Description of functionalities of ERP Kartell Main functionalities of the ERP Kartell: I. Accounting II. Fixed Assets III. Payment System IV. Commercial System V. Price Policy VI. Warehouse VII. Stocktaking VIII. Production IX. Custom Reports X. Human Resources Management XI. Piece Rate System for Payment I. Accounting This functionality optimizes considerably the work of the companies as it includes the necessary information of all core accounting processes, presents it in a proper format, makes required computing, gives various references and replaces huge amount of documentation. It is characteristic that there is a single entry of any document irrespectively of the place or user and its automated accounting. Main features of accounting: Chart of accounts; Automatic listings; Full set of tax documents; Editing, delete, annulment and reversal of documents; Selection of manual or automated connection with other documents; Working out VAT ledgers, VIES and Intrastat written statements; Allocation in customs clearance - there are two ways: Simple Distribution Custom Distribution Inventory writing off method averagely estimated, FIFO, LIFO and shipment lots; 1
Restatement of value of currency assets and liabilities; Work with different currencies; Option for independent entry of statement of transactions and allocation of costs on warehousing and inventory; Financial and accounting references chronological list, general ledger, summarized trial balance, detailed trial balance and ledger of account; Documents and references set of references outputs information about company s profits and losses on types of activities and in total, payments upon documents and the link of tax documents with documents of the rest modules; II. Fixed Assets The major advantage of the module is monitoring of fixed asses history as a result of their relocation, repair, renewal, winding-up, and taking out of use. Standard features: Introduction of fixed assets for tax and accounting purposes; Repair of fixed assets; Alteration of amortization rate of the fixed assets; Write-offs for fixed assets from accounting and tax amortization plan; Disposal of fixed assets both for accountant and tax purposes; Full set of references. Fixed assets register of accounting balance; Tax depreciation schedule; Comparative depreciation schedule - compare the tax and accounting depreciation amortization plan for each fixed assets per year; Accounting depreciation schedule - provides information only accounted for real depreciation. Cancellations and delete depreciation. III. Payment System The unique feature of the system is its entire automation, the operator chooses only the document which he/she wants to be paid. On-line banking opens opportunity for development of automated accounting of prepared payment documents in the banking system. Full set of bank and cash documents bank payment orders, receipts, installment receipts, petty cash payment order, petty cash credit order, cash documents for mass payments, bank statements, SWIFT; Work in BGN and foreign exchange; Advance statement; Monitoring payments on invoices to clients and suppliers; Monitoring of petty cash advances; Deduction of receipts and liabilities protocol; Write-offs for receipts and liabilities document; Automated accounting of operations with cash and bank documents; Link with financial and accounting module automated closing of account for receipts and liabilities in tax documents. Option for partial closing of account; Bank and cash references references for cash in hand, cash book, statements of account, paid documents with orders. 2
. IV. Commercial System Clients Offers Customers orders Proforma Invoice (sales) Sales (invoices) Sales statements and references Suppliers: Orders for delivery Proforma Purchase Order (Supplier Invoices): Purchases (Supplier Invoices): Purchases - statements and references V. Price Policy Price policy is set to ensure achievement of such (sale and purchase) prices which are reasonable for consumers and optimal for the company from the point of view of particular market conditions and its financial, production and distribution positions and opportunities. At ERP Kartell this functionality includes the following directions: Different settings depending on the needs of consumer work with maximal/minimal allowances, amount, regressive method; Option for assigning priority for different price conditions; Promotions allowances for articles, a group of articles for time period; Discounts for turnover; Allowances for partners or a group of partners for articles, sub-groups of articles, main group of articles, etc.; VI. Warehouse Assortments Description of assortments Adjustment of accountings to the operations and assortments. Adjustment piece levels on assortments Description of specific attributes of assortments. Management of types of packaging and setting-up of eco-charges. Management of hierarchy of used unit measurements. Warehouse loading, Booking Linkage between the warehouse loading and the orders for delivery. 3
Established links with barcode reader and other mobile devices Established system to monitor the limited quantities of available materials, row materials and goods. Automated accounting of operations for warehouse loading Automated recalculation of available goods at stock Automated generation of pro-forma invoice from order to delivery. Quick links to all concerned documents. Discharge, Forwarding, Obsolete assets, Consignment Link between the discharges and the documents for sale, orders for production or etc. Automated accounting of operations for discharge. Automated recalculation of available goods at stock in the warehouses. Quick links to all concerned documents Conclusion of operation for discharge from the warehouse. Rendering, reporting and returning of goods on consignation. Warehouses - References and analysis Queries for available goods on stock with different detail. Warehouse available goods on stock Inventory book Trial balance Ledgers and registers according to the documents Monthly