HEALTH AND SAFETY POLICY

HEALTH AND SAFETY POLICY JPD Contracts Units C & D Reg's Way Bardon 22 Industrial Estate Coalville Leicestershire LE67 1FL Tel: 01530 834965 Fax: 01530 832591 Prepared by Derwent Safety Centre Ltd Chester Court, Alfreton Road, Derby DE21 4AB Tel: 01332 204144 Fax: 01332 200344 email: info@derwentsafetycentre.co.uk. Web: www.derwentsafetycentre.co.uk

JPD Contracts HEALTH AND SAFETY POLICY Policy Review Record The Company s Policy for Health and Safety was first issued in this format in February 2003. Revision No Revision Date Remarks 1 February 2005 Policy reviewed and updated to reflect the change of company address and current Legislation. 2 February 2006 Policy reviewed and updated to reflect changes in Legislation. 3 September 2006 Policy reviewed and updated to reflect changes in Legislation and additions to Part Two - [Arrangements] and Part Three - [Health and Safety Rules and Procedures]. 4 February 2007 Policy reviewed and updated to reflect changes in Part One (Organisation and Responsibilities) - additional job titles and additions/amendments to Part Two (Arrangements) to reflect current legislation. 5 February 2008 Revised and updated to reflect legislative changes and additions/amendments to Part Two. 6 Revised and updated to include Statement of Environmental Policy and to reflect legislative changes and additions/amendments to Part Two. Prepared by Derwent Safety Centre Ltd ii

JPD Contracts HEALTH AND SAFETY POLICY Contents Cover... i Policy Review Record...ii Contents... iii Statement of General Policy... vi Statement of Environment Policy...vii PART ONE - Organisation and Responsibilities Organisation... 1 Responsibilities... 2 Health and Safety Consultants... 2 Chairman... 2 Managing Director... 3 Finance Director... 4 Operations Manager... 4 National Contracts Manager... 6 Warehouse Supervisor Route/Planner... 7 Stock Controller... 8 Fitters/Fitters Mate... 8 Warehouse Operator... 9 Clerical, Financial and Administrative Staff..................................... 9 Company Transport... 10 Monitoring the Effectiveness of the Policy... 11 PART TWO - Arrangements Consultation... 12 Management of Contractors... 12 Domestic Operations... 14 Visitors... 14 Fire and Evacuation Procedures... 14 Accident and Ill Health Prevention... 14 First Aid and Reporting of Accidents... 15 Accident Investigation... 15 General Safe Working Practices... 16 Management of Health and Safety at Work... 16 Risk Assessment... 16 Drugs and Alcohol... 16 Stress... 17 New and Expectant Mothers... 17 Young Persons... 17 Work-Related Road Safety... 17 Instruction, Information and Training... 18 Health Surveillance... 18 Blood Borne Viruses... 18 Prepared by Derwent Safety Centre Ltd iii

Lone Working... 18 Construction Design and Management, Health, Safety and Welfare.................. 19 Work at Height... 20 Workplace Health, Safety and Welfare... 22 Work Equipment... 22 Abrasive Wheels... 23 Vibration... 23 Lifting Operations... 23 Manual Handling Operations... 24 Electricity at Work... 24 Gas Safety... 25 Control of Substances Hazardous to Health (COSHH)............................ 25 Smoke Free (Premises and Enforcement)... 25 Dangerous Substances and Explosive Atmospheres.............................. 26 Safety Signs... 26 Personal Protective Equipment... 26 Traffic and Pedestrian Management... 27 Display Screen Equipment... 27 Noise at Work... 28 Specialist Activities Confined Spaces... 29 Waste Management and Pollution Control... 29 Selection... 29 Reuse... 29 Air... 29 Noise... 29 Waste... 29 Final Site Clearance... 30 Recycling and Disposal of Electrical and Electronic Equipment.... 30 PART THREE - Health and Safety Rules and Procedures Introduction... 31 Health and Safety Rules... 32 Working Practices... 32 Notices and Written Instructions... 32 Working Conditions/Environment... 33 Protective Clothing and Equipment... 33 Fire Precautions... 33 Vehicles... 34 Accidents... 34 Health... 34 Rules Covering Misconduct... 35 Accident Reporting Procedures... 36 Control of Substances Hazardous to Health (COSHH).................................. 45 Fire Safety... 48 First Aid... 55 Hand Tools and Equipment... 58 Wood Saws... 60 Abrasive Wheels... 61 Manual Handling and Lifting... 62 Prepared by Derwent Safety Centre Ltd iv

Noise at Work... 65 Personal Protective Equipment... 69 Vibration... 73 Step Ladders... 79 APPENDIX 1 Management Structure Chart... 83 Prepared by Derwent Safety Centre Ltd v

JPD Contracts HEALTH AND SAFETY POLICY Statement of General Policy It is the policy of JPD Contracts to give prime importance to the health, safety and welfare of its employees whilst at work. This is considered to be a responsibility equal to that of any other function. As well as recognising that in order to achieve and maintain the high standard required, all employees must be aware of, and accept their respective responsibilities. To comply with the Health and Safety at Work etc. Act 1974 and its associated legislation, the Company will, through its organisational arrangements, take all reasonable practicable steps to ensure the health, safety and welfare at work of its employees and all persons likely to be affected by its operations, including subcontractors, visitors and the public where appropriate and in particular will provide: # a safe systems of work to ensure our working environment is safe and healthy; # plant and equipment which is maintained in a safe condition; # adequate information, instruction, training and competent supervision; # storage of all materials and substances in a safe manner; # facilities and provisions for the treatment of any injuries which occur at work; # notices and procedures for the safe evacuation in the event of fire, explosion or any other emergency; # a system to monitor accidents and ill-health in order to reduce accidents and dangerous occurrences. The Company will ensure that there exists adequate facilities for effective consultation between management and employees representatives on matters of health, safety and welfare. This Policy will be reviewed as appropriate to reflect the continuing commitment in promoting high standards of health, safety and welfare within the structure of JPD Contracts. Signed.................................... Date........................ Managing Director JPD Contracts Prepared by Derwent Safety Centre Ltd vi

JPD Contracts HEALTH AND SAFETY POLICY Statement of Environmental Policy JPD Contracts recognises that it has a legal and moral responsibility to manage its activities in such a way so as to reduce the detrimental impact on the environment. To this end JPD Contracts will adopt a philosophy of beyond minimum compliance at all levels of it s operations to ensure that the impact of pollution and environmental disruption is reduced as much as possible. This will involve: # compliance with all environmental legal requirements, regulations and guidance; # integration of environmental factors into business decisions; # planning work systems and practices so as to give due consideration as to their potential environmental impact; # so far as is possible preventing the illegal deposit, disposal or treatment of controlled waste by any person where that waste has been, or will be under the control of the company; # where possible seeking to influence the design and specification of construction projects so as to ensure that environmental impact is minimised as far as is reasonably practical; # ensuring considered use of resources of all kinds, including the promotion of recycled and recyclable materials wherever possible; # establishing company procedures to ensure that waste is managed in line with legislation and that all parties involved in the waste production, transportation, transfer and disposal process comply with their Duty of Care regarding waste control; # periodically reviewing environmental legislation to which the organisation s activities are subject to ensure continued compliance with both the letter and spirit of legislation. Protecting the environment not only makes good commercial sense but is also an investment in our future, both short term and long term. JPD Contracts are therefore firmly committed to adopting this Policy as a means to achieving this. Signed.................................... Date........................ Managing Director JPD Contracts Prepared by Derwent Safety Centre Ltd vii

JPD Contracts HEALTH AND SAFETY POLICY Part One Organisation and Responsibilities This policy sets out the obligations of JPD Contracts, both legally and morally, under the provisions laid down by the Health and Safety at Work etc. Act 1974. In so far as it is reasonably practicable to do so, the company will:! provide and maintain plant, equipment and systems of work, that are safe and without risk to health;! make arrangements to ensure safety and the absence of risk to health in connection with the use, handling, storage and transportation of articles and substances;! provide information, instruction, training and supervision to ensure the health and safety of employees;! provide and maintain means of access and egress to the workplace, which is safe and without risk to health;! provide and maintain a working environment which is safe and without risk to health, together with the provision of adequate welfare facilities for employees;! recognise its duty and responsibility, not only to its employees, but for other people (visitors, trespassers, etc.) in connection with its activities at work. The organisation and allocation of responsibilities and duties for the implementation of this Policy are set out below: ORGANISATION 1.1 In order to effectively operate the Company it is essential for all employees to be aware of, and understand, the Policy and to know the organisation which exists to deal with matters relating to health and safety. 1.2 Health and safety is an integral part of employees duties and must be regarded as such and not as a separate function. Therefore, the normal channels of communication should be used for all matters relating to health and safety, from senior management to operative and vice versa. See Organisation Chart at Appendix 1. 1.3 To supplement the normal channels of communication, a Health and Safety Consultant has been appointed to provide advice, when requested, on the health and safety performance of the Company s activities, and to make recommendations to the management and employees on health and safety matters. Prepared by Derwent Safety Centre Ltd 1

