Digital Preservation and Digital Library Development at the London School of Economics

Digital Preservation and Digital Library Development at the London School of Economics Ed Fay, Digital Library Manager e.fay@lse.ac.uk @digitalfay

LSE Library

Mission Strategy Build and preserve dis8nc8ve collec8ons to support research and learning, and represent a record of thought in the social sciences Develop our digital library so that we are able to acquire, preserve and provide access to digital collecbons which match the strength of our print collecbons informabon repository services to support new forms of scholarly communica8on and enable the School to manage, disseminate and preserve these intellectual assets LSE Library Vision and Strategy http://issuu.com/lselibrary/docs/libraryvision_and_strategy

Risk model (DRAMBORA) Inadequate staff skills Media degradation or obsolescence Loss of essential characteristics Insufficient backups Infrastructure cannot support requirements Activity overlooked or under resourced Failure of authenticity, integrity, provenance Loss of trust or reputation Cannot implement preservation plans

Digital collec8ons There are known knowns; there are [digital collecbons] we know that we know. There are known unknowns; that is to say there are [digital collecbons] that, we now know we don't know. But there are also unknown unknowns there are [digital collecbons] we do not know we don't know. United States Secretary of Defence, Donald Rumsfeld 12 February 2002

LSE Library Collec8ons Local Digital Research outputs (publicabons, data) DigiBsaBon Public lectures Web harvesbng (websites, blogs, tweets) Journals Books Newspapers StaBsBcs / data Monographs Journals Pamphlets Newspapers StaBsBcs Microfilm Archives (insbtubonal, personal) Theses Official publicabons Physical Archives (insbtubonal, personal) Theses Official publicabons

Preserva8on responsibility Local Digital Physical LSE Digital Library Archives Services Print CollecBons ConsorBa LOCKSS PorBco Print CollecBons ConsorBum UKRR

Digital collec8ons Increasing volume and diversity o Text, image, audio/video, Web/social, data InsBtuBonal repository: addibons per month Archives: new hybrid or digital addibons per year

Digital collec8ons Increasing volume and diversity o Text, image, audio/video, Web/social, data Physical collecbons: metres added per year

Digital collec8ons Increasing volume and diversity o Text, image, audio/video, Web/social, data Size (GB) (Known) formats Public l ectures Digitised Repository Digital a rchives

Digital collec8ons Archives: forensic imaging (legacy media)

Digital collec8ons Archives: forensic imaging (legacy media) USB connection to computer Power source USB stick 60 collections (hybrid and digital archives), total size 70GB 14,829 files, average 247 files per collection

Digital collec8ons Archives: format profiling (legacy media) 13% 19% 81% 87% known puid unknown puid known mimetype unknown mimetype 60 collections (hybrid and digital archives), total size 70GB 14,829 files, average 247 files per collection

Digital collec8ons Archives: format profiling (legacy media) 4000 3500 3000 2500 2000 1500 1000 500 0 60 collections (hybrid and digital archives), total size 70GB 14,829 files, average 247 files per collection

LSE Digital Library

LSE Digital Library Who? What? How? Bibliographic Services, Archives Existing systems/interfaces Skills in place, resources in place

LSE Digital Library

LSE Digital Library Who? What? How? Print Collection Preservation, Archives Open source tools, new interface Need training, resources in place

LSE Digital Library

LSE Digital Library Who? What? How? Print Collection Preservation Open source tools, new interface Need training, resources in place

LSE Digital Library

LSE Digital Library Who? What? How? Library IT Storage, backups, network Skills in place, need resourcing

LSE Digital Library

LSE Digital Library Who? What? How? External consultants, DL team IA/UX/design Need skills, need resourcing

Agile priori8sa8on hap://digital.library.lse.ac.uk/ hap://phone.booth.lse.ac.uk/

The Iceberg Model of Digital Libraries interfaces collecbons/objects workflows systems storage digital preservabon

The Iceberg Model of Digital Libraries interfaces collecbons/objects workflows systems storage digital preserva8on

Roles and responsibili8es Senior Management Strategy Resources Academic Services Collection CollecBon development Information InformaBon skills training Digital Library Team Policy Skills / / expertise experbse Innovation InnovaBon / / projects Collection Collec8on Services Preservation PreservaBon Description DescripBon Infrastructure Archive Services Collection CollecBon development Description DescripBon Preservation PreservaBon

Users students (UG/PGT/PGR), staff (academic/research/ teaching/support), visitors, alumni, external students, family/local historians, members of public, commercial users, media, school teachers, other informabon pros, biographers, depositors/ donors, prospecbve staff/ students, funders, picture researchers, compebtors

Users Digital preservabon awareness o Researcher/academic support librarian communibes o Enhanced informabon literacy training (DICE project) IA/UX/design o Requirements for online/mobile access + user tesbng Content licensing policy o CC- BY- NC- SA for digibsed/insbtubonal collecbons Updated archive deposit agreement

Digital Communica8ons Enhancement project (DICE) Start Early Explain It Store It Safely Share It Training materials to raise awareness of digital preservabon in researcher community and library training providers PromoBonal leaflet, self- study training course, presentabons for trainer- led sessions hap://lsedice.wordpress.com/

What lessons have we learnt? DemonstraBng value is ongoing process Build room to manoeuvre, use outcomes to demonstrate value Core focus is important (innovabon), but embedding is essenbal (service development) Community is the only way to do this

Thank you! LSE Digital Library: digital.library.lse.ac.uk PhoneBooth: lse.ac.uk/phonebooth DICE: lsedice.wordpress.com me: twiaer.com/digitalfay or e.fay@lse.ac.uk

Image credits Egosiliqua malusymphonicus Guts Christopher Locke (used with permission) hap://heartlessmachine.com/ Iceberg (Public Domain) Wuzur hap://commons.wikimedia.org/wiki/file:iceberg.svg Na8onal Research Libraries logo [unknown] All other images (CC- BY- NC- SA) LSE Library