NEW MEXICO DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT (DHSEM)

Transcription

1 NEW MEXICO DEPARTMENT OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT (DHSEM) FY 2012 ANNUAL REPORT SUBMITTED PURSUANT TO THE STATE TRIBAL COLLABORATION ACT July 2012 SECTION 1. EXECUTIVE SUMMARY AND AGENCY BACKGROUND The Department of Homeland Security and Emergency Management (DHSEM) coordinates State and local representatives during emergencies and disasters by implementing an all- hazards approach to emergency management - - recognizing and planning for disasters, as well as possible acts of terrorism or pandemics. The Department works to educate and engage representatives from State, Local and Tribal governments during major emergencies and disasters as well as during planning initiatives, such as winter weather preparedness activities and disaster warning and emergency public information dissemination. In FY2012, tribal support was focused on building tribal emergency management capabilities, providing technical assistance and resources in the areas of planning, training, exercise, National Incident Management System (NIMS) compliance, grants management/funding, hazard mitigation, flood plain management and disaster recovery. DHSEM provided technical assistance/support in Emergency Management Functions to individual Pueblos/Tribes. Specific information regarding these projects can be found in Section IV A. Mission Statement Lead statewide efforts in protecting life, property and the environment from all threats and hazards within the State of New Mexico, by managing and coordinating preparedness, protection, prevention, response, recovery, mitigation and safe border programs for all emergency management and homeland security stakeholders. Agency Overview In 2007, the Governor s Office of Homeland Security and the Department of Public Safety s Office of Emergency Management were consolidated to form an independent state department responsible as the central primary coordinating agency for the State and its political subdivisions in response to emergencies, disasters and acts of terrorism. The resulting Department of Homeland Security and Emergency Management (DHSEM) implements an all- hazard approach to emergency management, by recognizing and planning for disasters, as well as possible acts of terrorism or pandemics. The Department is made up of six functional areas: Administrative Services Preparedness Bureau Response and Recovery Bureau Information Technology and Logistics Bureau Intelligence and Security Bureau Page 1

2 Urban Search and Rescue Bureau The DHSEM coordinates State and local representatives during emergencies and disasters. The Department works to educate and engage representatives during natural disasters as well as during planning initiatives, such as winter weather preparedness activities and disaster warning and emergency public information dissemination and wildfire seasonal outlook workshops. ADMINISTRATIVE SERVICES DIVISION The Administrative Services Division oversees support functions for all operational units. It is made up of Grants, Finances, Budget, and Human Resources. Grants - The Grants Unit is responsible for grant applications, management, and tracking of 300 individual sub- grant agreements. Grants specialists also conduct site visits within communities across New Mexico to ensure proper expenditure of allocated funds. Finances - Members of the Finance Unit process purchases and accounts payable. The Unit also provides internal administrative support with contracts. Budget - The Budget Director and staff develop the annual proposal for state general funding. They track spending as time progress and provide projections for senior management to make informed spending decisions. PREPAREDNESS BUREAU The Preparedness Bureau is comprised of the Local Preparedness Program, Training and Exercise, Waste Isolation Pilot Project Program, Natural Hazards Mitigation and the Floodplain Management Program. Local Preparedness Program - The purpose of the New Mexico Department of Homeland Security and Emergency Management s (DSHEM) Local Preparedness Program is to provide technical assistance for Local Emergency Management Programs. This is achieved through a continuous cycle of planning, training, equipping, exercising, evaluating and taking action to correct and mitigate. Primarily, Local Preparedness Coordinators provide technical assistance with: Capability development based on emergency management shortfalls. NIMS compliance for local jurisdictions. Planning, training and exercise grant applications, statement of work, and performance reporting. Exercise design, assessments and after action reports/improvement plans. Identification of valid mitigation projects. Training and exercise needs assessments and coordination with DSHEM Training and Exercise Officers. Development of emergency operations plans. Each Local Preparedness Coordinator is assigned to one of the six DSHEM Preparedness Areas across the State. See attached map located in the appendix. Page 2

