. Roma, November 2014 Spanish Cadastre: Collaborative maintenance and dissemination Amalia Velasco Martín-Varés Sapnish Directorate General for Cadastre
1. Introduction 2. Cadastral Procedures 3. Agreements 4. Cadastral Information System 5. Customers care
1. Introduction The Spanish Cadastre is principally a fiscal cadastre, whose databases of cadastral values of rural and urban real estate are the basis for the calculation of real estate tax and other local, regional and national taxes. But this is not its only purpose: it is also a territorial database allowing the location and identification of cadastral parcels and the assignment of the cadastral reference, as well as the supply of graphic and literal information to other public entities.
1. Introduction The Spanish Cadastre is a register that describes the real estates and gives them a value Real Estate Identification data: cadastral reference, province, municipality, addresses or location. Juridical data of real estate: Titleholders name and national identity number, addresses of titleholders and the notification address, date of acquisition and rights data. Physical data of real estate: land area, representation of the Buildings (even with the description of every floor) buildings area, class of crops, and other data of the constructions Economic data of the real estates: value of land, value of construction and cadastral value, criteria and valuating module, real estate taxable value, exemptions and benefits.
COD. DELEGACIÓN COD. MUNICIPIO 80 Barcelona 279 TERRASSA REFERENCIA CATASTRAL COD. VÍA PÚBLICA NÚM. D 2565 RB PARE ALEGRE, DEL 71 CROQUIS A ESCALA 1: 150 Fecha de impresión: miércoles, 01 de abril de 2009 14:16:28 PLA NTA 1 A 5 1 TZA 1 TZA 41 V.1 PLANTA BAJA 22 COMUN 46 V.2 36 V.3 1 TZA COD. DELEGACIÓN COD. MUNICIPIO 80 Barcelona COD. VÍA PÚBLICA NÚM. D 2565 RB PARE ALEGRE, DEL 71 CROQU IS A ESCALA 1: 150 Fecha de impresión: miércoles, 01 de abril de 2009 14:15:42 SUPERFICIE PARCELA : 136 m² V.1 42 RESIDENCIAL USO PROPIO V.2 47 RESIDENCIAL USO PROPIO V.3 37 RESIDENCIAL USO PROPIO COMUN 22 COMUN TOTAL 148 SUPERFICIE PARCELA : 136 m² AAP 28 APARCAMIENTO C.1 27 COMERCIO USO PROPIO C.2 29 COMERCIO USO PROPIO C.3 29 COMERCIO USO PROPIO COMUN 22 COMUN TOTAL 135 1. Introduction The cadastral value for each property is determined objectively from the data in the Real Estate Cadastre. COD. DELEGACIÓN COD. MUNICIPIO 80 Barcelona 279 TERRASSA REFERENCIA CATASTRAL COD. VÍA PÚBLICA NÚM. D 7310013 DG1071B 2565 RB PARE ALEGRE, DEL 71 C.C. Croquis Catastral 22 COMUN 27 C.1 29 C.2 279 TERRASSA REFERENCIA CATASTRAL 7310013 DG1071B 28 AAP 7310013 DG1071B 29 C.3 C.C. Croquis Catastral PLANTA GENER AL SUPERFICIES SEGÚN USOS Código Sup. en m² Descripción CROQU IS A ESCALA 1: 150 Fecha de impresión: miércoles, 01 de abril de 2009 14:14:35 SIGCA C.C. Croquis Catastral 2 VTZA SUPERFICIES SEGÚN USOS Código Sup. en 41m² Descripción 5 VI V 2 VTZA SIGCA 95 VII 4 V 2 VTZA SUPERFICIE PARCELA : 136 m² SUP ERF ICI E CO NS TRU IDA Sobre Rasante : 970 m² Bajo Rasante : 0 m² TOTAL : 970 m² FOTOGRAFÍA SIGCA Physical data of real estate: land surface, buildings surface, conservation status of the constructions use (legal and actual one), typology, year of construction..
