Texas FCCLA Region and State Competitive Event Management Manual

Texas FCCLA Region and State Competitive Event Management Manual 2015 2016 1

COMPETITIVE EVENT MANAGEMENT MANUAL GENERAL INFORMATION Students Taking Action with Recognition (STAR) Events and Proficiency Events are competitive events for Family, Career and Community Leaders of America members designed to recognize individuals and chapters for their proficiency and achievement in chapter and individual projects, leadership skills, and occupational preparation. One of the goals of the STAR Events and Proficiency Events is to provide meaningful opportunities for participation in the areas of personal growth, family life, career preparation, and community involvement. Each event is designed to help students develop specific lifetime skills in planning, goal setting, decision making, communication techniques, and leadership. Members do more than enter an event for competition. Many members also help plan and conduct the events by serving as timekeepers, door monitors, and runners. ( students who have previously competed in STAR Events are able to serve an important role as event evaluators.) Adults also play an important role in the management of STAR Events and Proficiency Events. Adults can serve as the event director, event coordinator, event assistant coordinator, lead consultants and evaluators. Throughout the events whether involved as a participant, helper or evaluator cooperation is stressed in positive and constructive ways. Teamwork is encouraged. Cooperation and respect between youth and adults is fostered by providing each person with the opportunity to work in youth/adult teams. The belief that youth are capable of assuming important roles is essential to the success of this system. Event evaluation and recognition procedures were developed around the belief that all participants are achievers. For this reason, participants are evaluated against a set of standard criteria. EVALUATOR INFORMATION Evaluation teams are composed of adults and senior students who are selected for their expertise in a specific event area. Business and industry personnel may serve as evaluators. Orientation for evaluators is held prior to the events. During this session, an explanation of the following occurs: Events general information Event philosophy Evaluation techniques and consistency Procedures clarification Rules and rating sheet clarification for specific events The STAR Event and Proficiency Event program currently includes the following events: Advocacy Advocacy an individual or team event, recognizes participants who demonstrate their knowledge, skills, and abilities to actively identify a local, state, national, or global concern, research the topic, identify a target audience and potential partnerships, form an action plan, and advocate for the issue in an effort to positively affect a policy or law. Participants must prepare a portfolio and an oral presentation. There will be a junior, senior, and occupational category. 2

Applied Math for Culinary Management Applied Math for Culinary Management, an individual or team event, recognizes participants who use Family and Consumer Sciences skills to demonstrate the application of mathematical concepts in the culinary arts industry. Prior to competition, participants must prepare a file folder, oral presentation, and visuals. On site, participants take an applied math test and respond to a case study. There will be a senior and occupational category. Career Investigation Career Investigation, an individual event, recognizes participants for their ability to perform self-assessments, research and explore a career, set career goals, create a plan for achieving goals and describe the relationship of Family and Consumer Sciences coursework to the selected career. Participants must prepare a portfolio and an oral presentation. There will be a junior, senior, and occupational category. Chapter in Review Display Chapter in Review Display is an individual or team event that recognizes chapters that develop and implement a wellbalanced program of work and promote FCCLA and family and consumer sciences and/or related occupational skills to the community. Participants must prepare a display and an oral presentation. There will be a junior, senior and occupational category. Chapter in Review Portfolio Chapter in Review Portfolio Event is an individual or team event that recognizes chapters that develop and implement a well-balanced program of work and promote FCCLA and Family and Consumer Sciences and/or related occupational skills to the community. Participants must prepare a portfolio and an oral presentation. There will be a junior, senior and occupational category. Chapter Service Project Display Chapter Service Project Display is an individual or team event that recognizes chapters that develop and implement an indepth service project that makes a worthwhile contribution to families, schools, communities and/or family and consumer sciences. Students must use Family and Consumer Sciences content and skills to address and take action on a community need. Participants must prepare a display and an oral presentation. There will be a junior, senior, and occupational category. Chapter Service Project Portfolio Chapter Service Project Portfolio is an individual or team event that recognizes chapters that develop and implement an in-depth service project that makes a worthwhile contribution to families, schools, communities and/or family and consumer sciences. Students must use Family and Consumer Sciences content and skills to address and take action on a community need. Participants must prepare a portfolio and an oral presentation. There will be a junior, senior, and occupational category. 3