3 Training and Exercise Unit - The State of New Mexico utilizes a building block approach to all exercise activities. The building block approach ensures successful progression in exercise design, complexity, and execution, and allows for the appropriate training and preparation to occur in the community conducting the exercise. The building block approach to exercising includes: Seminars, Workshops, Table Top Exercises, Drills, Games, Functional Exercise & Full Scale Exercise. This approach provides jurisdictions with sustainable exercise program for achieving higher degrees of overall preparedness in exercising. As each step is completed in the building block approach to exercising, lessons learned from the previous exercise activity are incorporated into plans and procedures. Each jurisdiction including tribal entities receiving federal funding is required to maintain a complete Three- Year Exercise Plan on file with the New Mexico Department of Homeland Security and Emergency Management. Mitigation Unit Mitigation is the effort to reduce loss of life and property by lessening the impact of disasters. This is achieved through risk analysis, which results in information that provides a foundation for mitigation activities that reduce risk, and flood insurance that protects financial investment. The Mitigation Unit coordinates and administers statewide hazard mitigation planning and project programs. Personnel in the Mitigation Unit can assist with the identification and promotion of structural and non- structural mitigation practices in an effort to reduce the short and long- term adverse impacts of natural hazard events. Unit personnel provide technical assistance throughout the entire mitigation project life from assisting with the identification of viable projects that will alleviate future damages, through providing oversight of the development of a project application ensuring compliance with program policy and professional design standards, to conducting site visits during construction to ensure all approved project plans are being followed through a final project inspection. WIPP Program WIPP stands for Waste Isolation Pilot Plant and is basically a sophisticated salt mine where waste is emplaced in tunnels and rooms 2,150 feet below the surface. The underground area is located in the middle of a 2,000- foot- thick salt formation. This formation has been geologically stable for 200 million years, and is expected to remain stable for the next several million years. The Waste Isolation Pilot Plant (WIPP), the nation's repository for "defense- related" transuranic wastes. Transuranic or TRU waste is a class of radioactive materials generated from the research and development of nuclear weapons. It consists primarily of everyday items such as tools, clothing, debris, and similar items. However, these items have been contaminated with small amounts of man- made radioactive elements such as plutonium. RESPONSE AND RECOVERY BUREAU The Response Recovery Bureau is comprised of the Urban Search and Rescue Program, the Recovery Program and the Operations Unit. Page 3

4 Recovery Program Disaster recovery typically occurs in phases, with initial efforts dedicated to helping those affected meet immediate needs for housing, food and water. As homes and businesses are repaired, people return to work and communities continue with cleanup and rebuilding efforts. Many government agencies, voluntary organizations, and the private sector cooperate to provide assistance and support. Some individuals, families and communities that are especially hard hit by a disaster may need more time and specialized assistance to recover, and a more formalized structure to support them. Specialized assistance may be needed to address unique needs that are not satisfied by routine disaster assistance programs. It may also be required for very complex restoration or rebuilding challenges. Long- term community recovery addresses these ongoing needs by taking a holistic, long- term view of critical recovery needs, and coordinating the mobilization of resources at the federal, state, and community levels. Often times committees, task forces or other means of collaboration are formed with the goals of developing specific plans for long- term community recovery, identifying and addressing unmet or specialized needs of individuals and families, locating funding sources, and providing coordination of the many sources of help that may be available to assist. Some collaboration focuses on the community level and relies on the expertise of community planning and economic development professionals. Other collaborations focus on individual and family recovery and are coordinated by social service and volunteer groups. All such efforts hope to lay the groundwork for wise decisions about the appropriate use of resources and rebuilding efforts. When activated, the Recovery Unit provides the coordination mechanisms for the State to: Assess the social and economic consequences in the impacted area and coordinate State and Federal efforts to address long- term community recovery issues resulting from a Disaster; Advise on the long- term community recovery implications of response activities, the transition from response to recovery in field operations, and facilitate recovery decision- making; Work with local, and tribal governments; NGOs; and private- sector organizations to conduct comprehensive market disruption and loss analysis and develop a forward looking market- based comprehensive long- term recovery plan for the affected community; Identify appropriate State and/or Federal programs and agencies to support implementation of the long- term community recovery plan, ensure coordination, and identify gaps in resources available; Avoid duplication of assistance, coordinate to the extent possible program application processes and planning requirements to streamline assistance, and identify and coordinate resolution of policy and program issues; and Determine/identify responsibilities for recovery activities, and provide a vehicle to maintain continuity in program delivery among State and Federal departments and agencies, and with local, and tribal governments and other involved parties, to ensure follow- through of recovery and hazard mitigation efforts. Page 4

5 Operations Unit The Operations Unit maintains operational readiness and functionality of the State Emergency Operations Center (EOC), Watch & Warning Center, Unified Command Suite and the Duty Officer Program. The Operations Unit coordinates disaster emergency response activities, such as evacuations, opening public shelters, and implementing special needs plans and programs, and resource requests. In addition this Unit is responsible for maintaining situational awareness and preparation of situation reports that provide incident information and describe response and recovery efforts, resource needs, and preliminary damage assessments. A few of the planning activities conducted under this Unit include the review and update of the State Emergency Operations Plan, maintaining the EOC Standard Operating Guidelines, Instrastate Mutual Aid Compact and Emergency Management Assistance Compact, evacuation, pandemic, special populations, and incident specific operational plans. Personnel from this Unit provide technical assistance with emergency operations, conduct rapid needs assessments of disaster impacted areas to assess damages and resource needs, preparation of operational plans that comply with federal and state laws and regulations, designing and evaluating exercises of emergency management plans and procedures, and the preparation of After Action Reports and Improvement Plans after EOC exercises and activations. The Emergency Operations Center Watch/Warning Program maintains situational awareness and routine non- emergency coordination. This program coordinates with the Duty Officer Program to provide 24/7 coverage for the Department. Watch/Warning Officers can provide quick and efficient response to emerging situations including coordination of emergency assistance and resource requests with local, state, and federal stakeholders INFORMATION TECHNOLOGY AND LOGISTICS The Information Technology and Logistics Office provide information technology (IT), communications, facilities management, and fleet management support for the Department. The Office also coordinates the planning and development of statewide emergency interoperable communications initiatives. The Office provides internal IT support for the Department s and the State Emergency Operation Center s day- to- day and incident response operations, as well as external IT support to state, local, and tribal governments through the implementation and management of centralized emergency management applications and deployable mobile command resources. The IT service catalog includes technical support, configuration, testing, deployment, maintenance, upgrade, troubleshooting, security, and disaster mitigation / recovery for the following technologies: Virtual and physical desktop, laptop, and peripheral systems Virtual and physical Windows servers Page 5

