FINANCIAL REPORT WITH ADDITIONAL INFORMATION JUNE 30,2016
TABLE OF CONTENTS PAGE Independent Auditor's Report 3-4 Management's Discussion and Analysis 5-9 Basic Financial Statements Statement of Net Position and Governmental Fund Balance Sheet 10 Statement of Activities and Governmental Fund Revenues, Expenditures, and Changes in Fund Balance 11 Notes to Financial Statements 12-28 Required Supplementary Information Budgetary Comparison Schedule- General Fund 29-31 Schedule of Proportionate Share ofthe Net Pension Liability 32 Schedule of Library Pension Contributions 33 Schedule of Funding Progress for the Retiree Health Plan 34
INDEPENDENT AUDITOR'S REPORT The Board of Trustees Commack Public Library 18 Hauppauge Road Commack, New York 11725 We have audited the accompanying basic financial statements of the governmental activities and each major fund of Commack Public Library as of and for the year ended June 30, 2016, and the related notes to the financial statements, which collectively comprise the Library's financial basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position ofthe governmental activities and each major fund of the Commack Public Library, as of June 30, 2016, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. 3
INDEPENDENT AUDITOR'S REPORT (Continued) Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, budgetary comparison information, the schedule of proportionate share of the net pension liability, the schedule oflibrary pension contributions and the schedule of funding progress for the retiree health plan on pages 5 through 9 and 29 through 34 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. /'5~ ~ ~ t- c.r' Certified Public Accountants Stewart Manor, New York August 15,2016 4
MANAGEMENT'S DISCUSSION AND ANALYSIS Using This Annual Report This annual report consists ofthree parts- management's discussion and analysis (this section), the basic financial statements, and required supplementary information. The basic financial statements include information that presents two different views of the Library: The first three columns of the financial statements include information on the Library's funds under the modified accrual method. These Fund Financial Statements focus on current financial resources and provide a more detailed view about the accountability of the Library's sources and uses of funds. The adjustment column of the financial statements represents adjustments necessary to convert the fund financial statements to the government-wide financial statements under the full-accrual method. The government-wide financial statement columns provide both long-term and short-term information about the Library's overall financial status. The statement of net position and the statement of activities provide information about the activities of the Library as a whole and present a longer-term view of the Library's finances. These statements tell how these services were financed in the short term as well as what remains for future spending. The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of required supplementary information that further explains and supports the information in the financial statements. 5
MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) Condensed Financial Information: The table below compares key financial information in a condensed format between the current year and the prior year, in thousands of dollars: June 30, June 30, Increase 2016 2015 (Decrease) Assets: Current assets $ 1,470 $ 1,449 $ 21 Capital assets 502 482 20 Total Assets 1,972 1,931 41 Deferred Outflow of Resources 786 92 694 Liabilities: Long-term debt 1,997 1,285 712 Other liabilities 113 154 (41) Total Liabilities 2,110 1,439 671 Deferred Inflow of Resources 94 0 94 Net Position: Net investment in capital assets 502 482 20 Unrestricted 52 102 (50) Total Net Position $ 554 $ 584 $ (30) Revenue: District taxes $ 3,566 $ 3,523 $ 43 Fines 9 10 (1) Other revenue 33 53 (20) Total Revenue 3,608 3,586 22 Expenses - Library Services 3,638 3,631 7 Change in net position (30) (45) 15 Net position- beginning of year 584 629 (45) Net Position- End of Year $ 554 $ 584 $ (30) 6
MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) The Library As A Whole The Library's net position decreased by $30,412 this year. The most significant reason for this decrease was the recognition of expenses related to post-employment health insurance costs which are required to be recorded by Governmental Accounting Standards. The Library's primary source ofrevenue is from property tax related items, which represents 99 percent of total revenue. This is one percent higher as compared to the prior year. As is typical of service agencies, salaries and benefits are a significant expense of the Library, representing 80 percent of the Library's total expenses (as per the Statement of Activities). In the prior year, salaries and benefits represented 78 percent of total expenses. The Library Funds: Our analyses of the Library's major funds are included in the first three columns of pages 10 and 11 on the respective statements. The fund columns provide detailed information about the most significant funds - not the Library as a whole. The Library Board has the ability to create separate funds to help manage money for specific purposes and to maintain accountability for certain activities. Currently the Library has two major funds, the General Fund and the Capital Fund. The fund balance ofthe General Fund increased during the year from $814,504 to $1,006,050. The