ATTACHMENT A Workforce Investment Act (WIA) Eligible Training Provider Online (ETPO) Procedure Guidance State of Ohio March 1, 2006 Page 1 of 22
Table of Content I. Introduction 3 II. Background 3 III. Guidance Statements 3 Local WIB Policy 5 Application Solicitation. 5 Time Frame for Accepting Applications. 5 Application Content 5 Local ETP Administrator Online Account.. 5 Local WIB Member Online Account 6 Training Institution Online Account. 7 Reviewing Applications. 7 Initial Eligibility 7 Automatic Initial Eligibility of Training Institutions. 8 Initial Eligibility of Other Training Institutions. 8 Who Can Apply... 8 Subsequent Eligibility 9 Attainments. 9 Applications from Other States 9 Exempt Training Providers.. 10 Exempt Training Programs.. 10 Correspondence and Distance Learning/Internet-Based Programs. 11 Demand Occupation. 11 Individual Training Account. 11 Agreement/Policy Manual 11 Local WIB ETP List.. 12 Consumer Report. 12 Monitoring of Eligible Training Providers. 12 Changes to Application and Programs After Submission. 13 Removal of Training Providers and Programs 13 Transferring WIA Participants 14 State Minimum Program Performance Levels 16 IV. Eligible Training Provider Glossary 17 Page 2 of 22
I. Introduction Welcome to the Sharing Career Opportunity and Training Information (SCOTI), Eligible Training Provider Online (ETPO) system. The ETPO is an Internet web-based system that allows training institutions to register for an online account and electronically submit their applications and training programs for approval by a local Workforce Investment Board (WIB) for a local workforce investment area. Training institutions and their programs meeting specific criteria may be eligible for recommendation to the State of Ohio WIA Eligible Training Provider Online (ETPO) list. Eligible training providers may deliver occupational training programs to WIA participants with an individual training account (ITA), approved by a local WIB. This document, along with the Workforce Investment Act Transmittal No. 23, provides guidance and information to local WIBs and training institutions on the eligible training provider procedure. Training institutions, local WIBs and the public at large may access SCOTI ETPO at https://www.scoti.ohio.gov/etpo. II. Background Statutory requirements for procedure to determine the eligibility of training institutions and their programs are in Section 122 of the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. Regulatory requirements are in Title 20 of the Code of Federal Regulations (CFR), WIA Final Rules, and dated August 11, 2000, Subpart E, Sections 663.500 through 663.590. The Governor is required to establish procedures for use by local WIBs for determining eligibility of training providers. Since July 1, 2000, the eligible training provider procedure was a paper application driven system. The ETPO system automates the procedure for both the training institution and local WIBs. III. Guidance Statements The Ohio Department of Job and Family Services, Office of Workforce Development is the designated state agency responsible for the development, operation and maintenance of the statewide WIA Eligible Training Provider (ETP) list and consumer report. Page 3 of 22
Training institutions must use the Eligible Training Provider Online (ETPO) system to submit applications and programs to local WIBs in order to become and remain a WIA eligible training provider. Local WIBs must use ETPO to review and approve applications and programs submitted by training institutions. Applications and programs approved by local WIBs will be on the state ETPO list. Paper application is not accepted. The ETPO system collects detailed information about training institutions and programs. The information collected results in a statewide list of training providers that are eligible to offer postsecondary occupational training to WIA youth, adult, and dislocated worker participants receiving training services approved by a local WIB. Training programs must be for occupations in demand. ETPO gives detailed information to customers to assist them in selecting a training institution and program. The ETPO will also collect performance information regarding a training provider when the consumer report component is completed. Training institutions are required to submit specified cost and performance information when making application to be an eligible training provider. The consumer report is a compilation of WIA eligible training provider s program cost and performance information on training WIA participants, and will be used to evaluate annually training providers performance for retention on the state ETPO list. Training institutions are not required by the state to submit performance information for the consumer report as of this guidance. However, local WIBs may request training institutions to submit program performance as part of their local procedure to determine which training institutions receive approval for the state ETPO list. WIA participants with an individual training account (ITA) must choose an eligible training provider and program from the state ETPO list. The selection of a training provider is a joint decision between the case manager and participant and agreed upon in accordance with a local WIB policy. SCOTI ETPO may be accessed at https://www.scoti.ohio.gov/etpo. The public and WIA customers have access to the state ETPO list through local One-Stop centers within Ohio. Any local WIB may send its WIA participants to any eligible training provider and program on the state ETPO list, regardless whether a local WIB specifically approved the eligible training provider and its program. The state recognizes a local WIB s responsibility to build a local list. The state also recognizes a local WIB s discretion to require training Page 4 of 22