6 Microsoft Active Directory Local Area Network / Wide Area Network operations Commercial- off- the- shelf applications (with manufacturer s support and maintenance) o NC4 E Team Incident Management System o MB3 Public Assistance Tracking System o ESRI ArcGIS Server and ArcGIS o Microsoft Office productivity suite o Microsoft Windows PC operating systems Firewall and internet access control appliances (with manufacturer s support and maintenance) Help Desk / Customer Support Web development (through contract) Advanced network, server, and router/switch engineering (through contract) Enterprise (in conjunction with the Department of Information Technology) Telephone and cellular (in conjunction with the Department of Information Technology) Facilities Management provides direct and contract support for all physical plant needs (e.g., general maintenance, HVAC, electrical power, lighting, janitorial, landscaping, etc.) for the DHSEM headquarters building, the State EOC, and the Albuquerque Mobilization Center. Fleet Management addresses the procurement, maintenance, scheduling, accountability, and status reporting for the Department s three mobile command post units and 36 passenger vehicles. The Statewide Interoperability Coordinator (SWIC); under the guidance of the Interoperable Communications Policy Commission (IPC), the Statewide Communications Interoperability Plan (SCIP), and the National Emergency Communications Plan (NECP); coordinates the State s statewide communications interoperability efforts in four primary areas of responsibility: Outreach Maintain a database of Subject Matter Expert stakeholders across the State. Liaise among the Federal government, State agencies and officials, bordering States, regional and local emergency response community (including UASIs), and pueblos, tribes and nations. Be the point of contact for the Federal Government and industry on statewide interoperable communications. Attend national interoperability conferences and workshops. Statewide Communications Interoperability Plan Program (SCIP) Management Leverage all components of the statewide governance structure to facilitate the development and update of the SCIP. Drive and coordinate the effort to implement the SCIP by setting timelines and project plans for making progress against the initiatives. Page 6

7 Grants Management & Policy Development Seek additional grant funding opportunities for statewide interoperable communications efforts beyond those that are administered through the SAA structure. Help align locally- awarded, non- State administered, interoperable communications (e.g., association grants to local jurisdictions or disciplines) to the NECP and SCIP. Measurement Measure progress and results, and revise the SCIP, as needed. Conduct and maintain a statewide capabilities assessment. Develop and measure long- term and annual performance to show progress towards improved interoperability. Depending on the size of the office and the complexity of the communications systems statewide, the SWIC s secondary responsibilities may include: Provide technical and standards information to stakeholders. Distribute grants to localities. Develop and implement statewide standard operating procedures (SOPs). Provide or develop training and exercises for technology and SOPs. Procure equipment. Perform other duties as determined by their State. INTELLIGENCE AND SECURITY BUREAU The Intelligence and Security Bureau is comprised of the Intel Fusion Center, Preventive Radiological and Nuclear (Rad/Nuc) Detection Program (PRNDP), Hazardous Materials Program, Critical Infrastructure Protection Program, and State Security Program. Intel Fusion Center The New Mexico All- Source Intelligence Center (NMASIC) is located in the National Guard Armory in Santa Fe with other state agencies. Despite efforts to initiate Tribal outreach, these programs have had several false starts due to turnover of the NMASIC Bureau Chief. Recently, however, the fusion center has begun efforts to develop new relationships with tribes throughout the State. The Arizona Counter Terrorism Information Center (ACTIC) has established working relationships with the Tribes which inhabit the Four Corners area of New Mexico, Arizona, Utah, and Colorado. Because of these existing relationships and the resources the ACTIC already has in place, the NMASIC Bureau Chief has agreed to let the ACTIC be the primary fusion center for this area. The NMASIC will instead focus its efforts on the Tribes which are located entirely within New Mexico, such as the Pueblos. The NMASIC Bureau Chief has built upon the existing relationships developed by the Bureau of Indian Affairs (BIA). However, the Pueblos have had some difficulties working with the BIA in the past. While he believes the NMASIC should continue to coordinate with the BIA, it should also focus on creating its own separate identity. The relationships the BIA has developed with the Tribes can offer valuable insight into how the NMASIC can develop its own relationships. Page 7

