote Handled Waste (RH) a new campaign of training for response and recovery of an incident has begun. Emergency Response Plans and Procedures - A well organized and coordinated effort is necessary to make response to an accident swift and effective. Plans and procedures specifically designed to deal with transportation incidents involving the WIPP shipments are in place. The State of New Mexico has prepared several guidance documents which specify notification, incident command, and response procedures for use in the event of a WIPP accident. Mutual Aid Agreements - The State of New Mexico has developed written agreements with DOE and the states of Arizona, California, Colorado, Nevada, and Utah to enhance any response to a WIPP accident, as well as to provide assistance for across state borders. Training, Drills & Exercises - In coordination with DOE, the State of New Mexico has developed a WIPP-specific training regimen for emergency responders, which is incorporated directly into hazardous materials training programs for fire fighters, police and emergency medical staff along the routes. Hospital emergency room personnel also have been trained. Drills and exercises supplement the training. Emergency Response Equipment - Radiation detection and personal protection equipment has been provided to emergency responders along the initial planned shipping routes in New Mexico. Responders have been trained to properly use this equipment in the event of an incident involving a TRUPACT. Currently the mission of DHSEM WIPP program is to upgrade its Radiation Meters currently assigned to first responders and implement a Personal Radiation Detector program to include purchase, trainings and protocols. HAZARDOUS MATERIALS PROGRAM - The Hazardous Materials Program is responsible for coordinating and managing the federally mandated Emergency Planning and Community Right to Know (EPCRA) Program, provide administrative support to the State Emergency Response Commission (SERC) and provide administrative support to the State Hazardous Materials Safety Board. Personnel within this Unit are available to provide specific technical assistance with: Assist with development and maintenance of the Technological Hazards Mitigation Planning The Federal Emergency Planning and Community Right-to-Know Act (EPCRA) Coordination and provision of guidance to Local Emergency Planning Committees (LEPC) and Tribal Emergency Response Committees (TERC) under EPCRA regulations. 18

Development of effective hazardous materials response strategies that are consistent with the State s Hazardous Materials Emergency Response (HMER) Plan Workshops and training that supports development and implementation of community strategies that promote hazard identification and planning initiatives Development and delivery of custom hazardous materials courses and/or workshops through sub-granting of federal funds TIER 2 filing information to the state Inquiries and report filing under the Toxic Release Inventory program RESPONSE AND RECOVERY BUREAU RESPONSE UNIT - The DHSEM Response Unit is tasked to lead the Department s effort in conducting state level emergency operations, providing state assistance to local governments impacted and overwhelmed by an emergency or disaster. The Response Unit is fully involved to carry out the emergency operations necessary to save lives and protect property. Response unit staff can and will provide direct technical assistance, and subject matter expertise to external local, tribal, state and federal stakeholders on emergency preparedness and emergency operations. The Response Unit has primary responsibility for the development and maintenance of the NM State Emergency Operations Plan (EOP). The EOP and R&R Bureau are integral components of the New Mexico Emergency Operations System which provides the structure for organizing, coordinating, and mobilizing resources utilizing the concepts and principles of the Incident Command System (ICS) including unified command and multi-agency coordination systems. Direction, control, and coordination are the core functions of the New Mexico Emergency Operations System. During an emergency activation, the State EOC will take steps to analyze the emergency situation and decide how to respond quickly, appropriately, and effectively. The State EOC will provide direction and coordination for the efforts of involved state agencies, departments and resources. Emergency Management Team members are tasked to supervise and coordinate the response with the efforts of local, tribal, and federal entities, plus those of neighboring states, voluntary disaster relief organizations and the private sector, and make effective and efficient use of resources. Situational awareness is maintained by the Watch Program, twenty-four (24) hours daily. Reporting is done by local and tribal jurisdictions, state and federal agencies to the Watch Officer on the emergency phone line (505-476-9635), the central email box, or by other communication methods. The Watch Program Officers conduct situation analysis and, depending on the results of this interactive process, 19

recommend to the Cabinet Secretary of Homeland Security and Emergency Management whether or not to activate the New Mexico Emergency Operations Center (NMEOC). RECOVERY UNIT - The principal function of the Recovery Unit is to assess disaster damages and to prepare and administer disaster recovery grants. Disaster recovery is funded either by the State Disaster Assistance Program (DAP) through a Governor s executive order or by the Federal Emergency Management Agency (FEMA) Public Assistance Program through a Presidential major disaster declaration. When a disaster or emergency event occurs that overwhelms local resources, affected local governments contact the State Emergency Operations Center (EOC) for assistance. The EOC Director assigns one or more damage assessment teams to visit the damaged areas to determine the extent of damage, estimate the cost of recovery, and begin identifying potential applicants. Applicants for recovery grants, whether State or FEMA, are local governments (county or municipality), private non-profit organizations that serve a governmental function, special districts, community ditch associations, Tribal governments, and state agencies. The Recovery Unit also administers: (a) the FEMA Fire Management Assistance Grant for fire suppression costs and related expenses for qualifying wildfires; and (b) the FEMA Individual Assistance (IA) Program for FEMA disasters in which there is significant damage to uninsured private property. The IA Program includes many subsidiary programs, principally the Individuals and Households Program, the Other Needs Assistance Program, and the Temporary Housing Program. DISASTER ASSISTANCE PROGRAMS - State Disaster Assistance may be available for disasters or emergencies that are not of sufficient magnitude to qualify for a Presidential Declaration. Only uninsured losses in the public sector would be eligible if they are not covered by another state or federal g government program. Applicant Tribal Governments must demonstrate financial hardship to be eligible. Based on preliminary damage assessment information, the Governor may issue an Executive Order declaring a disaster and releasing funds to DHSEM for disaster recovery. Federal Disaster Assistance Program is only for presidentially declared disasters and available programs are determined by the federal government for each specific disaster. Programs may include: Assistance to Individuals and Households: To provide assistance to individuals and households affected by a disaster or emergency declared by the President, and enable them to address necessary expenses and serious needs, which cannot be met through other forms of disaster assistance or through other means such as insurance. 20