fund balance ofthe Capital Fund decreased from $481,020 to $351,192. Statements detailing the revenues and expenditures for both of these funds are included in this report. Budgetary Highlights: The following are explanations for the significant variations between the Library's final budget and the actual results of the General Fund: The Library did not receive as many fines as originally anticipated. This is attributed to the fact that the online circulation system now allows for multiple renewals on many items and patrons are now reminded to renew their items via email or text if they opt-in to that service. The Library received less in photocopy income than anticipated. Patrons continue to utilize their own personal scanners, printers and copiers. The Library charges non-patrons for copies printed out as well as patrons printing more than twenty copies. Charges for faxing are included in this category. 7
MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) Budgetary Highlights: (Continued) Interest income was lcwer than anticipated due to the low interest rates. State aid and grants was higher than anticipated due to the receipt of a NYS grant which was given to the Library to help offset the Metro Commuter Transportation Mobility taxes. Miscellaneous income was lower than expected because the Library received fewer donations and other income than anticipated. Although there were favorable and unfavorable variances within specific salaries and wages budget lines, overall they offset one another and the budget section was only overspent by $16,572 or 0.84%. It is difficult to budget on an individual salary line basis because of stafftransitioning in and out of employment with the Library, the changing of staff titles during the year and the use of part-time and per diem employees. The library anticipated some of these variables when it allocated resources to the staff contingency budget line. The budget line for Social Security and MTA taxes was underspent by $38,929. This was partially a function of the lower salaries paid during the year and partially because the Library overestimated the taxes that would be due. The apparent over expenditure in the workers' compensation and disability insurance budget lines, and the apparent under expenditure of the general insurance budget line are directly related. These differences are the result of a reclassification of certain insurance costs that were originally budgeted for within the general insurance budget line, but were reflected as separate lines on the financial statement. The budget lines for books and books on CD were both underspent for the year. The Library continues to interlibrary loan a large number of items from other libraries in Suffolk and Nassau County. In addition, the Library has weeded out and discontinued certain standing order reference materials. Towards the end of the fiscal year the library slowed purchases in anticipation of the move to its smaller, temporary location during the renovation project. The budget line for print periodicals and subscriptions was overspent because the West Group database and print subscription was more costly than anticipated. The budget line for general supplies was underspent because the Library purchased many items in bulk in the prior year which reduced the number of items purchased in this fiscal year. 8
MANAGEMENT'S DISCUSSION AND ANALYSIS (Continued) Budgetary Highlights: (Continued) The budget line for snow removal was underspent because the Library based its budget on the amount spent in the previous year. Fortunately, snowfall was lower this year. The budget line for security was underspent by $7,524. This favorable variance was due to not having to make any payments during the portion of the year between when one security guard resigned and a suitable replacement was found. The budget line for contract services was underspent due to lower pricing than anticipated. The building operations budget section was underspent by $54,530. This was partially due to the reclassification of workers compensation and disability insurance to the employee benefit budget section (see explanation above) and partially because electric rate increases were not as high as anticipated. Capital Assets: During the fiscal year ending June 30,2016, the Library purchased $130,810 offixed assets (capital outlay). The majority ofthe purchases ($129,061) were for professional fees and preparatory costs related to the upcoming building renovation. During the year the Library also discarded broken or obsolete computer equipment with an original cost of $65,7 4 3. Debt Administration: The only long term debt that the Library has is to its employees for compensated absences, its net pension liability and its obligation for other post-employment benefits. The liability at June 30,2016 for compensated absences was $257,765. This represents a decrease of$19,787 from the previous year. The net pension liability at June 30, 2016 was $766,621. This represents an increase of$600,104 from the previous year. The obligation for other post-employment benefits at June 30, 2016 was $973,148. This represents an increase of$132,058 from the previous year. Currently Known Conditions: The Library budget vote for the 2016-2017 fiscal year was approved by the taxpayers. The anticipated tax revenues will be $4,078,296. 9