8 One important piece of information the BIA has provided concerns the sharing of information with Pueblo law enforcement. While there has been concern over the possibility of corruption within the Tribal police, fusion centers should continue to share informaiton with them until the BIA determines there is sufficient evidence to warrant suspending their authority. Efforts to reach out to the Pueblos and other New Mexico Tribes are underway. The NMASIC has established a relationship with the Chief of Police for the Pueblo of Santa Ana, and it will present its capabilities to the Pueblo of Isleta in June 2012 at a meeting with the BIA. It also plans to incorporate other tribal police departments into its Fusion Liason Officer Program. Through a new relationship with the Regional States Collaboration Council (RC4), the NMASIC will exchange information with the Indian Nations in the Four Corners area of NM, UT, AZ, and CO. The fusion center has also given a presentation on the threat posed to tribal casinos by transnational gangs and cartels. Seeking to include every tribe in the State, the center has extended invitations to all 19 tribal nations for the Annual New Mexico Security Symposium in August The NMASIC has acknowleged that it must work hard to build trust with the Tribes during the initial stages of establishing relationships with the New Mexico tribes. As it works towards this goal, it is also coordinating with the ACTIC regarding its activities with tribes in New Mexico. In addition, it can use the BIA as a resource for historcal information on each Tribe. It is important, however, for the NMASIC to distinguish itself from the BIA to avoid creating the image that the two groups are one and the same. Preventive Radiological and Nuclear (Rad/Nuc) Detection Program (PRNDP) The Preventive Radiological and Nuclear (Rad/Nuc) Detection Program (PRNDP) Enhances the State s capability to detect and report unauthorized attempts to possess, store, develop, or transport radiological/nuclear (Rad/Nuc) material intended for use against the nation. Develop detection architecture and ensure linkages across federal, state, tribal, and local agencies. Enhance nuclear detection efforts of state, tribal, and local Establish standards, protocols, and training across state, tribal, and local governments Enhance effective sharing and use of nuclear- related information and intelligence Maintain continuous awareness by analyzing information from all mission- related detection systems Hazardous Materials Program The Hazardous Materials Program is responsible for coordinating and managing the federally mandated Emergency Planning and Community Right to Know (EPCRA) Program, provide administrative support to the State Emergency Response Commission (SERC) and provide administrative support to the State Hazardous Materials Safety Board, Personnel within this Unit are available to provide specific techncial assistance with: Assist with development and maintenance of the Technological Hazards Mitigation Planning Page 8

9 The Federal Emergency Planning and Community Right- to- Know Act (EPCRA) Coordination and provision of guidance to Local Emergency Planning Committees (LEPC) and Tribal Emergency Response Committees (TERC) under EPCRA regulations. Development of effective hazardous materials response strategies that are consistent with the State s Hazardous Materials Emergency Response (HMER) Plan Workshops and training that supports development and implementation of community strategies that promote hazard identification and planning initiatives Development and delivery of custom hazardous materials courses and/or workshops through sub- granting of federal funds TIER 2 filing information to the state Inquiries and report filing under the Toxic Release Inventory program Critical Infrastructure Protection Program The Critical Infrastructure Protection Program is designated as having the primary responsibility and authority for coordinating and improving Critical Infrastructure and Key Resource Protection in New Mexico. The Critical Infrastructure Protection Program coordinates the protection efforts of all levels of government, private sector, and non- governmental organizations. Together they provide the mechanism for identifying critical assets, systems, networks, and functions. Information sharing and collaboration will aid in the effort of identifying and applying protective measures across sectors. New Mexico s Critical Infrastructure Program will evolve in accordance to changes within the National Infrastructure Protection Plan, threat environment, and evolving strategies and technology enhancements. New Mexico s strategy to detect and deter terrorism and to protect our citizens is based on enhancing and leveraging all of the organizations that are currently supporting the State s counter terrorism effort into a concerted team effort. The centerpiece of the strategy is a renewed and focused effort at bringing local government, industry, private sector, citizens and agencies into the counter terrorism prevention arena. The purpose of the Critical Infrastructure Protection Program is to provide strategic direction to all New Mexico sectors and reduce the risk of terrorist incidents. State Security Program The State Security Program is responsible for leading the State s efforts in creating standard security policies and procedures for State government agencies as well as integrates the information technology systems which support the security of these entities. The program is also responsible for bridging security issues between members of the federal government and state, local and tribal partners in New Mexico. This includes facilitating the granting of security clearances and ensuring the protection of classified information. URBAN SEARCH AND RESCUE New Mexico s Task Force 1 (NMTF- 1) is one of 28 federally funded teams around the country. The Urban Search and Rescue Program (US&R) involves the location, rescue (extrication), and initial medical stabilization of victims trapped in confined spaces. Structural collapse is most often the cause of victims being trapped, but victims may also be trapped in transportation accidents, mines and collapsed trenches. Page 9