institutions to submit application and programs to its specific local WIB before it will do business with the training institution. Local WIB Policy: A local WIB is responsible for setting local criteria for approving training institutions and their programs, and local policy governing the individual training account (ITA) established to fund occupational training programs for WIA participants. Application Solicitation: A local WIB and WIA administrative entity are responsible for conducting the local procedure and soliciting applications from training institutions, including public notice, announcements, and information conferences. Time Frame for Accepting Applications: A local WIB may solicit applications in the manner and time period that it establishes. A local WIB is responsible for determining how often it will review and approve applications and programs. However, training institutions can use the ETPO system at any time to submit application. Local WIBs that are not accepting applications at the time of a submission should reject the application and programs. Local WIBs should make note of the reason for rejection in ETPO. Application Content: In addition to the ETPO application criteria, a local WIB may require training institutions to respond to its specific application requirements. Local WIBs must process their specific requirements with the training institution through their local off-line review process. The offline review process includes those tasks that occur prior to a local WIB executing its decision in ETPO. Local WIBs additional requirements may include items such as performance information on all students enrolled, completion rates, employment rates, employment obtained in an occupation related to the training program and wages at employment. Occupational training programs for special populations and evidence of growth in specific occupations may also be required. Monitoring visits to training institution s facilities may be required. Local ETP Administrator Online Account: A local WIB must designate a local Eligible Training Provider (ETP) Administrator to use ETPO to review applications and programs, and to execute a local WIB s decision about a training institution and its programs. A designated staff person must have a SCOTI ID number to register for a local ETP Administrator online account. Page 5 of 22
A designated staff person, who does not have a SCOTI ID, must complete the Ohio Department of Job and Family Services, Code of Responsibility 7078 form and fax it to the number identified below. The administrative entity director must also email to the state ETP Administrator, the names of individuals authorized to establish an ETPO online account using SCOTI-HELP-DESK@odjfs.state.oh.us. There should be no more than 2-3 local ETP Administrators for a local WIB to manage effectively the approval of training providers and programs. When the local ETP Administrator sets up his or her user account, the user can indicate whether the local WIB has additional application requirements. The local WIB requirement defaults to No. If the local WIB has additional requirements, the local ETP Administrator must click Yes before submitting the request for a local ETP Administrator account. The state must approve a local ETP Administrator account before activation. When a training institution submits an application, the ETPO system will let training institutions know which local WIBs have additional requirements. Local WIB Member Online Account: The local ETP Administrator may also set-up an online account for local WIB members to view applications and programs submitted by training institutions in ETPO. Establishing online accounts for local WIB members is optional. A local ETP Administrator may print applications and programs in ETPO for local WIB members who decide not to request an online account. To establish a local WIB member online account, the local ETP Administrator must have local WIB members complete the Ohio Department of Job and Family Services, Code of Responsibility 7078 form. To get the 7078 form go to: http://www.odjfs.state.oh.us/forms/pdf/07078.pdf The local ETP Administrator must fax the completed 7078 to the attention of the: SCOTI Help Desk Fax: (614) 728-5938 After approval of the 7078, the state will notify the local ETP Administrator to set up online accounts for local WIB members. The state must approve a local WIB member online account before activation. Page 6 of 22
The local ETP Administrator or designee is responsible for emailing notification to the SCOTI Help Desk email account requesting deactivation of online accounts for individuals who no longer are members of a local WIB or authorized as a local ETP Administrator. The notification must be received within 30 business days after the individual departs. Training Institution Online Account: A training institution must use the ETPO system to register for an online account and to submit application and programs to local WIBs. Training institutions may access ETPO at https://www.scoti.ohio.gov/etpo. To apply, a training institution must have a Federal Employer Identification Number (FEIN). A training institution must agree to accept the terms and conditions of the ETPO system, and must agree to provide and report performance information regarding its training institution and programs. Reviewing Applications: A local WIB must ensure applications and programs meet state requirements and local criteria. Local WIBs are responsible for approving training institutions authorized to do business, and that have