1. Introduction The Spanish Cadastre, to achieve its main task (valuation) in a proper way, has as priority to keep a regularly updated database. The Law stipulates the duty of the cadastral titleholder and any other person to collaborate with the cadastre the obligation to declare of the individuals subject to become cadastral titleholders as owners of any of the rights that originate registration the obligation of notaries, property registrars, local authorities and other public institutions that act over the territory to communicate all change in the characteristics of the real estates to the cadastre. The Spanish Cadastre, unlike the Land Register, is compulsory. All the properties have to be registered in it
1. Introduction The Spanish General Directorate for Cadastre is responsible of creation, maintenance and diffusion of the cadastral data either directly or in collaboration with local authorities and other public entities, Employees: 2.439 employees, 93% in regional and province offices (52) Alliances with 2.000 other collaborators
Daily update Massive update the changes are captured and reflected in the data base by the 52 Cadastral Management Offices, with the help of the collaborating administrations and profesionals. Results of the cadastral update in 2013 Number of changes of titleholder in our own offices 608.230 Number of changes of titleholder by collaborating administration 768.103 Number of changes of titleholder by Notaries and Property Registers 655.902 Number of Urban units updated in our offices 323.828 Number Urban units updated by collaborating administration 738.226
1. Introduction In order to keep up to date the information we use different procedures and alliances Inclusion of of the the properties is is compulsory: declarations Institutional colaboration: Notary Notary and and Land Land Register, Tax Tax Admnistration, Local Local Governments and and other other entities (communications/ informations supply) Updating mass mass actions: Collective Real Real Estates Valuations Following-up and and checking: solving inconsistency, unregistered properties, inspection A wide range of sources of information How do we obtain the cadastral information?
2. Cadastral Procedures Direct action DGC At the request of citizens Other competent Adms. Inspection Data collection of unregistered properties (Regularización ) Mass valuation Solving inconsistencies Corrections Self declarations Applications Appeals Solving inconsistencies Corrections Communications
2. Cadastral Procedures Communications Other Public Administrations cooperation Compulsory Citizens released from the responsability of self declaration Breaking down bureaucratic steps. They send information, it loads automatically into our database: No papers 1.Notaries and land registers 2.Tax department (Persons data) 3.Municipalities 4.Other Administrations (expropiations ) Their responsibility. No cadastral approval Only control of the quality
2. Cadastral Procedures Self Declarations Models 901N: Legal data changes: ownership, co-ownership,easement, ownership,easement, Documentation: Deed of sale, purchasing contracts, deed of inheritance 902N: Physical data changes: nuew buildings, refursbishment, division n into urban real estate Documentation: Notarial documents, technical documents, maps, photographs 903N: Division, assemblage, addition, segregation Documentation: Notarial documents, maps (before and after) 904N: Demolition, change of use or crop Documentation: Technical documents, maps, administrative authorization Of course with the help p rofesionals
Information flow Other Other Provincial Offices Cooperation agreements Local Authorities Local Authorities Agreements Communications Information supply PIC 3. Agreements Notaries Communications Information Supply Other Other Administrations Cadastre Professional associations (Real (Real Estate Estate Agents; Agents; topogtafs,lawyers, topogtafs,lawyers, etc) etc) PIC Information Supply Land Registries Land Registries Communications
3. Agreements ALLIANCES: Agreements with Municipalities and other Public Entities ies processing cadastral procedures The The strategy consists of of considering the the collaborators as as providers and and beneficiaries of of the the Spanish General Directorate for for Cadastre: they they help help us us to to maintain our our data data base base updated, they they acquire all all necessary data data for for their their taxation and and other other goals goals Data Data is is electronically provided by by collaborators; they they can can even even process the the information working directly in in our our system or or sending data data through the the E-Office
Municipal taxs 3. Agreements Recurrent Property tax Municipalities are very much interested in colaborating with cadastre in updating the cadastral data base
3. Agreements. Notaries and Land Registers Notary Land Register Performs acts in legal affairs Witnessing signatures in documents Gives probative value in transactions (purchase contracts, inheritances, power of attorney) Gives total guarantee to the registered documents Registered person is considered to be the undisputed owner Differences Land Registry Cadastre Public Purpose: legal Department of Justice Voluntary Restrictive access Purpose: Multi Purpose (Fiscal) Tax Department Compulsory The registration rights enjoy the presumption of truthfulness in accordance with principles de legitimacy and publicity, but us the supreme court have established that this presumption of truthfulness does not reach to the circumstances de facto : extension of the parcel, exact situation (maps), characteristics,.
