PRECINCT TO DO LIST BEFORE CAUCUS CAUCUS CREDENTIALING RUNNING CAUCUS IMMEDIATELY AFTER CAUCUS
CAUCUS MATERIALS (1 OF 2 PAGES) NOTE: THE HIGHLIGHTED ITEMS WE ARE ASKING THE PRECINCT OFFICERS TO PROVIDE THESE SUPPLIES FOR CAUCUS NIGHT. (LDCH=LEGISLATIVE DISTRICT CHAIR) TWO BALLOT BOXES (ONE FOR PRESIDENTIAL BALLOTS, THE OTHER FOR THE OTHER ELECTIONS MAKE SURE ANY CREVICES INSIDE THE BOX ARE TAPED SO NO BALLOTS GET LOST OR STUCK) DONATION CAN AND LID (PROVIDED BY DCRP) WIDE RED PERMANENT MARKERS (TO MARK CREDENTIAL/WRISTBAND FOR THOSE WHO OPTED FOR ONLINE PRESIDENTIAL VOTING) THIN PERMANENT COLORED MARKER (TO MARK CREDENTIAL/WRISTBAND FOR THOSE WHO CAST PRESIDENTIAL BALLOTS AT CAUCUS) YELLOW HIGHLIGHTER MARKERS (FOR REGISTRATION--ONE FOR EVERY 25 PEOPLE ANTICIPATED TO ATTEND) BLUETAPE FOR HANGING SIGNS YOU MAY BRING AND HANG DONATION ENVELOPE (TO BE RETURNED TO LDCH AT END OF CAUCUS COUNTED,SEALED, SIGNED ACROSS SEAL BY TWO PRECINCT OFFICERS) BAG FOR PRESIDENTIAL BALLOTS (SUPPLIED BY UTGOP & TO BE RETURNED TO LDCH AT END OF CAUCUS)
CAUCUS MATERIALS (2 OF 2 PAGES) PAPER COPIES OF *PRECINCT CHAIRMAN TO DO LIST WRIST BANDS FOR CREDENTIALING PRECINCT REPUBLICAN VOTER LIST (ONE COPY WILL BE PROVIDED TO EACH PRECINCT. TO BE RETURNED TO LDCH AT END OF CAUCUS) *BALLOTS FOR COUNTY PARTY POSITIONS (COUNTY, STATE, PRECINCT OFFICER) BALLOTS FOR PRESIDENTIAL PREFERENCE VOTERS *ELECTION TALLY SHEETS *(2) ELECTION RECORD SHEETS (ONE COPY FOR NEW PRECINCT CHAIR AND ONE COPY FOR LEGISLATIVE DISTRICT CHAIR) *PRECINCT MAP *VOTER REGISTRATION FORMS (ONE FORM NEEDS USED AS AN EXAMPLE HIGHLIGHTING THE REQUIRED FIELDS TO BE FILLED OUT TO AFFILIATE REPUBLICAN) *PRECINCT CAUCUS HOST SCRIPT PARTY CAUCUS RULES COUNTY PARTY PLATFORM HOW TO CONDUCT A SUCCESSFUL ELECTION *PRECINCT OFFICER DUTIES AND RESPONSIBILITIES *STATE/COUNTY DELEGATE DUTIES AND RESPONSIBILITIES *CHECK-A-BUCK REMINDER *VOTERCLICK USER GUIDE
BEFORE CAUCUS NIGHT ATTEND CAUCUS TRAINING GATHER VOLUNTEERS/TRAIN VOLUNTEERS (RECOMMENDED 2 VOLUNTEER/25 ATTENDEES) DOWNLOAD VOTERCLICK APPLICATION DOWNLOAD VOTER DATABASE INTO YOUR DEVICES REVIEW RESOURCES THIS PRESENTATION LEGISLATIVE CHAIRS/VICE-CHAIRS DCRP OFFICERS WEBSITES DAVISGOP.ORG/UTAH.GOP WIFI CAPABILITIES REVIEW CAUCUS PACKET PREVIEW LOCATION PARKING ROOM SIZE SEATING ENTRY/EXITS WHITE BOARD RESTROOMS ADVERTISE YOUR CAUCUS LOCATION SIGNS DOOR HANGERS ADVERTISE
CHECK-IN SET-UP SUGGESTIONS: BE AT THE LOCATION BY 5:30 TO SET UP. HAVE 2 PEOPLE FOR EACH CHECK-IN LINE. ONE VOLUNTEER DOES PAPER CHECK-IN WHILE THE OTHER VOLUNTEER LOOKS THE PERSON UP IN VOTERCLICK. HAVE ONE CHECK-IN LINE FOR EACH 25 PEOPLE ANTICIPATED TO ATTEND. HAVE ONE VOLUNTEER DEDICATED TO HELPING PEOPLE AFFILIATE TO VOTE. HAVE ONE VOLUNTEER WITH THE PRESIDENTIAL BALLOT BOX AT ALL TIMES AND HAVE THEM MARK THE CREDENTIAL OF THOSE WHO CAST THEIR BALLOT FOR THEIR PRESIDENTIAL NOMINEE.