postsecondary occupational training programs. The local WIB must review and make a decision about a training institution and each postsecondary occupational training program submitted. The local WIB review team should carefully review the terms and conditions governing a training institution and the information and programs submitted. Local WIBs should make a decision on applications and programs within 90 calendars days from the submission date of the application. On the 91 st calendar day, applications will be in expired status. ETPO allows a maximum of 180 calendar days for a local WIB to execute a decision on a training institution and its programs. The ETPO system will automatically reject applications in cases when the local WIB has not executed a decision by the 181st calendar day. The state will periodically monitor local WIBs processing time. Initial Eligibility: A training institution submitting application and programs for the first time is requesting initial eligibility. Getting on the state ETPO list is contingent upon one local WIB approving a training institution s application and at least one postsecondary occupational program. Eligibility status for a training institution is one year from the date of approval by the first local WIB. Refer to Workforce Investment Transmittal Letter No. 23 regarding the waiver extending the period of initial eligibility. Page 7 of 22
Automatic Initial Eligibility of Training Institutions: The following training institutions are automatically eligible for the state ETPO list under the initial process: postsecondary educational institutions eligible to receive federal funds under Title IV of the Higher Education Act (HEA) of 1965, and whose programs lead to an associate degree, baccalaureate degree, license or certificate; and an entity that carries out programs under the National Apprenticeship Act (NAA) program. Even though these training institutions are automatically eligible, they must submit application and programs. An application should be submitted to local WIBs where the training institution wants to do business. Local WIBs should not require these training institutions to submit performance data with their application, but local WIBs should approve these types of training providers and their eligible postsecondary occupational programs for inclusion on the state ETPO list. A local WIB is not obligated to use these training providers. Initial Eligibility of Other Training Institutions: Other training institutions include: two- and four-year colleges and universities whose programs lead to an associate degree, baccalaureate degree, license or certificate; community-based organizations; an entity that carries out apprenticeship programs not registered with NAA; joint vocational schools; and proprietary entities. These training institutions should submit application and programs to local WIBs where they want to do business. Who Can Apply: Training institutions may be a public sector entity, private for-profit or private non-profit and may be faith-based; and must be at least one of the following: accredited, approved, certified, licensed, or registered by a cognizant agency or organization; must be authorized by the state of Ohio to do business and provide postsecondary education; and cannot currently be in a state or federal debarment status. Page 8 of 22
Training institutions must offer postsecondary occupational training programs for occupations that are in demand, as determined by a local WIB. The postsecondary occupational training program must: lead to a certificate, an associate degree, or baccalaureate or a competency or skill recognized by employers; and be at least one of the following: accredited, approved, certified, licensed, or registered by a cognizant agency or organization. Training institutions cannot be on a federal debarment list. In order to conduct business in the state of Ohio, a training institution must be up to date with required filings and be in Good Standing with the state. Local WIBs may be subject to questioned and/or disallowed cost if it enrolls WIA participants in a training institution not authorized to conduct business in Ohio. Local WIBs should apply due diligence when reviewing the status of a training institution. Subsequent Eligibility: A WIA eligible training provider must re-submit application and programs after being on the state ETPO list for a year. The re-submission is subsequent eligibility requiring training providers to report performance information on WIA participants trained, and meet performance levels annually in order to remain on the state ETPO list. The subsequent eligibility review is on both the program and the eligible training provider. Attainments: A training institution is required to indicate in ETPO all of the attainments the training institution awards and also must indicate the specific attainment awarded for a specific program after an individual completes the required courses or regiment. Training institutions with training programs that require individuals, after completing the required courses or regiment, to test for the attainment and whereby another organization awards the attainment are eligible. However, training institutions must ensure that local WIBs understand when attainments are awarded and by whom. Applications from Other States: Local WIBs may accept applications from training institutions in other states. However, in order to conduct business a training institution must be up to date with required filings and be in Good Standing with the state of Ohio. All approved training programs must be located within the contiguous United States. Page 9 of 22
