FUNBIO PROCUREMENT OPERATIONAL PROCEDURES OP-12 /2014 Responsible Area: Program Management Unit OBJECTIVE: Establish clear procurement procedures for programs and projects and for the sustainability of the institution. SCOPE: This operational procedure applies to Funbio as a whole and its partners and suppliers.
VALIDATION Current Version Action Date Approved Apr 25, 2014 1 Beginning of Validity Apr 25, 2014 Next Review Nov 2016 VERSION CONTROL Version Date Drafted by Status 0.1 Apr 14, 2014 Procurement team Draft 0.2 Apr 23, 2014 Fabio Leite Review 1 Apr 25, 2014 Rosa Lemos Approval RELATED DOCUMENTS: Co of Ethical Conduct; Funbio Procurement Policy; CONTACT: The Funbio procurement team can be contact by email at: procurement@funbio.org.br Privacy: This document is public and will always be available on the Funbio website. It may not be edited or amend without prior consent. Fundo Brasileiro para a Biodiversida 2
I. SUMÁRIO II. Introduction:... 7 III. Institutional Structure... 7 IV. Tools used by the Procurement Team... 7 IV.1 RM System/TOTVS... 8 IV.2 Cerebro System... 8 IV.3 Supplier Database... 8 IV.4 Supplier Blacklist... 9 IV.5 Shortlist... 9 IV.6 Sealed Proposals... 10 V. Eligibility Criteria... 10 V.1 Consortia... 11 VI. Commercial Conditions... 11 VII. Adjustment of Technical Specifications and Terms of Reference... 12 VIII. Receipt of Requisitions and Procurement Strategy... 13 VIII.1 Grouping Goods and Services into Lots... 14 IX. Methods for Acquisitions of Goods and Services... 15 IX.1 Direct Acquisition of Goods or Services... 16 IX.2 Shopping... 17 IX.3 National Competitive Bidding... 18 IX.4 Electronic Bidding... 18 IX.5 International Competitive Bidding... 19 IX.6 Quality- and Cost-Based Selection... 20 IX.7 Selection of Individual Consultant... 21 IX.8 Automatic Acquisition of Goods or Services... 21 X. Preparation of Procurement Processes... 22 X.1 Review of Technical Specifications... 22 X.2 Review of Terms of Reference... 23 X.3 Selection (or intification) of suppliers to receive a request for proposal (RFP)/Invitation to bid... 23 Fundo Brasileiro para a Biodiversida 3
X.4 Preparing the invitation to bid... 24 X.5 Preparing the request for expressions of interest (REOI)... 24 X.6 Preparing the request for proposals (RFP)... 25 X.7 Preparing the electronic bidding... 25 X.8 Preparing the technical selection criteria... 25 X.9 Preparing the technical selection criteria for individual consultants... 26 X.10 Intification of automatic acquisition... 27 X.11 Forming the Technical Evaluation Committee... 27 X.12 Optional procedures for procurement preparation stage... 28 X.12.1 Planning procurement of complex services or works... 28 X.12.2 Price estimates... 28 X.12.3 Technical prequalification... 28 X.12.4 Preparing the electronic form for prequalification of individual consultants... 29 XI. Opening and Advertisement of Procurement Processes... 29 XI.1 Sending request for proposals (RFP)... 30 XI.2 Sending invitations to bid... 30 XI.3 Advertising of request for expressions of interest (REOI)... 31 XI.4 Sending or publication of request for proposals (RFP)... 31 XI.5 Supplier verification automatic acquisition... 31 XI.6 Requisition of individual consultant resume... 32 XI.7 Bid notice electronic bidding auction... 32 XI.8 Answering queries/questions from suppliers... 33 XI.9 Changes of scope, adlines or other conditions... 33 XI.10 Optional procedures for opening and advertisement stage... 34 XI.10.1 Technical Visit (civil works or complex services)... 34 XI.10.2 Publication of electronic form for prequalification of individual consultants... 35 XII. Evaluation of Proposals... 35 XII.1 Checking compliance with specifications... 35 XII.2 Price Comparison... 36 Fundo Brasileiro para a Biodiversida 4
XII.3 Meeting of the technical and finance evaluation committee... 36 XII.4 Technical analysis of proposals... 37 XII.5 Financial analysis of proposals... 37 XII.6 Analysis of individual consultants... 38 XII.6.1 Evaluation of the value of services for consultants of a similar level... 38 XII.7 Technical and Financial Evaluation Report... 39 XII.8 Electronic bidding bids and appeals... 39 XII.9 Optional procedures for the evaluation stage... 40 XII.9.1 Reopening of procurement processes... 40 XII.9.2 Requests for evaluation procedure reviews... 41 XII.9.3 Criteria for resolving ties... 41 XII.9.4 Confirmation of acquisition / request for non-objection... 42 XIII. Contracting Stage... 42 XIII.1 Confirmation of result of electronic bidding... 42 XIII.2 Issuance of purchase orrs / work orrs... 42 XIII.3 Request for preparation of a contract... 42 XIII.4 Optional procedures in the contracting stage... 43 XIII.4.1 Negotiation of contracts, purchase orrs and work orrs... 43 XIII.4.2 Supplier s refusal to accept an orr or sign a contract... 43 XIV. Follow-up on Delivery and Contracts... 44 XIV.1 Follow-up on livery of products and services... 44 XIV.2 Follow-up on consultancy services... 44 XIV.3 Contract Management... 44 XV. Completion, Review and Recording of Procurement Processes... 45 XV.1 Conferral of invoice and Acknowledgement of Receipt and Acceptance... 45 XV.2 Review of procurement processes... 45 XV.3 Registration of procurement processes... 46 XV.4 Processing payment documents in the RM/TOTVS system... 46 XVI. Suspension or Cancellation of Procurement Processes... 46 XVI.1 Suspension of procurement processes... 46 Fundo Brasileiro para a Biodiversida 5