STATEMENT OF NET POSITION AND GOVERNMENTALFUNDSBALANCESHEET Statement General Capital Adjustments of Net Fund Fund Total (Note 11) Position Assets: Cash and cash equivalents $ 1,096,743 $ 335,209 $ 1,431,952 $ $ 1,431,952 Prepaid insurance 17,721 17,721 17,721 Security deposit 20,583 20,583 20,583 Capital assets, net of depreciation 501,760 501,760 Total Assets 1,114,464 355,792 1,470,256 501,760 1,972,016 Deferred Outflows ofresources: Deferred outflow on pension 0 0 0 786,183 786,183 Total Assets and Deferred Outflows of Resources $ 1,114,464 $ 355,792 $ 1,470,256 $ 1,287,943 $ 2,758,199 Liabilities: Accounts payable $ 28,530 $ 4,600 $ 33,130 $ $ 33,130 Accrued payroll 79,884 79,884 79,884 Non-current liabilities: Net pension liability 766,621 766,621 Compensated absences payable 257,765 257,765 Obligation for other postemployment benefits 973,148 973,148 Total Liabilities 108,414 4,600 113,014 1,997,534 2,110,548 Deferred Inflows ofresources: Deferred inflows on pension 0 0 0 94,148 94,148 Fund Balances/Net Position: Nonspendable (prepaid amounts) 17,721 17,721 (17,721) Assigned for capital projects 351,192 351,192 (351,192) Unassigned 988,329 988,329 (988,329) Total Fund Balance 1,006,050 351,192 1,357,242 (1,357,242) Total Liabilities, Deferred Inflows of Resources, And Fund Balances $ 1,114,464 $ 355,792 $ 1,470,256 Net Position: Net investment in capital assets 501,760 501,760 Unrestricted 51,743 51,743 Total Net Position $ 553,503 $ 553,503 The accompanying notes are an integral part of the financial statements. 10
STATEMENT OF ACTIVITIES AND GOVERNMENTAL FUND REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED Statement General Capital Adjustments of Fund Fund Total (Note 11) Activities Revenues: Tax revenues $ 3,565,906 $ $ 3,565,906 $ $ 3,565,906 Fines 8,600 8,600 8,600 Photocopy income 8,497 8,497 8,497 Interest 373 275 648 648 State aid and grants 11,639 11,639 11,639 Lost books 947 947 947 Miscellaneous 11,663 11,663 11,663 Total Revenues 3,607,625 275 3,607,900 0 3,607,900 Expenditures/Expenses For Library Services: Salaries and wages 1,963,492 1,963,492 ( 18,381) 1,945,111 Employee benefits 817,741 817,741 130,455 948,196 Library materials and programs 285,664 285,664 285,664 Library operations 242,805 242,805 242,805 Building operations I 05,670 I 05,670 105,670 Capital outlay 707 130,103 130,810 (130,810) Depreciation 110,866 110,866 Total Expenditures/Expenses 3,416,079 130, I 03 3,546,182 92,130 3,638,312 Excess (Deficiency) Of Revenues Over Expenditures 191,546 (129,828) 61,718 (92, 130) Other Financing Sources/Uses: Transfers- internal activities 0 0 0 Excess (Deficiency) Of Revenues And Transfers Over Expenditures 191,546 (129,828) 61,718 (61,718) Change In Net Position (30,412) (30,412) Fund balance/net position- beginning of the year 814,504 481,020 1,295,524 (711,609) 583,915 Fund Balance/Net Position- End Of The Year $ 1,006,050 $ 351 '192 $ 1,357,242 $ (803,739) $ 553,503 The accompanying notes are an integral part of the financial statements. 11
NOTES TO FINANCIAL STATEMENTS NOTE 1: Summary of Significant Accounting Policies The accounting policies of Commack Public Library conform to accounting principles generally accepted in the United States of America as applicable to governmental units. Accordingly, in June 1999, the Governmental Accounting Standards Board issued Statement No. 34, Basic Financial Statements- and Management's Discussion and analysis-for State and Local Governments. Some of the significant changes in the statement include the following: A management's Discussion and Analysis section providing an analysis of the Library's overall financial position and results of operations. Financial statements prepared using full accrual accounting for all of the Library's activities. A change in the fund financial statements to focus on the major funds. The following is a summary of the significant accounting policies: A. Reporting Entitv: The Commack Public Library coordinates the raising of its real estate tax revenues with the Commack Union Free School District. The Board of Trustees is responsible for the approval of the annual budget and oversight of the Library management's control and disbursement of funds and maintenance of assets. The Library's management is solely responsible for day-to-day operations. B. Management Focus, Basis of Accounting and Financial Statement Presentation: The Library's basic financial statements include both government-wide (reporting the Library as a whole) and fund financial statements (reporting the Library's major funds). Government-Wide Financial Statements: The Government-wide financial statements (i.e. the Statement ofnet Position and the Statement of Activities) are reported using the economic resources measurement focus and the accrual basis of accounting. Revenue is recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenue in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. The Statement of Net Position includes and recognizes all long-term assets and receivables as well as long-term debt and obligations. The Library's net position is reported in three parts- net investments in capital assets; restricted net position; and unrestricted net position. 12