Exempt Training Providers: Training institutions that offer specialized services to customers with special needs are exempt from submitting application in the ETPO selection procedure. Training institutions that provide pre-vocational services, youth program services, on-the-job training (OJT) and customized training are also exempt from submitting application in the ETPO selection procedure. Training providers offering intensives services such as pre-vocational services and youth program services may contract with a local WIB through a competitive bid process. OJT and customized training providers may also contract with a local WIB to deliver training services. Exempt Training Programs: Master and higher degree programs, intensive and pre-vocational services, and secondary level training programs, K-12 grade levels, are not eligible for the state ETPO list. Because the ETPO system does not prevent training institutions from entering programs that are not eligible, a local WIB must review program details carefully before approving them for the state ETPO list. Local WIBs should have a clear understanding about programs. ETPO requires training institutions to answer questions to determine if their programs are eligible. Using the questions below, a training institution should review its program before entering into ETPO. When reviewing programs submitted by a training institution, if the answer to any one of the following questions is Yes, a local WIB should reject the program. 1. Does the program of training services train only on prevocational skills? This question should assist a local WIB in determining if the program is postsecondary occupational training. 2. Does the training services program give a certificate for only attendance? One of the WIA performance measure is whether a WIA participant receives a credential. A credential for ETPO is an associate degree, a baccalaureate degree, a certificate, a license, or a competency or skill recognized by an employer. An individual successfully completing an occupational training curriculum achieves at least one of these credentials. 3. Is the program of training services considered continuing education that requires an individual to maintain or retain a certification? This question should rule out programs that are not preparing individuals to acquire the skills or competencies. Page 10 of 22
4. This question should determine if it is a short-term course or program known as a refresher or remedial or for preparing an individual for testing to keep a current certification. Training institutions that answer, Yes to any one of these questions for a specific program will not enter that program into ETPO. The state reserves the right to remove programs deemed intensive services and not eligible for ETPO. Correspondence and Distance Learning/Internet-Based Programs: A local WIB must decide whether to accept training programs when instruction is remotely off-site and the curriculum is self-instructional. A training institution must be authorized to do business with the state of Ohio. Demand Occupation: Local WIBs may approve a training program if there is a demand for an occupation. Local WIBs are responsible for giving training institutions information on occupations in demand and sectors of the economy that have a high potential for sustained demand or growth within the labor market area. Using labor market information, a local WIB is responsible for determining occupational demand in its local area or in another local area to which a youth, adult and dislocated worker is willing to relocate. Local WIBs should tell training institutions where to view labor market information and demand occupations. Individual Training Account: WIA participants have an individual training account (ITA) under the direction of a local WIB. An ITA should be set-up in a manner that maximizes customer choice in selecting an eligible training provider and helps the participant successfully obtain a credential for completing the requirements of the postsecondary occupational training program. Local WIBs have the authority to write procedure for making payments, selecting individual training account options, such as vouchers, checkbooks, electronic transfers, and setting duration and amounts of individual training accounts and policy regarding exceptions. The authority to restrict the duration of ITAs or to restrict funding amounts should not be used to establish limits that arbitrarily preclude WIA participants from selecting a training provider of their choice. Agreement and/or Policy Manual: Local WIBs should provide a document to eligible training providers, such as a policy manual or nonfinancial agreement, explaining WIA requirements, including performance levels, procedure for PELL grant reimbursement to WIA for tuition, local WIB s specific terms, and expectations of the eligible training provider. Page 11 of 22
Local WIBs should enter into a financial agreement including payment terms, conditions and provisions. The financial agreement should include an explanation of the individual training account. Local WIB ETP List: The local list consists of those training providers and programs that a local WIB has done business with and/or specifically approved for the state ETPO list. The purpose of the local list is to: serve as documentation for the local WIB to know which eligible training providers and programs it recommended to the state ETPO list; allow a local WIB to know which eligible training providers WIA participants have been enrolled; assist the local board in setting up a system to evaluate training providers performance; track the WIA participant outcome by training provider and program that the WIB has enroll participants; prepare for subsequent submissions