Glossary of terms The Duke of Edinburgh s International Award Foundation October 2013 Version: 7 2013 The Duke of Edinburgh s International Award Foundation
Contents About this glossary of terms... 4 List of Award terms... 5 The Award... 5 the Award programme... 5 a Bronze, Silver or Gold Duke of Edinburgh s International Award... 5 The Duke of Edinburgh s International Award... 5 Governance... 5 The Duke of Edinburgh s International Award Foundation... 5 License Standards... 5 secretary general... 5 the Trustees... 5 The Duke of Edinburgh s International Award Association and Forum... 6 Associate Member... 6 Award Operator... 6 the chair and deputy chair... 6 the Constitution... 6 The Duke of Edinburgh s International Award Association... 6 the Forum... 6 the Founder... 6 Full Member... 6 observer... 6 the Youth Forum... 6 The International Council... 7 International Council (IC)... 7 International Gold Event (IGE)... 7 regional representative... 7 youth representative... 7 Association regions... 7 Africa... 7 Americas... 7 Asia Pacific... 7 Europe, Mediterranean and Arab States (EMAS)... 8 Regional Advisory Board (RAB)... 8 regional director (RD)... 8 regional meetings... 8 Organisations licensed by The Duke of Edinburgh s International Award Foundation... 8 Independent Award Centre (IAC)... 8 National Award Authority (NAA)... 8 National Award Operator (NAO)... 8 Open Independent Award Centre (OIAC)... 8 Organisations sub-licensed by National Award Operator... 9 Approved Activity Provider (AAP)... 9 Award Group... 9 Award Unit or Open Award Unit... 9 Operating Authority (OA)... 9 Award operational terms... 9 14 24... 9 Adventurous Journey section... 9 Bronze Award... 9 Gold Award... 9 guiding principles... 9 Handbook... 9 Online Record Book (ORB)... 10 2013 The Duke of Edinburgh s International Award Foundation Page 2
Physical Recreation section... 10 Record Book... 10 Residential Project... 10 Service section... 10 Silver Award... 10 Skills section... 10 Award staff, volunteers and young people... 10 activity coach... 10 Adventurous Journey Assessor... 10 Adventurous Journey Supervisor... 11 Award Assessor... 11 Award holder... 11 Award Holders Association (AHA)... 11 Award Holders Network (AHN)... 11 Award Leader... 11 co-ordinator... 11 direct entrant... 11 national director... 11 new entrant... 12 participant... 12 patron... 12 volunteer... 12 Award training... 12 National Training Panel (NTP)... 12 Regional Training Panel (RTP)... 12 Train the Trainer (TtT)... 12 Fundraising and supporters... 12 Business Leadership Group (BLG)... 12 Friend... 12 Global Award Ambassador... 12 Global Benefactor... 13 (Global) Corporate Partner... 13 Regional or Sector Benefactor... 13 Special Projects... 13 World Fellowship... 13 World Fellow (WF) and World Fellowship Benefactor (WFB)... 13 Young Fellow (YF)... 13 2013 The Duke of Edinburgh s International Award Foundation Page 3
About this glossary of terms We have produced this glossary to ensure that everyone involved with The Duke of Edinburgh s International Award understands our communications. We try not to use jargon when we communicate. However, sometimes we need to use technical terms associated with the structure of our organisation, or the Award s format and delivery, and we want everyone to be clear on what these terms mean. This glossary can be used by anyone who is involved with the Award. This includes Award Operators, participants, partners, supporters, Duke of Edinburgh s International Award Foundation staff and Trustees. The use of capitalisation within this glossary is intended to show whether terms should be capitalised elsewhere. If you feel that there is anything else which should be included in this document, please contact the communications team at the Foundation. This glossary will be reviewed annually. 2013 The Duke of Edinburgh s International Award Foundation Page 4
List of Award terms The Award the Award programme a Bronze, Silver or Gold Duke of Edinburgh s International Award The Duke of Edinburgh s International Award The Duke of Edinburgh s International Award for Young People Governance The Duke of Edinburgh s International Award Foundation License Standards secretary general the Trustees This is what young people do. It reflects their individual choice of activities through participating in the Award, and refers to the format and structure of the Award the levels and sections. This is what a young person strives for and achieves. We use the full form to identify the importance and value we place in the Awards we issue. However, the abbreviated form an Award or a Bronze, Silver or Gold Award can be used after the first instance. This is both the charity the organisation as well as the set of ideas, principles, structure and standards which forms the programme that the charity delivers and is of public benefit. It can be abbreviated to the Award after the first instance. The full registered name for the Award. The working titles are either The Duke of Edinburgh s International Award or The International Award for Young People or the agreed local translation of these words. For further details see our Brand Guidelines. The