CHECK-IN/CREDENTIALING 6-7 PM NOTE: ALL CREDENTIALS ARE WRISTBANDS IN DAVIS COUNTY.
SCENARIO 1 NAME ON LIST VOTING FOR PRESIDENT ONLINE Ask for ID (driver s license is ok for people on list) Paper check-in: YES, name is on list. Opted for online presidential voting (example on the check-in sheet see below) Highlight their name and entire line on paper registration sheet with yellow highlighter indicating they have registered.
SCENARIO 1 CONTINUED Draw a large red line with thick permanent marker through their wristband credential. Check them in on VoterClick. Help the attendee put their wristband credential on not too loose that it can come off their hand and not too tight. Give them their ballots for delegates and precinct officers only.
SCENARIO 2 NAME ON LIST VOTING FOR PRESIDENT AT CAUCUS Ask for ID (driver s license is ok for people on list) Paper check-in: YES, name is on list and have not opted for online voting. Opted for CAUCUS presidential voting. Highlight their name and entire line with yellow highlighter on paper registration sheet indicating they have registered. Check them in on VoterClick. Give them a wristband credential. Help them put their wristband on loose enough so it cannot come off their hand, but not too tight. Give them their ballots for president, delegate and precinct officer elections.
SCENARIO 3 NAME NOT ON LIST ASK FOR ID PAPER CHECK-IN NAME IS NOT ON THE LIST HAVE ATTENDEE FILL OUT NEW VOTER REGISTRATION FORM AND AFFILIATE AS REPUBLICAN CHECK THE VOTER REGISTRATION HAS BEEN ACCURATELY AND COMPLETELY FILLED OUT AND SIGNED VOLUNTEER INITIALS THE CORNER
SCENARIO 3 CONTINUED MUST SHOW PROPER ID INPUT THEIR VOTER INFORMATION ONTO THE 2016 CAUCUS AFFILIATION ROLL GIVE ATTENDEE A WRISTBAND CREDENTIAL. HELP ATTENDEE PUT WRISTBAND ON LOOSE ENOUGH SO IT CANNOT COME OFF THEIR HAND, BUT NOT TOO TIGHT. GIVE ATTENDEE BALLOTS FOR PRESIDENT, DELEGATES AND PRECINCT OFFICER ELECTIONS.
SAME DAY BALLOTING/ABSENTEE BALLOTING If someone brings in a same-day ballot, the absent voter must be on the paper registration sheet, otherwise their ballot will not be counted. The absent voter is to be highlighted on the paper registration sheet and in VoterClick list as having registered as an attendee at caucus. No ballots or credentials are to be issued. The ballot must be in a sealed envelope with the absent person s signature across the back seal. A copy of the front and back of the absentee voter s government issued ID must accompany the sealed envelope separately. The copy of the ID is returned to the person bringing the absentee ballot for them to return to the absentee attendee. The DCRP is not to keep and is not responsible for the copy of the ID. Ballots in the envelope must specify position and candidate they are voting for and are to be counted in all rounds of voting. Write-ins are accepted. No more than three (3) absentee/same day ballots may be brought in by one person.
SAME DAY BALLOTING/ABSENTEE BALLOTING OUT OF STATE MILITARY AND RELIGIOUS SERVICE Registered republicans serving outside the state of Utah on active military duty or religious service may contact the following to request approval to cast his/her ballot in their precinct election: The State Party Precinct chair and vice-chair The request must be made at least 72 hours before the caucus begins. The absent person must specify what is prohibiting him/her from attending in person. The precinct chair will verify on the paper registration sheet that the absentee person is a registered republican who resides in their precinct. Once that person is verified, the person may cast his/her ballot via email to the precinct chair and vice-chair. The ballot will include the position and name of candidate running. The precinct chair will print the email message (which becomes the ballot), seal it in an envelope affixed with the precinct chair s signature and is to be used in all rounds of voting at the caucus meeting. If the precinct chair and vice-chair both agree that the ballot does not qualify and meet the above specifications, they may spoil the ballot.
RUNNING CAUCUS 7 PM MEETING START
MEETING AGENDA NOTE: THE AGENDA MAY BE CHANGED BY MAJORITY VOTE READ the SCRIPT PASS DONATION CAN AROUND 1. Welcome/introductions 2. Prayer 3. Pledge 4. Reading of the state or county platform 5. Review rules, procedures, duties of precinct and delegate positions 6. Nominations and elections--county parties may change the order for: Precinct chair Precinct vice-chair State delegate County delegate 7. Other business as directed by State and/or County parties (presidential vote) 8. Select elections judges 9. Adjournment of meeting
VOTING
VOTING Precinct decides voting method: majority or plurality (multiple round or IRV). Precinct decides how long each candidate may speak. (30 seconds 1 minute suggested) Before each election, read responsibilities of each position and dates required for each delegate to attend their convention + current email address + phone number Start nominations: Precinct officers, county delegates, state delegates, presidential preference vote. If whiteboard is clean in classroom, use whiteboard for elections. oif whiteboard has writing on it, do not use it and do not erase it. ouse pad of paper instead. After all nominees had an opportunity to speak, restate their names and begin balloting.
