Innovation + Quality Valves, controls + systems Optimisation of logistics and business processes Information Costs Quality SERVICE Time ADVICE
Introduction Supply chain / Processes A R G E / S y n o m a x ErP Master data Label generation F i n a l c o n s u m e r S p e c i a l i s t t r a d e Goods Goods W h o l e s a l e r Introduction The continuous improvement of business processes is a key prerequisite for increasing competitiveness. Apart from internal processes, the supply chain Manufacturer Wholesaler Installer Final consumer offers interesting optimisation options. Supply chain / Processes The supply chain management is the creation and administration of integrated logistics chains covering the complete value-added process. It describes the active design of all processes related to the supply of products to customers. The supply chain management aims at the optimisation of performance and service. A central condition is the exchange of information between the partners of the supply chain. Suitable interfaces or services have to be provided for this purpose. Oventrop supports its partners in the three-stage distribution system with an extensive service package. Amongst others, Oventrop offers modules for the electronic management of logistics, orders and invoices. Goods Master data O v e n t r o p Supply chain / Processes 2
services Target: Optimisation of logistics and business processes Reduction of inventories Optimisation of inventory assortment Improvement of stock availability services Apart from the high stock availability of valves, controls and systems, Oventrop offers its wholesale partner beneficial services for improved logistics: - Specification of the customers item numbers on order confirmations, delivery notes and invoices - Specification of the customers warehouses on delivery notes - Consolidation of all warehouse and commission orders and dispatch upon reaching the agreed free domicile limit - Consolidation of all warehouse and commission orders and dispatch on an agreed day of the week - Consolidation of several orders on one delivery note - Consolidation of several deliveries of one day on one invoice - Separate packing of orders (separation of warehouse and commission orders) - Packing from heavy to light which means unpacking from light to heavy - Separate packing list for each order - Our staff is available by phone from Monday to Friday from 7.30 h to 16.30 h Improvement of liquidity Acceleration of processes Increase of process reliability Minimisation of errors Reduction of routine work Reduction of administration Improvement of compatibility 3
O v e n t r o p Optimisation of business processes (EDIFACT / LO-GH-IN / VMI) 4 W h o l e s a l e r Standard Edifact process: Order processing Order (ORDERS) Order confirmation (ORDRSP) Delivery advice (DESADV) Invoicing Invoice (INVOIC) Payment advice (REMADV) Enhanced Edifact process: LO-GH-IN/VMI (in addition to standard Edifact process) Inventory report (INVRPT) Report of rearrangements Processing of rearrangements Electronic exchange of business data via EDIFACT Services for the optimisation of business processes Oventrop offers its partners different modules for process optimisation. The electronic exchange of business data via EDIFACT* constitutes a precondition. Standard Edifact process: Order processing Electronic order by the wholesaler and electronic order confirmation. - Accelerated order processing - Automatic generation of order confirmation - entry errors are avoided / no re-entry of data Dispatch advice by Oventrop. - Predictable arrival of goods and thus earlier availability Invoicing Electronic transfer of invoices and credit notes via EDIFACT - Immediate transfer of invoice data to the wholesaler / purchasing association - Automatic invoice controlling - Posting effort is kept at a minimum - Electronic filing without manual scanning Payment advice - Optional automatic generation by the wholesaler / purchasing association - Optional automatic posting by the supplier Enhanced Edifact Process: LO-GH-IN / VMI The LO-GH-IN process is based on the automatic replenishment of the customer s warehouse by Oventrop (VMI = Vendor Managed Inventory). The products and quantities to be supplied are specified by Oventrop on the basis of the inventory report (INVRPT) of the customer and an order confirmation covering these products is transferred to the wholesaler. A dispatch advice is sent to the customer after shipment. - Reduction of all order, delivery, goods receipt and invoice processes - Reduction and optimisation of inventories - Improved stock availability / higher service level - Predictable arrival of goods - Reduced throughput times in the goods receipt department - Option to improve the wholesaler s internal and external processes Moreover, Oventrop offers the Enhanced LO-GH-IN process : - Execution of commission goods in stock! (No drop shipments!) Rearrangements A correct determination of the dynamic (monthly updated) delivery quantities is guaranteed by reporting and processing of rearrangements. * As a member of ARGE Neue Medien, Oventrop works according to the trade standards (electronic data in process and business transactions).
SHK trade portal W h o l e s a l e r Article master data Online inquiries Order processing Article master data ARGE Master data server Synomax O v e n t r o p www.shk-branchenportal.de www.synomax.com The SHK trade portal of ARGE Neue Medien and Synomax provides additional benefit to wholesalers in Germany and abroad: Master data Article master data of high quality is required for a perfect online communication via EDIFACT. The Oventrop master data complies with the data quality standard of ARGE Neue Medien and DG Haustechnik. The master data can be called up in different formats in the SHK trade portal of ARGE Neue Medien and Synomax. Online inquiries / order processing of the SHK trade portal The integrated SHOP system can not only be used for the direct placing of orders but the availability of Oventrop articles can be called up online at any time. The order status can also be queried. This function enables the user of the portal to receive information on the Oventrop products and to query the status of placed orders around the clock. - High-quality master data - The verified and released Oventrop master data can be integrated into the merchandise management systems - Flexible data formats - Quick access to up-to-date information and data 5
Sample form Demand To Oventrop GmbH & Co. KG Fax +49 (0)296282-450 Sender: Postfach 13 61 D-59932 Olsberg Germany Telephone +49 (0)2962 82-0 Fax +49 (0)2962 82-450 E-Mail mail@oventrop.de Internet www.oventrop.de Company Person in charge Function Street Post code, City Telephone Fax E-Mail Internet I would like to subscribe to the Oventrop newsletter. We are interested in intensifying the cooperation in the following areas: Order via EDI (ORDERS) Order confirmation via EDI (ORDRSP) Delivery advice via EDI (DESADV) Invoicing via EDI (INVOIC) Payment advice (REMADV) SHK trade portal Online inquiries LO-GH-IN / VMI Others: Please give us a call Telephone (Date) Interlocutor (Signature) Printed on paper free from chlorine bleaching. PR 284-EN/5/10.2014/MW OVENTROP GmbH & Co. KG Paul-Oventrop-Straße 1 D-59939 Olsberg Germany Telephone +49 (0) 2962 82-0 Fax +49 (0) 2962 82-450 E-Mail mail@oventrop.de Internet www.oventrop.de