XVI.2 Cancellation of procurement processes... 47 XVII. International procurement processes... 47 XVII.1 Language... 47 XVII.2 Contracts... 47 XVII.3 Currency... 48 XVII.4 Payment... 48 XVII.5 Domestic Preferences... 48 XVIII. Audits... 48 XVIII.1 External review and audit by donors... 49 XIX. New Processes, Tools and Improvements... 49 XX. Internal Standards... 49 Fundo Brasileiro para a Biodiversida 6
II. INTRODUCTION: 1. Funbio recognizes the importance of having procurement processes for goods and services that are competitive, fair and transparent. These qualities must be assured in all its procurement of goods and services. 2. The aim of the Procurement Operational Procedures is to standardize the application of the Procurement Policy, tailing the processes to be followed by the procurement team. 3. Projects where the financier s conditions differ from those scribed here will be covered in a specific annex that tails the differences and the procedures that will be valid just for that project/financier, provid the procedural differences do not breach the Funbio Procurement Policy. III. INSTITUTIONAL STRUCTURE 4. The Funbio procurement team is part of the Funbio Program Management Unit and has three specific functions: a) Procurement Specialist responsible for executing procurement processes according to the procedures scribed herein in abidance with the Funbio Procurement Policy. b) Procurement Strategy Analyst responsible for distributing the procurement processes between the procurement specialists, for fining together with each procurement specialists what strategy will be used in each process, and for preparing managerial reports and testing improvements to procurement procedures. c) Contract Management and Equipment Donation responsible for supervising procurement contracts for goods and services signed by Funbio, following up on livery dates, acknowledgements of receipt and acceptance, and preparing the formal donation of goods and equipment whenever necessary. 5. The whole team responsible for procurement of goods and services must be familiar with and have received training in these operational procedures. Only members of this team may conduct procurement of goods or services in the name of Funbio. IV. TOOLS USED BY THE PROCUREMENT TEAM 6. The procurement team makes use of a variety of tools for conducting procurement processes. Fundo Brasileiro para a Biodiversida 7
IV.1 RM SYSTEM/TOTVS 7. The RM system is the corporate management tool used by Funbio. It covers a variety of areas, including accounting, accounts payable, payroll, procurement, etc. 8. The procurement module (Nucleus) provis the team with access to data on suppliers, beneficiaries, financiers, classifications of inputs, products, selection methods and procurement processes from the requisition stage until payment authorization. This is the main system used by the procurement team. IV.2 CEREBRO SYSTEM 9. This is Funbio s project management system, where all requisitions for goods and services are produced and approved by project managers before they are sent to the RM system to begin the procurement process according to the standard procedures. 10. The Cerebro system is fully integrated with the RM system. IV.3 SUPPLIER DATABASE 11. Funbio has a supplier database which is used in its procurement processes. Any supplier may at any time be add to the Funbio supplier database by simply filling out the form on the Funbio website. 12. Once a good or service has been livered, the procurement specialist assesses the supplier s performance, for which they should also use evaluations provid by the beneficiaries on the Acknowledgements of Receipt and Acceptance document. Suppliers evaluations must be constantly updated, and if a supplier receives a poor evaluation they may be barred from participating in Funbio procurement processes for a given period of time or even infinitely. 13. The supplier database can be accessed on the Funbio website (www.funbio.org.br). The website always provis an electronic form for suppliers to register. 14. Suppliers who do not wish to register online may request a Microsoft Word form by email: fornecedores@funbio.org.br. 15. Suppliers must provi all the information Funbio stipulates as essential for the registration to be consired valid. The required fields are marked on the forms. Incomplete forms will be discard. 16. The registration data provid by suppliers will be checked before it is add to the database, and any forms containing false information will be discard. Fundo Brasileiro para a Biodiversida 8