registered charity and the legal owner of the intellectual property of The Duke of Edinburgh s International Award for Young People. The Foundation is governed by the Trustees. The standards that Award Operators must meet in order to be licensed by the Foundation to deliver the Award. There are three levels of standards: Fundamental, Conditional Minimum and Full Minimum. All organisations that wish to deliver The Duke of Edinburgh s International Award agree to abide by the Fundamental Standards and comply with further conditions appropriate to their respective level of membership. The chief executive officer of the Foundation; appointed by the Trustees and responsible to them for the management of the Foundation and its staff. The secretary general is also the executive secretary of the Association and the International Council. The board of trustees responsible for upholding the principles of the Award as contained in the Constitution and for managing the Foundation. There can be up to ten trustees, and they are drawn from around the world. The chair of the Trustees is also chair of the Association. 2013 The Duke of Edinburgh s International Award Foundation Page 5
The Duke of Edinburgh s International Award Association and Forum Associate Member Award Operator the chair and deputy chair the Constitution The Duke of Edinburgh s International Award Association the Forum the Founder Full Member observer the Youth Forum A licensed organisation which has demonstrated compliance with the Fundamental and the Conditional Minimum Licence Standards of the Foundation s licensing structure. For a National Award Operator (NAO) this is a half-way stage to becoming a Full Member. Associate Members have a right to attend Association meetings but have no voting rights. Any organisation which is delivering the Award. The term encompasses National Award Authorities, National Award Operators, Independent Award Centres, Open Independent Award Centres and Operating Authorities. The chair of the Association is also the chair of the Trustees. The deputy chair of the Association is nominated by the country in which the next Forum is to be held; the nominee is usually the chair of the next host National Award Authority. The document that defines the principles and code of practice of the Award. It also defines the governance, membership and organisation of the Association and unites all the organisations licensed by the Foundation. The collective body of all the organisations who govern, manage and deliver the Award worldwide. It meets formally every three years at what is known as the Forum and appoints a representative body to meet every year called the International Council. An assembly of the members of the Association, which meets every three years. The functions and composition of the Forum are contained within Chapter Six of the Association s Constitution. HRH The Duke of Edinburgh KG KT is the Founder of the Award and of the Association. A licensed organisation which has achieved the status of a National Award Authority (NAA) by demonstrating compliance with the Fundamental, Conditional Minimum and Full Minimum Licence Standards of the Foundation s licensing structure, as well as signing up to the Association s Constitution. Full Members have the right to attend Association meetings, to vote, to be elected as regional representatives on the International Council and to host Association events. A representative of an organisation who has a special relationship with the Award and whose attendance at the Forum may be beneficial. Observers may only attend the Forum by invitation. The opportunity for participants in the International Gold Event to meet and discuss issues with the International Council. Eight youth representatives, two from each Association region, are elected at the time and attend the Forum. The Youth Forum takes place towards the end of the International Gold Event. 2013 The Duke of Edinburgh s International Award Foundation Page 6
The International Council International Council (IC) International Gold Event (IGE) regional representative youth representative Association regions Africa Americas Asia Pacific Represents and acts for the Association during the period between Forums to oversee the operational development and management of the Award worldwide. It meets once a year and is chaired by a trustee. The functions and composition of the International Council are contained within Chapter Seven of the Association s Constitution. In the year preceding a Forum the IC s meeting coincides with the International Gold Event and members participate in the Youth Forum. A training and development experience for invited Gold Award holders, usually held in the year preceding the Forum. During the event youth representatives are elected to sit on the International Council and participate in their Regional Advisory Boards. One of three representatives from each of the Association s regions, elected at the time of the Forum at their respective regional meetings. The twelve regional representatives sit on the International Council for three years. They ensure that the Association s membership is fairly