RESPONSIBILITIES 1.4 Health and Safety Consultants. a. The Health and Safety Consultants appointed to assist the Company are: Derwent Safety Centre Ltd Chester Court Alfreton Road Derby DE21 4AB Telephone 01332 204144 Facsimile 01332 200344 Email info@derwentsafetycentre.co.uk b. Derwent Safety Centre are available as and when requested to: i. accompany senior personnel and any HSE or Local Authority inspector in investigating any incident or accident; ii. iii. iv. provide advice and guidance on substances, plant, tools and equipment to ensure compliance with current regulations, codes of practice or guidance, and assist with the preparation of risk or COSHH assessments, etc. where required; ensure during an inspection of any company premises that matters of health, safety and welfare observed and likely to affect the workforce are identified, and advice on appropriate remedial action or precautions are brought to the attention of Senior Management; monitor employees safety performance, and promote high standards of health and safety application during any consultation/discussions. 1.5 Chairman. The Chairman has ultimate responsibility to ensure, in so far as is reasonably practicable, that procedures and systems are allocated suitable and sufficient resources to enable other employees to deliver the policy objectives. The specific areas of responsibility for the Chairman is to: a. be familiar with the broad requirements of the Health & Safety at Work etc. Act 1974 and other relevant codes of practice and safety legislation applicable to the Company s operations; b. ensure the Company's is reviewed and updated regularly and communicated to all employees; c. ensure suitable and appropriate insurance cover is arranged for employee liabilities and any material information is brought to his attention without delay; Prepared by Derwent Safety Centre Ltd 2

d. ensure when budgeting for the Company and in tendering for and the planning of contracts, suitable account is taken and adequate resources allocated for the creation of a safe and healthy working environment; The Chairman has delegated the day to day operational duties to the Managing Director, but will ensure: e. suitable account is taken and adequate resources allocated for the creation of safe working conditions, systems, training and equipment; f. high standards with regard to health and safety matters are demonstrated by senior personnel. 1.6 Managing Director. The Managing Director has responsibility to ensure, in so far as is reasonably practicable, the effective measurement and monitoring of procedures and systems to enable employees to work safely and deliver the policy objectives. It is therefore the responsibility of the Managing Director to: a. be familiar with the broad requirements of the Heath and Safety at Work etc. Act 1974 and in particular the Management of Health and Safety at Work Regulations, the Workplace (Health, Safety and Welfare) Regulations, the Gas Installation and Use Regulations, the Regulatory Reform Order (Fire Safety) Regulations, the relevant Environmental legislation, the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations and relevant codes of practice and safety legislation applicable to the Company s operations; b. ensure that the Company and procedures are reviewed periodically and, where necessary, updated to address any changes within the organisation or legislation and that appropriate information is communicated to all employees; c. enter into consultation with staff in order to ensure compliance with the Policy and Company procedures; d. arrange for suitable and sufficient risk assessments to be undertaken for Company work activities and that the appropriate preventative and protective measures are implemented; e. arrange for suitable and sufficient risk assessments to address the reduction of noise and vibration within the work area and ensure clear and concise information relative to the necessary control procedures are communicated to those concerned; f. ensure that a fire risk assessment is undertaken for Company premises; g. ensure that in the design and layout of the premises, due regard is given to providing a safe environment which can be maintained on a regular basis; Prepared by Derwent Safety Centre Ltd 3

h. ensure, in the administration and implementation of the Company's Health and Safety Policy that the appointed Health and Safety consultants and the appropriate enforcing authority are advised of any reportable injury, disease or dangerous occurrence [within the context of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)], as soon as it is practical to do so; i. ensure that consultation is entered into with key members of staff in order to ensure compliance with the Policy and other Health and Safety matters/company procedures; j. discipline any employee who fails to meet the Health and Safety requirements laid down by the Company and at all times demonstrate high personal standards in relation to Health and Safety matters. 1.7 Finance Director. The Finance Director has delegated duties under the direction of the Managing Director. He has the duty to know, understand and work in accordance with the Company s and to: a. be familiar with the broad requirements of the Heath and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations and and other relevant codes of practice and safety legislation applicable to the Company s selection and procurement operations; b. ensure that in tendering and planning of contracts, suitable account is taken and adequate resources allocated for the creation of safe working conditions; c. ensure that any Contractors employed by the Company have their health and safety competence assessed before their appointment and suitable resources can be allocated to comply with the policy and procedures of the Company; d. ensure that rates negotiated for work carried out by any Contractors includes all necessary safety precautions and, where appropriate, separate rates are included for health and safety measures as defined in the Health and Safety Plan; 1.8 Operations Manager. The Operations Manager has delegated duties under the direction of the Managing Director. She has a duty to know, understand and work in accordance with the Company s to ensure persons under her control are made aware of their responsibilities and that effective procedures are in place. To this end she will need to: a. be familiar with the broad requirements of the Heath and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations, the Workplace (Health, Safety and Welfare) Regulations, the Regulatory Reform Order (Fire Safety) Regulations, the Display Screen Equipment Regulations, the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations and relevant Regulations and codes of practice pertinent to her area of responsibility; b. liaise with the Managing Director and the National Contracts Manager in the administration and implementation of the Company's ; Prepared by Derwent Safety Centre Ltd 4

c. ensure that offices and premises maintain the necessary safety requirements, especially with respect to means of access and egress and emergency escape routes; d. provide and display all statutory Health and Safety information and notices; e. assess the risks relating to fire on the Company s premises and ensure adequate fire fighting equipment is provided and maintained, and that the statutory notices are properly displayed and escape routes clearly marked; f. ensure that staff are made aware of all emergency evacuation procedures, routes and their responsibilities and that they are not exposed to unnecessary risks; g. ensure that suitable first aid provision with trained/certificated personnel is available, and record accidents, regardless of severity, in the Company s accident book; h. ensure that the Managing Director is advised of any reportable injury, disease or dangerous occurrence [within the context of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)], as soon as it is practical to do so, and ensure that a thorough and effective investigation is carried out; i. ensure procedures to investigate and report all incidents, accidents and near- misses, are put in place, whether or not they result in injury or damage, and that any such incident, accident or near-miss, is investigated to prevent recurrences where reasonably practicable; j. provide staff, especially new employees, apprentices and other young persons with suitable and adequate information, training and supervision for all their operations/activities and where necessary ensure young persons and expectant mothers are not exposed to hazardous substances or required to undertake tasks likely to cause risk as a consequence of their activities or age; k. provide adequate instructions and information for Fitters on the appliances and the necessary safety precautions to be taken/implemented; l. ensure that all office machinery (electrical and mechanical) is safe, fitted with any necessary guards or safety devices and is serviced and maintained as recommended by the manufacturer and that staff required to use office equipment or machinery are trained in its use and are not permitted to carry out any repairs unless competent and authorised to do so; m. undertake or arrange for suitable and sufficient risk assessments for general work activities, individual tasks and/or machinery use, and ensure appropriate preventative procedures are put in place to control the risks to employees and others, and in particular to address the following; i. the likelihood of work related stress; ii. use of display screen equipment within the Company s offices; Prepared by Derwent Safety Centre Ltd 5

and ensure clear and concise information relative to the necessary control procedures are communicated to those concerned; n. prepare method statements and provide clear instructions for employees and self employed personnel on the safety precautions to be taken on site and provide adequate instructions of any specific sequence of operation, the methods needed and any other precautions required; o. obtain hazard data sheets from suppliers or manufacturers relating to hazardous substances or materials and arrange for COSHH (Control of Substances Hazardous to Health) assessments to be written and brought to the attention of those using that substance or material; p. demonstrate by example, high standards in promoting the application and discipline in health and safety practices; q. reprimand any member of staff for failing to discharge safety responsibilities satisfactorily and when necessary take appropriate action when notified of such disregard by a supervisor or safety advisor. 1.9 National Contracts Manager. The National Contracts Manager has delegated duties under the direction of the Managing Director. He has a duty to know, understand and work in accordance with the Company s to ensure persons under his control are made aware of their responsibilities and that effective procedures are in place. To this end he will need to: a. be familiar with the broad requirements of the Heath and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations, the Gas Installation and Use Regulations, the Manual Handling Regulations, the Control of Substances Hazardous to Health Regulations and relevant Regulations and codes of practice pertinent to his area of responsibility; b. ensure that all staff under his control receive suitable instructions and adequate training for all their operations/activities and are made aware of all emergency procedures and their respective responsibilities; c. ensure that the Managing Director is advised of any reportable injury, disease or dangerous occurrence [within the context of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)], as soon as it is practical to do so, and ensure that a thorough and effective investigation is carried out; d. ensure that adequate suitable personal protective equipment is available and provided to employees, and used correctly; e. demonstrate by example, high standards in promoting the application and discipline in health and safety practices; Prepared by Derwent Safety Centre Ltd 6

f. reprimand any member of staff for failing to discharge safety responsibilities satisfactorily and when necessary take appropriate action when notified of such disregard by a supervisor or safety advisor. 1.10 Warehouse Supervisor Route/Planner. The Warehouse Supervisor Route/Planner has a duty to know, understand and work in accordance with the Company s to ensure persons under his control are made aware of their responsibilities and that effective procedures are in place. To this end he will need to: a. be familiar with the broad requirements of the Heath and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations, the Manual Handling Regulations and relevant Regulations and codes of practice pertinent to his area of responsibility; b. ensure company vehicles are maintained in a road worthy and safe condition, tested and serviced in accordance with manufacturers recommendations, together with appropriate insurance and licenses/authorisation; c. undertake or arrange for suitable and sufficient risk assessments and ensure appropriate preventative procedures are put in place to control the risks to employees and others, from the following; i. significant manual handling operations; ii. work-related driving activities; and ensure clear and concise information relative to the necessary control procedures are communicated to those concerned; d. ensure that all tools, plant and equipment (self owned or hired) in use by the Fitters is in a safe working order and tested in accordance with relevant legislation, and that they are adequately equipped with the necessary safety devices; e. ensure defects in tools, plant, machinery or equipment are reported promptly to the Manager(s) concerned; f. ensure that the Managing Director is advised of any reportable injury, disease or dangerous occurrence [within the context of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)], as soon as it is practical to do so, and ensure that a thorough and effective investigation is carried out; g. ensure clothing and particularly footwear worn within the warehouse is suitable when unloading/loading is undertaken; h. arrange systematic recorded inspection of plant and equipment etc. in accordance with the appropriate legislation and to ensure that only properly maintained and safe equipment is used, eg fork lift truck, compactor, sack trucks; Prepared by Derwent Safety Centre Ltd 7