IV.4 SUPPLIER BLACKLIST 17. Funbio has a supplier blacklist, which contains the names of companies or persons (consultants) who will not be invited to bid for jobs by Funbio and whose proposals, should they be received for open procurement processes, will be stroyed without being opened. 18. Suppliers will be automatically add to the supplier blacklist in the following cases: a) the company breached Funbio s co of ethics in Funbio s procurement processes, either by engaging in bid rigging with other companies or by attempting to obtain advantage in procurement processes for goods or services and/or to influence Funbio employees; b) the company failed to fulfil the terms of contracts or purchase orrs signed with Funbio and failed to aquately justify this; c) Funbio is repeatedly dissatisfied with the quality of the services renred, for which a poor albeit acceptable justification is given. 19. Once blacklisted, a company or individual consultant will remain on the blacklist for four years. This period may be reduced if the company/consultant furnishes convincing evince that they have resolved the issues that caused their being blacklisted in the first place. The procurement team reserves the right to accept or reject such evince. IV.5 SHORTLIST 20. For some procurement processes, Funbio needs to draw up a shortlist of suppliers or consultants. This list may be prepared by publishing a call for manifestations of interest, by electronic forms, by selecting known suppliers from the Funbio supplier database or by suggestion from a Funbio s partner organization. 21. The aim of the shortlist is to have a group of suppliers with acknowledged capacity to renr the service or consultancy required, reducing the risks of poor quality services while also simplifying the evaluation process. In acquisitions of services or consultancy services of a complex nature the shortlist may consirably reduce the time taken to evaluate proposals. 22. Funbio has established that its supplier shortlists must contain between three and six suppliers. Fundo Brasileiro para a Biodiversida 9
IV.6 SEALED PROPOSALS 23. Proposals in sealed envelopes must be intified with the name of the company or consultant and the number of the procurement process. The envelope must contain the tails of the financial proposal as stipulated in the Request for Proposals and its annexes, commercial conditions, terms of reference or specifications. Proposals submitted in an incorrect format or that do not enable a comparison of costs as requested will be consired null and void. 24. Proposals that do not fulfil the stipulated conditions in the procurement methods where sealed proposals are mandatory will not be accepted and will be discard. 25. Envelopes that are not sealed will be emed incomplete. The proposal will be consired null and void and discard. V. ELIGIBILITY CRITERIA 26. All law-abiding individuals and corporate entities may participate in procurement processes for goods and services, except in cases where the participants in the selection process in question have a conflict of interests, access to privileged information and/or first- or second-gree kinship with people in strategic positions, as tailed below: a) Funbio employees and first- and second-gree relatives (e.g. father, mother, son, daughter, sister, brother, father-in-law, mother-in-law, grandmother, grandfather, stepson, stepdaughter, stepmother, stepfather); b) Employees from institutions directly involved in the project in question and their first- or second-gree relatives; c) In the case of consultancy by corporate entities, companies with owners or shareholrs who are first- or second-gree relatives of employees working for Funbio or institutions directly involved in the project in question may not be contracted, unless the proponent has acknowledged and exclusive expertise in the services in question; 27. The procurement team is responsible for analyzing any incompatibilities that may cause conflicts in a procurement process and notify those responsible for the project. 28. The procurement team is responsible for analyzing and advising the project team of any incompatibilities that may cause conflicts in a procurement process. Fundo Brasileiro para a Biodiversida 10
V.1 CONSORTIA 29. Funbio allows suppliers to form consortia in orr to submit joint proposals. The purpose of consortia is to harness the different experience of each company and reduce costs. It should be clear in the documents announcing the opening of the process, in the request for proposals or in the invitations to bid whether consortium bids are accepted. Consortia can be legally constituted (consortia own a specific registration-cnpj) which should be the proponent; or informal consortia, in such cases the proposal must be sent by the lead company e must present the following documents: a) The lead company of the consortium must be intified. b) It must be monstrated that the other company/ies of the consortium know and are in agreement with the proposal presented by the lead company and agree with its terms. This may be done by submitting a contract between the companies involved citing the procurement process in question, or a letter signed by the other company/ies by an owner/shareholr with power of attorney (proof of which may be requested). 