and impartially represented on the IC. There are eight youth representatives two from each of the Association s four regions who are elected at the International Gold Event by their peers from their region for a three year term. They participate in Regional Advisory Boards and International Council meetings. They are also encouraged to act as ambassadors of the Award and assist the staff of the Foundation by informing their work. A region that includes the continent of Africa and surrounding islands such as Seychelles, Madagascar, Ascension and St Helena. It excludes North Africa (Morocco to Egypt). A region which includes the Caribbean, North, South and Central America and all surrounding islands including Bermuda, Falklands, Galapagos and Hawaii. A region that includes the areas bounded by: To the north: China, Mongolia and Japan To the east: Pacific Islands To the south: Maldives, Australia and New Zealand To the west: Pakistan and Afghanistan. 2013 The Duke of Edinburgh s International Award Foundation Page 7
Europe, Mediterranean and Arab States (EMAS) Regional Advisory Board (RAB) regional director (RD) regional meetings A region that includes the areas bounded by: To the north: Greenland, Iceland, British Isles, Scandinavia and Russia To the east: Iran, Turkmenistan, Uzbekistan, Tajikistan, Kyrgyzstan and Kazakhstan To the south: North Africa (Morocco to Egypt), Red Sea, Gulf of Aden, Arabian Sea and Persian Gulf To the west: Atlantic Islands and coastline. A group which provides advice to regional directors between Forums. A Regional Advisory Board is composed of Trustees, regional representatives and youth representatives from the region. A member of Foundation staff responsible for managing one of four regional offices. They are responsible for securing resources, facilitating support and providing encouragement to all Award Operators in their region. A regional director also works with their respective Regional Advisory Board and Regional Training Panel. A meeting of all members from each region attending a Forum along with their respective Trustees, youth representatives and regional staff. In addition they are encouraged to meet at least once between Forums to share experiences and best practice. Organisations licensed by The Duke of Edinburgh s International Award Foundation Independent Award Centre (IAC) National Award Authority (NAA) National Award Operator (NAO) Open Independent Award Centre (OIAC) A single location, such as a school or youth club, with an exclusive access policy directly licensed by the Foundation to operate the Award where no National Award Operator exists. An Independent Award Centre delivers the Award exclusively to their students or members. The IAC is run by a co-ordinator, may have multiple groups, has no powers to sub-license or approve Awards and reports directly to the Foundation. An IAC is not a member of the Association. Open Independent Award Centres are a sub-set of this group. A National Award Operator with greater freedom to sub-license. As full members of the Association, they also have voting rights at the Forum. An organisation licensed by the Foundation to operate the Award, usually exclusively within a national territory, with powers to approve Awards and sub-license. A National Award Operator is run by a chair, board of trustees or council, and director (or chief executive officer), and can be Associate or Full Members of the Association. National Award Authorities are a sub-set of this group with some additional membership rights and powers. An open access version of an Independent Award Centre. An OIAC delivers the Award to any young person wishing to and able to attend it. Further details including membership are still to be defined. 2013 The Duke of Edinburgh s International Award Foundation Page 8
Organisations sub-licensed by National Award Operator Approved Activity Provider (AAP) Organisations that are licensed to provide activities that enable participants to complete any section of the Award programme. Award Group Award Unit or Open Award Unit Operating Authority (OA) A group of participants undertaking the Award. The adult contact is the Award Leader. Usually a single premise sub-licensed by a National Award Operator or Operating Authority to operate the Award and run by a co-ordinator. An Award Unit has an exclusive access policy while an Open Award Unit has an open access policy. Both can run multiple Award Groups. An organisation or agency sub-licensed by a National Award Operator to operate the Award and approve Awards within the organisation or agency s remit. It can register multiple Award Units and is run by an officer. Award operational terms 14 24 This is the age range for participation in the Award, meaning a participant must be at least 14 years old to start and must complete their Award programme before their 25 th birthday. Adventurous Journey section Bronze Award Gold Award guiding principles Handbook The section of the Award which aims to inspire participants to develop initiative, leadership and teamwork by encouraging a spirit of adventure and discovery whilst undertaking a journey in a group. Also referred to