i. not take unnecessary risks. Be personally concerned for his own safety, as well as of others, particularly new employees and apprentices and demonstrate by example high standards in promoting the application and discipline in health and safety practices. 1.11 Stock Controller It is the duty of the Stock Controller to work in accordance with the Company s and in particular to: a. be familiar with the broad requirements of Health and Safety Legislation and Codes of Practice applicable to the Company s operations and relevant to the role of Stock Controller; b. report promptly any unsafe working practices, faulty equipment/machinery or potential hazards likely to endanger the health and safety of himself or others; c. remember that safety is a priority with JPD Contracts and to always act accordingly. 1.12 Fitters and Fitters Mates. It is the duty of Fitters and Fitters Mates to work in accordance with the Company s and to: a. be familiar with the broad requirements of Health and Safety Legislation and Codes of Practice applicable to the Company s operations; b. co-operate with the Management, the appointed Health and Safety Consultants and other contractors on site in creating safe working conditions; c. only operate tools and equipments on which they have been trained and are competent to use; d. maintain equipment and tools and only use them for the purpose for which they were intended; e. report defects in tools, plant or equipment or potential site hazards which are likely to affect employees of JPD Contracts immediately to the Managing Director and/or Manager; f. organise the work in accordance with any risk assessments and/or method statements or safety procedures prepared in relation to the works; g. only use the correct personal protective equipment and to report any defects or loss immediately; h. discourage any employees under their control from taking unnecessary risks, especially where horseplay may be observed and to reprimand those who persistently fail to act in a safe and responsible manner by informing them that such behaviour could lead to an unsafe act and injury; i. record/report any accident/injury in the Company s accident book. Prepared by Derwent Safety Centre Ltd 8

j. not take unnecessary risks. Be personally concerned for their own safety as well as of others, particularly new employees and apprentices, and demonstrate by example high standards in promoting the application and discipline in health and safety practices; k. remember that safety is a priority with JPD Contracts and to always act accordingly. 1.13 Warehouse Operator. It is the duty of Warehouse Operators to work in accordance with the Company s and to: a. be familiar with the broad requirements of Health and Safety Legislation and Codes of Practice applicable to the Company s operations; b. only use/operate tools or equipment on which they have been trained and are competent and ensure that they are free from defect and only used for the purpose for which they were intended; c. ensure that personal protective equipment is used / worn as appropriate and any defects are reported to the Warehouse Supervisor Route/Planner; d. report defects in tools, plant or equipment immediately to the Warehouse Supervisor Route/Planner, and ensure any accident, regardless of severity of injury, is recorded in the Company s accident book; e. remember that safety is a priority with JPD Contracts and to always act accordingly. 1.14 Clerical, Financial and Administrative Staff. It is the duty of the Administrative and other Staff to work in accordance with the Company's and to: a. familiarise themselves in principle, with the broad requirements of Health and Safety and other applicable safety, health and environmental procedures contained/noted on the HSE What You Should Know (2000) Poster ; b. co-operate and give consideration to and with others in creating a safe and harmonious working environment; c. report promptly any unsafe working practices, faulty equipment/machinery or potential hazards likely to endanger the health and safety of themselves or others; d. advise the Supervisor/Manager responsible of any ergonomic (postural) concerns or problems encountered when using display screen equipment; e. ensure that clothing, and particularly footwear, worn at work, is suitable for the working environment; f. record/report any injury/accident in the Company s Accident Book; g. not use, repair or maintain any office equipment or machinery, or carry out any work activity which may be hazardous to health and safety, or for which full instructions or training has not been provided; Prepared by Derwent Safety Centre Ltd 9

h. ensure that office floors, doorways, etc. are kept clear and free from obstruction, trailing wires, open desk or filing cabinet drawers or doors. 1.15 Company Transport. It is the duty of all drivers when using a vehicle on Company business, [this will also apply when driving a privately owned vehicle] to comply with the requirements of the current Road Traffic legislation and other relevant guidance, and to: a. make regular inspections of their vehicle for obvious defects and ensure that any defect in their vehicle is reported immediately to the Warehouse Supervisor Route/Planner and is attended to; b. drive in accordance with the Highway Code at all times and be particularly careful when driving long distances to ensure regular breaks are taken to prevent the onset of fatigue; c. ensure when driving on sites that consideration is given to the condition of temporary access road(s) that are under construction and being used for access purposes; d. report all accidents or damage, however minor, or any traffic violations which may result in prosecution to the Managing Director and Warehouse Supervisor Route/Planner without delay; e. ensure the vehicle is serviced in accordance with the manufacturer s requirements; f. check lights, tyres, oil, water, windscreen wipers and washer reservoir, etc. before each journey; g. not drink alcohol or take medication which could affect one s driving ability before driving; h. not smoke in work vehicles at any time unless used by the same person and passengers are never carried; i. ensure, before reversing, that there are no obstructions or people behind the vehicle; j. only use mobile telephones in an emergency if driving, and then only if the vehicle has a full hands free function; k. The drivers of vehicles attending site will, in addition : i. wear correct safety footwear and protective clothing as they are exposed to the same hazards as others on site when not in their vehicle; ii. iii. iv. always report to the Site Office or Site Foreman before travelling around any site; check that the vehicle is not overloaded or loaded in such a way as to affect the handling and that loads are secured; maintain the appropriate documents within the vehicles for inspection if required. Prepared by Derwent Safety Centre Ltd 10

MONITORING THE EFFECTIVENESS OF THE POLICY 1.16 To demonstrate the Company s commitment to promote high standards of health and safety throughout the organisation the following arrangements will be implemented: a. Regular and systematic inspections of workplaces and methods of work will be carried out by the Managing Director, with the assistance of the appointed Health and Safety Consultants when requested. b. Where inspections by designated staff reveal trends that may carry a risk to health and safety, the Managing Director and, where necessary, the Health and Safety Consultants, will liaise to develop and implement remedial programmes. c. The training needs of all employees will be determined, with special regard to new starters and young persons, (i.e. induction training etc.), considering any changes of work activity and / or exposure to new work equipment, substances and systems, to enable them to carry out their work without undue risk to their health and safety. Prepared by Derwent Safety Centre Ltd 11

JPD Contracts HEALTH AND SAFETY POLICY Part Two Arrangements CONSULTATION 2.1 It is the intention of the Company to consult with employees on health and safety matters to motivate staff and make them aware of health and safety issues. Consultation with staff will include: a. the right of a trade union to appoint a safety representative where particular circumstances legally permit such an appointment, and will reasonably co-operate with the prescribed function of each safety representative. b. any change which may substantially affect their health and safety at work, for example in procedures, equipment or methods of working; c. the arrangements for competent people to assist the Company in implementing health and safety legislation; d. the information that employees must be given on the likely risks and dangers arising from their work, measures to reduce or remove theses risks and what they should do if they have to deal with a risk or danger; e. the planning and future needs for health and safety training; f. any health and safety consequences of introducing new technology. MANAGEMENT OF CONTRACTORS 2.2 The Company will plan, co-ordinate, control and monitor the activities of contract companies to effectively minimise the risks presented to employees, other persons on site and the public. 2.3 The Company shares its duty of care with Contractors to ensure that all reasonably practicable precautions are taken to safeguard their own employees, other persons on site and the public. Contractors who are self-employed carry the same responsibilities as an employer to make proper provision for health, safety and welfare during their activities on site. 2.4 Contractors have duties under the Health and Safety at Work etc. Act to take all reasonably practicable steps to supply, erect and install plant and equipment and to use substances which will be safe and without risk to health when being set, used, cleaned and maintained by any persons at work. 2.5 All materials, tools and equipment must comply with current legislation and be safely stored. Prepared by Derwent Safety Centre Ltd 12

2.6 Prior to the commencement of work, the responsibilities of the main Contractor and any subcontractor will be defined in writing. Where work with any foreseeable high hazard is to be undertaken the Contractor will produce a method statement, indicating safe systems of work. In particular, a method statement will be required for work involving:- a. the use of substances likely to create an explosive atmosphere; b. lifting operations; c. potential fire risks; d. electrical work; e. toxic and other harmful substances; f. excavations/demolition; g. removal of materials containing asbestos. 2.7 Contractors must adhere to the following: a. report all accidents and dangerous occurrences to the occupier without delay; b. follow systems of work, including permits to work, as advised by the occupier/client; c. adequately guard and appropriately use plant and machinery; d. all electrical equipment and electrical work must comply and be maintained in accordance with the Electricity at Work Regulations 1989 and the HSE Electricity at Work - Safe Working Practices publication; e. minimise noise from equipment and provide and use ear protection where the first action level or peak action level is exceeded; f. familiarise themselves with the fire and hot work procedures; g. ensure that hazardous and dangerous substances are used, stored and disposed of safely, in accordance with the relevant legislation; h. supply employees with appropriate personal protective equipment where required; i. ensure vehicles are in good working order, and parked within the requirements of the occupier s rules; j. all unwanted materials must be removed and the work area left clean and tidy on completion of each days work. Prepared by Derwent Safety Centre Ltd 13

DOMESTIC OPERATIONS 2.8 When working on domestic premises the Company will endeavour to ensure that the Client s family, visitors and neighbouring properties will not be adversely affected by their undertakings. 2.9 Fire and evacuation procedures will be given the utmost consideration and appropriate control implemented. 2.10 Children will be kept well away from all operations as far as is practical. VISITORS 2.11 Visitors to any of the Company s premises are required to report to the Reception Office (or Site Office) on arrival. Visitors will receive a brief health and safety induction and are expected to conform to the rules and regulations during the time they are on the Company premises. FIRE AND EVACUATION PROCEDURES 2.12 A fire risk assessment will be carried out at all company premises and site offices following which the necessary provisions will be made: a. a fire drill and emergency evacuation procedure will be provided at each work site/office. Appropriate written procedures will be displayed (to include other contractors employees, where appropriate, and the Company s employees) on sites deemed necessary by the number of persons or situations; b. fire detection and suitable extinguishers will be provided and regularly maintained, at least every six months; c. fire exit doors and escape routes will be identified and maintained free from obstructions. All displayed signs will be in accordance with the colours and pictograms set out in the Health and Safety (Safety Signs and Signals) Regulations; d. a fire log book will be provided at each office/work site and kept up to date, recording at prescribed intervals details of fire drills, instruction, equipment checks and testing (depending on the size of the contract or number of employees). ACCIDENT AND ILL HEALTH PREVENTION 2.13 It is the intention of the Company to ensure that reasonable measures are taken to prevent accidents or any ill health conditions arising out of or in connection with a work activity. The Company considers that the prevention of accidents and ill health can only be successful with the co-operation of all employees with regard to: a. safe working practices and procedures, both written and verbal provided by the Company; b. the correct use of plant and equipment, safety devices and personal protective equipment; Prepared by Derwent Safety Centre Ltd 14