of applications; and prepare for appeals that may be filed by a training institution. WIA participants must view and select eligible training providers from the state ETPO list. Local WIBs cannot use the local list to limit choices for WIA participants. Consumer Report: The consumer report is the mechanism for informing customers using the One-Stop delivery system about training programs offered and performance of training providers in local areas. The consumer report is built upon the state ETP list of eligible training providers program performance and cost information submitted with applications. The consumer report will contain information necessary for customers to understand the options available in choosing a postsecondary occupational training program. The state and local WIBs are responsible for collecting and validating program performance and cost information from the eligible training providers and disseminating the consumer report throughout the One-Stop delivery system. Monitoring of Eligible Training Providers: Eligible training providers on the state ETPO list are vendors that provide a service supported by WIA funds granted to a local WIA grant recipient. Monitoring of vendors should occur at least annually or more frequent (if needed). There are no specific requirements governing frequency of monitoring. The extent and frequency of monitoring an eligible training provider is the discretion of the local WIB. Page 12 of 22
Because local WIBs are accountable for their own WIA performance and training providers can affect that performance, local WIBs must ensure that programs can meet the acceptable levels of performance. Recognizing that local WIBs have concerns about the quality or integrity of a program or training provider, the state recommends onsite visits at the facility before the local WIB recommends or use a training institution. Onsite visits should occur for eligible training providers that have WIA participants; particularly if there have been problems that relate to curriculum, instructions, or equipment and non-compliance with WIA administrative or financial requirements. To avoid duplication local WIBs may determine if on-site reviews or evaluations have occurred for out-of-area or out of state eligible training providers by establishing reciprocal monitoring agreements with other local WIBs. Local WIBs must document monitoring results accordingly. Changes to Application and Programs after Submission to Local WIB: When application and programs are submitted to local WIBs, ETPO locks the information, and the application and programs are in a pending status. If the training institution wants to edit the information because of errors, price change, or program name change, the training institution must contact the local WIBs that received the application. The training institution must request the local WIBs to reject the application and programs. The training institution may then re-submit a correct application and programs to appropriate local WIBs. When an application and programs are in approval status and an edit is needed, the eligible training provider must notify the local WIBs that approved the application and programs. The local WIBs must email the SCOTI Help Desk requesting removal of the currently approved program and indicate the removal reason is that the eligible training provider is resubmitting an updated application and program. The state ETP Administrator will work with the local ETP Administrator to ensure appropriate removal of application and/or programs. Removal of Training Providers and Programs: Only the state can remove eligible training providers and programs from the state ETPO list after appropriate due process. Local WIBs may take steps to request removal of eligible training providers and/or programs from the state ETPO list. Local WIBs must maintain written documentation to support removal procedure against a program or eligible training provider. The state can remove a program, an eligible training provider, or both. A local WIB may request the state to remove an eligible training provider Page 13 of 22
when it: intentionally submitted inaccurate data and there is evidence; is in non-compliance with WIA and its regulations; is in violation of state and/or local laws; and/or has ceased to be in business and/or lost its license to operate. Under subsequent eligibility, the state working with local WIBs will remove an eligible training provider when it: knowingly submitted inaccurate data and there is evidence; is in non-compliance with WIA and its regulations; and fails to meet performance levels. The scenario may exist whereby an eligible training provider does not perform well for one local WIB, but other local WIBs may not have performance issues with that same training provider. Local WIBs have the discretion not to use training providers deemed not meeting performance levels. When the consumer report process and subsequent eligibility is complete, eligible training providers and/or programs may be subjected to the removal procedure. Under subsequent eligibility, local WIBs have a responsibility to verify performance data and is a part of the decisionmaking process to remove training providers and/or programs from the state ETPO list. After removing a training provider and/or program from the state ETPO list, local WIBs cannot send WIA participants to that training provider and/or its programs. A training provider removed from the ETPO list for failure to meet performance cannot apply for eligibility until two years after the official removal date. Training providers may appeal a removal decision under the appeal process. Transferring WIA Participants: Local WIBs will determine the feasibility of transferring WIA participants to another eligible training provider with the same or similar program, when an eligible training is removed from the ETPO list. Primary factors to consider in transferring participants are the length of time remaining to complete the training program, necessity, and reasonability of allowing participants to continue with a training provider removed from the state ETPO list. WIA participants enrolled with an eligible training provider removed from the ETPO list may complete the program for the duration of an ITA. Local Page 14 of 22