3. Agreements. Notaries and Land Registers Purchasing contracts and others Not Compulsory Private contract Individual Cadaster Compulsory Not Compulsory Deed of sale Notary Perform acts in legal affairs Cadastral reference Land Register Registration Public register Cadaster
3. Agreements. Notaries and Land Registers Total Notaries Total Land Registers 3.000 aprox. 1.500 aprox. Data sent 2013 3.700.000 movements 2.000.000 communications (Deeds of sale) 1.000.000 changes ownership automatically (50%)
3. Agreements. Notaries and Land Registers Sending and receiving information Notaries Land Register Cadastral Virtual Office (electronic site (SEDE) Interrelate Registered users
3. Agreements. Other agents that works in the territory Obligation to communicate changes in the real estates And also agreements to share information
Check Inspection Statements Communications And appealings and claims Valuation Procedure Planning Market studies 3.. Agreements. Other agents that works in the territory They give us information accesible on line We incorporate it in our Cadastral information system. SIGCA For internal and external Users
4. Cadastral Information System The Cadastral Information System is a dynamic, open system with numerous flows of interchange of information with multiple external agents who interact with the Cadastre s databases both as suppliers of information and as users and clients
4. Cadastral Information System Change of business model. From a fiscal cadastre to a multipurpose cadastre, fixing of a public policy of maintenance and dissemination of cadastral information From a direct processing to management and control. Transition from a corporate system to a system of information available to all agents collaborators Definition of services available. Collaboration Scenarios Identity Management
Data protection policy 4. Cadastral Information System Users: Citizens have open access to all data except those subject to Data Protection Law. (Personal data of the owner and value data) Public Administrations (performance of their competencies) Identified cadastral owners can also access to their own protected data Quality policy
4. Cadastral Information System ICT as necessary support of the cadastral business model, developing new opportunities, creating value, beyond the mere mechanization Strategic commitment of the cadastre by ICT Characterization Open System: maintenance and dissemination of information. Updated System: continuously integrating various sources of information. Dynamic System: capable of responding to the needs of the business Normalizer System: as a guarantee of quality of data, products and procedures Centralized/ decentraliced responsibility of preserving the quality of the data in the corresponding territorial area Geographic information system: integrates graphical information of the territory with the alphanumeric information.
SIGECA (SI Cadastral management): Integrated Management of ALL the procedures for updating the Cadastre Exchange of information with ALL the external agents Definition, production and management of cadastral documents Consultation and certification of alphanumeric information. SIGCA (SI cadastral Graphic System): Maintenance of the graphical information (cartography, FXCC, images). Creation of thematic maps. Georeferencing Consultation and certification of alphanumeric and graphical information. Tools for valuation (f.e. areas of value, values reports) SAUCE (Cadastral manteinance): Validación y valoración 4. Cadastral Information System Aplications
Cadastral Virtual Office, (Electronic Site (SEC)) 4. Cadastral Information System Aplications Query and certification of alphanumeric and graphical information (citizens, registered users, CIP). Query of the processing status of files. Online aplications.notification by appearance Exchange of information with colaborators. Regular XML Files Direct Connection Registration of administrative files Direct Recording of alterations of ownership Desktop of cadastral applications(citrix) Web services
Users Collaboration Scenarios 4. Cadastral Information System Municipality Exchanging XML files. Standarized Exchange formats Accessing directly to the Cadastral applications and tools that we serve in a CITRIX platform Municipality Municipality Web Services of query and update of information with exchange formats.
Users 2500 internal users ( Cadastre staff) Users / organizations managed by the electronic Office 4. Cadastral Information System Organizations users 12.389 Registered Users 59.909 Users with direct access to applications of cadastre 2.167 Evolución anual
4. Cadastral Information System Evolution of Cadastral Information System 1988 1998 Highly decentralized system 1998 Establishment of BD (centralized BDNC) 1999 Continuous GIS for all the Spanish territory 2003 CVO Cadastral Virtual Office 2004 Cartography in CVO 2007 Collaboration Scenarios (Citrix, XML, Web Services) 2008 2009 Electronic Site of Cadastre. E government (procidings 2010 2012 Consolidation of application servers and data servers 2011 Electronic notifications. 2012 Electronic Document. 2013 administration without paper.digitalitation 31
4. Cadastral Information System Internal users Companies Profesionals Regional Public Administration Central Public Administration Notaries and Land Registrars Citizens Control of users
6. Customer service Face to face : 52 provincial offices Call center E-Office Cadastral Virtual Office(SEDE) Cadastral Information Points (PIC) Net of collaborating agents (3.800 aprox.) Location: Public administrations Professional associations Others Less than 20 Km Computer conected to General Directorate Electronic site. Controled by SDGC General Information Certificates Issue of electronic notifications
. Roma, November 2014 In order to achieve their objectives the Spanish Cadastre has had to develop A win win approach Conclusions A legislation that obliges citizens and public administrations to declare and collaborate with cadastre. Standardized procedures and exchange formats. Instructions to the collaborators and mechanisms for quality control A solid centralized information system Flexible ITC applications. A Cadastral Virtual Office that provides data, tools and services to citizens and public administrations. And a rigorous system to control the users
. Roma, November 2014 Thank you for your attention!!! http:// sedecatastro.gob.es Amalia Velasco Martín-Varés Sapnish Directorate General for Cadastre