c. attendance and adherence to all relevant instruction and training; d. assisting with the Company s policy of a pro-active approach to health and safety; e. being aware that health and safety is an integral part of all work activities; f. working towards keeping accidents and lost time injuries to a minimum by eliminating any recurring personal injuries etc. 2.14 First Aid and Reporting of Accidents. a. The Company will provide adequate and appropriate first aid equipment and facilities for employees at work. In addition, suitable persons will be appointed to take responsibility for administering first aid, replenishing and maintaining the equipment and facilities provided. b. The Company will decide what is adequate and appropriate in relation to each work location giving regard to the number of employees, the nature of the work and the associated hazards, the location and distribution of the site and the proximity of the nearest hospital accident and emergency facilities. Travelling first-aid kits will be provided where remote or lone work is carried out. c. An accident book will be kept and completed on all Company premises or sites where the Company employs five or more people. On sites where the Company employs less than five people accidents will be recorded in the accident book held at the Company s head office. d. The Company will report certain injuries and dangerous occurrences associated with work, to the appropriate enforcement authority. Where the accident is of a type that is required to be reported, the initial report will be by the quickest means, ie telephone followed up by a written report on the Health and Safety Executive Form F2508 within ten days. In the case of a more than three day accident, then the Company will submit a written report within ten days of becoming aware of the situation. 2.15 Accident Investigation. a. All accidents and incidents which are reportable to the Health and Safety Executive, as defined by the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations, will be investigated and a report of findings produced. The investigation and any resultant recommendations will focus on seeking and eliminating root causes of such accidents / incidents. b. Other accidents / incidents will be investigated to the degree deemed appropriate by management and may or may not result in the production of a written report. Prepared by Derwent Safety Centre Ltd 15

GENERAL SAFE WORKING PRACTICES 2.16 Management of Health and Safety at Work. The duties within the Management of Health and Safety at Work Regulations overlap with many existing regulations, therefore compliance with the duty in the more specific regulation will normally be sufficient to comply with the general duties imposed by the Management of Health and Safety at Work Regulations. a. The Company will therefore fulfill its general obligations to: i. undertake an assessment of the risks to the health and safety of their employees and to other persons arising out of, or in connection with, their work; ii. iii. iv. make appropriate arrangements for effective planning, organisation, control, monitoring and reviewing of the preventative and protective measures implemented; undertake such health surveillance as is appropriate in relation to the risk to employees health and safety identified in the assessment; appoint one or more competent persons to assist in undertaking the above. b. The Company will, in more detail, address the following duties as far as is reasonably practicable: c. Risk Assessment. i. The Company will undertake suitable and sufficient risk assessments, taking account of the principles of prevention, in accordance with contemporary risk assessment procedures. ii. iii. iv. Risk assessments will take into account potential hazards which could be encountered by its employees and non-employees who may be affected by its undertaking. These hazards may be routine or those that may be encountered in an emergency, eg. fire. If the assessment determines that the risk is not suitably controlled, additional control measures will be introduced, as appropriate, to reduce the risk. When appropriate, safe working procedures will be developed and adhered to, as a means of controlling risk. All employees will be provided with the relevant information and instruction as to the risk(s) highlighting the necessary preventative and protective measures required. d. Drugs and Alcohol. i. Employees reporting for work under the influence of drugs or alcohol will be prevented from working and appropriate further disciplinary action with be taken. Prepared by Derwent Safety Centre Ltd 16

ii. iii. iv. Any illegal drugs found will be removed and passed on to the appropriate authorities. Employees who are under the influence of drugs and alcohol are a potential risk to both themselves and others. The Company will encourage them to seek advice and help. The consumption of alcohol during work hours, including meal or other breaks, will be prohibited. Breach of this rule will be regarded as gross misconduct. v. Drivers who are convicted of driving Company vehicles whilst under the influence of drugs or alcohol will be subject to the Company gross misconduct procedures. e. Stress. The Company recognises that excessive work pressures and demands may affect employees health and safety in numerous ways. Any employee who feels that their work is causing them an unacceptable level of stress is encouraged to discuss the matter with their managers who should seek to address the issues. Management will endeavour to recognise stress indicators in employees and equip themselves with the necessary skills to manage the issues and support their staff. f. New and Expectant Mothers. A suitable and sufficient risk assessment will be carried out for new and expectant mothers to ensure that their health and safety is not put at risk. The assessment will take into account their working conditions and hours of work, and any suitable preventative or protective measures will be discussed with the individual. g. Young Persons. Where young or inexperienced persons are employed, a risk assessment will be carried out to determine suitable preventative and protective measures to reduce risk to their health and safety. Such measures may include increased supervision and/or limiting working procedures until such employees have the experience and competence to work safely. h. Work-Related Road Safety. A suitable and sufficient risk assessment will be carried out for work-related driving activities undertaken in company time or on behalf of the company. It shall determine that risks are effectively managed to ensure the safety of employees and others. The assessment should ensure that: i. drivers hold appropriate licences and are competent and capable of doing their work in a way that is safe for them and other road users; ii. iii. iv. drivers are sufficiently fit and healthy and are able to satisfy the eyesight requirements set out in the current Highway Code; the vehicle is maintained and fit for the purpose for which it was designed; work schedules are realistic and take sufficient account of rest periods and times when drivers are most likely to feel tired; v. journey distances are planned to avoid fatigue caused by driving excessive distances without appropriate breaks. Prepared by Derwent Safety Centre Ltd 17

i. Instruction, Information and Training. i. The Company will take into account the health and safety capabilities of all employees, and ensure that they are provided with adequate and comprehensive health and safety information, instruction and training upon starting their employment, and upon being exposed to new or increased risks due to a transfer of responsibilities, the introduction of new work equipment or technology. ii. Refresher/additional training will be identified and repeated where appropriate, to take into account any new or additional safety procedure to adequately control the risks to the health and safety of employees. j. Health Surveillance. The company will assess the risks to the health and safety of employees and provide health surveillance as is appropriate to the risks identified by the assessment. k. Blood Borne Viruses. i. An assessment of the risk of blood borne viruses will be undertaken for operatives who may be exposed to needles during operations. This assessment will consider the need for immunisation. ii. iii. All operatives who may be exposed to Blood Borne Viruses will be informed of the hazards, how to recognise them and the precautions to take to minimise risk. The precautions include covering exposed skin with waterproof dressings, gloves, the necessity of good hygiene procedures, avoidance of eating, drinking and smoking in the area and the importance of hand-washing where there is a risk of contamination. Needles must never be picked up by hand and must be disposed of in the sharps container and disposed of as chemical waste following the Company s procedure. l. Lone Working. i. Arrangements will be maintained to ensure that management is aware of the location of all employees at work. ii. iii. All employees travelling alone in Company transport will have access to a mobile telephone and travelling first aid kits. Operatives called out outside normal working hours must advise the designated member of management (directly or by telephone message/answering service) of their destination, departure and return times. Prepared by Derwent Safety Centre Ltd 18

2.17 Construction Design and Management, Health Safety and Welfare a. These regulations apply to all construction work and are divided into five parts: i. Part 1 - deals with legal application and interpretations applied to the terminology used. ii. iii. iv. Part 2 - covers general management duties which apply to all construction projects, including non notifiable projects. Part 3 - sets out additional management duties which apply to projects that are notifiable, i.e. those lasting longer than 30 days or 500 person days. It also covers the appointment of specific duty holders. Part 4 - applies to all construction work on all projects/sites regardless. v. Part 5 - covers civil liability, fire enforcement duties, transitional provisions and other legal aspects. b. The company intends to embrace the philosophy and objectives of these regulations by ensuring suitable risk based systems are adopted. As the regulations also require more specific controls, the minimum provision shall include: i. the assessment and appointment of only suitably competent individuals or contractors and procedures to ensure clients are aware of their duties; ii. iii. iv. the early development of the health and safety plan to facilitate adequate welfare before any construction work starts; due consideration to the removal of hazardous substances or unsafe conditions at the design stage where design work is carried out; co-operation and consultation with other designers and the CDM co-ordinator to allow the free passage of information pertinent to risk reduction practices; v. a procedure to ensure all personnel on a construction site are made aware of the rules, safe methods of working and the fire or other emergency requirements; vi. vii. the installation and maintenance of suitable security measures to prevent unauthorised access to any construction site; checks on all construction workers to verify appropriate skills training has been received and where relevant suitable certification is recorded and available for inspection. Prepared by Derwent Safety Centre Ltd 19

c. Addition controls will be required to control activities during the construction work and where specific measures are not identified in any risk assessment or health and safety plan the minimum provision will include: i. clearly designated and segregated pedestrian and vehicular routes on and around the construction site; ii. iii. iv. provision of suitable, safe, access and egress from every place, together with suitable lighting, fresh air and controls on temperature; the removal of waste and sharp protrusions (eg nails) and other hazards to enable work to be undertaken in a reasonably clean environment; adequate design and, if required, temporary supports to any part of a structure to enable it to withstand foreseeable loads and to prevent unintended movement, instability or collapse; v. the installation of supports or other means to prevent earth works from being dislodged; vi. vii. viii. ix. the inspection of excavations and provisions to prevent any person or plant/vehicle from falling into an excavation; the provision of suitable training, information and adequate supervision from the workforce; the appointment of competent people to inspect plant, scaffolding and other equipment; warning signs and barriers situated at designated distances to prevent or restrict movement near overhead electricity cables; x. warning devices and facilities to ensure personnel can safety exit any building/structure in an emergency, including the provision, as necessary, of fire detection, extinguishers, emergency lighting and signage. d. Demolition, the use of explosives, work near water or the entry into confined spaces will require project/task specific procedures to be developed with direct input and guidance from the appointed health and safety consultant before any work commences. 2.18 Working at Height a. These regulations will apply to all work being carried out at any place, including a place at or below ground level, from which a person or object is likely to fall. They require careful organisation and planning to avoid work at height where practical. b. Where work at height is assessed to be necessary and reasonably practicable, the identification and selection of suitable equipment shall include consideration of the duration and the likely activities to be undertaken. In addition they shall ensure: Prepared by Derwent Safety Centre Ltd 20