WIBs are encouraged to minimize disruption to WIA participants, to the extent as possible. Page 15 of 22
State Minimum Program Performance Levels Note: The Governor s Ohio Workforce Policy Board established the following State Minimum Program Performance Levels in July 2000. These performance levels are in effect. Training institutions are not required to submit performance information for the consumer report at this time. However, local Workforce Investment Boards (WIBs) may request training institutions to submit program performance as part of their local procedure to determine which training institutions receive approval to the state ETPO list. Eligible training providers are subject to collection, tracking and reporting requirements. In order to be determined eligible to remain on the state ETPO list for a subsequent year, on an annual basis eligible training providers must collect, track, report and meet the minimum performance levels for each specific program. The numbers and figures provided must reflect training results in the applicable program from the initial eligibility period to the date of subsequent eligibility submission. If completions are not expected for the specified reporting period, enter Not Applicable (N/A) and provide an explanation. PROGRAM NAME: The following program information shall be collected, tracked and reported for all individuals, including those not receiving WIA funding: 1 What is the WIA number of students enrolled in this applicable training program? Performance Level 2. What is the percentage of WIA participants who have completed this training program and who are placed in unsubsidized employment? 75% 3. What is the retention rate in unsubsidized employment of WIA participants who have completed this training program six months after 75% the first day of the employment? 4. What is the average wages (hourly) received by WIA participants who have completed this training program, six months after the first day of the $* employment? 5. What is the rate of licensure or certification, attainment of academic degrees or equivalents, or attainment of other measures of skills of WIA 60% graduates of this training program? 6. What is the actual cost of this training program (tuition and fees)? $ 1. What is the number of all students enrolled in this training program? 2. What is the program completion rate for all individuals participating in the 75% applicable program? 3. What is the percentage of all individuals participating in the applicable program who obtained unsubsidized employment? 75% 4. What is the average wages (hourly) at placement in employment of all $* individuals participating in the applicable program? *The hourly average wage will be determined by the local Workforce Investment Board (WIB) based on local market area(s). Page 16 of 22
IV. Eligible Training Provider Glossary Attainment, ODJFS Attainment is a credential given by a WIA eligible training provider to an individual who has successfully completed an occupational training program. The attainments for completing specific occupational training programs include, Baccalaureate Degree, Associate's Degree, Certificate, License or Competency or Skill recognized by an employer. Master and higher degree programs are not eligible for the ETPO system. Business Status, Secretary of State Four status types used to determine a business entity s authority to do business in the state. Active: A business is up to date with all the required filings in order to operate in the state of Ohio. Cancel: A business is not up to date with all the required filings in order to operate in the state of Ohio. The business entity is Not in Good Standing with the state of Ohio. Dead: A business is no longer conducting business in the state of Ohio, and/or the business has dissolved. Hold: A business is not up to date with filings and is currently in the process of updating. The Hold status may last up to 6 months and the business retain rights to the business name. Certificate of Good Standing, Secretary of State The Certificate of Good Standing is a status signifying that a business entity is current with the filing requirements of the Secretary of State s office and current with the entity s corporate franchise taxes. The Certificate of Good Standing is used by a business entity to prove it is incorporated and authorized to do business. CIP Code, National Center for Education Statistics (NCES) A CIP code is a 6-digit subject code that identifies fields of study and links to an occupational title. Classification of Instructional Programs (CIP) CIP is a taxonomic scheme that supports the accurate tracking, assessment, and reporting of fields of study and program completions activity. CIP was originally developed by the U.S. Department of Education s National Center for Education Statistics (NCES). Page 17 of 22