Culinary Arts Culinary Arts, a team event, recognizes participants enrolled in occupational culinary arts/food service training programs for their ability to work as members of a team to produce a quality meal using industrial culinary arts/food service techniques and equipment. Teams of participants must develop a plan for the time allotted, prepare menu items given to them at the time of the event and present their prepared items to evaluators. There will only be an occupational category. Early Childhood Education Early Childhood Education, an individual event, recognizes participants who demonstrate their ability to use knowledge and skills gained from their enrollment in an occupational Early Childhood Education program. Participants must prepare a portfolio and a resource container. On site, participants must plan and present to evaluators an activity related to the theme in response to a case study provided during the event and an oral presentation describing the activity. There will only be an occupational category. Entrepreneurship Entrepreneurship, an individual or team event, recognizes participants who develop a plan for a small business using family and consumer sciences skills and sound business practices. Franchises are not allowed. The business must relate to an area of family and consumer sciences education or related occupations. Participants must prepare a portfolio containing a written business plan, which they are not required to have implemented, and an oral presentation. There will be a junior, senior, and occupational category. Environmental Ambassador Environmental Ambassador, an individual or team event, recognizes participants who address environmental issues that adversely impact human health and well-being and who actively empower others to get involved. Participants will research one of the five current topics, investigate areas where they can make a difference, develop and carry out a project for their home, school, or community, and educate others in their school or community about the problems, effects, and solutions regarding the environmental concern. For competition, participants must prepare a portfolio and an oral presentation. There will be a junior, senior and occupational category. Fashion Construction Fashion Construction is an individual event that recognizes participants who apply Fashion Construction skills learned in Family and Consumer Sciences courses and create a display using samples of their skills. Using new materials, participants construct in advance a garment or ensemble that dresses both the upper and lower body of a child or adult. Garment/ensemble must include at least eight fashion construction techniques. Display finished product along with appropriate accessories. Participants must prepare a display, sample garment, and an oral presentation. There will be a senior and occupational category. Fashion Design Fashion Design, an individual event, recognizes participants who apply fashion design skills learned in Family and Consumer Sciences courses to design and market clothing 4

styles. Participants will develop a clothing label, research the intended audience, design the label s first 4-piece collection, and construct one collection sample using an original flat pattern designed by the participant. Students will exhibit knowledge of all the aspects that surround design, including design basics, fabric choice, and pricing. For competition, participants must prepare a portfolio, sample garment and an oral presentation. There will be a senior and occupational category. Focus On Children Focus on Children, an individual or team event, recognizes participants who use Family and Consumer Sciences skills to plan and conduct a child development project that has a positive impact on children and the community. Childhood development encompasses birth through adolescence. Participants must prepare a display and an oral presentation. There will be a junior, senior, and occupational category. Food Innovations Food Innovations, an individual or team event, recognizes participants who demonstrate knowledge of the basic concepts of food product development by creating an original prototype formula, testing the product through focus groups, and developing a marketing strategy. Participants will demonstrate their knowledge of food science, nutrition, food preparation safety, and product marketing. Participants must prepare a display, suggested product packaging, and an oral presentation. There will be a junior, senior and occupational category. Hospitality Hospitality, Tourism and Recreation, an individual or team event, recognizes participants who demonstrate their knowledge of the hospitality, tourism, and recreation industries and ability to translate their knowledge into a hypothetical or real business. Project must relate to culinary, lodging, recreation, tourism or event coordination. Participant(s) will research existing businesses which are similar to their project, develop a basic business plan and client services information and create a website that highlights the business. Participants(s) will demonstrate their customer service knowledge and ability to problem solve through an on-site case study. Participant(s) must prepare a portfolio, an oral presentation, and complete a case study. There will be a senior and occupational category. Illustrated Talk Illustrated Talk, an individual or team event, recognizes participants for their ability to make an oral presentation about issues concerning family and consumer sciences and/or related occupations. Participants must prepare a file folder, an oral presentation, and visuals. There will be a junior, senior and occupational category. Interior Design Interior Design, an individual or team event, recognizes participants who apply interior design skills learned in Family and Consumer Sciences courses to design interiors to meet the living space needs of clients. In advance, participants will create a floor plan, an elevation and a furniture/interior plan addressing the specifics of the design scenario. Participants must prepare a 5

file folder, and oral presentation, and visuals. There will be a senior and occupational category. Interpersonal Interpersonal Communications, an individual or team Communications event, recognizes participants who use family and consumer sciences and/or related occupational skills and apply communication techniques to develop a project designed to strengthen communication in a chosen area: community, employment relationships, family, peer groups or school groups. Participants must prepare a file folder, an oral presentation, and respond to a related case study. There will be a junior, senior, and occupational category. Job Interview Job Interview, an individual event, recognizes participants who use family and consumer sciences and/or related occupational skills to develop a portfolio, participate in an interview and communicate a personal understanding of job requirements. Participants must prepare a portfolio, including a job application, and express their communication skills and job knowledge through an interview. There will be a senior and occupational category. Leadership Leadership is an individual event that recognizes participants who actively evaluate and grow in their leadership potential. Participants use the Student Leadership Challenge and supporting materials to investigate their leadership ability and develop a mentorship relationship to further their leadership development. Participants must prepare a portfolio and an oral presentation. There will be a senior and occupational category. Life Event Planning Life Event Planning, an individual or team event, recognizes participants who apply skills learned in Family and Consumer Sciences courses to manage the costs of an event. An event is defined here as any upcoming occasion that will bring changes and/or new experiences and accompanying financial challenges. Examples of events include, but are not limited to: Preparing to move into a dormitory room Hosting a party/other celebration Operating a vehicle for one month Taking a school or personal trip Hosting a family reunion Paying initial costs of a new job Managing costs of attending the prom Paying school expenses for one grade level Participants select an upcoming event in their lives, determine the amount they can budget for the event and prepare in advance an event portfolio. At the event site, participants present their portfolios to the evaluators. There will be a junior, senior and occupational category. 6