30. If an informal consortium wins a procurement process, Funbio will sign a contract only with the lead company, which will be held accountable for the execution of all the services / civil works / consultancy services, and also for the good functioning of the consortium, and only this company may receive payment from Funbio. The relationship between the lead company and the other company/ies in the consortium is the private business of the companies in question. If a member of the consortium leaves the consortium, Funbio requires that it be replaced by a company with the same capacities and quality that the one leaving. 31. Should the consortium fail to liver the services / civil works / consultancy service or should it fail to meet the expected quality standards, the lead company is the only member of the consortium that will be held accountable by Funbio. VI. COMMERCIAL CONDITIONS 32. Funbio has pre-established commercial conditions for both the supply of goods and equipment and the contracting of services and consultancies. These conditions will be scribed in the requests for proposals or invitations to bid sent to suppliers. Fundo Brasileiro para a Biodiversida 11
33. Funbio shall form batches of goods and equipment whenever possible, taking issues of standardization of equipment and logistics into account. Batches may be broken into sub-batches to give local suppliers the chance to compete on an equal footing with suppliers with a national or international footprint. VII. ADJUSTMENT OF TECHNICAL SPECIFICATIONS AND TERMS OF REFERENCE 34. The main factor that guarantees a good procurement process is the quality of the requisition. Technical specifications and terms of reference must make it clear to all potential suppliers what they are expected to liver, what the adline is, and what level of quality is expected. 35. At Funbio, requisitioners are responsible for preparing the technical specifications for all items requested, and these must be annexed to the requisitions posted in the Cerebro system 1. 36. The procurement team makes a critical analysis of the requisitions for goods or services in comparison with what is available on the market, making adjustments or suggesting alternatives for them to be consistent with the reality at the project venue in orr to obtain the best performance of the goods or the best result of the services. 37. Goods or services to be acquired must be tailed in technical specifications or terms of reference that must be complete and enable broad competition between suppliers. No reference to tramarks, catalogue numbers or suppliers may be ma in specifications for goods unless standardized equipment or spare parts are need in orr to work with existing equipment. If a tramark or catalogue number must be mentioned to explain what specification is need, the expression or equivalent must be used so that goods with equivalent features and performance to those being requested can be offered. Whenever possible, current national or international technical standards will be used. 38. Items with similar specifications may be grouped into lots (groups of items from the same family) with the purpose of obtaining economies of scale (see section VIII.1, Grouping Goods, on page 14). 39. Recurring or similar services may be grouped together in continuous service agreements (see section VIII.1, Grouping Goods, on page 14). 1 Unr exceptional circumstances, such as when specifications contain very heavy files, such as plans for civil works or artwork, they may be received by email or CD/DVD. Fundo Brasileiro para a Biodiversida 12
40. Funbio will notify all suppliers participating in procurement processes if the specifications, technical conditions or scope of services are changed, in which case they may also extend the adline for submission of proposals (see section XI.9, Changes of scope, adlines or other conditions on page 33). 41. Funbio may inclu in its procurement processes a prequalification stage to ensure that all proponents have the capacity to liver the goods or services required. This additional process should be used for acquisitions of complex services or goods (see section X.12.3, Technical prequalification on page 28). 42. Funbio will maintain a set of standard specifications for equipment and services and standard Terms of References for different kinds of consultancy services. These documents may be requested by any Funbio project team to help in its execution. VIII. RECEIPT OF REQUISITIONS AND PROCUREMENT STRATEGY 43. New requisitions for goods or services are received from the Cerebro system by the procurement team, where they are first evaluated by the Procurement Strategy Analyst, who is responsible for: a) checking the Terms of Reference or technical specifications to check whether these documents are appropriate for the procurement process; b) checking the value specified in the project budget and known market values. 