Community-Based Organization (CBO), WIA, Section 101(7) A private nonprofit organization that is representative of a community or a significant segment of a community and that has demonstrated expertise and effectiveness in the field of workforce investment. Eligible Provider, WIA, Section 101(12) and Section 122(e)(3) (A) A provider, in respect to providing training services, who is placed or retained on the state s eligible training provider lists; (B) in respect to providing intensive services, a provider who is identified or awarded a contract; (C) for youth activities, a provider who is competitively awarded a grant or contract on recommendation from a Youth Council and approved by a local board; or (D) for other workforce investment activities, a public or private entity selected to be responsible for such WIA activities, such as a designated or certified one-stop operator. Eligible Training Provider (ETP), WIA, Section 122 A training provider that is eligible to serve WIA participants registered in the Workforce Investment Act Program. Eligible Training Provider Online (ETPO), ODJFS ETPO is an Internet-based system that allows a training institution to submit an online application to become a Workforce Investment Act (WIA) eligible training provider of postsecondary occupational training programs. The system allows the local ETP Administrator for a local WIB to enter decisions about training programs submitted for review and approval. ETPO maintains the list of eligible training providers and their eligible programs. Federal Employer Identification Number (FEIN), Internal Revenue Services A nine-digit number used to identify a business and used by the Federal Internal Revenue Service for Federal Unemployment Insurance, Income Tax and other tax purposes. Individual Training Account (ITA), WIA, Section 134(d)(4)(G) An individual training account is a method of payment that a local workforce investment board establishes on behalf of WIA customers to give them financial power to purchase training services from a WIA eligible training provider. WIA Title I adult and dislocated workers purchase training services from eligible providers they select in consultation with the case manager. Industry Recognized Competency or Skill, ODJFS The skills and competencies needed for a specific job or jobs, an occupation, occupational group, or generally for many types of jobs or occupations as recognized by employers. The skills or competencies are determined prior to training and may yield an industry-recognized certification. Page 18 of 22
Initial Application, ODJFS An application with training programs submitted by a training institution for the first time seeking approval to be an eligible training provider for individuals who have an individual training account approved by a local workforce investment board. Initial Eligibility Review An evaluation of the first application and training program(s) from a training institution seeking approval to be a WIA eligible training provider from a local workforce investment board. A training institution is requesting to be approved for the Workforce Investment Act, State Eligible Training Provider (ETP) list. Initial Eligibility Period, WIA Section 122 The initial eligibility period for a training provider is one year from the date of the first application approval by the first local WIB. Intensive Services, WIA Section 134(d)(3)(A) and 134(d)(3)(C) Services provided to adults and dislocated workers. Such intensive services may include the following: (i) (ii) Comprehensive and specialized assessments of the skill levels and service needs of adults and dislocated workers, which may include diagnostic testing and use of other assessment tools; and in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals. Development of an individual employment plan, to identify the employment goals, appropriate achievement objectives, and appropriate combination of services for the participant to achieve the employment goals. (iii) Group counseling. (iv) Individual counseling and career planning. (v) Case management for participants seeking training services. (vi) Short-term prevocational services, including development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct, to prepare individuals for unsubsidized employment, or training. Intensive services also include basic computer literacy training such as a single course for Microsoft Word, or PowerPoint, Learning the Internet or Learning the Keyboard, and courses such as CPR, fist aid and adult basic and literacy education programs. These intensive services are exempt from the ETPO procedure. Refresher or remedial programs that require an individual to take a test to keep or maintain a certification, or license is also an intensive services. This list is not all-inclusive and other intensive services, such as out-of-area job search assistance, literacy activities related to basic workforce readiness, Page 19 of 22
relocation assistance, internships, and work experience may be provided, based on an assessment or individual employment plan. Intensive services must be provided through the One-Stop delivery system. Intensive services may be provided directly by the One-Stop operator or through contracts with service providers, which may include contracts with public, private for-profit, and private non-profit service providers (including specialized service providers), that are approved by the local board. Training providers who offer testing services upon request of either a participant or employer for determining proficiency will be considered intensive services when an industry-recognized certification or credential is not offered. Local ETP Administrator A local ETP Administrator is the individual assigned at the local level to enter into the ETPO system a local workforce investment board s decision on a training provider and its programs. Local Workforce Investment Area, WIA, Section 116 A geographic area, comprising single or multiple