National Programs in Action National Programs in Action, an individual or team event, recognizes participants who explain how the planning process was used to implement a national program project. Participants must prepare a file folder, an oral presentation, and visuals. There will be a junior, senior and occupational category. Nutrition and Wellness Nutrition and Wellness, an individual event, recognizes participants who track food intake and physical activity for themselves, their family, or a community group and determine goals and strategies for improving their overall health. Participants must prepare a portfolio, visuals, and an oral presentation. There will be a junior, senior, and occupational category. Parliamentary Procedure Parliamentary Procedure, a team event, recognizes chapters that develop a working knowledge of parliamentary law and the ability to conduct a FCCLA business meeting. Participants must take a Parliamentary Procedure Knowledge Test, present a demonstration meeting using provided planning materials, and prepare of the meeting. There will be a junior, senior and occupational category. Promote and Publicize FCCLA! Promote & Publicize FCCLA is an individual or team event that recognizes participants who develop a FCCLA promotion and publicity campaign to raise awareness and educate the school, parents and members of the community about the importance of FCCLA and Family and Consumer Sciences education. The goal of this event is to provide FCCLA members with communications experience to make a difference by increasing membership, developing partnerships, gaining Alumni & Associate involvement, promoting FACS education, gathering school and community support for their chapter and contributing to the longevity of the organization and the relevance of its opportunities for members. Additionally, this event will increase member awareness of careers in communications and public relations. Participants must prepare an oral presentation and portfolio. There will be a junior, senior, and occupational category. Recycle and Redesign Recycle and Redesign is an individual event that recognizes participants who apply recycling and redesign skills learned in Family and Consumer Sciences courses and create a display using samples of their skills. Participants select a used fashion, home or other post-consumer item to recycle into a new product. Participants will create a brand new product, not simply embellish an old one. However, participants may use additional materials if needed to redesign and creatively embellish the new product. At the event site, participants set up their displays and present the results of their projects to evaluators. There will be a junior, senior, and occupational category. Sports Nutrition Sports Nutrition, an individual event or team event, recognizes participants who use Family and Consumer Sciences skills to plan and develop an individualized nutritional plan to meet the needs of a competitive student athlete in a specific 7

sport. In advance, participants will prepare a sample nutrition and hydration plan based upon nutritional and energy needs of the student athlete. The participants must prepare a file folder, an oral presentation, and demonstrate a method to be used by the athlete to assist with nutrition management. There will be a junior, senior, and occupational category. Teach and Train Teach and Train, an individual event, recognizes participants who demonstrate their ability to explore and experience the career of teaching or training. Participants must prepare a portfolio of the teaching/training career, prepare and execute a complete lesson/workshop plan and an oral presentation. and occupational participants will also complete a shadowing experience of a best practices educator. There will be a junior, senior and occupational category. The Proficiency Events currently are: Cupcake Battle Cupcake Battle, an individual event, promotes Hospitality and Culinary Arts. Individuals must bake, decorate and display 6 cupcakes. Cupcakes will be evaluated on overall appearance, cake flavor, texture, doneness, frosting consistency, flavor, originality, and mise en place. Individuals are required to bake, decorate, and display 6 cupcakes, prepare a file folder, and respond to evaluator questions. Mystery Basket Mystery Basket, an individual event, recognizes participants enrolled in occupational food service training programs for their ability to display knowledge and skill-based learning of the culinary arts. Individuals produce a single plate containing a serving of protein, starch and vegetable. The focus of this event is the individual participant s: proper use of commercial culinary tools and equipment, professional culinary technique, personal creativity and safety and sanitation procedures. Individuals are required to develop a plan for their time allotment, create a menu to be produced, prepare menu items of their choice and present their prepared plate to the evaluating panel of professionals. They are also required to complete a self-evaluation. There will be an occupational category. Say Yes to FCS Say Yes to FCS is an individual or team event allowing members the opportunity to demonstrate the knowledge and skills needed in planning, organizing, implementing and evaluating a marketing campaign related to Family and Consumer Sciences Education. The campaign will focus on what is involved in becoming an FCS Educator, where to get certified and career opportunities available to those that major in the field. Participants must prepare a portfolio, conduct an interview, prepare an oral presentation and a marketing tool. Serving up Success Serving Up Success is an individual Proficiency Event that introduces students to the food and beverage industry. It has three parts: pre-event interview, restaurant serving simulation and a situation question. There will be a senior and occupational category. 8