44. If the specifications or terms of reference or the estimated value can be adjusted in such a way as to improve the final outcome, this must be discussed with the project team. Any cisions in this respect will either be sent back to the requisitioner with a request for the respective adjustment, or, if it is cid that the adjustment is not necessary or will lay the livery of the equipment of service excessively, the procurement process will continue as normal. 45. Once this has been done, the Procurement Strategy Analyst cis which method to use for the procurement process and whether it should be grouped into lots with other goods or be includ in a continuous service agreement (see section VIII.1, Grouping Goods, on page 14). Finally, the Procurement Strategy Analyst puts a procurement specialist in charge of executing the process. The criteria for selecting the procurement specialist are: Fundo Brasileiro para a Biodiversida 13
a) the procurement specialist capacity to execute the process, consiring the number and complexity of processes they are already in charge of; b) the procurement specialist s experience in the kind of procurement process required; c) the procurement specialist s specific skills (e.g. knowledge of a specific foreign language); d) the existence of similar processes that can be grouped together in lots or unr continuous service agreements. 46. Once a procurement specialist has been chosen, they and the Procurement Strategy Analyst choose an execution plan for the process. This plan must inclu adlines and priorities, taking into consiration the specific features and needs of the project. VIII.1 GROUPING GOODS AND SERVICES INTO LOTS 47. Funbio may make acquisitions of goods and equipment from the same family in lots in orr to obtain economies of scale and lower costs. The logistics and technical specifications of the goods in question must be similar for them to be grouped together in lots. 48. Lots may be broken into sub-lots for specific or regional items, so that more specialized suppliers can compete on an equal footing with suppliers with a national footprint. In these cases, each sub-lot will have its own price comparison, so that a given supplier may be award all or just some of the sub-lots and the best price are obtained. Some of the cases in which lots can be formed inclu: a) IT equipment (sub-lots for laptops, printers, etc.); b) automotive vehicles (sub-lots for four-wheel-drive vehicles, cars, etc.); c) vio and photography equipment (sub-lots for point-and-shoot cameras, SLR cameras, HD vio cameras, etc.). 49. In such cases, purchase orrs must be ma to each supplier of one or more lots. 50. the cases of services, similar services to be provid by one company may be joined together, but in this case it is necessary to check whether the firm can supply the services in different locations. In such processes, the services can also be broken down into regional lots. Some of the cases in which service lots can be formed inclu: Fundo Brasileiro para a Biodiversida 14
a) auto rental (sub-lots for Pará state, southeastern region, etc.); b) contracting of flights; c) services for events (sub-lots for equipment, refreshments, etc.); d) morators. 51. In this case, long-term contracts (umbrella contracts) may be drawn up, unr which payment will be ma according to the agreed price as and when the service is renred. In this case, new requisitions will not have to go through a procurement process as they will be provid unr these umbrella contracts. IX. METHODS FOR ACQUISITIONS OF GOODS AND SERVICES 52. Funbio uses different procurement methods. The finition of the aquate method for each procurement process is done by the Procurement Strategy Analyst and the procurement specialist responsible for such process. This finition shall be based in the value thresholds for each method and the nature of the process, accordingly with guiline 4 (a) of Funbio Procurement Policy. The table below indicates the value thresholds: Procurement Thresholds and Methods Method Direct Acquisition Shopping National Competitive Bidding Electronic Bidding International Competitive Bidding Quality- and Cost- Based Selection Selection of Individual Consultant Automatic Acquisition Goods Up to R$ 10.000 R$ 10,000 to 500,000 R$ 500,000 to R$ 4 million R$ 500,000 to R$ 4 million Over R$ 4 milhões Services Up to R$ 10.000 R$ 10,000 to 500,000 R$ 500,000 to R$ 4 million R$ 500,000 to R$ 4 million Over R$ 4 milhões Individual Consultant Up to R$ 20.000 NA NA NA NA NA NA NA NA Up to R$ 100 mil NA Up to R$ 100 mil Over 20.000 Up to R$ 100 mil Team Consultant (firm) Up to R$ 10.000 NA NA NA Acima R$ 5 milhões Entre R$ 10 mil até R$ 5 milhões NA Up to R$ 100 mil Works Up to R$ 10.000 R$ 10,000 to 500,000 R$ 500,000 to R$ 4 million R$ 500,000 to R$ 4 million Over R$ 10 milhões NA NA Up to R$ 100 mil Fundo Brasileiro para a Biodiversida 15