units of general local governments, designated as a local workforce investment area by the Governor. A local workforce investment area is often referred to as a local area. Local Workforce Investment Board (WIB), WIA, Section 117(a) A local board established and certified by the Governor in each local area to set policy for the portion of the statewide workforce investment system within the local area. Occupational Information Network O*NET The Occupational Information Network (O*NET) is a database accessible from any web browser. The O*NET database contains comprehensive information on job characteristics and worker attributes. It replaces the Dictionary of Occupational Titles (DOT), and offers a dynamic framework for exploring the world of work. O*NET is the nation s primary source of occupational information. The database currently contains information developed by job analysts using the O*NET skill-based structure. Future data will come directly from workers and employers themselves describing the work they do, the skills they need, and the knowledge they use on the job. O*NET Code O*NET code is an 8-digit code that links job requirements and worker competencies in the Occupational Information Network (O*NET) database. Postsecondary Postsecondary training programs are those above the K-12 secondary education Page 20 of 22
level. Pre-vocational Services, WIA, Section 134(d)(3)(C)(vi) Pre-vocational services are intensive services. Pre-vocational services are shortterm basic job readiness skills known as soft skills training, which may include development of learning skills, and professional conduct to prepare individuals for unsubsidized employment or training. Pre-vocational services may also include, but not be limited to, communication skills, interviewing skills, punctuality, personal maintenance skills, English as a Second Language (ESL), remediation and workplace literacy and basic computer literacy. NOTE: Pre-vocational services are considered intensive services. Prevocational services do not require an individual training account and are not submitted in ETPO. Program Name The name a training institution gives to an occupational training program entered into the ETPO system. Program of Training Services, ODJFS A series of courses or a regiment that, upon successful completion of program leads to: 1. A certificate, license, an associate degree, or baccalaureate degree; or 2. The skills and competencies needed for a specific job or jobs, an occupation, occupational group, or generally for many types of jobs or occupations as recognized by employers and determined prior to training (industry-recognized certification). Proprietary Proprietary means a private for profit business entity that may be a corporation, franchise, or sole ownership. State Minimum Program Performance Levels, ODJFS The specified levels of performance established by the Governor s Ohio Workforce Policy Board for which eligible training providers must meet to remain on the state ETPO list. Subject Code, NCES Subject code is a 6-digit number from the Classification of Instructional Program (CIP) taxonomy that supports the tracking, assessment, and reporting of fields of study and program completions and links to an occupational title. Page 21 of 22
Subject Title, NCES The name of an occupational title from the Classification of Instructional Program (CIP) taxonomy that links to the subject code. Subsequent Eligibility Subsequent eligibility is the review and determination whether to retain an eligible training provider on the state ETP list. Subsequent eligibility requires training providers to submit performance information and to meet performance levels in order to remain on the state ETP list. Tuition Cost, WIA, 20 CFR 663.320(c) The average one-year tuition cost for an occupational training program for fulltime status. Tuition cost does not include costs for books and other educationrelated expenses. Workforce Investment Act (WIA) Completer, ODJFS An individual who finishes a predefined series of courses that result in the receipt of a credential, which could consist of a degree, a certificate awarded by the institution, or a credential achieved through a third party standard organization (the credential should be generally recognized by employers who hire for the particular occupation for which the individual was being trained.) This definition does not include those individuals who do not finish the curriculum or complete only one course. For example, a student who receives a certification for completing one course on desktop publishing would not be a completer, but a student who completes a series of courses including desktop publishing that result in the receipt of a credential would be considered a completer. Workforce Investment Act (WIA) Title I, WIA Regulations, 20 CFR 660.100 The purpose of Title I of the Workforce Investment Act is to provide workforce investment activities that increase the employment, retention and earnings of participants, and increase occupational skill attainment by participants, which will improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the Nations economy. The programs under the Workforce Investment Act are administered through One-Stop workforce investment area delivery systems. Title I of the Workforce Investment Act includes: Statewide and Local Workforce Investment Systems; State and Local Workforce Policy Boards; One Stop Systems; Eligible Training Providers for adults, dislocated workers and youth; Youth activities; Adult and Dislocated Worker Employment and Training Activities; Performance Accountability System, Job Corps and National WIA programs administered by the US Department of Labor. Page 22 of 22