WHO'S WHO? Advisor - Family and Consumer Sciences Education teacher who works with members of an affiliated local Family, Career and Community Leaders of America chapter. Affiliated Members - Students who are or have been enrolled in family and consumer sciences classes who have paid dues to the state and national organization of Family, Career and Community Leaders of America. Assistant Event Coordinator - The advisor to the Vice President of Competitive Events who assists the Event Coordinator. Chapter - A group of students who have paid dues to Family, Career and Community Leaders of America and whose names appear on the official affiliation forms. Schools may have one chapter per advisor. Competitive Events Awards A structured activity in which students performance is evaluated in relation to standards with one student and/or chapter obtaining the highest level of achievement. Comprehensive - A class of events for students in grades 10 12 who have been enrolled in or are enrolled in family and consumer sciences classes receiving 0.5 to 1 credits; the course is taught by a family and consumer sciences teacher and members are affiliated as comprehensive members of Family, Career and Community Leaders of America. Door Monitor - The person selected by the Lead Consultant to monitor the entrance and prevent spectators from entering and leaving the presentation room during the event. Entry - The number of members designated to participate in one specific STAR/Proficiency Event. The number varies according to the event. Entry Fee - A fee charged to individuals or chapters to participate in an event. Amount of the fee will be set by the event director on the regional and state levels and by national headquarters for the national events. In some events, the fee is determined by the number of participants comprising the entry. Evaluators - An evaluation team composed of adults/students who are responsible for evaluating and assigning ratings to participants. Event Coordinator - An adult selected to secure the evaluators, check materials or requirements, and monitor and supervise the total management of all events. The person who secures evaluators for regional and/or state competition. Event Director - The FCCLA staff member assigned to be the State Advisor, Family, Career and Community Leaders of America; Regional Advisor contracted with the Texas Association of FCCLA. FCCLA Chapter - An affiliated chapter for all comprehensive and technical, and occupational students with a specified family and consumer sciences teacher as an advisor. Family, Career and Community Leaders of America A career and technical organization of students who are or have been enrolled in family and consumer sciences classes. The family is its central focus. Individual Event An event completed by one person. Junior Category - A class of events for students (through grade 9) enrolled in a family and consumer sciences class and are affiliated members of Family, Career and Community Leaders of America. 9

Lead Consultant - The person selected by the lead consultant coordinator to carry out an individual event, providing necessary orientation, materials, and supplies. Lead Consultant Coordinator- An adult selected to secure lead consultants for the region and state competitions. Occupational Category - A class of events for students in grades 10-12 who have been enrolled in or are enrolled in a career cluster course preparing individuals for paid employment and receiving 1-3 credits; the course is taught or could be taught by a family and consumer sciences teacher and members are affiliated as an occupational member of Family, Career and Community Leaders of America. Participant - The event entrant; may refer to a chapter team or an individual selected by a chapter. Proficiency Event Regional and state level competitive events available to Texas FCCLA members. Region - An association of chapter groupings within a region of the state as designated by the Texas FCCLA association. Regional Advisor A person who serves as the Event Director at the regional level. Runner - A person selected by the Lead Consultant to assist the door monitor in taking rating sheets to the STAR/Proficiency Event Headquarters Room. Category - A class of events for students in grades 10-12 enrolled in a career cluster course and is receiving up to one credit; the course is taught or could be taught by a family and consumer sciences teacher and members are affiliated as a comprehensive and technical member of Family, Career and Community Leaders of America. State FCCLA Advisor The FCCLA staff member responsible for managing day to day operations of the association; serves as Event Director at the state leadership meeting. Team A team may be composed of one, two, or three participants from the same chapter with the following exception: the Parliamentary Procedure team may have four to eight participants from the same chapter. Timekeeper - The person selected by the Lead Consultant to record the total time used by each participant or chapter in delivering presentations. Tally Assistant - An adult selected by the Assistant Event Coordinator to tally rating sheets in the STAR/Proficiency Events Tally Room during the competitive events. Vice-President of Competitive Events - The regional and/or state officer(s) who will work closely with the Event Director in the organization and implementation of the STAR and Proficiency Events. 10

TIMELINE FOR COMPETITIVE EVENTS June/July: Competitive Event Task Force meeting September/October: Vice President of Competitive Events meeting October: Room Consultants (Door monitors, timekeepers, and runners) secured November: Initial letter to evaluators mailed December: Evaluators secured Lead Consultants secured January/February: Letters regarding regional events posted to the website Final letter to evaluators mailed (for regional meeting) Adult tally assistants secured (for regional meeting) Final letter mailed to event lead consultants (for regional meeting) Following regional events: Tally sheets given to event director Letters of thanks sent to evaluators List of evaluators that served at the regional level sent to the state evaluator coordinator March: Letters regarding state events posted to the website Final letter to evaluators mailed (for state meeting) Adult tally assistants secured (for state meeting) Final letter mailed to event lead consultants (for state meeting) Following state events: Tally sheets given to event director Letters of thanks sent to evaluators 11

