Minnesota Medicaid Management Information System (MMIS) Modernization Project Kick-Off Meeting October 15, 2013
Agenda Introductions Project Organization Project High Level Scope Key Activities/Deliverables Approach Deliverables Timeline Discussion Points Questions 10/15/2013 2013 CSG Government Solutions 2
Introductions CSG Project Team Members Department of Human Services (DHS) Project Team Members 10/15/2013 2013 CSG Government Solutions 3
Project Organization MINNESOTA DEPARTMENT OF HUMAN SERVICES MEDICAID MANAGEMENT INFORMATION SYSTEM MODERNIZATION ORGANIZATION CHART Client Executive Renea Steele MN Project Manager Deb John Meier Rago Project Advisor Project Manager John Rago Andrea Danes Project Advisor Bob Guenther MITA SS-A Team MITA Lead Analyst Vivian de la Gandara IA/TA Analyst Naveen Chundaru Business Analyst Alicia McCord-Estes Integrated State Resources Business Analyst / Subject Matter Expert Derik Newman Jr PM Analysts Sandra Carlton Michelle Doheny MMIS Strategy Recommendations Team Financial Analyst Shaun Meeks Project Architect Tim Saar Business / Technical Analyst Local Resource 10/15/2013 2013 CSG Government Solutions 4
Medicaid Information Technology Architecture (MITA) State Self-Assessment (SS-A) using the MITA 3.0 Framework Scope MMIS Modernization Strategy Implementation Advanced Planning Document 10/15/2013 2013 CSG Government Solutions 5
Key Activities and Deliverables 10/15/2013 2013 CSG Government Solutions 6
Project Roadmap Minnesota Medicaid Management Information System Modernization Project Roadmap Initiation Planning Execution Monitoring & Control Closing Launch MMIS Modernization Project Project Planning MITA State Self-Assessment Requirements Analysis Feasibility Study, Alternative Assessments, and Cost Benefit Analysis Buy / Build Decision Implementation Advanced Planning Document Reporting Requirements and Project Management Activities Conclude MMIS Modernization Project Prepare and Conduct Project Kick Off Meeting Create and Finalize Project Charter Perform MITA Current State As-Is Analysis Conduct MITA As-Is & To-Be Workshop: Seven Conditions and Standards SS-A Conduct Requirements Analysis Conduct Feasibility Study, Alternative Assessments, and Cost Benefit Analysis Develop Buy / Build Decision Components Develop, Finalize, and Submit IAPD Conduct Weekly Project Team Meetings Conduct Project Closeout Activities Prepare and Conduct Tool Demonstration Develop Comprehensive Project Management Plan Conduct Visioning Workshops & Develop Initial Concept of Operations and MITA Roadmap Conduct MITA As-Is & To-Be Workshop: MITA As-Is and To-Be Vision Finalize and Submit Requirements Analysis Findings Finalize Feasibility Study, Alternative Assessments, and Cost Benefit Analysis Findings Finalize and Submit Buy / Build Decision, Evaluation Document, & Purchase & Funding Approach Recommendations Conduct Bi-Weekly Status Reports and Knowledge Transfer Document and Deliver Lessons Learned Create and Finalize Governance Structure / Steering Committee Charter Develop Training Materials and Facilitate MITA SS-A Training Perform Gap Analysis Finalize Concept of Operations Make Updates to Project Plan and Documents As Needed Archive Project Artifacts, Deliverables, and Other Materials Update and Finalize Project Schedule (WBS) Conduct MITA As-Is & To-Be Workshop: Business Architecture SS-A Finalize MITA Roadmap and Strategic Planning Document Conduct MITA As-Is & To-Be Workshop: Information & Technical Architecture SS-As Compile and Finalize MITA SS-A Package Key Supporting Models and Tools TeamCSG Tracer: MITA 3.0 SS-A TeamCSG Tracer: MITA 3.0 SS-A provides flexible, configurable traceability and reporting throughout the system development lifecycle. It is pre-loaded with all of the 3.0 business areas and processes and is designed to record capability maturity levels and to display them in dashboard-style graphics. All of the templates for the MITA 3.0 Framework are stored in the tool as well as any state-specific business, information, and technical process templates. CSG REALize Baseline MMIS Requirements CSG REALize contains a set of 2000 baseline MMIS requirements which can be used to expedite the identification and validation of Minnesota s MMIS requirements. TeamCSG Project Tracker TeamCSG Project Tracker is an easy-to-use project management support tool that provides powerful tracking and reporting capabilities for controlling issues, risks, and changes throughout the project life cycle. 2013 CSG Government Solutions, Inc. All Rights Reserved. This document is part of CSG REALize, a proprietary suite of public sector systems modernization methods, tools, and knowledge solely owned by CSG Government Solutions, Inc. Any unauthorized reproduction or use of this document or other CSG REALize diagrams, pictures, descriptions, or artifacts is strictly prohibited. 10/15/2013 2013 CSG Government Solutions 7