VERY IMPORTANT Credentialing is closed when voting begins and may re-open after voting for that position is finished and ballots are in the counting room. Must have a credential count before casting any ballots. To count credentials, add up all yellow highlighted lines on the check-in sheets plus all the names on the caucus attendee roll. Write the number of credentialed attendees on the corresponding tally sheet for that election. Family Members of those running for office are NOT to be involved in counting ballots
MARKING THE CREDENTIAL WHEN CASTING A BALLOT When attendee casts presidential ballot in box, mark his/her credential with P in dark colored permanent marker on their wristband. Each time attendee casts delegate/precinct officer ballot in box, mark his/her credential with a tally mark ( I ) in dark colored pen or permanent marker on their wristband. The number of tallies should not be more than the number of elections held.
VOTING METHODS INSTANT RUNOFF VOTING FAST AND ACCURATE PLURALITY VOTING FAST THE TOP VOTE GETTERS WIN EVEN IF THEY DON T HAVE A MAJORITY OF THE VOTES. MULTIPLE ROUND VOTING ACCURATE ENSURES WINNER HAS MORE THAN 50% SUPPORT ELIMINATE THE CANDIDATES WITH THE FEWEST VOTES. KEEP VOTING UNTIL PERSON ELECTED RECEIVES MORE THAN 50% OF THE VOTE. VOTERS CAST ONE BALLOT WITH THEIR CHOICES LISTED IN ORDER. THEN THEY CAN LEAVE. COUNTING PROCESS ELIMINATES LOWEST CANDIDATES AND REDISTRIBUTES THOSE BALLOT BY NEXT CHOICE. REPEATED UNTIL ONE PILE HAS MORE THAN HALF OF ALL THAT PERSON IS THEN THE WINNER. BALLOTS. Training is being scheduled on teaching the IRV voting method.
ELECT POLL WORKERS TWO JUDGES AND ONE ALTERNATE PER PRECINCT What Is A Poll Worker? An individual who dedicates their time and effort on election day to administer the election and process voters. Is Training Mandatory? Training is mandatory for all poll workers although it does vary depending upon the election, position and experience of the poll worker. As soon as the positions are assigned you will be notified of the date and time of your training. If you have any questions, please call (801) 451-3438 or email to: swright@daviscountyutah.gov or bmckenzie@daviscountyutah.gov Requirements To Serve As A Poll Worker? be a registered Davis County voter be willing to attend training must have a social security card must have a photo ID (e.g - driver license) Where Will I be Assigned? Our priority is to assign a person to their own polling location or as close as possible. What Hours Do Poll Workers Work on Election Day? Poll workers must arrive at the assigned polling location by 6:00 a.m. and usually finish by 9:00 p.m. What Training Is Required? Depending upon the position, a poll worker will attend a 1-3 hour training session usually held 2-4 weeks prior to the election. How Much Are They Paid? Poll workers are paid for each required training session and, depending upon the position, between $125 and $160 for Election Day. How Do I Become A Poll Worker? Sign up at political party caucus Call the County Clerk/Auditor's Office
IMMEDIATELY AFTER CAUCUS
IMMEDIATELY FOLLOWING CAUCUS Input new officers into VoterClick and upload. Upload VoterClick check-in information. Presidential ballots and tallysheet must be placed in bag supplied by UTGOP. Have all new delegate and precinct officers fill out completely, accurately and legibly their information on two (2) copies of the Caucus Elections Results Report. (One copy for the new precinct chair and the other copy for the LDCh.) Have new precinct chair and old precinct chair or two officers help count money and place in donation envelope. Write precinct number and amount on outside of envelope. Seal envelope and both people must sign over the seal. Return to LDCh immediately following caucus meeting.
IMMEDIATELY FOLLOWING CAUCUS RETURN THESE TO YOUR LD CHAIR MONEY ENVELOPE CAUCUS ELECTIONS RESULTS REPORT (ONE COPY) PRESIDENTIAL ELECTION RESULTS REPORT PRESIDENTIAL ELECTION BALLOTS (IN BAG PROVIDED BY THE UTGOP) ALL PAPER CHECK-IN SHEETS (IF MORE THAN ONE COPY IS MADE, PLEASE PAPER CLIP EACH SET TOGETHER AND TURN ALL COPIES INTO THE LDCH) RETURN ALL UNUSED WRISTBANDS/CREDENTIALS (THEY WILL BE COUNTED) RETURN ALL UNUSED BALLOTS (THEY WILL BE COUNTED)