53. The value of the procurement process is the value set in the requisition, which comes from the project budget and is approved in the Cerebro system. 54. These are the maximum thresholds for each procurement method. If the Funbio team unrstands that there is good reason to use a more restrictive method than stipulated by the values above, there is nothing to prevent them from doing so. Some of the reasons why the procurement team may make such a cision are: insufficient budget; complexity of the service or good to be acquired; shortage of suppliers in Brazil, etc. In these cases, the procurement specialist must inclu the justification for the cision to use a more restrictive procurement method. 55. Some stages have optional procedures which can be planned since the beginning of the process or which can be includ as the process goes on, as the procedure XII.9.1, Reopening of procurement processes, on page 40. The use of additional procedures is a cision of the procurement specialist responsible for the process. 56. Finally, if the process is an international process, there will be necessary to observe the particularities of such processes, scribed in section XVII, International procurement processes, on page 47. IX.1 DIRECT ACQUISITION OF GOODS OR SERVICES 57. This method may only be used when the values are very low or, in case of higher values, if there is a clear justification for contracting a specific supplier. This justification must fit one of the cases scribed below: a) when previous jobs or processes unrway need to be supplemented; b) in emergency situations or when people s physical integrity is at risk; c) when standardized equipment or spare parts are need in orr to work with existing equipment; d) when the contractor requisitions the purchase of essential items from a specific supplier as a precondition for quality and performance; e) when a good or service is obtainable only from one supplier or one supplier has acknowledged expertise in the matter in question. 58. The procedures that should be followed in direct acquisitions of goods or services are summarized below. The numbers indicate the section of this document with the scription of each procedure. Fundo Brasileiro para a Biodiversida 16
Direct Acquisition Stages Goods Services Preparation of Procurement Stage Opening and Advertisement Stage Evaluation Stage Individual Consultant X.1 X.1 a não da. Team Consultant (firm) Works X.1 X.3 X.3 X.3 X.3 X.3 X.6 ci ci a a a não da. a não da. a não da. ci a ci a ci a XI.6 XII.1 XII.1 ci a ci a ci a XII.1 Fundo Brasileiro para a Biodiversida 17
Contracting Stage Follow-up stage Completion, Review and Recording stage a não da. a não da. a não da. a não da. a não da ci a ci a ci a ci a ci ci a ci a ci a ci a ci Fundo Brasileiro para a Biodiversida 18
. a a não da ci. a a ci a IX.2 SHOPPING 59. This method involves comparing prices quoted by suppliers. It is fast and is suitable for acquisitions of commonplace goods and equipment and for unskilled services and small-scale civil works and renovations. 60. The procedures that should be followed in shopping are summarized below. The numbers indicate the section of this document with the scription of each procedure. Shopping Stages Goods Services Works Preparation of Procurement Process Opening and Advertisement Stage Evaluation Stage Contracting Stage X.1 X.1 X.1 X.3 X.3 X.3 XII.1 XII.1 XII.1 ou ou Fundo Brasileiro para a Biodiversida 19
Follow-up stage Completion, Review and Recording stage a não ou a não ou IX.3 NATIONAL COMPETITIVE BIDDING 61. This is used for larger acquisitions, more complex or longer duration services, and civil works and renovations. 62. All national competitive bidding processes must use sealed envelopes for the financial proposal and possibly a selection committee composed by at least three people. 63. The procedures that should be followed in national competitive biddings are summarized below. The numbers indicate the section of this document with the scription of each procedure. National Competitive Bidding Stages Goods Services Works Preparation of Procurement Process Opening and Advertisement Stage X.1 X.1 X.1 X.3 X.3 X.3 X.5 X.5 X.5 X.6 X.6 X.6 Fundo Brasileiro para a Biodiversida 20
Evaluation Stage Contracting Stage Follow-up stage Completion, Review and Recording stage XII.1 XII.1 XII.1 ou ou ou a não ou a não ou ou IX.4 ELECTRONIC BIDDING 64. Funbio uses the electronic bidding platform managed by Banco do Brasil for this method. It is suitable for acquisitions of goods and equipment and simple or complex services of a long or short duration. It is wily used by the public Fundo Brasileiro para a Biodiversida 21
sector in Brazil and may substitute national competitive bidding. Its benefits inclu its speed, transparency and cost. 65. The procedures that should be followed in electronic biddings are summarized below. The numbers indicate the section of this document with the scription of each procedure. Electronic Bidding Stages Goods Services Works Preparation of Procurement Process Opening and Advertisement Stage Evaluation Stage Contracting Stage Follow-up stage Follow-up stage X.1 X.1 X.1 X.7 X.7 X.7 XII.1 XII.1 XII.1 XII.8 XII.8 XII.8 ou ou ou a não ou a não ou ou Fundo Brasileiro para a Biodiversida 22