For the Minnesota MMIS Modernization project, we deploy our focused methodologies and tools through our Centers of Excellences (CoE) and Project Performance Group (PPG) to encompass all the tasks required in the SOW Project Approach and Support 10/15/2013 2013 CSG Government Solutions 8
Project Methodology Project Management Oversight and Support Initiation Project Launch and Project Charter Planning Project Plan and Work Breakdown Structure (WBS) Execution MITA SS-A, Requirements Analysis, Feasibility Study, Alternative Assessment, Cost- Benefit Analysis, Build/Buy Decision and IAPD Monitoring & Control Project Management and Reporting Closing Project Close-out 10/15/2013 2013 CSG Government Solutions 9
Purpose of the MITA State Self-Assessment Purpose of the MITA SS-A Requirement for obtaining enhanced federal financial match Roadmap for future Medicaid business and IT developments Plan for meeting federal and state healthcare initiatives Collect historical documentation for maturing business processes in a central location 10/15/2013 2013 CSG Government Solutions 10
MITA 3.0 SS-A Team: MITA SS-A Team Completes activities to conduct a full SS-A using the MITA 3.0 Framework Evaluates alignment of State Medicaid Agency (SMA) business functions and systems with MITA 3.0 Framework Assesses compliance with the CMS MITA Seven (7) Conditions & Standards 10/15/2013 2013 CSG Government Solutions 11
MITA SS-A Components Key Components Data Collection As-Is Assessment Visioning Workshop Agency Goals and Objectives MITA SS-A Education and Training As-Is and To-Be Workshops Concept of Operations (COO) MITA Roadmap 10/15/2013 2013 CSG Government Solutions 12
As-Is Assessment Analyze the Completed As-Is Assessment Conduct analysis of Minnesota MITA As-Is SS-A Analyze Minnesota healthcare initiatives, documentation, and strategic plans Prepare As-Is Current State Analysis Report Walkthrough of Analysis Report 10/15/2013 2013 CSG Government Solutions 13
Visioning Workshop - DHS Objectives and Goals Develop Agency Goals and Objectives used during the MITA SS-A Workshops to assess the MITA maturity Levels Plan and facilitate the DHS Visioning Workshop Document Agency Goals and Objectives Develop the initial Concept of Operations Develop the initial MITA Maturity Model Roadmap 10/15/2013 2013 CSG Government Solutions 14
MITA 3.0 SS-A Training MITA Training Plan and Execution Provides an overview of the MITA 3.0 Framework and principles including the seven conditions and standards. Includes: MITA 101 Business Architecture Sessions Information and Technical Architecture Sessions Designed for the SMEs identified and participating in the SS-A workshops Instructor Led Training Scheduled just in time prior to SS-A workshops 10/15/2013 2013 CSG Government Solutions 15
As-Is and To-Be Workshops Conduct As-Is and To-Be Workshops with Subject Matter Experts/Stakeholders Workshop schedule Identify SMEs Attend workshops Review workshop materials Actively participate in discussion Provide feedback on meeting notes 10/15/2013 2013 CSG Government Solutions 16
MITA Business Areas 10/15/2013 2013 CSG Government Solutions 17
MMIS Strategy Recommendation MMIS Strategy Recommendation Activities Additional analysis Requirements analysis Cost/benefit analysis Alternatives assessment Feasibility study Procurement alternatives 10/15/2013 2013 CSG Government Solutions 18
Key Components MMIS Strategy Approach Conduct interviews with key MMIS stakeholders Perform data analysis Identify MMIS strategies and trends Research and determine alternatives and cost/benefit analysis Provide recommendations and final alternative selection Complete detailed and summary review presentations 10/15/2013 2013 CSG Government Solutions 19
Key Deliverables Schedule Deliverables Due Date Comprehensive Project Plan 10/25/2013 As-Is MMIS Assessment 10/30/2013 To-Be MMIS Assessment for BA, IA, TA, and 7S&C 3/26/2014 Buy/Build Recommendation and Rationale 4/22/2014 Evaluation Document 4/22/2014 Final Purchasing/Funding Approach Document 4/22/2014 Implementation Advanced Planning Document (IAPD) 6/18/2014 10/15/2013 2013 CSG Government Solutions 20
Timeline 10/15/2013 Kick-Off 11/18/2013 MITA Training Complete MMIS Modernization Project 3/10/2014 7 Conditions & Standards Workshops Complete 5/7/2014 MITA SS-A Complete 6/18/2014 IAPD Complete 10/1/2013 Project Start 2/7/2014 BA,IA, TA Workshops Complete 4/22/2014 Buy/Build Recommendation 6/30/2014 Project Close 11/1/2013 12/1/2013 1/1/2014 2/1/2014 3/1/2014 4/1/2014 5/1/2014 6/1/2014 10/1/2013 6/30/2014 10/24/2013 Executive Visioning Sessions 10/15/2013 2013 CSG Government Solutions 21
Next Steps Executive Visioning Session MITA Training Participate in MITA SS-A Workshops 10/15/2013 2013 CSG Government Solutions 22
QUESTIONS 10/15/2013 2013 CSG Government Solutions 23
DHS Contact Debra Meier Project Manager Minnesota MMIS Modernization Project Debra.Meier@state.mn.us Phone: (651) 431-4451 10/15/2013 2013 CSG Government Solutions 24