EVENT DIRECTOR / FCCLA STAFF Prior to Event 1. Conduct STAR Event and Proficiency Event Task Force meeting in conjunction with vice president of competitive events. 2. Conduct orientation session for vice presidents of competitive events, event coordinator, and assistant event coordinator during the fall semester of the current school year. 3. Arrange facilities at all regional and state meetings for events. 4. Verify entries and determine disqualifications. 5. Order all award certificates, medals, badges, evaluator materials, and ribbons for all individuals assisting in the events. 6. Purchase evaluator recognition materials. 7. Work with the lead consultant coordinator and the event coordinator regarding their responsibilities. 8. Photocopy all rubrics, case studies, tally sheets and measurement charts to be used at all of the regional and the state leadership meetings. 9. Arrange for preparation of culinary arts menu and market order. Contact food supplier in area and make arrangements for delivery of food. 10. Assemble event signs and other needed supplies to be taken to each regional/state meeting. 11. Develop time schedules for all events and bus schedules for the culinary arts event (when necessary). 12. Photocopy maps of facilities and bring to regional/state events for evaluators and event lead consultants. 13. Supply STAR Event patches to sell at registration during regional/state meetings. 14. Develop arrangements chart with room specifications for all events. 15. Provide tests, scantrons, motion cards, secretary and Robert's Rules of Order Newly Revised for the Parliamentary Procedure event. 16. Develop and review the following items prior to region/state events: Applied Math for Culinary Management Case Studies, tests Culinary Arts Menus, team evaluations, planning sheets Early Childhood Education 12

EVENT DIRECTOR / FCCLA STAFF Specific situations including activity topic, planning sheets Hospitality, Tourism and Recreation Case studies and form Interpersonal Communications Case studies Parliamentary Procedure Packet with secretary from previous meeting, treasurer report, and new items of business Tests Motion cards Promote and Publicize FCCLA! Writing samples and form Mystery Basket Competition packet: planning sheets index cards evaluations Serving Up Success Situation cards Food Menus Guest checks 17. 18. Print rubrics with participants information on each. Provide supplies for event management. 19. Meet with event coordinator, FCCLA staff, vice presidents of competitive events and assistant event coordinator to review plans for event management. 20. Assign all officers to help collect roll call sheets from each event lead consultant after check-in and take materials to the event headquarters room. 21. Prepare materials for evaluator packets (done on site) to include: evaluator badge pencils schedule of events paper rubrics FCCLA Leadership Meeting Program Parking expense form (if needed) 3x5 card for evaluator names, addresses Evaluator identification letter marked on rubrics & packets (evaluator A and B) Evaluator in Management Manual 13

EVENT DIRECTOR / FCCLA STAFF Specific Event Rules/rubrics in the national FCCLA Competitive Event Guide MLA and APA guidelines A copy of the case study and/or scenarios for the assigned event(s) The following are included in one document: Planning Process National Programs FCCLA purposes At the Event 1. Work with event coordinator and check room arrangements. Verify that the proper equipment and supplies are in the proper place. 2. Prepare lead consultant supply bags and take to appropriate room. (See Lead Consultant Checklist in the Management Manual.) 3. Conduct the orientation session for event lead consultants. Specific instructions for each event should be given as follows: a. Briefly describe the purpose of the event. Welcome the event lead consultants to the Region (State) STAR Event and Proficiency Event lead consultant orientation for Family, Career and Community Leaders of America. Thank them for being at the meeting and for assisting with events. Explain that Students Taking Action with Recognition (STAR) Events and Proficiency Events are competitive events for Family, Career and Community Leaders of America members designed to recognize individuals and chapters for their proficiency and achievement in chapter and individual projects, leadership skills, and occupational preparation. b. Review specific event rules and procedures. c. Explain procedure for competitive event check-in: At least one team member must check-in at the competitive event check-in or the individual/team will be disqualified. Those present must know the participant names of their entire team. As participants arrive, check off school name and number of participants on the Roll Call Sheet. Teams may decrease in size, but teams may NOT increase in size. If the number of participants 14