NOTES TO FINANCIAL STATEMENTS NOTE 1: B. Summary of Significant Accounting Policies (Continued) Management Focus, Basis of Accounting and Financial Statement Presentation: (Continued) Fund Financial Statements: Governmental fund financial statements are reported using the modified accrual basis of accounting prescribed by the Governmental Accounting Standards Board and the State ofnew York's Department of Audit and Control, Division of Municipal Affairs. Under this method, revenues are recognized in the period in which they become both measurable and available. The Library considers all revenues reported in the governmental funds to be available if the revenues are collected within a reasonable period of time after fiscal year end, except for real property taxes, which are considered to be available if they are collected within sixty days after the end of the fiscal year. Fees and other income items other than interest income are recorded when received in cash. Expenditures are recognized in the period in which the liability is incurred. However, debt service expenditures, if applicable, are recorded only when a payment is due. The Library reports on the following funds: General Fund: This fund is established to account for resources devoted to the general services that the Library performs for its taxpayers. General tax revenues and other sources of revenues used to finance the fundamental operation of the Library are included in this fund. Capital Fund: This fund is established to account for resources devoted to construction and renovation of the Library. C. Interfund Transactions: The operations of the Library include transactions between funds. These transactions may be temporary in nature, such as with interfund borrowings. The Library typically loans resources between funds for cash flow purposes. These interfund receivables and payables are expected to be repaid within one year. Permanent transfers of funds include transfers to provide financing or other services. This includes the transfer of unrestricted General Fund revenues to finance various programs that the Library must account for in other funds in accordance with budgetary authorizations. 13
NOTES TO FINANCIAL STATEMENTS NOTE 1: D. Summary of Significant Accounting Policies (Continued) Fund Balance Classifications: The Governmental Accounting Standards Board (GASB) issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions that defines the different types of fund balances that a governmental entity must use for financial reporting purposes. They are as follows: Nonspendable: This includes amounts that cannot be spent because they are either not in spendable form (i.e. inventories, prepaid expenses, etc.) or they are legally or contractually required to be maintained intact. Restricted: This includes amounts with constraints placed on the use of resources. These constraints can be externally imposed by creditors, grantors, contributors, or imposed by laws and regulations. Committed: This includes amounts that can only be used for the specific purposes pursuant to constraints imposed by formal action of the Library's Board. Those committed amounts cannot be used for any other purpose unless the government removes or changes the specified use by taking the same type of action it employed to previously commit those amounts. Assigned: This includes amounts that are constrained by the Library's intent to be used for specific purposes, but are neither restricted nor committed. The Library Board is not required to impose or remove the constraint. Assignments of fund balance cannot be made if it would result in a negative unassigned fund balance. Unassigned: This includes the residual classification for the Library's general fund. This classification represents fund balance that has not been assigned to other funds, assigned for specific purposes, restricted, or committed. E. Order of Use of Restricted!Unrestricted Net Position and Fund Balance: When an expense is incurred for purposes for which both restricted and unrestricted net position is available, the Library's policy is to apply restricted net position first. Expenditures incurred from unrestricted resources are applied to committed fund balance as determined by the Board, then to assigned fund balance, and then to the unassigned fund balance. F. Use of Estimates: The preparation offinancial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statement and the reported amounts of revenues and expenditures during the period. Actual results could differ from those estimates. 14
NOTES TO FINANCIAL STATEMENTS NOTE 1: G. H. Summary of Significant Accounting Policies (Continued) Investments: The Library's investment policies are governed by State statutes and its own written investment policy. Permissible investments for the Library include special time deposit accounts, certificates of deposit and obligations of the United States of America. Capital Assets: Capital assets are defined by the Library as assets with an initial cost of $500 or more and an estimated useful life of more than two years. Such assets are recorded at historical cost or estimated historical cost. Donated assets are reported at estimated fair market value at the date of donation. Additions, improvements, and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Land is not depreciated and library books and materials are not capitalized. Depreciation on all assets is provided on the straight-line basis over the following estimated useful lives: Equipment Furniture Building and improvements 5 years 7 years 40 years NOTE2: Cash and Cash Equivalents The Library has defined cash and cash equivalents to include demand deposits, and shortterm investments with a maturity of three months or less. NOTE3: Concentration of Credit Risk The Library maintains all of its cash balances at two banks. At year end, the Library's carrying amount of deposits was $1,431,352 (excludes petty cash of$600) and the bank balance was $1,475,265. Ofthe bank balance, $500,000 was covered by federal depository insurance. The remaining balance of $975,265 was covered by collateral held by the Library's agent. 15