i. a risk assessment is prepared that demonstrates risks are adequately controlled; ii. iii. persons involved in the planning, organisation and selection of work equipment are suitably trained and competent; precautions are in place to prevent falls during both the erection and dismantling of any work platform and during the work/task undertaken. c. Where fall prevention can not, for practical purposes, be fitted/used to minimise the consequence of a fall or the distance of a fall, work equipment will be selected on the basis that: i. users are suitably trained; ii. iii. users are protected whilst equipment is installed/fitted; and rescue procedures and equipment are immediately available on site. Personal Fall Protection systems shall comply with the requirements contained in the schedules to the Regulations and shall only be used by trained and competent persons. d. Should a working platform be constructed for the purpose of providing a suitable and safe place to work then the following minimum provisions shall include: i. secured boards without holes or gaps with platform of sufficient width to allow safe passage of persons and any equipment and plant required; ii. iii. iv. toe boards which can prevent a person or materials falling; guard rails (where required to prevent falls) securely fixed/ spaced so as no gap is greater than 470 mm and the top/main rail secured at least at a height of 950 mm from the platform; suitable wheel brakes if the structure is mobile; v. brick guards, debris netting or other protection devices to prevent materials falling. e. The inspection of work equipment shall be undertaken before each and every use, and where work platforms are higher than 2m be inspected in addition to before first use, every 7 days. f. Records of all inspections shall be maintained in appropriate registers and conform to the required subject headings listed in the supporting schedule to the Regulations. g. Ladders and steps shall only be used following an assessment of risk and where the duration and activities allow for their safe use. Activities from ladders and steps shall be kept to an absolute minimum and, if used, comply with the standards and requirements identified within the schedule to the Regulations. In particular to ensure the prevention from slipping and to maintain stability when in use. Prepared by Derwent Safety Centre Ltd 21

h. Scaffolding shall only be erected by trained and competent persons following the development of a plan to confirm that appropriate safety standards and specific requirements within the Regulations are met. 2.19 Workplace Health, Safety and Welfare. a. The workplace is defined as all premises where a work activity under the Company s control is undertaken (it does not include construction sites or construction site offices). b. All equipment, devices and systems within the workplace will be adequately maintained and controlled and any defect or potential hazard identified and remedied as soon as possible. c. The workplace will be provided with an effective and suitable means of ventilation, ambient temperature and adequate means of illumination, both natural and artificial. d. The Company will ensure that a workstation will be so arranged to provide adequate seating suitable for the person and work operation where appropriate. e. All floors and traffic routes shall be maintained in a safe and sound condition, free from obstruction and from any article or substances which may cause a trip or fall. f. Effective and adequate measures will be taken to prevent falls, including the provision of adequate and secure enclosures or fencing. g. Suitable and sufficient welfare arrangements will be provided, along with washing and sanitary conveniences, accommodation for clothing and facilities for resting and taking meals. 2.20 Work Equipment. a. This is clearly defined as any machine, tool, plant or apparatus. All such work equipment will be used only for the operation for which it was designed. All equipment provided by the Company will be appropriate and suitable for the work to be undertaken. b. Machinery, plant or equipment shall be fitted with the appropriate guards or safety devices in accordance with the manufacturers instructions and legislation. No employee shall remove, modify or interfere in any way whatsoever with any safety device or guard. c. All machinery, plant or equipment installed and used by the Company s employees, will be periodically checked and tested in accordance with relevant legislation and records kept of such maintenance and testing. Where equipment is hired a certificate of inspection and testing shall be obtained and, where the hire exceeds seven days, arrangements made for inspections by a competent person. Work equipment moved from site to site will be accompanied by a copy of such records as evidence of when the equipment was last checked and tested. Prepared by Derwent Safety Centre Ltd 22

d. No employee shall use work equipment obtained from the undertaking of another person or company unless there is physical evidence that the last inspection required has been carried out (eg mobile alloy towers, portable electrical appliances etc.). e. No employee shall operate or use any machine, plant, equipment or tool unless they have received correct training in safe methods of operation and are authorised to use the said equipment with written evidence held on file (eg woodworking machinery, abrasive wheels etc.). f. Abrasive Wheels. Only specifically designated employees who are trained and who are competent to do so may mount abrasive wheels. Details will be kept of the appointment of employees designated to mount abrasive wheels by way of a signed and dated entry into a register held at the Company s offices. Copies will be given to the appointed employees. 2.21 Vibration. An assessment on the level of vibration transmitted to employees during everyday use of hand held powered tools will be undertaken by the company to ascertain the risk of hand/arm vibration syndrome and, where possible, it shall be reduced to as low as is reasonably practicable. This objective will be achieved by ensuring an overall reduction in the use of vibrating tools/equipment in the early design stages and by ensuring: 2 a. exposure levels are below the daily exposure action value of 2.5 m/s A(8) or controlled 2 below the daily exposure limit value of 5 m/s A(8); b. information and instruction is provided to employees on the health risks and any control measures; c. health surveillance is arranged for any employee regularly exposed to values above the exposure action value; d. records are maintained and reviewed following the introduction of new equipment, to include: i. vibration magnitude(s); ii. risk assessment(s); iii. any health surveillance programme, excluding personal/medical information; Future procurement of powered hand held tools will need to consider the vibration levels to ensure they are as low as is reasonably practicable and in any case less than the exposure limit value. 2.22 Lifting Operations. The Company will comply with the provisions of the Lifting Operations and Lifting Equipment Regulations which require that any lifting operation be properly planned and under the control of a competent person. The normal process will be to procure crane companies under the terms of a contract lift. To further verify lifting operations are undertaken safely the company will ensure: a. that any lifting equipment is of adequate strength and stability; Prepared by Derwent Safety Centre Ltd 23

b. positioning and installing of the equipment prevents a person being struck by a load drifting or falling; c. equipment is marked with its safe working load (SWL) and any characteristic necessary for their safe use; d. every lifting operation with lifting equipment is properly planned and supervised and carried out safely; e. equipment required to lift people, and any lifting accessories, requires a thorough examination to be undertaken after installation and before being put into service for the first time and at least every 6 months thereafter; for other lifting equipment a thorough examination is required at least every 12 months; f. any defect found by the examination that could be a danger is reported to the line manager and if there is a risk of serious injury, to the enforcing authority; g. a report of the thorough examination, containing information as specified in the Regulations is prepared and kept on file. 2.23 Manual Handling Operations. a. The Company will, so far as is reasonably practicable, introduce measures wherever possible to avoid hazardous manual handling operations in accordance with the statutory regulations. b. Where appropriate, mechanical aids for manual handling operations will be provided. Employees will use such aids in situations for which they are designed. c. Before any significant manual handling operation is carried out, a suitable and sufficient risk assessment will be made to ensure that a safe technique is employed. d. Appropriate training and instruction will be provided to ensure safe manual handling methods are used, whether carried out by physical or mechanical means. 2.24 Electricity at Work. The Company acknowledges that work on electrical equipment can be hazardous and it is therefore the Company s intention to eliminate the risks as far as is practical. The Company will: a. ensure that electrical installations and equipment are installed in accordance with the latest Electrical Engineers (IEE) Wiring Regulations edition; b. maintain the fixed installation in a safe condition by arranging routine safety testing; c. inspect and test portable and transportable equipment as frequently as required (the frequency will depend on the environment in which the equipment is used and the conditions of usage, ie how carefully it is handled); Prepared by Derwent Safety Centre Ltd 24

d. promote and implement a safe system of work for maintenance, inspecting and testing; e. forbid live working unless absolutely necessary, in which case a permit to work will be issued before work begins; f. ensure that employees who carry out electrical work are competent to do so; g. exchange safety information with contractors, ensuring that they are fully aware of (and prepared to abide by) the Company s health and safety arrangements. 2.25 Gas Safety. The Company will only employ competent persons for any gas work. Employees undertaking gas work must be registered with a Health and Safety Executive approved body in accordance with the Gas Safety (Installation and Use) Regulations. 2.26 Control of Substances Hazardous to Health (COSHH). a. Substances of a hazardous nature used or created by employees, including emissions of dust, fumes or vapour, will be adequately controlled in accordance with the principles of good practice and within the current statutory workplace exposure limits. b. A suitable and sufficient assessment will be made relevant to the safety data sheet on the substance and tasks being undertaken to ensure appropriate control measures are identified and implemented. c. Controls shall where possible be by means other than Personal Protective Equipment. d. Substances likely to affect or cause dermal or skin disorders will be identified and information made available to users. e. Any vessel or container containing hazardous substances shall be marked accordingly and stored as directed by the assessment/supplier data sheet. f. Monitoring and other records relating to personal exposure shall be kept for at least 40 years. g. Where substances are likely to cause ill health due to an exposure denoted within the schedules to the regulations, or where there is a reasonable risk of an employee contracting an identifiable disease or adverse health from exposure, health surveillance will be arranged. 2.27 Smoke-free (Premises and Enforcement). The Smoke-free (Premises and Enforcement) Regulations and accompanying legislation aim to protect all employees, customers and visitors from exposure to second-hand tobacco smoke. It is company policy that smoking will be prohibited throughout the entire company premises. All work vehicles will also be a smokefree/non-smoking environment at all times unless they are only ever used by the same person and where passengers are never carried. This policy applies to all employees, contractors and visitors. No Smoking Signs will be displayed at the entrance to company premises and state clearly No smoking. It is against the law to smoke in these premises. Prepared by Derwent Safety Centre Ltd 25