EVENT DIRECTOR / FCCLA STAFF decreases, make a note of the number of participants competing on the team. Ensure that team member names match those listed on the roll call sheet. If they do not, send the team to event headquarters. Collect event materials (file folders, portfolios) from participants. If the participant turns in the #10, self-addressed, stamped envelope, paper clip it to the rubrics. Participant(s) name(s), advisor s name, event name, and category must appear on the outside of the envelope. Any rubrics that do not have an envelope will not be returned to schools after the conference. One envelope per team may be submitted. Inform participants of the actual assigned event room. Inform participants that the re-adjusted time schedule will be posted to the event room door at time. Remind participants to arrive at the event room thirty prior to scheduled time of actual presentation. If participants arrive up to fifteen after the end of the competitive event check-in period, a $25 fee will be imposed. Payment must be brought to headquarters prior to 5:00 p.m. on the day of the events. Anyone more than fifteen late will be disqualified. d. Event lead consultant will edit two (2) sets of the time schedule found in the lead consultant packet. Post one copy outside the competition room and give a copy to the evaluators. e. The assigned regional officer will collect the roll call sheet from event lead consultants after the competitive event check-in period. f. Explain procedure for verifying completeness of the rubric completed by the evaluators including: Complete participant information if the label is not on the rubric. Check each evaluator identification letter to ensure it is placed in the correct location. Make sure evaluators write the appropriate rating in the Score column on the rubric and also circle the value. Check to ensure all blanks on the rubric are complete. 15

EVENT DIRECTOR / FCCLA STAFF g. Remind them that the event lead consultant or the evaluators do not determine disqualifications. Only the management team consisting of the Event Director, Event Coordinator and Assistant Event Coordinator will determine disqualifications. No team will be disqualified from presenting but may be eliminated from ranking in the top six places and being recognized if participants are not eligible to compete. h. Review step by step how the event will be conducted, including the evaluation process. Evaluators will total points and initial the rubric in the designated location. Event lead consultant will verify score and initial the rubric. Evaluator will initial the point summary form. Event lead consultant will transfer rubric scores to Tally/Ranking Sheet after all participants have competed. Event lead consultant will rank each team in order from 1 st 10 th place on Tally/Ranking Sheet after all teams have competed. Evaluators will sign the Tally/Ranking Sheet after agreeing on the placement of teams. Event lead consultant will bring the Tally/Ranking Sheet and rubrics with envelope attached to the event headquarters room. A final check of ranking order will be done in headquarters. Event lead consultant will make adjustments to ranking order, if necessary, and sign off on Tally/Ranking Sheet. Event lead consultants and evaluators should keep the entire evaluation process/results confidential. Competitive event officers will put rubrics in envelopes and prepare for mailing. i. Synchronize time with all event lead consultants. j. Review event time schedule and determine time and place for pick-up of participant folders/portfolios. Evaluator orientation begins at a.m./p.m. Room Consultant (door monitors, time keepers, runners) orientation begins at a.m./p.m. Competitive event check-in begins at a.m./p.m. Review locations of the events. Remind event lead consultant to locate event room prior to meeting with evaluators. k. Remind event lead consultants that only event participant(s) are allowed at the competitive event check-in and in the event room. 16

EVENT DIRECTOR / FCCLA STAFF Spectators are not allowed in any event room except for Mystery Basket. 4. Work in tally room/headquarters with overall management of competitive events. 5. 6. 7. Create the list of the top 6 achievers. Prepare the script books for the competitive event recognition session. Assign location for posting top 6 achievers prior to final general session. 8. Assist with setting stage for awards presentations. 9. Assist with packing/shipping materials after event. 10. Mail participant rubrics. 17

EVENT COORDINATOR Prior to the Region Event 1. Carefully read the Texas FCCLA Competitive Event Guidelines, national FCCLA STAR event specifications, point summary forms, rubrics, and the Management Manual to review the responsibilities outlined for the events in order to conduct the events in a manner consistent with regional and state guidelines. 2. Work closely with the vice president of competitive events assigned to evaluators and assistant event coordinator in managing the events. 3. Secure evaluators for each event using the following guidelines: a. Send an invitation to potential evaluators asking them to evaluate events. Potential evaluators can be selected using the following information: Contact individuals found on the evaluator recommendations received from the state FCCLA office. Contact college students, teacher educators in Family and Consumer Sciences Education at the universities in the region, as well as any Family and Consumer Sciences Education majors on the university campuses. Contact former FCCLA officers compiled by the State VP of Membership. Contact Career and Technical Education administrators, Family and Consumer Sciences specialists, retired Family and Consumer Sciences teachers, school principals, teachers and counselors, Career and Technical teachers, personnel directors for businesses, advisory council members and bank personnel. Contact Business/Industry Professionals: management personnel, food and beverage directors, executive chefs at hotels, hospital chefs, dieticians for the Culinary Arts Event, and human resources personnel. Contact elementary educators, childcare center directors and early childhood specialists for the Early Childhood Education event. Contact professional and collegiate chapters of business, professional and civic organizations. The Professional Association of Registered Parliamentarians is an excellent resource for Parliamentary Procedure evaluators. Contact FCCLA members (must be a senior that has competed in STAR/Proficiency Events) Contact the FCCLA alumni network. Contact the Texas FCCLA Business Advisory Council. b. Maintain a balance of experience related to the event and knowledge about FCCLA and STAR/Proficiency Events on each evaluation team. 18