10 Urban search- and- rescue is considered a "multi- hazard" discipline, as it may be needed for a variety of emergencies or disasters, including earthquakes, hurricanes, typhoons, storms and tornadoes, floods, dam failures, technological accidents, terrorist activities, and hazardous materials releases. The events may be slow in developing, as in the case of hurricanes, or sudden, as in the case of earthquakes. If a disaster event warrants national US&R support, FEMA will deploy the three closest task forces within six hours of notification, and additional teams as necessary. The role of these task forces is to support state and local emergency responders' efforts to locate victims and manage recovery operations. Each task force consists of two 31- person teams, four canines, and a comprehensive equipment cache. US&R task force members work in four areas of specialization: search, to find victims trapped after a disaster; rescue, which includes safely digging victims out of tons of collapsed concrete and metal; technical, made up of structural specialists who make rescues safe for the rescuers; and medical, which cares for the victims before and after a rescue. SECTION II. AGENCY EFFORTS TO IMPLEMENT POLICY AND CURRENT PLANNED PROGRAMS AND SERVICES FOR AMERICAN INDIANS / ALASKA NATIVES A. Agency s efforts in FY 2012 to communicate, collaborate and consult with Pueblos/Nations/Tribes as described in Agency stribal Collaboration and Communication Policy. The Department s program managers and local preparedness coordinators, in coordination with the Tribal Liaison, regularly communicate with and maintain collaborative relationships with New Mexico s Pueblos/Nations/Tribes. By these actions, DHSEM continue to assist tribal governments in building capabilities and further enhancing their emergency management programs. DHSEM Administered Available Grants: 1. Hazard Mitigation Grant Program: financial assistance to implement measures that will permanently reduce or eliminate future damages and losses from natural hazards through safer building practices and improving existing structures and supporting infrastructure. 2. Hazardous Materials Emergency Preparedness (HMEP): to increase the emphasis on transportation in ongoing efforts and to improve the capability of communities to plan for and respond to the full range of potential risks posed by accidents and incidents involving hazardous materials. 3. Emergency Management Performance Grants (EMPG): to sustain and enhance all- hazards emergency management capabilities, including the development of a comprehensive program, planning, training, exercises, sets the stage for an effective and consistent response to any threatened or actual disaster or emergency, regardless of the cause. Page 10

11 4. Fire Management Assistance Grant (FMAG): for the mitigation, management and control of any fire burning on publicly (nonfederal) or privately owned forest or grassland that threatens such destruction as would constitute a major disaster. 5. Flood Mitigation Assistance: to reduce or eliminate the long- term risk of flood damage to structures insured under the National Flood Insurance Program. 6. Pre- Disaster Mitigation (PDM): promotes implementation of activities designed to reduce injuries, loss of life, and damage and destruction to property from natural hazards. 7. Severe Loss Repetitive Program: To assist in supporting actions that reduce or eliminate the long- term risk of flood damage to residential properties insured under the National Flood Insurance Program that meet the definition of severe repetitive loss property, and to reduce losses to the National Flood Insurance Fund (NFIF) by funding projects that result in the greatest savings to the NFIF in the shortest time period. 8. State Homeland Security Grant Program (SHSGP): for planning, organization, equipment, training and exercises as related to the implementation of State homeland security strategies and key elements of the national preparedness architecture, including the National Preparedness Goals, the National Incident Management System and the National Response Framework. Disaster Assistance Programs State Disaster Assistance may be available for disasters or emergencies that are not of sufficient magnitude to qualify for a Presidential Declaration. Only uninsured losses in the public sector would be eligible if they are not covered by another state or federal government program. Applicant Tribal Governments must demonstrate financial hardship to be eligible. Based on preliminary damage assessment information, the Governor may issue an Executive Order declaring a disaster and releasing funds to DHSEM for disaster recovery. Federal Disaster Assistance Program is only for presidentially declared disasters and available programs are determined by the federal government for each specific disaster. May include: Assistance to Individuals and Households: To provide assistance to individuals and households affected by a disaster or emergency declared by the President, and enable them to address necessary expenses and serious needs, which cannot be met through other forms of disaster assistance or through other means such as insurance. Disaster Housing: To provide financial assistance and, if necessary, direct assistance to individuals and households affected as a direct result of a Presidentially declared major disaster or emergency, who have uninsured or under- insured, necessary expenses and serious needs and are unable to meet such expenses or needs through other means. Page 11

12 Public Assistance (PA): To assist State and local governments in recovering from the devastating effects of disasters by providing assistance for debris removal, emergency protective measures and the repair, restoration, reconstruction or replacement of public facilities or infrastructure damaged or destroyed. Training and Exercise The Department of Homeland Security and Emergency Management continues to coordinate tribal representatives attending the following tribal Emergency Management Institute (EMI) courses. These courses are offered at FEMA s Emergency Management Institute in Emmitsburg, MD. L552 Continuity of Operations (COOP) for Tribal Governments: This course provides tribal representatives with an understanding of how to develop and implement a Continuity of Operations program to ensure continuity of community essential functions across a wide range of emergencies and events. E580, Emergency Management Framework for Tribal Governments: This course provides tribal leaders with a basic understanding of emergency management principles and their role in leading and directing their Tribes in implementing comprehensive emergency management systems. E581, Emergency Management Operations for Tribal Government: To assist Tribal officials to develop organizational structures, operational procedures, and resources for effective emergency management operations. Emergency management and response personnel develop a deeper understanding of emergency management operations. Special emphasis is placed on developing standard operating procedures and using these procedures to test operational readiness E582, Mitigation for Tribal Governments: This course provides tribal representatives with an understanding of mitigation concepts and techniques for protecting their communities from all hazards. The course will cover the use of hazard identification and risk analysis for mitigation planning, and provide examples of tribal mitigation successes. The course will also provide an overview of FEMA mitigation programs as opportunities for further reducing risk to all hazards in their community. E344, Protecting Tribal Communities: This course provides Tribal members and their representatives with an overview of FEMA s mitigation programs, to outline tribal mitigation responsibilities, and to discuss opportunities for achieving mitigation successes. The course will cover mitigation planning, the National Flood Insurance Program (NFIP), and mitigation grant programs. Independent Study (IS) 650 Building Partnerships with Tribal Governments: This course is designed to provide the basic knowledge to build effective partnerships with tribal governments and to work in concert with them to protect native people and their property against all types of hazards. Tribal representatives speak about their history, their culture, their way of life, and what people need to Page 12