2.28 Dangerous Substances and Explosive Atmospheres. The Dangerous Substances and Explosive Atmospheres Regulations make provision for protecting employees against risks from fire, explosion and similar events arising from dangerous substances used or present in the workplace. a. The Company will carry out a risk assessment of any work activities involving dangerous substances and provide measures to eliminate or reduce risks as far as is reasonably practicable. Where risk cannot be entirely eliminated, the Company will apply control and mitigation measures in the following order of priority: i. reduce the quantity of dangerous substances to a minimum; ii. iii. iv. avoid or minimise releases; control releases at source; prevent the formation of an explosive atmosphere; v. collect, contain and remove any releases to a safe place (eg by ventilation); vi. vii. viii. avoid ignition sources; avoid adverse conditions (eg exceeding the limits of temperature or other control settings) that could lead to danger; keep incompatible substances apart. b. The Company will ensure that any employee with any responsibility for the use, storage and transport of flammable or explosive substances fully understands the characteristics and hazard of the product being used. They should understand the fundamentals of fire fighting and control of leakages and know the procedures for dealing with emergencies. c. Any highly flammable liquids will be stored in fixed storage tanks or closed vessels. If less than 50 litres are stored, they will be kept in fire resistant bins or cupboards. In both situations, appropriate warning signs will be displayed and smoking and other sources of ignition prohibited. 2.29 Safety Signs. Wherever there is a residual risk which could be reduced by the use of appropriate signage or there is a requirement to communicate site rules to people on site, safety signs conforming to the standards within the Health and Safety (Safety Signs and Signals) Regulations will be erected. 2.30 Personal Protective Equipment. a. An Assessment will be made of the risks at work. If the risks cannot be controlled to a satisfactory level by engineering controls and safe systems of work, personal protective equipment (PPE), appropriate to the task, will be provided. PPE will only be adopted as a last resort to protect against residual risks to safety and health. Prepared by Derwent Safety Centre Ltd 26

b. PPE will be appropriately selected to provide the protection needed and compatible for the work being done and selected to ensure a proper fit for the wearer. The issue of PPE will be recorded in an appropriate register held on site or at the head office. c. An assessment will be made of the risks to be controlled and PPE appropriately selected to provide the protection needed and compatible for the work being done, and be selected to ensure a proper fit for the wearer. d. Where an employee is required to wear PPE, appropriate information, instruction and training will be provided regarding the risks which the PPE will avoid or limit and the purpose and manner of its use. e. Employees shall use the PPE provided, take reasonable care of the equipment and report any loss or defects promptly to a senior member of staff. 2.31 Traffic and Pedestrian Management. To comply with the requirements of the Workplace (Health, Safety and Welfare) Regulations, the Company will ensure: a. only trained and competent persons are allowed to operate lift trucks and other machinery; b. Pedestrian and traffic routes are maintained to ensure they are not uneven, slippery or on unnecessary slopes and kept free from obstructions; c. barriers and suitable signage is positioned at pedestrian intersections to avoid contact with any passing vehicle; d. adequate segregation of pedestrians from vehicles within loading bay zones by the provision of personnel refuge spaces; e. parking areas for commercial vehicles and cars are clearly identified; f. suitable lighting is provided on all external roadways, parking areas, loading points and pedestrian walkways. 2.32 Display Screen Equipment. a. The Company, in compliance with statutory regulations, will undertake a suitable and sufficient risk assessment of all display screen equipment and work stations. The equipment will include word processors, computers, graphic screens, CAD for draughting capabilities, micro-film machines and others of a similar nature. b. Employees who work with display screen equipment will be consulted regarding the assessment. This will be by way of an employee conducted survey of their own equipment and needs. Prepared by Derwent Safety Centre Ltd 27

c. Employees will be provided with, on request, an appropriate eye and eyesight test which will ensure that, where necessary, corrective appliances required for use with display screen equipment are provided. 2.33 Noise at Work. Employees must make full and proper use of hearing protection or equipment provided to reduce or eliminate the effects of noise at work and act in accordance with the guidance/instruction given by the company. In addition the Company will: a. conduct an assessment of noise exposure where the exposure is expected to be at, or above, the lower exposure action value of 80 db(a) or peak sound pressure of 135 db(c).; b. reduce noise exposure, where possible, to the lowest level reasonably practicable, other than by the use of ear protectors; c. provide and ensure maintenance and proper use of ear protection where the exposure cannot be reduced to satisfactory levels by other means; d. designate ear protection zones where the upper action value of 85 db(a) [daily or weekly average exposure] or peak sound pressure of 137 db(c) occurs and post appropriate signage; e. prevent employees from accessing areas where noise levels exceed the daily or weekly exposure limit value of 87 db(a) or peak sound pressure of 140 db(c), taking into account the reduction provided by hearing protection; f. provide information, instruction and training for employees. g. maintain the following records: i. details of any noise exposure assessments, and any revisions; ii. iii. iv. details of the significant findings of the general risk assessment; maintenance information, including tests, examinations, faults etc. of any machinery and equipment; information provided by manufacturers, suppliers etc.; v. issue and maintenance of any Personal Protective equipment issued to employees. Prepared by Derwent Safety Centre Ltd 28

SPECIALIST ACTIVITIES 2.34 Confined Spaces. a. No person shall enter a confined space to carry out work for any purpose unless it is not reasonably practicable to achieve that purpose without such entry. If such an entry is required it will be undertaken in accordance with a safe system of work and permit to work system as required by the Confined Spaces Regulations. b. For the purpose of safety the term confined space has two defining features. Firstly it is a place which is substantially (though not always entirely) enclosed and, secondly, there will be a reasonably foreseeable risk of serious injury from hazardous substances or conditions within the space or nearby. c. If there is any doubt whether or not a particular workplace presents the problems of a confined space a risk assessment shall be undertaken and documented, and if necessary, appropriate advice shall be sought from the Health and Safety Consultants. WASTE MANAGEMENT AND POLLUTION CONTROL 2.35 Environmental issues have become increasingly important, and therefore it is the Company s intention to address these issues when designing, planning and carrying out work by giving due consideration to the following: a. Selection. Materials shall be selected for minimum environmental impact through the life cycle of the equipment and materials, and where possible, the useful reclamation of harmful components. b. Reuse. Equipment that provides this option should be re-used where possible. c. Air. Dust will be controlled at source to prevent contamination of the surrounding area.. Certain materials may be burnt after seeking the Environmental Agency approval, when there is no other safe and practical means of disposal. The burning of materials will be in such a way as to minimise the emission of dark smoke and will be continually supervised. d. Noise. All available techniques will be used to minimise the effect and nuisance created, as far as necessary, by the level of noise to which employees and others in the area are exposed. e. Waste. All projects should be registered with the Environment Agency as a waste producer and any waste carried by Company vehicles shall be authorised/licensed. A Site Waste Management Plan (SWMP) (including new build, maintenance, alteration or installation/removal of services such as sewerage or water) will be prepared/in place on all projects. The SWMP will detail how building materials and resulting waste is to be managed during the project, to ensure that building materials are managed efficiently, waste is disposed of legally and that material recycling, reuse and recovery is maximised. Prepared by Derwent Safety Centre Ltd 29

f. Final Site Clearance. Final site clearance will be carried out prior to the completion of the Company s contracted activities to ensure the removal of all waste generated by those activities has been dealt with appropriately. g. Recycling and Disposal of Electrical and Electronic Equipment. Waste paper, plastics, metals, electronic goods and any hazardous waste or items containing reuseable components will be sent for re-cycling at appropriate centres. Details of suppliers of electronic and electrical equipment, purchased after 13 August 2005, will be recorded, and arrangements made for waste equipment to be collected by the producer of the equipment via their producer compliance scheme. For electronic and electrical equipment purchased prior to this date, arrangements will be made with the supplier to collect the equipment as new equipment is purchased. Waste electronic and electrical equipment purchased prior to 13 August 2005, and not being replaced, will be stored, collected, treated and recycled and disposed of separately from other waste. Proof will be obtained that the waste electronic and electrical equipment was given to a waste management company and was treated and disposed of in an environmentally sound way. Prepared by Derwent Safety Centre Ltd 30

JPD Contracts HEALTH AND SAFETY POLICY Part Three Health and Safety Rules and Procedures INTRODUCTION This part of the defines the standards and rules which relate to all employees whilst at work. It is the responsibility of all employees to observe these rules and behave in a safe and reasonable manner whilst at work. Failure to comply with the following rules may render employees liable to action involving established disciplinary procedures. It should also be borne in mind that a breach of health and safety legislation by an employee is a criminal offence and action taken by an enforcing officer against an individual may result in heavy penalties, i.e., fines and imprisonment. The Company recognises that it is not possible to prepare, in written form, every safety rule laid down by the Company, as circumstances may vary depending upon the nature of work. However, employees are expected to act in a sensible manner and adhere to verbal instruction given by management. Training will be given to all employees to reinforce the issues of health and safety on site or with work activities and machinery etc. Prepared by Derwent Safety Centre Ltd 31

HEALTH AND SAFETY RULES These rules are of paramount importance. Please read them carefully to ensure that you understand what is expected of you. WORKING PRACTICES You must: not operate any machine, plant or equipment unless you have received sufficient training or are under adequate supervision and authorised to do so; make full and proper use of all machine guarding; report to management immediately any fault, damage, defect or malfunction of any machinery, plant, equipment, tools or guards; not clean any moving machinery, plant or equipment unless authorised to do so; not leave any machinery, plant or equipment in motion whilst unattended unless authorised and it is safe to do so; not make any repairs or carry out maintenance work of any description unless authorised to do so; use all substances, chemicals, liquids, etc. in accordance with all written and verbal instructions; return all substances, chemicals, liquids, etc. to their designated safe storage area when not in use; observe all pedestrian and vehicle control areas; NOTICES AND WRITTEN INSTRUCTIONS You must comply with all hazard/warning signs and notices displayed on the premises. You are expected to read and observe any notices and instructions displayed in your work area. If in doubt ASK your supervisor. Prepared by Derwent Safety Centre Ltd 32