as an expedition in some countries. It is associated with the colour green in our Brand Guidelines. A level of the Award available to a participant aged between their 14 th and 25 th birthdays, and undertaken over a minimum period of six months. A level of the Award available to a participant aged between their 16 th and 25 th birthdays, and undertaken for a minimum period of 12 months. Non-Silver Award holders are required to do an extra six months in Physical Recreation, Skills or Service. For anyone delivering the Award or doing their Award there are ten guiding principles which underpin the philosophy of the Award: individual, non-competitive, achievable, voluntary, development, balanced, progressive, inspiration, persistence, and enjoyable. Further details about the guiding principles can be found in the Handbook. The core text of the Award which sets its minimum standards. This is to be read and used by all Award volunteers and staff to ensure continuity of delivery of the Award. This is copyrighted material and should not be reproduced, published or amended (including translation) without the permission of the Foundation. 2013 The Duke of Edinburgh s International Award Foundation Page 9
Online Record Book (ORB) Physical Recreation section Record Book Residential Project Service section Silver Award Skills section Award staff, volunteers and young people activity coach Adventurous Journey Assessor The electronic version which enables a participant to register, choose their activities, enter their evidence and submit it for assessment online. The data allows Award Leaders and other levels of management to monitor progress and present Award Operators with accurate performance information. The section of the Award which aims to encourage participation in physical activity in order to inspire participants to achieve improved physical fitness and health. It is associated with the colour yellow in our Brand Guidelines. The means by which a participant is registered, chooses their activities, enters their evidence and submits it for assessment. A participant may use the Online Record Book where available. The section of the Award required at the Gold level which aims to broaden experience through involvement with others in a residential setting. Participants should not know the others attending. It is associated with the colour purple in our Brand Guidelines. The section of the Award which aims to make a difference to an individual or a community and develop compassion through service to others. This is also known as volunteering or community service in some countries. It is associated with the colour red in our Brand Guidelines. A level of the Award programme available to a participant aged between their 15 th and 25 th birthdays, and undertaken over a minimum period of six months. Non-Bronze Award holders are required to do an extra six months in either Physical Recreation, Skills or Service. The Section of the Award programme which aims to encourage the development of a participant s personal interests, creativity and practical skills. It is associated with the colour blue in our Brand Guidelines. An adult volunteer who conducts specific training for participants in any section of the Award. The role of an activity coach can be carried out by an Award Assessor or Award Leader. A suitably qualified and experienced adult who checks and assesses a young person s progress and agrees the completion of the qualifying Adventurous Journey: they will provide an Award Assessor s report to confirm this. Ideally, they should be a different person to the Adventurous Journey Supervisor. 2013 The Duke of Edinburgh s International Award Foundation Page 10
Adventurous Journey Supervisor Award Assessor Award holder Award Holders Association (AHA) Award Holders Network (AHN) Award Leader co-ordinator direct entrant national director A suitably qualified and experienced adult volunteer who is responsible for a group s safety throughout their practice and qualifying Adventurous Journeys. They are also responsible for supervising practice journeys, for assessing the ability of an individual or team to carry out their qualifying journey, and for signing a participant s Record Book to confirm that they are suitably skilled and prepared. The role of the Adventurous Journey Supervisor can be carried out by an Award Leader but there must be a separate Adventurous Journey Assessor. An adult volunteer identified by an Award Leader who assesses a participant s chosen activity in any section and completes the Record Book to verify they have achieved the requirements of the Award. An Award Assessor can also undertake the roles of activity coach. A person who has gained an Award, at any level. An association of Award holders within a National Award Operator. The global network of Award Holders Associations, managed by the Foundation. An adult volunteer who is the contact and mentor for an Award Group. The Award Leader is responsible for engaging young people in their Award programme, inspiring, guiding and assisting them from start through to completion. The Award Leader can also be responsible for engaging and managing