EVENT COORDINATOR c. Secure the appropriate number of evaluators per event room utilized by each event at least five weeks prior to meeting. NOTE: In some regions, the number of participants per event or category may necessitate combining two similar events or categories in one event room to be evaluated by a team of evaluators. STAR Events Advocacy Two evaluators per event room Applied Math for Culinary Management Two evaluators per event room Career Investigation Two evaluators per event room Chapter in Review Display Two evaluators per event room Chapter in Review Portfolio Two evaluators per event room Chapter Service Project Display Two evaluators per event room Chapter Service Project Portfolio Two evaluators per event room Culinary Arts Two evaluators and two tasting evaluators per event room Early Childhood Education Two evaluators per event room Entrepreneurship Two evaluators per event room Environmental Ambassador Two evaluators per event room Fashion Construction Two evaluators per event room Fashion Design Two evaluators per event room Focus on Children Two evaluators per event room Food Innovations Two evaluators per event room Hospitality, Tourism and Recreation Two evaluators per event room Illustrated Talk Two evaluators per event room Interior Design Two evaluators per event room Interpersonal Communications Two evaluators per event room Job Interview Two evaluators/interviewers per event room Leadership Two evaluators per event room Life Event Planning Two evaluators per event room National Programs in Action Two evaluators per event room Nutrition and Wellness Two evaluators per event room Parliamentary Procedure Two evaluators per event room Promote and Publicize FCCLA! Two evaluators per event room Recycle and Redesign Two evaluators per event room Sports Nutrition Two evaluators per event room Teach and Train Two evaluators per event room Proficiency Events Cupcake Battle Mystery Basket Say Yes to FCS Serving up Success Two evaluators per event room Two evaluators per event room Two evaluators per event room Two evaluators per event room d. Secure eight to ten back-up evaluators who will be present at the meeting and can be placed in an event if evaluators do not show up. These evaluators should know that they may not be used if all original evaluators attend. e. Evaluators selected should have expertise in the area in which they will evaluate. 19

EVENT COORDINATOR 4. Send a list of confirmed evaluators with mailing addresses, telephone numbers, email address and the assigned event to the vice president of competitive events in charge of evaluators (four weeks prior to meeting). 5. Send a letter of confirmation to secured evaluators. Include in the letter the event date, start/end times, location of orientation, and location of event. Indicate the specific event the evaluator will be evaluating. (If the Culinary Arts event is at another site, have those evaluators report to the site where the Culinary Arts event will be held for their orientation and event.) Also include the following: Evaluator including The Evaluation Process (Management Manual page 54) Specific Event Rules (see national FCCLA Competitive Events Guide) Specific Event Rubric (see national FCCLA Competitive Events Guide) 6. Copy and send all correspondence to the event director. 7. Once the list of evaluators is sent to the vice president of competitive events, the Event Coordinator will continue to monitor the evaluators commitments and replace any evaluators that cancel. 8. All correspondence to evaluators will be sent from the Event Coordinator. 11. One week prior to the meeting, correspond with secured evaluators to confirm attendance. At the Region Event 1. Monitor Event Headquarters Room, Tally Room, and all event rooms 2. Meet with event director, FCCLA staff, vice presidents of competitive events and assistant event coordinator to review plans for event management. 3. Work with event director and check room arrangements. Verify that the proper equipment and supplies are in the proper place. 4. Assist with preparation of evaluator packets. 5. Conduct an orientation session for evaluators to include: a. Welcome evaluators and briefly describe the purpose of the events. b. Review details, such as schedule, breaks, location of restrooms, etc. c. Review items in the evaluator packets. d. Review general event guidelines. (Ex. disqualifications, scoring etc.) e. Review evaluator information. Refer to the evaluator section of the Management Manual. 20

EVENT COORDINATOR f. Assign identification letters. Remind them about the importance of using letters. You may choose to use the following orientation script for Evaluator Orientation. SCRIPT FOR EVALUATOR ORIENTATION Welcome to Region (State) Evaluator Orientation for STAR Events and Proficiency Events for Family, Career and Community Leaders of America. Students Taking Action with Recognition (STAR) Events and Proficiency Events are competitive events for Family, Career and Community Leaders of America members designed to recognize individuals and chapters for their proficiency and achievement in chapter and individual projects, leadership skills, and occupational preparation. One of the goals of the STAR Events and Proficiency Events is to provide meaningful opportunities for participation in the areas of personal growth, family life, career preparation and community involvement. Each event is designed to help students develop specific lifetime skills in planning, goal setting, decision making, communication techniques, and leadership. Members do more than enter an event for competition. Many members also help plan and conduct the events by serving as timekeepers, door monitors, and runners. You will be evaluating the members on their presentation and the lead consultant of each event will give you specific information and instructions. Every event has a schedule of when each team or individual will compete. Even though you want to be thorough and fair, you need to try to stay on schedule as closely as possible. If you spend too much time on each team or individual, you will not be finished until extremely late. Breaks are scheduled during the day. The event hospitality room is located in. The restrooms are located. (STATE Events meals are located in.) Open your envelope and review the items in your packets. Find your name badge. Place your name and the name of your event on the badge. You will find pencils, paper and a schedule of events and a program. An expense form is included for parking (if needed). (Go over Evaluator General Information and Instructions in the Management Manual) Introduce the lead consultants by event to the evaluators. Lead consultants will accompany evaluators to the event room for further instructions. 6. Keep record of all evaluators that volunteer. 7. Monitor closely the management of all events. 8. Monitor closely the scoring process. 9. Verify the top achievers in each event, and help with other event activities as needed. 21