WORKING CONDITIONS/ENVIRONMENT You must: make proper use of all safety equipment and facilities provided to control working conditions/environment; keep work areas clear and in a clean and tidy condition, with materials stacked/stored safely; not climb/walk over unstable structures or materials; dispose of all rubbish and waste materials within the working area, using the facilities provided; clear up any spillage of liquids as soon as is practicable; deposit waste, chemicals or oils in the correct disposal skip/bin in accordance with the written waste disposal requirements; not pollute water courses, sewers or drains with any chemicals, oils or other hazardous substances. PROTECTIVE CLOTHING AND EQUIPMENT You must: only use items of protective clothing/equipment as instructed and during working hours; not misuse or wilfully damage any items of protective clothing/equipment provided; store and maintain protective clothing/equipment in accordance with your supervisor's instructions; report any damage, loss, fault or unsuitability of protective clothing/equipment to your supervisor. FIRE PRECAUTIONS You must: comply with all emergency procedures pertinent to your work activity; not obstruct any fire escape route, fire equipment or fire doors; report any use of fire fighting equipment to your supervisor. Prepared by Derwent Safety Centre Ltd 33

VEHICLES You must: carry out daily checks of your vehicles prior to use and in conjunction with the laid down checking procedure; not drive or operate any vehicle for which you do not hold the appropriate driving licence or permit; not carry unauthorised passengers or unauthorised loads; not use company vehicles for unauthorised purposes; not overload vehicles beyond the stated capacity; not drive or operate company vehicles whilst suffering from a medical condition or illness that may affect your driving or operating ability; ACCIDENTS You must: seek medical treatment for injuries you sustain, no matter how slight and ensure that appropriate records are entered in the accident book. Upon returning from treatment you must report the incident to your supervisor; report all accidents and dangerous occurrences to your supervisor as soon as it is practicable; notify your supervisor of any incident in which damage is caused to company or clients property. HEALTH You must report to your supervisor any medical condition which could affect the safety of yourself or others. You are expected to co-operate on the implementation of any occupational health surveillance to prevent ill health or infections, etc. Prepared by Derwent Safety Centre Ltd 34

RULES COVERING GROSS MISCONDUCT An employee may be liable to summary dismissal if he/she is found to have acted in any of the following ways: a serious or wilful breach of the company's health & safety rules or of statutory legislation; unauthorised removal or interference with any guard or protective device; unauthorised operation of any item of machinery, plant or equipment; unauthorised removal of any item of first aid equipment; wilful damage to, misuse of, or interference with any item provided in the interests of health, safety and welfare at work; unauthorised removal or defacing of any label, sign, guidance or warning device; misuse of chemicals, flammable or hazardous substances or toxic materials; smoking on Company premises; horseplay or practical jokes which could cause accidents; making false statements or in any way deliberately interfering with evidence following an accident or dangerous occurrence; misuse of compressed air, pneumatic, hydraulic or electrical equipment; dangerously overloading any item of lifting equipment; overloading or misuse of any of company vehicles. Prepared by Derwent Safety Centre Ltd 35

Accident Reporting Procedures Prepared by Derwent Safety Centre Ltd 36

Accident Reporting Procedures This section of the document defines the procedures to be followed in the event of any injury disease or dangerous occurrence arising out of or in connection with work. All employees should be instructed on the procedure, and the appropriate Records and Registers maintained by responsible persons. It is advisable that prior to reporting any injury, disease or dangerous occurrence to the enforcing authority, contact should be made with your appointed Health and Safety advisor. This will clarify if any further investigation or reassessment of risk is necessary. Accidents Involving Personal Injury All accidents involving personal injury, no matter how minor, must be reported to the immediate Supervisor and to the First Aider or Appointed Person. For all accidents involving personal injury, the relevant details must be entered into the accident book. Accidents Not Involving Personal Injury All accidents resulting in damage to property, plant, machinery, tools, equipment, vehicles, fixtures or fittings, together with near misses, must be reported to the immediate Supervisor. This should be followed by a review of the risk assessment(s) and the findings, if any, being recorded. Prepared by Derwent Safety Centre Ltd 37

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 The regulations require various classifications of injuries, diseases and occurrences to be reported, some immediately by the quickest means, normally the telephone, others only in writing within 10 days. Some require both verbal contact and written reports. Reports should be on the approved forms F2508 and F2508(A) Injuries/Dangerous Occurrences and Diseases. Gas incidents being the exception, these are required to be reported on an approved form (F2508(G)) within 14 days. Briefly, they require information on certain incidents, Major injuries or those which result in an employee being unable to carry out their normal work for more than 3 days, also any which may for even very short durations incapacitate an employee, these include:! loss of eyesight (temporary or permanent);! any act of violence perpetrated by or to staff;! injuries to non-employees as a result of an activity connected with your work;! certain occupational diseases if diagnosed by a doctor; and! dangerous, or potentially dangerous, gas fittings or systems. Reports, accident investigations and any first aid administered will require careful recording and keeping in a safe place for at least five years, or if connected with ill health arising from hazardous substances, for 40 years. Reportable injuries, or those resulting in an employee being off work for more than three days, require only written notification to the enforcing authority. Major injuries, death and dangerous occurrences require immediate notification to the enforcing authority by telephone. Ensure the area, equipment and any other materials ARE NOT moved or tampered with until the inspector has given his/her authority to do so. Reportable Injuries include: h. Any visitor or person(s) not at work that - i. is taken to a hospital; or if they ii. suffer a MAJOR INJURY as a result of your activities or in connection with your work. i. Employees who are away from work for more than three days (including weekends, bank holidays) or if they cannot carry out their normal duties e.g. a fitter with a broken leg carrying out a stock check is, if not at his/her normal activity for more than three days, classified as a reportable injury. Prepared by Derwent Safety Centre Ltd 38

Reportable Major Injuries are defined as:! Any fracture of a bone other than to the fingers, thumbs or toes. A fracture will include a break, chip or crack.! Any amputation. Amputation is by any means - intentionally by medical staff or accidentally.! Dislocation of the shoulder, hip, knee or spine.! Temporary or permanent loss of sight or a chemical or hot metal burn or penetrating injury to the eye.! Any injury caused by electric shock or electrical burn (including one caused by arcing or arcing products) leading to unconsciousness or requiring resuscitation or hospitalization for more than 24 hours.! Any other injury leading to hypothermia, heat-induced illness or unconsciousness, requiring resuscitation or hospitalization for more than 24 hours.! Loss of consciousness caused by asphyxia or by exposure to harmful substances or biological agents.! Any condition which results from the absorption of any substance by inhalation, ingestion or through the skin causing acute illness requiring medical treatment or loss of consciousness.! Acute illness which requires medical treatment where there is reason to believe that this resulted from exposure to a biological agent or its toxins or infected material. Note: Loss of consciousness is not dependent on time and requires reporting if the person is unable to respond either vocally or physically for any period of time, however short. Deaths! The death of an employee requires reporting immediately to both the enforcing authority (Health & Safety Executive or Environmental Health Officer), Police and other emergency services.! The death of an employee, if it occurs within 1 year after an incident which was reportable (not necessarily reported) which is the cause of that persons death requires reporting.! The death of another, e.g. a member of the public or visitor, as a result of your activities or involving your plant or equipment will require reporting as above.! A written report must follow within 10 days of the incident and verbal notification. Prepared by Derwent Safety Centre Ltd 39

Reportable Diseases There are 47 listed occupational diseases with 25 additional reportable diseases connected with the offshore industry, all of which are connected with differing activities using various substances. Examples are: a. OCCUPATIONAL ASTHMA resulting from work involving or exposure to any of the following:! isocyanates;! platinum salts;! fumes arising from the use of rosin as a soldering flux;! wood dust;! fumes from stainless steel welding;! any other sensitising agent, including in particular any chemical bearing the warning may cause sensitisation by inhalation. b. OCCUPATIONAL DERMATITIS from work involving or exposure to:! epoxy resin systems;! cement, plaster or concrete;! strong acids, strong alkalis, strong solutions (e.g. brine) and oxidising agents including domestic bleach or reducing agents;! soaps and detergents;! any other known irritant or sensitising agent including in particular any chemical bearing the warning may cause sensitisation by skin contact or irritating to the skin. c. Together with Leptospirosis, Cancers, Tetanus and many more. (For full listing refer to Health & Safety Executive publications or the appointed Health and Safety advisors). Prepared by Derwent Safety Centre Ltd 40

Dangerous Occurrences These are incidents which could result (or potentially in the future if not controlled) in the injury or death of people and include 21 headings generally with other specific occurrences for mines, quarries, transport systems and off shore workplaces. Examples under the General heading are:- a. The collapse of, the overturning of, or the failure of any load-bearing part of any:! lift or hoist;! crane or derrick;! mobile powered access platform;! access cradle or window-cleaning cradle;! excavator;! pile-driving frame or rig having an overall height, when operating, of more than 7 metres;! fork lift truck. b. The failure of any closed vessel (including a boiler or boiler tube) or any associated pipework, in which the internal pressure was above or below atmospheric pressure, where the failure has the potential to cause the death of any person. c. Any unintentional incident in with plant or equipment comes into contact with an uninsulated overhead electric line in which the voltage exceeds 200 volts, or causes an electrical discharge from such an electric line by coming into close proximity to it. d. Electrical short circuit or overload attended by fire or explosion which results in the stoppage of the plant involved for more than 24 hours or which has the potential to cause the death of any person. e. Any incident in which breathing apparatus malfunctions while in use or during testing immediately prior to use in such a way that had the malfunction occurred while the apparatus was in use it would have posed a danger to the health or safety of the user. This paragraph will not apply to breathing apparatus while it is being used in a mine or maintained or tested as part of a routine maintenance procedure. Prepared by Derwent Safety Centre Ltd 41

f. The complete or partial collapse of :! any scaffold which is : more than 5 metres in height which results in a substantial part of the scaffold falling or overturning; or erected over or adjacent to water in circumstances such that there would be a risk of drowning to a person falling from the scaffold into the water; or the suspension arrangements (including any outrigger) of any slung or suspended scaffold which causes a working platform or cradle to fall. g. Any incident involving a vehicle used for the carriage of dangerous substances (other than a vehicle to which paragraph 16 of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 applies) where there is:! an uncontrolled release or escape of the dangerous substance being carried in such a quantity as to have the potential to cause the death of, or major injury to, any person; or! a fire which involves the dangerous substance. In this paragraph, carriage and dangerous substance have the same meanings as in Regulation 2(1) of the Road Traffic (Carriage of Dangerous Substances in Packages etc.) Regulations 1992. h. Any unintended collapse or partial collapse of:! any building or structure (whether above or below ground) under construction, reconstruction, alteration or demolition which involves a fall of more than 5 tonnes of material;! any floor or wall of any building (whether above or below ground) used as a place of work;! any false-work. Prepared by Derwent Safety Centre Ltd 42

