DCMA Engineering & Analysis (E&A) Directorate Earned Value Management NATIONAL DEFENSE INDUSTRY ASSOCIATION CONFERENCE Presented By: John Cuddy, Executive Director (acting) E&A Directorate 1
Topics Organizational Structure Roles and Responsibilities Initiatives Operations Policy Training Tools and Assessment Summary 2
Organizational Construct Strategic Chief of Staff EEO Strategic Effects Reserve Affairs Office of the Director General Counsel Office of Independent Assessment Corporate Support Human Capital Directorate Finance Business Operations Directorate Aircraft Operations Directorate Contracts Directorate Engineering i & Analysis Directorate Quality Directorate Portfolio Management & Integration Directorate Information Technology Directorate Operational International Directorate Operations Directorate Special Programs Directorate Tactical Eastern Region Central Region Western Region Pi Primary CMO Pi Primary CMO Pi Primary CMO Streamlined CMO Streamlined CMO Streamlined CMO Rev. FY11 1.5 3
E&A Organization Chart Engineering & Analysis Directorate (EA) Hiring Budgeting IDPs - Training Plans Performance Objectives Monthly Reports Management Support Office Executive Director Deputy E&A Advanced Analysis Development Advanced Surveillance Techniques Advanced Engineering Methods Six Sigma Improvement Projects Systems Engineering Divisioni i Software Engineering Divisioni i Program Integration and Analysis Division Manufacturing Engineering / Supply Chain Predictability Division Earned Value Management Center Industrial Analysis Center Policy, Training, and Tools to support E Workforce: -SE Process and Products -ECPs -Config Mgt -Decision Analysis -Root Cause Analysis Policy, Training, and Tools to support SW workforce: -SW Requirements -SW Design -SW Testing -SW Estimation etc Policy, Training and Tools to support PI Workforce: -Program Assessment -Integrated Surveillance -Integrated Data Analysis -Financial Assessment Policy, Training, and Tools to support MFG and supply chain workforce: -Supply Chain Surveillance -Manufacturing Engineering -Production Planning Policy, Training and Tools to support EV and E workforce: -Center Execution Mission -EV Compliance and Surveillance Policy, Training and Tools to support IA mission: -Industrial Capability Assessments (ICAs) -Analytical Products -Homeland Defense -Econ Analysis 4
Current EVM Center Structure Earned Value Management Center CSS Reservists Career Development Conduct training EVM Center Force Mgt HR Interface ESCP Process ESCP Metrics Training Management Support Team Administrative support internal control Compliance Policy & Process Surveillance Policy & Process Compliance Execution Tools & Assessment SMEs for Compliance Compliance Policy and Processes /Interpretation Industry Compliance POC Compliance Tools Requirements Review Products Quality Control Supplier SD compliance Process Review Requests SMEs for Surveillance SSI Policy and Processes Surveillance Tools Requirements SSI Process Changes for approved SDs Surveillance Metrics Analysis Process/Policy SMEs for Conducting EVMS Reviews -Prepare Notifications -Document EVMS findings -Prepare Reports -Review CAPs -Readiness Assessment (RA) Initial SD Compliance Assessment SD Changes as a result of a review SME for EVMS Data Assessment Compliance data assessment Analytical tools, datasets, & databases Technology Architecture Management 5
Earned Value Management Center EVM Center Director Ft Lee, VA Boston Orlando Twin Cites Tucson Ft Worth Carson HQ Element Execution Hubs 6
Operations - EV Operations Directorate Chief Operations Officer Tactical Regions (East, Central, West) Tactical Product Ops (AIMO, APO, NSEO, NPO) Engineering Division Manufacturing & Supply Chain Engineering Earned Value 7
Operations Directorate EV Division Operations Directorate Chief Operations Officer Tactical Regions (East, Central, West) Tactical Product Ops (AIMO, APO, NSEO, NPO) Engineering Division Earned Value Division Manufacturing & Supply Chain Engineering DRAFT 8
Transfer of Functions Operational mission transfers to Chief Operations Officer (COO) 1 st quarter GFY 2012 EV Divisioni i DRAFT 9
New State - Roles and Responsibilities Engineering and Analysis Directorate Earned Value Management Division Policy Training Tools Director Robert Michael Francis, robert.francis@dcma.mil 804-416-3415416 Chief Operations Officer Earned Value Management OPS Division Earned Value Surveillance Mission Integrated EVMS Compliance Review Director David Kester, david.kester@dcma.mil 804-416-4633 10