EVENT COORDINATOR 10. Post list of the top 6 teams/individuals in each event and category. One area needs to be identified for posting. The area needs to be large and separated so groups of people can view the results. 11. Prepare awards table at region/state meetings. Assist with awards ceremony. 12. Collect all materials pertaining to events at the conclusion of the region meeting. Prepare boxes for shipping. After the Region Event 1. Submit to the state event coordinator a list of 25 evaluators secured for the state meeting within 3 days following each regional meeting. Include name of evaluator, event evaluated, phone number, email address and address. Prior to the State Event 1. Follow up with 25 evaluators from your region that agreed to assist at the State Meeting. 2. Monitor the 25 evaluators to ensure their attendance; replace if necessary. Send the new names to the state event coordinator. At the State Event 1. Work with event director and check room arrangements. Verify that the proper equipment and supplies are in the proper place. 2. Help prepare evaluator packets on site at the state meeting to include items identified in the Management Manual. 3. Conduct orientation session for evaluators. 4. Keep record of all evaluators that are used. 5. Monitor closely the management of all events. 6. Monitor closely the scoring process. 7. Verify the top achievers in each event, and help with other event activities as needed. 8. Assist with posting top 6 entries prior to final general session. 9. Prepare awards table at region/state meetings. Assist with awards ceremony. 10. Collect all materials pertaining to events at the conclusion of the state meeting. Prepare boxes for shipping. 22

LEAD CONSULTANT COORDINATOR Prior to Event 1. 2. 3. 4. 5. 6. 7. 8. 9. Secure a lead consultant for each event. Get the list of events and the number of lead consultants needed from the region or state advisor. Contact can be made to: Current Family and Consumer Sciences teachers Retired Family and Consumer Sciences teachers Responsible adults with a knowledge of Family and Consumer Sciences and FCCLA FCCLA Alumni Secure 2 3 back up lead consultants. Using google docs, keep a list of all secured lead consultants and share the folder with the region and state event directors. One month prior to the event, send the list to the vice president of competitive events in charge of securing lead consultants. Copy the event director on all correspondence. Send the region/state advisor the list of lead consultants needing hotel reservations as they are secured. Assist the vice president of competitive events (VP assigned to working with lead consultants) with securing room consultants for each event. One month prior to each meeting, send a letter of confirmation to each lead consultant. Include in the letter the dates, times and location for the orientation and events: (building and room number, etc.) Also, give the lead consultants specific instructions on how to download a copy of the general guidelines and the event specific guidelines in the STAR/Proficiency Event Management Manual for the event in which they are a lead consultant. One week prior to the event, send a final reminder to all lead consultants to confirm attendance. Optional: attend the regional and/or state meetings and assist with events. 23

ASSISTANT EVENT COORDINATORS & VICE PRESIDENTS OF COMPETITIVE EVENTS ASSISTANT EVENT COORDINATORS Duties performed by Assistant Event Coordinators (Advisors of Vice Presidents of Competitive Events): Prior to Event 1. 2. 3. 4. At the Event 1. 2. 3. 4. 5. Carefully read the Texas FCCLA Competitive Event Guidelines, national FCCLA STAR event specifications, point summary forms, rubrics, and the Management Manual to become familiar with each event. Advise and assist the vice president of competitive events to ensure the completion of all responsibilities listed below for conducting events. Correspond with the event director to determine the number of participants per event and location of events. Bring materials listed on page 26 (see directions for Competitive Event Officers) to the region meeting. Assist officer in preparing a large poster listing events with room name/number and names of the evaluators. (Advisor assigned to working with evaluators) Assist officer in preparing a large poster listing events with room name/number and names of the lead consultants and room consultants. (Advisor assigned to working with lead consultants) Monitor Event Headquarters Room, Tally Room and all event rooms. If necessary, assign someone to monitor the break room for event helpers. Maintain frequent contact with the event director and event coordinator and assist as needed. Attend and assist the orientation session for evaluators. (Advisor assigned to working with evaluators) Prepare and place signs in the Evaluator Orientation room so that as the evaluators arrive they can locate their assigned seats. Place evaluator orientation materials with evaluator orientation information at each seat (on table or chair). As evaluators enter, check off evaluators and monitor no-shows/alternates. Attend and assist at the orientation session for lead consultants. (Advisor assigned to working with lead consultants) Prepare and place signs in the lead consultant orientation so that 24