Temporary Exhibitions: From risk management basics to a Disaster Preparedness Plan Daniel Vega Museum Guggenheim Bilbao
LEVEL 1 4.500 m2 4 exhibition galleries
LEVEL 2 2.500 m2 9 exhibition galleries
LEVEL 3 2.000 m2 7 exhibition galleries
Joseph Beuys Lightning with Stag in Its Glare (Blitzschlag mit Lichtschein auf Hirsch), 1958 85
Sol LeWitt Wall Drawing # 831 (Geometric forms), 1997
Georg Baselitz Mrs Lenin and the Nightingale, 2008 (detail)
Jannis Kounellis Untitled, 1988
Miquel Navarro Wall City (Ciudad muralla), 1995 2000
THE STANDARD PREVENTIVE CONSERVATION APPROACH -Fire prevention -Climate control system -Pollutants detection -Plagues and infestations control -Lighting control system -Vibration monitoring -Procedures for crating, packing, handling, installing & storing -Security measures and technologies
THE RISK OF THE UNPREDICTABLE - Explosion / fire / smoke - Flood / water leak - Accident / negligence - Premeditated attack / vandalism - Technical breakdown or failure
1983
MGB s General Contingency Plan Personal Protection Plan(PPP) Emergency Plan for Works of Art (EPWA)
- FEASIBLE - REALISTIC - SIMPLE - EFFECTIVE
- Appropriate to the location and characteristics of the museum building - Coherent with the availability of human and material resources
- Adecuate to the contents of the collection and the temporary exhibitions - Updated with every exhibition change-over, loan or any location change of the artworks
EPWA S ACTION PLAN Team definition Organizational structure and roles Elaboration of methodology Priorization and ongoing update Intervention, evacuation, and recovery manuals Training plan Training workshops and simulation calender Communication plan Evaluation and quality management
THE FOUR PHASES DETECT RISKS PREVENT DAMAGES MINIMIZE RISKS RECOVER ARTWORKS RECOGNISE SOURCES REMOVE SOURCES PROTECT THE ARTWORKS PLAN THE RECOVERY TRAINING INFORMATION COMUNICATION
EPWA S TEAM CRISIS COMMITTEE Director General Museum Activities Director Communication Director Security Head Maintenance Head HEAD OF EMERGENCY Associate Director for Exhibitions Management and Art Services Conservation / Registrar / ASAP CONTROL CENTER Security HEAD OF INTERVENTION Head of Emergency (or delegate) INTERVENTION TEAMS Conservation, registrar, ASAP Security, Maintenance, Administration, etc.
Emergency Levels Level Characteristics Authorized interventions Level 1 Does not affect to ART areas May provoque damages exceeding the emergency location Mobilize own resources Level 2 Affects ART areas and may provoque damages Mobilize own resources without evacuation (or local evacuation within the museum) Level 3 May provoque important damages in ART areas and to the building structure Mobilice external resources Evacuation of visitors and art
Intervention Manual (Emergency Level 2) DETECCIÓN DE SITUACIÓN DE RIESGO / SISTEMAS DE DETECCIÓN O PERSONAS CENTRO DE CONTROL: VERIFICA, CONFIRMA Y COMUNICA SITUACIÓN DE EMERGENCIA (tipo-localización-nivel) JEFE DE EMERGENCIA SUBD. CONT. ARTISITCOS EQUIPO DE ACTUACIÓN MANTENIMIENTO SEGURIDAD IDENTIFICAR LA FUENTE y ORIGEN RECOGIDA DE MATERIALES ACTUACIÓN RÁPIDA CORTAR LA FUENTE ASEGURAR LA ZONA EVACUAR GALERÍAS TRASLADO A LA ZONA, VALORACIÓN DE LA SITUACIÓN, COMPROBACIÓN DE OBRAS Y PRIORIZACIÓN ACTUACIÓN: PROTECCIÓN / TRASLADO (LA EVACUACIÓN SÓLO SE REALIZA CUANDO EL RESPONSABLE DE ARTE LO AUTORIZA. LA EVACUACIÓN EXTERIOR REQUIERE CONTACTOS EXTERIORES Y MEDIDAS ADICIONALES DE REGISTRO Y SEGURIDAD)
Deterioration agents WATER FIRE DUST / SMOKE COVER WITH PLASTIC FIREPROOF BLANKET COVER WITH PLASTIC COVER WITH PLASTIC AND SEAL EXTINGUISHER COVER WITH PLASTIC AND SEAL EVACUATE EVACUATE EVACUATE Basic interventions
Evacuation and recovery SECURITY CONTROL CENTER EMERGENCY DETECTION, CONFIRMATION AND COMUNICACIÓN (Level 3) CRISIS COMMITTEE EVACUACION ORDER Head of Emergency Mobilises intervention and transportation teams Security Contacts and mobilises policemen and firemen Definition of priorities and evacuation place Receipt of external resources Internal transit to loading docks Transportation to external facilities and collaborators Reception and recovery of artworks
Priorization criteria VALUE OTHER PARAMETERS Art historical perspective Authorship Cultural value Aesthetic value Rarity, uniqueness Provenance - Material technique and media - Fragility / conservation state - Location / accesibility - Ownership Market / insurance value
Emergency Cart
Suction pads
Screwdriver for security screw
TRAINING PLAN Departments involved - Conservation - Registrar - Art Handling - Security - Maintenance - Cleaning - Other (Curatorial, Education, Administration, etc.)
TRAINING PLAN Contents - Building characteristics and risks sources - Material techniques and deterioration agents - Security systems - Art handling: installation, mounting systems, materials - Emergency and recovery procedures - Simulations
Temporary Exhibitions: From risk management basics to a Disaster Preparedness Plan THANK YOU! Daniel Vega Museum Guggenheim Bilbao