13 know to develop good relationships with them. What they say will provide insight into a people who have endured great suffering and challenges but remain proud and committed to taking care of one another, their land, and their traditions. The web- based DHSEM Training Management System Preparing New Mexico contains a module to track participation at all levels of government including tribal governments. Tribal governments will be invited to participate in local and State level exercise events including the Multi- Year Training, Exercise Planning Workshops. Training course announcements will continue to be distributed to all tribal governments within New Mexico. B. Main agency accomplishments and challenges regarding tribes, AI/AN and/or Indian organizations, including significant state- tribal issues, recommendations and/or priorities addressed in FY GENERAL TRIBAL SUPPORT: DHSEM Cabinet Secretary Designate Greg Myers and Tribal Liaison participated in the Annual 2012 State and Tribal Leaders Summit at the Inn of the Mountain Gods, Mescalero, NM. Tribal representatives participated in: 18 Tribal participants attended and participated in the New Mexico Multi- Year Training and Exercise Planning Workshop conducted on October 27, L552 Continuity of Operations (COOP) for Tribal Governments- (Acoma) in New Mexico. Preparedness Bureau staff provided Technical Assistance to Tribal Governments for: Received information from FEMA Region VI regarding a 2012 Continuity of Operations Plan (COOP) Conference in July. FEMA requested to have Tribal representation from the Tribes in NM. Two (2) individuals from the Tribal Emergency management community were selected and are scheduled to attend the conference. They have also agreed to present the information they receive at the conference to the Tribal Emergency Management community in the fall of Coordinated with the Inter Tribal Council of Arizona to schedule a meeting with the Navajo Nation to discuss the Nations 2 year plan of building an emergency management program. Tribal Liaison presented to the Laguna Tribal Emergency Response Commission and provided a brief over of DHSEM programs and Federal and State funding opportunities. Tribal Liaison presented at the Tribal Leaders meeting facilitated by Senator Bingaman s office. She provided a brief over of DHSEM programs, Federal and State funding opportunities. Local Preparedness Coordinator and the Tribal Liaison met with Isleta Pueblo, Jemez Pueblo, Kewa Pueblo, San Felipe Pueblo, and reviewed the EMPG work plan and all its components. Page 13

14 Preparedness Bureau staff provided assistance to affected Pueblos/Tribes/Nations in the response and recovery efforts during the following federally declared disasters o FEMA DR New Mexico (Flooding) o FEMA DR- NM (2011 Arctic Storm) o FMAG Romero Fire (Sandoval County) o FMAG Little Bear Fire (Lincoln County) Local Preparedness Coordinators facilitated with Tribal programs the dissemination of Emergency Response Guides and All Hazards Emergency Preparedness Guides. Local Preparedness Coordinator/Tribal Liaison presented the Plan for Packs program to the T syia Day School staff. T siya Day School staff will be coordinating a Safety Week in conjunction with the Sandoval County Sheriff s Office and the Plan for Packs program will become a part of the curriculum for the events. Local Preparedness Coordinators/Tribal Liaison, and the Training and Exercise Coordinator coordinated and facilitated the revision of the NM DHSEM Emergency Operations Plan, Emergency Support Function and Support Annexes with the Department of Indian Affairs as well as other State Agencies. The Training and Exercise Coordinator facilitated workshops, table top and functional exercises with Pueblo of Acoma, Pueblo of Laguna, and the Navajo Nation. Emergency Management Performance Grant Work plan development, National Incident Management System Compliance Assistance Support Tool (NIMSCAST) assessment and reporting, corrective action plan development Staff revised the State Homeland Security Grant Program (SHSGP) allocation methodology to allow every Pueblo/Tribe/Nation that meets federal preparedness requirements to automatically receive funding through the grant program. Emergency Operations Plan (EOP) development, maintenance and submission/re- submission. Provide technical assistance and review of EOP against the DHSEM EOP Crosswalk. Tribal emergency management program development and continued efforts to build capabilities within the tribal emergency management programs. Scheduled and provided New Emergency Manager Binder presentations for all new Tribal Emergency Managers. Ongoing Preparedness Area Quarterly Meetings are held to provide updates, guidance, and technical assistance to local and tribal jurisdictions. All Pueblos/Tribes/Nations are included on the distribution list for training announcements distributed by the Preparedness Bureau. 145 tribal participants with representation from 13 Pueblos and 3 Nations attended 33 courses conducted/coordinated by the Preparedness Bureau. SPECIFIC TRIBAL SUPPORT: Acoma Pueblo: Local Preparedness Coordinator met one- on- one with the Pueblo of Acoma Emergency Manager and discussed the EMPG work plan, NIMS Compliance, and Multi- year training schedule. Page 14