EVM Operations Division Draft EVM Operations Division EV Boston Orlando Twin Cites Tucson Ft Worth Carson Compliance Execution Hubs Transitioning to Operations 11
Roles and Responsibilities - EVMOD Chief Operations Officer EV surveillance mission, integrate EVMS Compliance Review (and other operational) activities within Operations Directorate Earned Value Management Operations Division Execute Validation Reviews Oversee EVMS System Surveillance Conduct Ad-Hoc audits and Investigations AT&L Performance Assessment and Root Cause Analysis (PARCA) Nunn McCurdy Procuring Component NAVAIR Air Force DCMA internal process/request 12
Roles and Responsibilities - EVMOD Earned Value Management Operations Division (cont.) Analyze EVM Supplier outputs to verify EVMS integrity Coordinate with Earned Value management HQ Division Streamline process for efficiencies Implement effective tools Suggest training strategies for consistent execution agency-wide Exercise Executive e Agent Role for Approval/Disapproval Align to new DFAR Business Rules for Withhold coordination with Contracting Officer s 13
Regulation Issues & Initiatives EVMOD DFARS Business System Rule Superior Supplier rating effects for defective business systems Enterprise Corrective Action Request (CAR) system Utilized in disapproval of business systems Engagement with other Government partners DCAA MOA in place NAVAIR Partner in Program and System performance improvements IBR and EVM surveillance improvements Program Performance Improvement through Predictive Supplier EVM System outputs MOA/Charter is in work Engage with Industry work issues in a proactive manner Focus attention from the top down Will facilitate the right experts together to rectify 14
Compliance Review Instruction Completed Issued June 2011 System Surveillance Instruction In initial iti Executive Director review ECD 1 st quarter GFY 2012 Enterprise CAR In Legal review ECD 1 st quarter GFY 2012 HQ - Policy Initiatives Related Policies / Regulations NDIA Intent Guidelines May 2012 Business System Rule (DFARS) May 2012 Earned Value Management Implementation ti Guide In development ECD 2 nd quarter GFY 2012 15
HQ - Tools & Assessment Initiatives Document-driven Decision Support System Searchable/retrievable archive of all EVM Documentation/reports Improved analysis and correlation of EVMS status by: Corporation Contract Business Unit CAGE Code/DUNS Deficiency/Guideline type Other attributes Objective evidence/quantitative method for: Disapproval of the EVMS Recommendation of withhold (Business System Rule) Value at Risk calculations 16
HQ - Training Initiatives Earned Value Management Specialist Certification Program Curriculum development DCMA internal training/certification program Defense Acquisition University (DAU) 17
DCMA s Commitment To bring the best technological advances our acquisition process can produce to the war fighter with reasonable expense to the taxpayer. EVM has been identified as the tool of choice. They must however er be futuristically predictive and not historically reactive. 18
E&A Directorate / EVM Division QUESTIONS? Contact: John Cuddy Executive Director (acting) Engineering g and Analysis John.cuddy@dcma.mil Michel Francis Director, Earned Value Management Division Robert.francis@dcma.mil 19
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Back-up slides 21
OPS Initiatives DCMA/DCAA DCMA DCAA MOU signed Addresses DCAA services to be provided to DCMA for reviews and surveillance of contractor EVMS, processes reports, and coordination and advisory support Maximizes efficiencies and eliminates duplication of effort DCMA/DCAA will coordinate audit report due dates Incorporates audit results in review reports of standard d surveillance Sets EVMS guidelines for DCAA EVMS advisory audit results GLs 13, 16, 17, 18, 19, and 20 GLs 21 and 30 pretaining to actual costs 22
DCMA HQ, DCMA-IT & Operations Joint Initiatives GFY 2012: INITIATIVES Document driven Decision Support System Searchable/ retrievable archive of all EVM documents/reports Improved analysis and correlation of EVMS status by: Corporation Contract Business unit Cage code / DUNS deficiency i type other attributes Objective evidence / Quantitative method for: Disapproval of EVMS Recommendation of withhold (Business System Rule) Tying the data together to enhance effectiveness in evaluating business system performance. 23