NOTES TO FINANCIAL STATEMENTS NOTE4: Capital Assets A summary of changes in fixed assets for the year ending June 30, 2016 is as follows: Balance Additions Balance as of and as of 7/112015 Adjustments Deletions 6/30/2016 Asset not being depreciated: Land $ 126,500 $ 0 $ 0 $ 126,500 Construction in progress 24,774 129,061 0 153,835 Other capital assets: Building and improvements 4,159,934 1,042 0 4,160,976 Equipment 276,528 707 (65,743) 211,492 Furniture and fixtures 341,628 0 0 341,628 Total 4,929,364 130,810 (65,743) 4,994,431 Accumulated depreciation ( 4,44 7,548) (11 0,866) 65,743 (4,492,671) Net Book Value $ 481,816 $ 19,944 $ 0 $ 501,760 NOTES: Long Term Debt The following is a summary of changes in long-term debt for the period ended June 30, 2016: Non-current liabilities Balance Balance Due within Due after 7/112015 Increases Reductions 6/30/2016 one year one year Compensated absences $ 277,552 $ 0 $ 19,787 $ 257,765 $ 0 $ 257,765 Net pension liability 166,517 600,104 0 766,621 0 766,621 Other post-employment benefits payable 841,090 132,058 0 973,148 0 973,148 $ 1,285,159 $ 732,162 $ 19,787 $ 1,997,534 $ 0 $ 1,997,534 NOTE6: Compensated Absences Payable The Library has an accumulated liability as of June 30, 2016 for unused sick and vacation pay amounting to $257,765. This is a decrease of$19,787 from the June 30,2015 balance of$277,552. The Library estimates $0 ofthis liability will be paid out during the next fiscal year. 16
NOTES TO FINANCIAL STATEMENTS NOTE 7: A. B. Retirement Plan Plan Description and Benefits Provided: The Commack Public Library participates in the New York State and Local Employees' Retirement System (the System). This is a cost-sharing multiple-employer retirement system. The System provides retirement benefits as well as death and disability benefits. The net position ofthe System is held in the New York State Common Retirement Fund (the Fund), which was established to hold all net assets and record changes in plan net position allocated to the System. The Comptroller ofthe State ofnew York serves as the trustee of the Fund and is the administrative head of the System. The Comptroller is an elected official determined in a direct statewide election and serves a four year term. Thomas P. DiNapoli has served as Comptroller since February 7, 2007. In November, 2014, he was elected for a new term commencing January 1, 2015. System benefits are established under the provisions of the New York State Retirement and Social Security Law (RSSL). Once a public employer elects to participate in the System, the election is irrevocable. The New York State Constitution provides that pension membership is a contractual relationship and plan benefits cannot be diminished or impaired. Benefits can be changed for future members only by enactment of a State statute. The Commack Public Library also participates in the Public Employees' Group Term Life Insurance plan (GTLI), which provides death benefits in the form of life insurance. The System is included in the State's financial report as a pension trust fund. That report, including information with regard to benefits provided, may be found at www.osc.state.ny.us/retire/publications/index.php or obtained by writing to the New York State and Local Retirement System, 110 State Street, Albany, NY 12244. Contributions: The System is noncontributory except for 1) employees who joined the New York State and Local Employees' Retirement System between July 27, 1976 and December 31, 2009, and have less than ten years from their membership date, who contribute 3 percent of their salary, 2) employees who joined the Retirement System between January 1, 2010 and March 31,2012 who contribute 3 percent of their salary in perpetuity and 3) employees who joined the Retirement System on or after April 1, 2012 who contribute from 3 percent to 6 percent of their salary in perpetuity dependent on their annual wage. Under the authority of the NYSRSSL, the Comptroller annually certifies the actuarially determined rates expressly used in computing the employers' contributions based on salaries paid during the Systems' fiscal year ending March 31. Contributions for the current year and two preceding years were equal to 100 percent of the contributions required. The required contribution for the current fiscal year was $307,610, for the 2015 fiscal year it was $313,026 and for the 2014 fiscal year it was $384,721. 17
NOTES TO FINANCIAL STATEMENTS NOTE7: c. Retirement Plan (Continued) Pension Liabilities, Pension Expenses, Deferred Outflows of Resources and Deferred Inflow of Resources Related to Pensions: At June 30, 2016, the Commack Public Library reported a liability of $766,621 for its proportionate share of the net pension liability. The net pension liability was measured as of March 31, 2016, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The Commack Public Library's proportion of the net pension liability was based on a projection of the Commack Public Library's long-term share of contributions to the pension plan relative to the projected contributions of all participating members, actuarially determined. At June 30,2016, the Commack Public Library's proportion was 0.0047764 percent, which was a decrease of.0001527 percent from its proportion measured at June 30, 2015. For the year ended June 30, 2016, the Commack Public Library recognized pension expense of$307,414. At June 30,2016, the Commack Public Library reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflow of Resources Deferred Inflow of Resources Difference between expected and actual experience $ 3,874 $ 90,870 Changes in assumptions 204,435 0 Net difference between projected and actual investment earnings on pension plan investments 454,802 0 Changes in proportion and differences between employer contributions and proportionate share of contributions 123,072 3,278 Library's contributions subsequent to the measurement date 0 0 Total $ 786,183 $ 94,148 18
