S02230A, page 1 Nothing in this job description restricts management s right to assign or reassign duties and responsibilities to this job at any time. DUTIES Serves as Program Management Analyst in the Project Controls and Management Department (Department), Office of Engineering (Office), at Metropolitan Washington Airports Authority (Airports Authority) at the full performance (journey) level. Provides support in construction program management, project management scheduling and cost control through the analysis of project cost and schedule data, as well as the development and execution of design and construction reporting requirements. Performs related functions. --Develops reports and analyses for the Office Vice President, Deputy Vice President, and Department Managers. Creates project-level reports that can be consolidated and summarized in program level reporting for the Aviation Capital Construction Program (CCP), Aviation Capital, Operating and Maintenance Investment Program (COMIP), Dulles Corridor Capital Improvement Program (CIP), and Dulles Corridor Repair/Rehabilitation Program (R&R). --Coordinates with and works alongside Department staff by assisting in the development and maintenance of the Master Integrated Program Schedule (MIPS) for Airports Authority projects contained in the CCP, COMIP, CIP and R&R budgets. Coordinates and standardizes project schedules in accordance with Department policies and procedures with support of the senior Department staff. Analyzes the MIPS for inter-project relationships, schedule dependencies, major milestones, project cash flow curves, and other performance metrics relating to both cost and schedule; reports issues and findings to senior department staff as required. --Compiles and analyzes project and programmatic performance metrics and data related to cost and budget performance; supports the development of analysis in identifying trending and potential risks, and suggests possible corrective actions to the Department team. --Develops and compiles briefs to support reporting requirements of the Department within the CCP, COMIP, R&R, and CIP utilizing project status reports, cost summaries, contract status reports, weekly construction forecasts, design status updates, design contract reports, budget to cost summaries, and other ad hoc reporting, as directed. --Supports the review and analysis of resource and cost-loaded schedules with project management software. Reviews contractor construction schedules and coordinates with the Program Scheduler on issues related to scheduling and cost management of projects. --Applies schedule analysis methods to determine project-related and MIPS impacts of delays, accelerations, cancellations and additions. Performs frag-net schedule analysis on potential scope changes to determine time impacts and corresponding cost impacts to project change notices. --Supports the preparation of architectural and engineering (A/E) and construction project cost reports on a weekly, monthly and as needed basis. Updates budget data, actuals, expenditures, and contingencies. Writes variance narratives for program reports to detail specific project cost and schedule concerns.
S02230A, page 2 --Supports Department staff in developing detailed budget and forecasted cost plans. --Coordinates directly with the Engineering Cost and Schedule Analyst and Program Scheduler for the timely extraction of cost, schedule and financial data into the Airports Authority Enterprise Resource Planning (ERP) system to support program reporting. --Coordinates with Office staff in maintaining, improving and revising Airports Authority policies, procedures, and guidelines to support project metrics and performance to include, but not limited to, scheduling, cost control, document control, estimating, and reporting. --Communicates and interacts effectively with internal and external business contacts including, but not limited to, other members of the unit/team, other Airports Authority employees (such as executives, managers, supervisors, professionals and support staff), contractors with A/E consulting firms and, at times, regulatory agencies. --Supports the Project Management System Administrator in the administration of the Office of Engineering information systems by assisting with license management, system user support, data entry and input, training and helpdesk support, and configuration management. --Uses a computer and (a) modern office suite software (such as MS Office) to communicate (email), plan, schedule, word process, prepare presentations and graphics, manipulate data (spreadsheets and databases), and conduct research (Internet use); (b) enterprise software for requisitioning, time and attendance reporting, and other functions; and (c) specialty systems/ software used in the Office such as Primavera P6 software and Master Integrated Program Schedule. --May operate a pick-up truck or sedan, airside and landside, to travel to/from project sites, attend meetings, etc. *Performs other duties as assigned.* Critical features of this job are described under the headings below. They may be subject to change through reasonable accommodation or otherwise. MINIMUM QUALIFICATIONS (MQs) To be rated qualified for this job, an applicant must meet all of the MQs listed below at the time of vacancy announcement closure. 1. A Bachelor s Degree in Engineering, Construction Management, Business, Finance or related field providing a strong foundation for successful performance of the DUTIES in this job description, or an equivalent combination of education, experience and training that totals four years. 2. Three years of progressively responsible experience in project management and analysis that
S02230A, page 3 includes substantive work in most of the DUTIES of this job description such as (a) planning, scheduling, and cost analyzing large projects; (b) using project management and project control tools and software; (c) analyzing project cost and schedule data; and (d) compiling data into reports or briefings. A fully equivalent combination of education, experience and training beyond what is needed to satisfy MQ 1 above may be substituted for two of these three years of experience. For example, a master s degree in any field providing a strong foundation for successful performance of the DUTIES in this job description may be substituted for two years of experience. PREFERRED QUALIFICATIONS The qualifications listed below (if any) are preferred and may be considered in the selection process, but they are not required to be rated qualified for this job. 1. Experience in planning, scheduling and cost analyzing large-scale design and construction projects. 2. Experience using project management and project controls tools and software (preferably Primavera P6 and Unifier). KNOWLEDGE, SKILLS, ABILITIES, AND OTHER FACTORS (KSAOs) The following KSAOs are required for successful performance of this job and are a basis for rating and ranking applicants who are found to meet the MQs. Local, Federal, airport industry or Airports Authority specific bodies of knowledge listed below may be acquired on the job, typically; ability to rapidly acquire them is required at the time of vacancy announcement closure. 