15 New Emergency Manager Binder and orientation were presented to the new emergency manager at Acoma Pueblo. Acoma Pueblo is working directly with FEMA Region to get a Hazard Mitigation Plan reviewed and approved. The Pueblo has submitted Notices of Interest for mitigation project funding for wildfire thinning and a detention pond. Pueblo of Acoma, Tribal Liaison and Response and Recovery Bureau are scheduled to meet to discuss FEMA 1659 reconciliation for this federal disaster. Teleconference coordinated between DHSEM, Pueblo of Acoma, Pueblo of Laguna, and Cibola County to discuss the planning process for the Cibola County Hazard Mitigation Plan update. Cochiti Pueblo: Technical assistance provided for damage assessment and familiarization with State EOC processes following the New Mexico 2011 Arctic Storm disaster. Preparedness Bureau staff provided technical assistance for the Burned Area Emergency Rehabilitation (BAER) team at a community meeting held at Cochiti Pueblo. Coordinating a meeting with Cochiti Pueblo for August 2012 to discuss Federal and State funding opportunities available through DHSEM. Isleta Pueblo: Technical assistance was provided to get the Pueblo Mitigation Plan through final FEMA review. The Pueblo received an Approved Pending Adoption letter on June 15, Jemez Pueblo: Jemez Pueblo applied directly to FEMA Region for a Pre-disaster Mitigation grant to write their Mitigation Plan. Contacted tribal delegates in response to the Bear Springs Fire that occurred on tribal lands. Laguna Pueblo: Tribal Liaison presented at the Laguna Tribal Emergency Response Commission. Discussed the EMPG work plan components, Federal and State funding opportunities and multi- year planning, training and exercise initiatives. Mescalero Apache Nation: Work continues on the Lincoln County, New Mexico Flood Insurance Study (FIS) and Flood Insurance Rate Map (FIRM) including the Mescalero Apache Nation. Provided technical assistance to the Mescalero Apache Nation for Emergency Action Plan exercise initiatives for several dams. Contacted delegates from Mescalero during the Little Bear Fire to offer assistance and gather information for resource requests or technical assistance needed. Nambe Pueblo: DHSEM staff attended a meeting with Governor Perez to discuss current open grants associated with Nambe Pueblo. Continue to coordinate with NM DOT and Pueblo of Nambe for field visit to discuss a possible solution to NM DOT s sediment filled culvert on Pueblo lands. Page 15

16 Preparedness Bureau staff assisted Nambe Pueblo in response and recovery efforts during the Pacheco Fire. Technical assistance was provided for progress towards NIMS compliance. Technical assistance was provided in support of Nambe Pueblo s Emergency Operations Plan (EOP) and Hazard Mitigation Plan. Navajo Nation: Local Preparedness Program staff and the Grant Coordinator attended a meeting in Gallup, NM, with Navajo Nation Office of Emergency Management to discuss Federal and State grant funding opportunities. The Local Preparedness Program and City of ABQ Staff met with the Navajo Nation to discuss Emergency Operations Center Capabilities and Incident Command Structure on July 11, Tribal Liaison was invited to present at a conference sponsored by the Navajo Nation. The topic presented was All Hazards Risk Assessment: Identifying and Understanding Your Risks. Community Emergency Response Team registration application review for the Navajo Nation- Crownpoint CERT. Application is currently in review and is pending approval. Ohkay Owingeh Pueblo: Rio Arriba County, New Mexico Preliminary Flood Insurance Study (FIS) and Flood Insurance Rate Map (FIRM) for the Pueblo of Ohkay Owingeh. Picuris Pueblo: Taos County, New Mexico Flood Insurance Rate Map (FIRM) were effective October 6, 2010 for the Picuris Pueblo. Pojoaque Pueblo: Santa Fe County, New Mexico Preliminary Flood Insurance Study (FIS) and Digital Flood Insurance Rate Map (DFIRM) including Pojoaque Pueblo dated February 18, Santa Fe County Preliminary Summary of Map Actions (SOMA) shows 6 Letters of Map Amendments (LOMAS) dated July 19, San Felipe Pueblo: San Felipe Pueblo is participating with Sandoval County to prepare a Multi-jurisdictional Mitigation Plan. San Ildefonso Pueblo Santa Fe County Preliminary Summary of Map Actions (SOMA) (including San Ildefonso) shows 2 Letters of Map Amendments (LOMAS) dated February 18, Preparedness Bureau staff assisted San Ildefonso Pueblo in response and recovery efforts during the Las Conchas Fire - Fire Management Assistance Grant (FMAG) #2933. Page 16