NOTES TO FINANCIAL STATEMENTS NOTE 7: c. Retirement Plan (Continued) Pension Liabilities, Pension Expenses, Deferred Outflows of Resources and Deferred Inflow of Resources Related to Pensions: (Continued) $0 reported as deferred outflows of resources related to pensions resulting from Commack Public Library contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2017. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Year Ending June 30, Amount Recognized 2017 $ 178,676 2018 178,676 2019 178,676 2020 156,007 2021 0 Thereafter 0 Total $ 692,035 D. Actuarial Assumptions: The total pension liability at March 31,2016 was determined by using an actuarial valuation as of April 1, 2015, with update procedures used to roll forward the total pension liability to March 31,2016. The actuarial valuation used the following actuarial assumptions. Significant actuarial assumptions used in the April 1, 2015 valuation were as follows: Investment Rate of Return Salary Scale Inflation Rate Cost of Living Adjustments 7.00% 3.80% 2.50% 1.30% Annuitant mortality rates are based on April 1, 2010 - March 31, 2015 System's experience with adjustments for mortality improvements based on MP-2014. The actuarial assumptions used in the April 1, 2015 are based on the results of an actuarial experience study for the period April 1, 2010 - March 31, 2015. 19
NOTES TO FINANCIAL STATEMENTS NOTE7: Retirement Plan (Continued) D. Actuarial Assumptions: (Continued) The long term expected rate of return on pension plan investments was determined using a building block method in which best estimate ranges of expected future real rates of return (expected returns net of investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long term expected rate of return by weighing the expected future real rates of return by the target allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the target asset allocation as of March 31, 2016 are summarized below. Long Term Expected Rate of Return 2016 Long-Term Target Expected Real Asset Class Allocation Rate of Return Domestic equity 38.00% 7.30% International equity 13.00% 8.55% Private equity 10.00% 11.00% Real estate 8.00% 8.25% Absolute return strategies 3.00% 6.75% Opportunistic portfolio 3.00% 8.60% Real assets 3.00% 8.65% Bonds and mortgages 18.00% 4.00% Cash 2.00% 2.25% Inflation-Indexed bonds 2.00% 4.00% 100.00% Discount Rate - The discount rate used to calculate the total pension liability was 7.0%. The projection of cash flows used to determine the discount rate assumes that contributions from plan members will be made at the current contribution rates and that contributions from employers will be made at statutorily required rates, actuarially. Based upon the assumptions, the System's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. 20
NOTES TO FINANCIAL STATEMENTS NOTE 7: D. Retirement Plan (Continued) Actuarial Assumptions: (Continued) Sensitivity of the Proportionate Share of the Net Pension Liability to the Discount Rate Assumption- The following presents the Commack Public Library's proportionate share of the net pension liability calculated using the discount rate of 7.0 percent, as well as what the Commack Public Library's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1 percentage point lower (6.0 percent) or 1 percentage point higher (8.0 percent) than the current rate: 1% Current 1% Decrease Assumption Increase (6.0%) (7.0%) (8.0%) Library's proportionate share of the net pension liability $ 1,728,676 $ 766,621 $ (46,273) Pension plan fiduciary net position- The components of the current year net pension liability of the New York State and Local Retirement System as of March 31, 2016, in thousands of dollars was as follows: Total Employers' total pension liability Plan net position Employers' net pension liability Ratio of plan net position to the Employers' total pension liability $ 172,303,544 (156,253,265) $ 16,050,279 90.7% 21
NOTES TO FINANCIAL STATEMENTS NOTES: A. B. Post-employment Benefits Other Than Pensions Plan Description: The New York State Department of Civil Service (DCS) administers the New York Health Insurance Program (NYSHIP) which provides health insurance to current and retired employees ofnew York State, and participating public authorities and local governmental units, such as the Commack Public Library. NYSHIP offers comprehensive hospital, medical and prescription drug benefits. As administrator ofnyship, the DCS performs all administrative tasks and has the authority to establish and amend the benefit provisions offered. Annual benefit premiums charged to and paid by participating local governmental entities are generally the same, regardless of each individual employer's risk profile. The annual benefit premiums collected by DCS are then remitted to the health insurance carriers that comprise NY SHIP. NY SHIP is considered an agent multiple-employer defined benefit plan, it is not a separate entity or trust, and does not issue