other volunteers. An Award Leader can also undertake the roles of activity coach, Adventurous Journey Supervisor or Adventurous Journey Assessor if properly qualified. An adult volunteer or paid staff member who is the key contact at an Independent Award Centre, Open Independent Award Centre or Award Unit level. The co-ordinator is responsible for setting up and running the Award within the Centre, supporting Award Leaders, overseeing Award Groups and submitting Record Books to the relevant Award operator for authorisation of an Award. A participant who starts at the Silver level without having first done Bronze, or who starts Gold without having done Silver. An adult volunteer or paid staff member who is the contact at a National Award Operator. They are sometimes called a chief executive. The national director is responsible for running the Award within the territory, managing the National Award office, establishing and overseeing sub-licensed organisations and Award Groups, engaging, training and supporting Award Leaders and other volunteers, for ensuring young people receive a quality experience and meet the requirements to achieve an Award, and raising sufficient resources to sustain and grow the Award. 2013 The Duke of Edinburgh s International Award Foundation Page 11
new entrant participant patron volunteer Award training National Training Panel (NTP) Regional Training Panel (RTP) Train the Trainer (TtT) Fundraising and supporters Business Leadership Group (BLG) Friend Global Award Ambassador A participant who registers and starts a new Award level, whether at the Bronze, Silver or Gold level, within the current statistical year. A young person aged 14 to 24 who is registered to take part in the Award. An individual who provides patronage to a National Award Operator. This individual is often the head of state or equivalent who adds significant stature, credibility, profile and recognition to the Award and especially to those receiving their Awards. They can also be a great source of encouragement to participants, volunteers and staff. Any other individual who volunteers their time and skills to the Award, who is not an Award Leader. A National Training Panel is a group of accredited trainers from within a National Award Authority. It advises on setting up, overseeing, developing and delivering a national training plan to ensure that there are enough suitably trained individuals to sustain and grow the Award. A Regional Training Panel is a group of accredited trainers from within one of the Award's regions. It advises on setting up, overseeing, developing and delivering a regional training plan to ensure that there are enough suitably trained individuals to sustain and grow the Award. A course designed for experienced Award staff and volunteers to provide them with the skills and methodologies to deliver Approved Award Training in their respective National Award Operators. A group of senior business leaders and other influential people that assists the Foundation with fundraising and strategy development. Such groups may also exist within individual National Award Operators, within regions and at the global level. Also known as a development group in some countries. A donor who supports the Award through a grant, donation, gift-in-kind or discounted service. A Friend can be described as a Bronze Friend, Silver Friend or Gold Friend depending on their level of support. A supporter of the Foundation who advocates on behalf of the charity. 2013 The Duke of Edinburgh s International Award Foundation Page 12
Global Benefactor (Global) Corporate Partner Regional or Sector Benefactor Special Projects World Fellowship World Fellow (WF) and World Fellowship Benefactor (WFB) Young Fellow (YF) A high net worth individual donor who has made an exceptional financial contribution to the work of the Foundation at world level. We have only one Global Benefactor at any one time. A corporate donor who makes a financial contribution to the work of the Foundation. Corporate Partners may also allocate some of their donation to a specific country, while Global Corporate Partners may target up to four specific countries. An individual donor who makes a significant financial contribution to the work of the Foundation within a region or to a particular sector of the work of the Foundation, for example technology or training. A fund that provides grants to expand the Award s reach, particularly to those young people at risk, who may not otherwise be able to participate. This initiative is funded by the Special Projects Group A group of like-minded supporters of the Foundation. There are three levels of donor: Young Fellow, World Fellow and Benefactor. An individual donor who is a member of the World Fellowship for life. They are either a Fellow or a Benefactor based on the level of their financial contribution. A World Fellow or Benefactor may opt to use 50% of their donation in a country of their choice. An individual donor who is a member of the World Fellowship for a period of ten years or until the Young Fellow turns 50, whichever is soonest. 2013 The Duke of Edinburgh s International Award Foundation Page 13