Disaster Housing: To provide financial assistance and, if necessary, direct assistance to individuals and households affected as a direct result of a Presidentially declared major disaster or emergency, who have uninsured or underinsured, necessary expenses and serious needs and are unable to meet such expenses or needs through other means. Public Assistance (PA): To assist State and local governments in recovering from the devastating effects of disasters by providing assistance for debris removal, emergency protective measures and the repair, restoration, reconstruction or replacement of public facilities or infrastructure damaged or destroyed. URBAN SEARCH AND RESCUE PROGRAM NEW MEXICO TASK FORCE 1 (NMTF-1) New Mexico s Task Force 1 is one of 28 federally funded teams around the country. The Urban Search and Rescue Program (US&R) involves the location, rescue (extrication), and initial medical stabilization of victims trapped in confined spaces. Structural collapse is most often the cause of victims being trapped, but victims may also be trapped in transportation accidents, mines and collapsed trenches. Urban search-and-rescue is considered a "multihazard" discipline, as it may be needed for a variety of emergencies or disasters, including earthquakes, hurricanes, typhoons, storms and tornadoes, floods, dam failures, technological accidents, terrorist activities, and hazardous materials releases. The events may be slow in developing, as in the case of hurricanes, or sudden, as in the case of earthquakes. locate victims and manage recovery operations. If a disaster event warrants national US&R support, FEMA will deploy the three closest task forces within six hours of notification, and additional teams as necessary. The role of these task forces is to support state and local emergency responders' efforts to Each task force consists of two 31-person teams, four canines, and a comprehensive equipment cache. US&R task force members work in four areas of specialization: search, to find victims trapped after a disaster; rescue, which includes safely digging victims out of tons of collapsed concrete and metal; 21

technical, made up of structural specialists who make rescues safe for the rescuers; and medical, which cares for the victims before and after a rescue. INTELLIGENCE AND SECURITY BUREAU NEW MEXICO ALL-SOURCE INTELLIGENCE CENTER (NMASIC) The New Mexico All-Source Intelligence Center (NMASIC) is located at DHSEM Headquarters in the National Guard Armory in Santa Fe with other state agencies. Despite eforts to initiate Tribal outreach, these programs have had several false starts due to turnover of the NMASIC Bureau Chief. Recently, however, the fusion center has begun efforts to develop new relationships with tribes throughout the State. The NMASIC has acknowleged that it must work hard to build trust with the Tribes during the initial stages of establishing relationships with the New Mexico tribes. As it works towards this goal, it is also coordinating with the ACTIC regarding its activities with tribes in New Mexico. In addition, it can use the BIA as a resource for historcal information on each Tribe. It is important, however, for the NMASIC to distinguish itself from the BIA to avoid creating the image that the two groups are one and the same. PREVENTIVE RADIOLOGICAL AND NUCLEAR (RAD/NUC) DETECTION PROGRAM (PRNDP) - The Preventive Radiological and Nuclear (Rad/Nuc) Detection Program (PRNDP) Enhances the State s capability to detect and report unauthorized attempts to possess, store, develop, or transport radiological/nuclear (Rad/Nuc) material intended for use against the nation. Develop detection architecture and ensure linkages across federal, state, tribal, and local agencies. Enhance nuclear detection efforts of state, tribal, and local Establish standards, protocols, and training across state, tribal, and local governments Enhance effective sharing and use of nuclear-related information and intelligence Maintain continuous awareness by analyzing information from all mission-related detection systems CRITICAL INFRASTRUCTURE PROTECTION PROGRAM - The Critical Infrastructure Protection Program is designated as having the primary responsibility and authority for coordinating and improving Critical Infrastructure and Key Resource Protection in New Mexico. The Critical Infrastructure Protection Program coordinates the protection efforts of all levels of government, private sector, and nongovernmental organizations. Together they provide the mechanism for identifying critical assets, systems, networks, and functions. Information sharing and collaboration will aid in the effort of identifying and applying protective measures across sectors. New Mexico s Critical Infrastructure Program will evolve in accordance to changes within the National Infrastructure Protection Plan, threat environment, and evolving strategies and technology enhancements. New Mexico s strategy to detect and deter terrorism and to protect our citizens is based on enhancing and leveraging all of the organizations that are currently supporting the State s counter terrorism effort into a concerted team effort. The centerpiece of the strategy is a renewed and 22

focused effort at bringing local government, industry, private sector, citizens and agencies into the counter terrorism prevention arena. The purpose of the Critical Infrastructure Protection Program is to provide strategic direction to all New Mexico sectors and reduce the risk of terrorist incidents. V. TRAINING AND EMPLOYEE NOTIFICATION The DHSEM training policy has been updated to reflect the requirement that within four months of being hired, new DHSEM employees must attend the Department of Indian Affairs and the State Personnel Office Cultural Competency Training. The DHSEM Training and Exercise Unit support this effort by providing assistance with the coordination and facilitation of class offerings if requested. In addition, the department s tribal liaison has also conducted cultural awareness training to DHSEM staff as well as FEMA representatives. VI. STATE-TRIBAL CONSULTATION, COLLABORATION, AND COMMUNICATION POLICY The Department of Homeland Security and Emergency Management State-Tribal Collaboration Act Communication and Collaboration Policy is located in the Appendices. 23