stand-alone financial statements. The Library, as a participant in the plan, recognizes these post-employment benefits on an accrual basis. Funding Policy: Contribution requirements are determined by the Library Board. Currently, for retirees under the age of 65, the Library pays 100% of the premium for the retiree and 50% of the premium for the spouse. For retirees age 65 and over, the Library pays 50% of the premium for the retiree and 35% of the premium for the spouse. For the year ending June 30, 2016, the Library recognized the cost of providing health insurance by recording its share of insurance premiums of $32,569 as an expenditure in the General Fund. Commack Public Library also reimburses retired employees and their spouses the full cost of Medicare deducted from their Social Security benefits, which amounted to $11,854. The calculation of the liability was based upon the 2015 annual medical premiums of: With Two With One Medicare Medicare Individual Family Participants Participant Empire $ 9,768 $ 21,975 Empire Medicare $ 4,929 $ 12,298 $ 17,136 22
NOTES TO FINANCIAL STATEMENTS NOTE 8: c. Post-employment Benefits Other Than Pensions (Continued) Annual OPEB Cost and Net OPEB Obligation: The Library's annual other postemployment benefit (OPEB) cost (expense) is calculated based on the "annual required contribution of the employer (ARC). The Library has elected to calculate the ARC and related information using the alternative measurement method permitted by GASB Statement 45 for employers in plans with fewer than 100 total plan members. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. The following table shows the components of the Library's annual OPEB cost for the year, the amount actually contributed to the plan, and changes in the Library's net OPEB obligation to the Retiree Health Plan: Annual required contribution & OPEB cost $ 194,939 Interest on net OPEB obligation 33,643 Adjustment to annual required contribution (41,183) Annual OPEB cost (expense) 187,399 Contributions made (55,341) Increase in net OPEB obligation 132,058 Net OPEB obligation- beginning of year 841,090 Net OPEB obligation- end ofyear $ 973,148 The Library's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OBEB obligation for the years ending June 30, 2014 through June 30, 2016 are as follows: %of Annual OPEB Year Annual OPEB Cost NetOPEB Covered Cost% Ended OPEB Cost Contributed Obligation Payroll Of Pay 6/30/2014 $ 178,296 23.5% $ 703,820 $ 1,335,671 13.3% 6/30/2015 $ 188,214 27.1% $ 841,090 $ 1,369,063 13.7% 6/30/2016 $ 187,399 29.5% $ 973,148 $ 1,297,418 14.4% 23
NOTES TO FINANCIAL STATEMENTS NOTES: D. Post-employment Benefits Other Than Pensions (Continued) Funded Status and Funded Progress: As of June 30, 2016, the actuarial accrued liability for benefits based upon the valuation date of July 1, 20 15 was $2,136,469, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the plan) was $1,297,418 and the ratio of the unfunded actuarial accrued liability to the covered payroll was 164.7 percent. The projection of future benefit payments for an ongoing plan involves estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The Schedule of Funding Progress, presented as required supplementary information following the notes to the financial statements, will present multi-year trend information as time passes about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. E. Methods and Assumptions: Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The methods and assumptions used include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective ofthe calculations. The following simplifying assumptions were made: Funding interest rate -An interest rate of 4% was used. Mortality- Life expectancies were based on the RP2014 Mortality Table with sex distinct rates and with generational mortality improvements projected using the MP-2014 table projection rates. Participation rate- It was assumed that 100% of the current active employees covered under the active plan on the day before retirement would emoll in the retiree medical plan upon retirement. 24
NOTES TO FINANCIAL STATEMENTS NOTES: E. Post-employment Benefits Other Than Pensions (Continued) Methods and Assumptions: (Continued) Retirement rates: Age Rate 55-59 3.0% 60-64 9.0% 65-69 12.0% 70-79 20.0% 80+ 100.0% Termination rates- The following rates from Table 1, paragraph 35 of Government Accounting Standard no. 45 were used. Age Rate 20 7.79% 25 6.78% 30 4.66% 35 3.19% 40 2.21% 45 1.59% 50+ 0.00% Healthcare cost trend rates - It was assumed that health care costs would increase in accordance with the trend rates in the following table: Pre-65 Post-65 Year Rates Rates 2015 9.0% 5.0% 2016 8.0% 5.0% 2017 7.0% 5.0% 2018 6.0% 5.0% 2019+ 5.0% 5.0% Participant salary increases- 3.25% annually. Payroll growth rate- 2.50% annually. 25