1. Knowledge of the concepts, principles and practices of project management, with knowledge of construction management and/or engineering project management (to include understanding of project controls/schedules) altogether to provide a level of understanding of technical issues and the project control/schedule impacts that allow for quantifiable analysis to be detailed in project control/schedule reporting. 2. Knowledge of project management practices and related procedures and standards to allow for the assessment of project status or to help ensure that project activities are completed within project budget and schedule; in accordance with quality and life safety requirements; consistent with the contract of record, industry standards and other considerations; and properly reported. 3. Knowledgeable of industry standards pertaining to project controls and project management as related to Airports Authority policies and procedures and current best practices. 4. Skill in problem solving to select, organize and logically process relevant information
S02230A, page 4 (verbal, numerical or abstract) to solve a problem. This includes skill in recognizing subtle aspects of problems, identifying relevant information, and developing a solution that incorporates data and statistics from a project. Examples include making a balanced recommendation while incorporating relevant management data, and analyzing schedule and cost impacts within the Airports Authority engineering, construction and financial program environments. 5. Skill in written communication to understand written information (facts, descriptions, ideas) and to express such information in writing so that others will understand. Examples include preparing and reviewing reports (e.g., budget, cost, planning and progress reports) and project schedule/control policy/procedure documents; preparing general business communication such as letters, memoranda, and other documents; reviewing the work of others (such as A/E consultants) to resolve discrepancies in reports; and expressing information in writing in ways that help both technical and non-technical staff understand the positions/issues from the project controls and management perspectives. 6. Skill in oral communication to understand verbal information (including facts, descriptions, ideas, and concepts) and to express such information orally so that others will understand. This includes encouraging effective oral communication by others such as consultants and Airports Authority staff engaged in interdisciplinary project issues (both technical and nontechnical, including financial and operational information). 7. Skill in using a computer and (a) modern office suite software (such as MS Office) to communicate (email), plan, schedule, word process, prepare presentations and graphics, manipulate data (spreadsheets and databases), and conduct research, (Internet use); (b) enterprise software for requisitioning, time and attendance reporting, and other functions; and (c) specialty systems/software used in the Office such as Primavera P6 software and Master Integrated Program Schedule. 8. Interpersonal skills to interact effectively with business contacts in a businesslike, customer service-oriented manner. RESPONSIBILITY Is responsible for supporting the management and tracking of cost, scope, and schedule status of Airports Authority construction projects in the project control management system. Work assists the Office of Engineering staff in the administration of the contracts, changes, budgets, and cash flow for each construction project while allowing for summarized program level and project-specific metrics to provide a complete project picture for variety of stakeholders in support of critical project decision making. Reports to Manager, Project Controls and Management Department (Supervisor). Most work flows to the incumbent consistent with established processes for assigned functions. Individual assignments are based on Department objectives and priorities, and special assignments may be assigned on an ad-hoc basis to support management initiatives relating to shifting Airports Authority needs or requirements. Work is to be performed independently with some direct oversight while staying in close communication with staff to allow for discussion of unexpected issues or developments within the normal workload; the incumbent is expected to work through
S02230A, page 5 most technical and non-technical issues/problems with minimal supervision. Typically, work is expected to accurate, adequate and adhere to guidelines; the Supervisor reviews work for quantity, quality, timeliness, customer service, and other factors, including specified performance management goals and measures. Guidelines include, but are not limited to, regulations/processes of the Federal government and the Commonwealth of Virginia and Federal/State programs affecting grants applying to various construction projects; Airports Authority programs, guidelines, policies and procedures regarding design/construction (including the Design Manual); contract specifications, blueprints, technical manuals, project schedules/budgets/costs, funding sites/sources (including grants from various sources), various reporting requirements, etc.; and Airports Authority policies/procedures for contracting, budgeting/accounting and similar programmatic areas. The incumbent strictly adheres to regulations/rules/reporting requirements, and uses judgment and initiative to identify, design/revise, recommend and implement new procedures to accomplish assigned functions more efficiently (such as recommending improved approaches to project schedules/controls within context of critical/changing economic factors and using best practices within the scope of established guidelines, engineering principles and practices, and Airports Authority policies/procedures and project management processes. EFFORT Work is primarily sedentary, and incumbent may sit for extended periods while performing desk work. Moves about to coordinate work and transports large reporting binders, full-sized drawings, and other documents. Occasionally traverses construction and field sites during the construction phase of a project. Frequently uses computer, telephone, and other electronic equipment. Reviews architectural and design drawings or cost/finance data with hard to read or small print. In driving, operates vehicle using judgment based on consideration of traffic, weather, and other factors. WORKING CONDITIONS Works primarily in an adequately lighted, ventilated, and temperature controlled office; occasionally works outdoors at job sites. While on site, may be subject to adverse weather conditions as well as construction dust/grease/dirt; takes care and wears hard hat and other personal protective equipment as required. Maintains situational awareness to minimize or mitigate potential hazards to self while on site. May be subject to various job demands such as maintaining project schedules during peak periods and in a fluid work environment. OTHER SIGNIFICANT JOB ASPECTS None