consumption. Automated accounting of registered operations. VII. Stocktaking Stocktaking is carried out on the basis of stocktaking list which is generated automatically by the system; Automated issue of comparative register; Stocktaking of the inventory according to warehouse, group and articles; Protocol of shortages at the expense of the enterprise; Shortages through the fault of the custodian of property; Compensation of shortages by surpluses; Automated accounting of results of stocktaking; VIII. Production The module provides opportunity for registration of production order for client, type of item, contacted production quantity and selling price; booking of required materials (size, unit measurement and type) for particular order. Preparation for production passes through the following stages: Distribution of work, resources calculation, engineering projects; Assigning technological processes, loading of equipment, determining planning costs; Defining certain stages of production by dates and subdivisions; Designing the structure of items, working out individual and group specifications; Introduction of specific norms for raw materials costs; Defining all types of direct production costs for finished products and items; Selection of distribution basis for direct production costs in item unit or a finished product (materials, labor, selling price, etc.); Preparation of picture and map of technological processes; Introduction of norms for labor, basic time and qualitative rates of workers according to the types of finished products or certain operations and activities; Elaboration of a classifier for coding and grouping of details, assemblies and items; Production management Launching implementation of the order; Elaboration of plans and network production schedules; Management of technical consistency and loading degree of the equipment; 4
Distribution management of labor according to activities and operations in the relevant structure unit and as a whole for the company; Management of raw materials from the warehouses to the production, generation of automated document Demand for provision of warehousing and inventory; Management of occurred shortages of raw materials; Management of workers depending on their particular jobs according to types of finished products and items; Management of occurred personnel changes, replacements or necessity of added human resource. Monitoring of performance of advanced assigned schedules and technology of work; Warehouse loading of finished production, initiated by a document for entry of finished production (warehouse receipt); Recording the state of performance taking into consideration different stages of production; Calculation of work in progress; The unique feature of the system is the option to upgrade costs and achieve commercial and full costs per unit of finished product. Statements Performance statements of orders on items and clients; Statement of movement of raw materials and finished products in the course of production; Statement of entered direct costs into factual costs of finished products and items; Accounting and analysis of achieved factual production costs on types of finished products and items, compared to what it has been planned; Registration and accounting of the certificates of waste at a certain stage of technological process; Statements of produced quantity by orders; Accounting of wasted materials reentered into production by distributing its amount proportionally to the input of materials on orders; Printing out a scheme for calculation of labor, materials and waste on workshop and orders; Printing out a scheme for work in progress of materials and labor on orders; Printing out a scheme for labor on workshops, orders and group orders; Transfer of data about current active orders as a time norm; Ordered and produced quantity up to this moment, wasted quantity; References Reference for manufactured finished production for a period assigned criteria (initial and closing date of the period, workshop and article) a list of produced finished production is prepared; The reference contains information about: number of article, name of article; Quality, workshop, date of production, lot, book value of input materials; Calculation of work in progress of materials and labor on orders. References; Reference of Work in progress - list of articles of the type finished goods which are stored in workshops (Not yet entered on the accounts with a document for entry of finished production on accounts); ERP Kartell provides opportunity for personal setting and elaboration of references. There is also possibility for selection of design for printing. To make it easier for the user there is a set of forms under the requirements of the National Accounting Standard No 1 Balance Sheet, Profit and Loss Account, Cash Flow, etc. IX. Custom Reports Set up and prepare their own accounts; Print Custom Reports - Implementation of the designer in the press, with which the user is able to adjust the seal defined by its report. Also a set of forms for the requirements of NAS 1 - Balance, CFP, cash flow, etc. 5
X. Human Resources Management Personal file; All established by law types of contracts; Ledgers, monthly references; Index file, accounts of paid amounts, certificates; Recapitulation; Annual references; National Insurance Institute licensed diskettes: Statement forms 1 and 6, Notifications for labor contracts Statistical report labor. XI. Piece Rate System for Payment Rates - calculation of rates for structural units, work places, profession and item; Introduction of earnings introduction of individual and group earnings; Lot list performed operations for a particular item; Calculation of non legal working hours and stoppage time; Specific references for the functionality. Central Office 1729 Sofia, Mladost 1A, bl. 505A, entr. 2 Tel.: +359 2 80 99 740 Fax: +359 2 80 99 759 E-mail: office@brainstorm.bg Office Vitosha 1000 Sofia, 42, Vitosha Blv.; fl. 1 Tel.: +359 2 98 06 694 Fax: +359 2 98 05 402 E-mail: office@uhybrainstorm.com 6