NOTES TO FINANCIAL STATEMENTS NOTES: E. Post-employment Benefits Other Than Pensions (Continued) Methods and Assumptions: (Continued) Percent married- It was assumed that 65% of the male and 25% of the female employees who elect retiree health care coverage for themselves would also elect coverage for their spouse upon retirement. It was assumed that male spouses are three years older than their wives and female spouses are three years younger than the retiree. For current retirees, actual census information was used. Actuarial value of assets- N/ A Per capita claims cost- Are based on the premium levels of the plan provisions in section III. The premiums paid by the Library are independent of the Library's experience and demographic profile, and are expected to change consistent with a community rated plan. Thus, we have applied the premiums with no additional adjustments other than future trend increases. Administrative expenses - $25.3 7 per emollee, per year. Actuarial Cost Method- An actuarial cost method develops an orderly allocation of the actuarial present value of benefit payments over the working lifetime of the participants in the plan. The actuarial present value of benefits allocated to a particular fiscal year is called the Normal Cost. The actuarial present value of benefits allocated to all periods prior to a valuation date is called the Actuarial Accrued Liability. The Unfunded Actuarial Accrued Liability is amortized over future years in accordance with the employer's established accounting policy. The Entry Age Normal Cost Method is used in this valuation. Under this method, the Actuarial Present value of Projected Benefits of each individual is allocated on a level basis over the earnings of the individual between hire age and assumed exit age(s). The portion ofthe Actuarial Present Value allocated to the valuation year is called the Normal Cost. The portion of the Actuarial Present Value not provided for as of the valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability. The amortization of the unfunded actuarial accrued liability has been determined as a level percentage of the projected payroll of active plan members. At each valuation, a new amortization base is created equal to the excess of the unfunded actuarial accrued liability over the remaining balances of prior amortization bases. The new base is amortized over 30 years. The equivalent single amortization period for all components combined may not exceed the maximum acceptable period of 30 years. 26
NOTES TO FINANCIAL STATEMENTS NOTE9: Commitments and Contingencies In April 2014 the Library signed a sixty month lease for three copiers at a cost of $1,499 per month. Then, in March 2016 the Library leased real estate to serve as a temporary space during the building renovation. This is a fifteen month lease that costs $20,583 per month and it expires September 30, 2017. During the fiscal year ending June 30, 2016 the Library made lease payments of$17,988. The future minimum lease commitment is detailed as follows: Year ending Real June 30, Copiers Estate Total 2017 $ 17,988 $ 247,000 $ 264,988 2018 17,988 61,750 79,738 2019 13,491 0 13,491 2020 0 0 0 Total $ 49,467 $ 308,750 $ 358,217 NOTE 10: Subsequent Event In July 2016, the Library authorized the issuance of$7,835,000 ofrevenue bonds which will be used to finance the Library renovation project. The bonds are payable in annual principal installments that range from $190,000 to $460,000 per year through July 2042. Interest on the bonds is paid semi-annually and the interest rates range from 2.0% to 5.0% over their term. The schedule of future bond payments is as follows: Year Ending Principal Interest Total June 30, Payments Payments Payments 2017 $ 0 $ 104,969 $ 104,969 2018 190,000 279,156 469,156 2019 195,000 273,381 468,381 2020 205,000 267,381 472,381 2021 210,000 261,156 471,156 2022 to 2026 1,160,000 1,185,856 2,345,856 2027 to 2031 1,395,000 951,060 2,346,060 2032 to 2036 1,615,000 737,063 2,352,063 2037 to 2041 1,960,000 383,600 2,343,600 2042 to 2043 905,000 36,500 941,500 Total $ 7,835,000 $ 4,480,122 $ 12,315,122 27
NOTES TO FINANCIAL STATEMENTS NOTE 11: Reconciliation of Fund Financial Statements to Government-wide Financial Statements Total fund balance and the net change in fund balance ofthe Library's governmental fund differs from net position and changes in net position of the governmental activities reported in the statement of net position and statement of activities. This difference primarily results from the long-term economic focus ofthe statement of net position and statement of activities versus the current financial resources focus of the governmental fund balance sheet and statement of revenue, expenditures, and change in fund balance. The following are reconciliations of fund balance to net position and the net change in fund balance to the net change in net position: Total Fund Balance - Modified Accrual Basis Amounts reported in the statement of net position are different because: Capital assets are not financial resources, and are not reported in the funds Deferred outflows on pension is not reported in the funds Compensated absences are included as a liability Net pension liability is not included in the funds Deferred inflows on pension is not reported in the funds Obligation for post-employment health insurance, to be paid in future periods is not reported in the funds Total Net Position- Full Accrual Basis $ 1,357,242 501,760 786,183 (257,765) (766,621) (94,148) (973,148) $ 553,503 Net Change in Fund Balance- Modified Accrual Basis Amounts reported in the statement of activities are different because: Capital outlays are reported as expenditures in the statement of revenue, expenditures, and changes in fund balance; in the statement of activities, these costs are allocated over their estimated useful lives as depreciation: Capital outlay Depreciation expense (Increase )/decrease in the accruals for items reported as expenditures in the statements of activities, not in the fund statements: Compensated absences Net pension expenses Post-employment health costs Change In Net Position- Full Accrual Basis $ 61,718 130,810 (11 0,866) 19,787 197 (132,058) $ (30.412) 28