17 Santa Ana Pueblo: Preparedness Bureau staff participated in Public Assistance applicant briefings at Santa Ana Pueblo for the federally declared disaster FEMA DR- NM (2011 Arctic Storm). Santa Clara Pueblo: Preparedness Bureau staff participated in Public Assistance applicant briefings at Santa Clara Pueblo for the federally declared disaster FEMA DR- NM (2011 Arctic Storm). Preparedness Bureau staff assisted Santa Clara Pueblo in response and recovery efforts during the Las Conchas Fire - Fire Management Assistance Grant (FMAG) #2933. State Emergency Operations Center contacted the Emergency Manager to get a status update of the run- off from the rain event on July 9, Preliminary Damage Assessments were conducted on July 17, Provided technical assistance in preparation of an HMGP planning grant to write a Mitigation Plan. The sub-grant has been awarded and the Pueblo is now hiring a contractor to facilitate writing the Plan. Taos Pueblo: Continue to provide technical assistance to Taos Pueblo Tourism Coordinator for FEMA Mitigation Planning. Preparedness Bureau staff participated in Public Assistance applicant briefings at Taos Pueblo for the federally declared disaster FEMA DR- NM (2011 Arctic Storm). Tesuque Pueblo: Preparedness Bureau staff assisted Tesuque Pueblo in response and recovery efforts during the Pacheco Fire. Santa Fe County Preliminary Summary of Map Actions (SOMA) shows 5 Letters of Map Amendments (LOMAS) dated July 19, Technical assistance provided to Tesuque Pueblo for FEMA Mitigation Planning. Zuni Pueblo: Technical assistance provided to Zuni Pueblo for FEMA Mitigation Planning. Coordinate request for Emergency Response Guide for the Emergency Management program. C. Goals for Fiscal Year 2012 relating to tribes, AI/AN and/or Indian organizations. Improve efforts to reduce loss of life and property by lessening the impact of disasters. Enhance capabilities by providing direction, support and guidance, to implement current state and national homeland security and/or emergency management guidelines through planning, training, equipping and exercising for, state, local, tribal, non- profit and private partners. Encourage and coordinate information sharing related to intelligence, critical infrastructure, radiological and nuclear issues, hazardous materials and state- Page 17

18 owned facility physical security among federal, state, local, tribal and private stakeholders. Enhance State support to local and tribal governments, non- governmental organizations, volunteer agencies, and the private sector to enable community recovery from the short- term and long- term consequences of disasters. Sustain the capability to employ sufficient resources to save lives, protect property and the environment of the affected jurisdiction during emergencies and disasters. Improve communications and cooperation between and among entities responsible for the safety, health and welfare of individuals living and traveling in the New Mexico/Mexico international border area. SECTION III. TRAINING AND EMPLOYEE NOTIFICATION The DHSEM training policy has been updated to reflect the requirement that within four months of being hired, new DHSEM employees must attend the Department of Indian Affairs and the State Personnel Office Cultural Competency Training. The DHSEM Training and Exercise Unit support this effort by providing assistance with the coordination and facilitation of class offerings if requested. During this reporting period, Seven (7) DHSEM staff attended the training this year. SECTION IV. KEY NAMES AND CONTACT INFORMATION The Department of Homeland Security is located in Santa Fe, NM on the National Guard Armory grounds located on the Onate Complex. Our physical address is 13 Bataan Blvd., Santa Fe, NM Our office is open from 8 am 5 pm, Monday through Friday. The DHSEM main number is The following are key contacts for the Department. For a complete list of employee contacts, please visit our website at Gregory A. Myers, Cabinet Secretary Designate greg.myers@state.nm.us PREPAREDNESS BUREAU Susan Walker, Bureau Chief susan.walker@state.nm.us INTELLIGENCE & SECURITY BUREAU Richard Clark, Bureau Chief RichardA.Clark@state.nm.us ADMINISTRATIVE SERVICES DIVISION Debbie Romero, ASD Bureau Chief debbie.romero@state.nm.us Anita Tallarico, Deputy Cabinet Secretary Anita.Tallarico@state.nm.us RECOVERY AND RESPONSE BUREAU Donald Scott, Bureau Chief donald.scott@state.nm.us INFORMATION TECHNOLOGY & LOGISTICS BUREAU Robert McGee, Chief Information Officer robert.mcgee@state.nm.us TRIBAL LIAISON Marcella Benton Local Preparedness Program/Tribal Liaison marcella.benton@state.nm.us Page 18

19 II. APPENDICES A. Agency- specific and applicable/relevant state or federal statutes or mandates. The DHSEM statutory authority is outlined in the following: State Statutes / Mandates: through : Department of Homeland Security and Emergency Management Act, including HB 318 enacted in 2009 Regular Session through , All- Hazard Emergency Management Act 12-10A- 1 through 12-10A- 19, Public Health Emergency Response Act Emergency Communications Interoperability Act (SB ) signed April 6, 2009 Federal Statutes / Mandates: Superfund Amendments and Reauthorization Act of 1986, Public Law , as amended. Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, 42 U.S.C. 5121, et seq., as amended. Disaster Mitigation Act of 2000, Public Law Homeland Security Act of 2002, 6 U.S.C. 101, et seq., as amended. Post- Katrina Emergency Management Reform Act of 2006, Public Law Pets Evacuation and Transportation Standards Act of 2006, Public Law The Code of Federal Regulations, Title 44, Chapter 1, Federal Emergency Management Agency, October 1, Homeland Security Presidential Directive 5, Management of Domestic Incidents, February 28, Homeland Security Presidential Directive 7, Critical Infrastructure Identification, Prioritization, and Protection, December 17, Homeland Security Presidential Directive 8, National Preparedness, December 17, Homeland Security Presidential Directive 8, Annex I, Planning, February National Security Presidential Directive 51/ Homeland Security Presidential Directive 20, National Continuity Policy, May 4, Page 19