Gas Incidents and Dangerous Gas Fittings If any gas fitting, flue or ventilation in your view as an experienced person approved under the Gas Safety (Installation and Use) Regulations 1994 is likely to or by virtue of its design, construction, modification or the way it has been installed, cause death or major injury by the: a. accidental leakage of gas; b. inadequate combustion of gases; c. inadequate removal of the products of combustion. (This includes both Natural Gas and Liquified Petroleum Gases (Propane and Butane)). Then this shall be reported to the Health & Safety Executive within 14 days on an approved form (F2508(G)) available from the Council of Registered Gas Installers or the Health & Safety Executive local office. Examples of Reportable Faults likely to cause death or major injury would be: a. a dangerous gas leak arising, for example, from the use of unsatisfactory materials or bad workmanship; b. a gas appliance which shows clear signs of incomplete combustion; c. a gas appliance which shows signs of combustion problems due to inadequate provisions for ventilation; d. an appliance which is connected to the gas supply by a flexible connection made of an unsatisfactory material, such as a garden hose; e. an appliance or installation which has become, or remains, dangerous because of faulty servicing Should anyone have already suffered as a result of a gas incident involving a refillable container a listed major injury or death, then this too will also require a written report using F2508(G) within 14 days. This need only to be reported by either the importer, the filler or wholesaler (but not the retailer). Records These must contain the following in the event of a reportable accident or dangerous occurrence: a. If it involves a person (at work):! FULL NAME! OCCUPATION! NATURE OF INJURY Prepared by Derwent Safety Centre Ltd 43

b. If it involves a person (not at work):! FULL NAME! STATUS e.g. A visitor, bystander or customer! NATURE OF INJURY c. Date and time of incident. d. Location where incident occurred. e. Brief description of circumstances relating to the incident. f. Date of first report to relevant enforcing authority and how that report was made, i.e., by telephone or written (with, when and to whom). g. In the event of a reportable disease in addition to items a-f above (where relevant):! Date of diagnosis.! Name or nature of disease. These records must be kept for 3 years or more and additional information is always helpful at any later date should there be a claim. Prepared by Derwent Safety Centre Ltd 44

Control Of Substances Hazardous to Health (COSHH) Prepared by Derwent Safety Centre Ltd 45

Control of Substances Hazardous to Health (COSHH) All employees should be made fully aware of the dangers associated with the particular hazardous substances they are using and the protective measures, procedures and equipment required to be worn/used. As and when you order different hazardous substances you should ensure that a Health and Safety Hazard Data Sheet is provided by the supplier and, that an assessment of risk is undertaken, and the relevant health and safety precautions communicated to employees and first aid personnel. Control exposure by engineering means where reasonably practicable and, where exposure cannot be adequately controlled by engineering means, appropriate PPE should be provided free of charge after consultation with employees or their representatives. Provide comprehensible information and instruction on the nature and likelihood of the exposure to all concerned. Procedures will need to be in place to ensure the following:! An inventory of all substances hazardous to health shall be maintained, with appropriate information.! Competent persons will be appointed to carry out risk assessments of the exposure to substances hazardous to health and advise on their control.! All operations which involve, or may involve, exposure to substances hazardous to health will be assessed and appropriate control measures will be taken where elimination or substitution of the hazardous substance is not possible.! Engineering controls will be properly maintained and monitored to ensure their continued effectiveness. This will be achieved by planned preventive maintenance and annual performance monitoring.! All employees, and others who may work in the affected areas, will be informed of the purpose and safe operation of all engineering controls.! PPE will be used only as a last resort or as a back up measure during testing or modification of other controls.! The type and use of PPE will be carefully assessed and maintained according to manufacturers' instructions. Where possible, the number of different types will be minimised to prevent mistakes with servicing or replacement.! Each assessment will be reviewed annually and all operations using hazardous substances will be reassessed every three years.! Health surveillance of employees, where indicated to be necessary by the assessment, will be carried out by qualified professionals. Prepared by Derwent Safety Centre Ltd 46

! Employee health records will be kept of all exposures to substances hazardous to health for a minimum of 40 years.! All employees will be provided with comprehensible information and appropriate training on the nature of the hazardous substances with which they are working and they will be informed about any monitoring and health surveillance results.! All changes to control measures and changes of PPE will be properly assessed and no new substances will be introduced into the workplace without prior assessment. Where an employee raises a concern related to the use of substances hazardous to health the company will need to:! ensure that the hazard associated with the substance has been correctly identified;! ensure that the assessment of the use of the substance is correct and up to date;! ensure that the controls in place are adequate;! correct any observed deficiencies in the control of the hazards;! inform the employee, and his or her representative where appropriate, of the results of the investigation and actions taken. If an identified exposure has taken place, those affected, and their managers and representatives, will need to be informed immediately. Possible health effects will, in addition, be communicated to the company occupational health physician and the employee's own general practitioner. Information and Training The company will give sufficient information and training to ensure full understanding of the hazards to health posed by substances in the workplace and the importance of the control measures provided. Information will also be given to others who may be affected, such as contractors, temporary staff and visitors. Prepared by Derwent Safety Centre Ltd 47

Fire Safety Prepared by Derwent Safety Centre Ltd 48

Fire Safety Specific Legislation covering the prevention of fire and the safety of people requires a full assessment to be conducted to both assess risks and determine the suitability of the following:! measures to prevent risk of injury from fire;! provision and maintenance of fire-fighting equipment, fire detectors and alarm systems;! accessibility to fire-fighting equipment which is not automatic;! fire-fighting equipment;! indication of fire-fighting equipment by suitable signs;! waste disposal and limitation of flammable products;! escape routes, lighting levels and signage. Each workplace under the control of the company shall be subject to specific fire prevention management control procedures. Contractors and personnel working under their control are required to comply fully with and implement such procedures. Common to each workplace will be:! the appointment of a fire warden;! the means of ensuring all workers are aware of what to do if they discover a fire;! selection and provision of fire fighting first aid equipment;! siting, frequency, marking and maintenance of dedicated fire points;! establishment, maintenance and marking of emergency evacuation routes and assembly points;! arrangements for the identification, storage and use of designated flammable, highly flammable and extremely flammable materials and containers;! the issue of hot-work permits for assessed safety critical tasks and operations, and locations;! dedicated access area for the siting of emergency service vehicles. When applicable, trade contractors shall be required to identify in their safety management submission how they will comply with the project-specific fire prevention management policy, and how they will introduce their own, individual controls for any hot-work processes and flammable, highly flammable and extremely flammable materials and containers. Note: In the event of an outbreak of fire, regardless of how apparently minor, the local fire brigade shall be called and an investigation conducted to establish the cause. Adequate Fire Procedures Adequate and suitable procedures to take in the event of fire must be established for workplaces. These should include:! the action to take upon discovering a fire;! the action to take upon hearing the fire alarm;! the location of the assembly point/designated place of safety. Prepared by Derwent Safety Centre Ltd 49

Fire Procedure Notices At conspicuous positions in all parts of the workplace, printed notices should be exhibited stating the essentials or the action to be taken upon discovering a fire and on hearing the fire alarm. Safe Means of Escape Ideally means of escape should be planned so persons are able to turn their backs on a fire and travel unhindered to a place of safety within a specified distance of travel. To achieve a satisfactory standard for the means of escape it may be necessary to provide protected routes. This means that the fire resisting construction of walls, floors, ceilings, doors and any components that form part of these protected areas must meet certain criteria. All stairways, whether internal or external, should be provided with protection against persons falling by the provision of walls, partition or balustrades to landings and handrails to flights of stairs. If however there are any doubts about such provision, the local Fire Authority should be consulted. Fire Exit Doors Doors for the means of escape should open in the direction of the escape and should be suitably signposted in accordance with the Health and Safety (Safety Signs and Signals) Regulations. These doors must be kept unlocked or unfastened whenever anyone is working within the premises. Where security is a problem, fire exit doors can be fitted with panic bolts or latches which allow the door to be opened from one direction only or a single security bolt with a break glass tube facility for emergency use can be used (e.g. Redland or Wellington bolts). All fire doors should be fitted with self-closing devices which are not fitted with hold-open facility. Fire doors must not be propped open as this defeats their purpose which is to prevent the spread of smoke and preserve the integrity of means of escape routes. Gangways and Passageways All gangways or passageways that form an exit route must always be kept clear of obstruction. Where necessary, consideration should be given to clearly and permanently marking the boundaries of gangways so that indiscriminate stacking or storage of materials is avoided. Notices At suitable points along an escape route, from where an exit cannot be seen or where a person escaping may be in doubt as to the location of an exit, a notice should be provided bearing the appropriate lettering and the necessary running man pictogram. Such notices should be fixed in conspicuous positions wherever possible approximately 2.1 metres above floor level. Where there is a danger that a door that is a fire exit may become obstructed because its importance as a fire safety measure is not appreciated (e.g. a final exit door opening into a car part or storage yard or a seldom used intercommunicating door between rooms), a conspicuous notice should be displayed on the appropriate face of the door. Prepared by Derwent Safety Centre Ltd 50

Fire doors which are required to be self-closing should bear a notice stating FIRE DOOR - KEEP SHUT on each side of the door at or about eye level. Fire doors to cupboards, if not rendered selfclosing, should be provided with a conspicuous notice FIRE DOOR - KEEP LOCKED. Any door fitted with a panic bolt or panic latch should have the words PUSH BAR TO OPEN in conspicuous lettering of an appropriate size printed on the door immediately above the push bar. All signage must be in accordance with the Health and Safety (Safety Signs and Signals) Regulations. Lighting All escape routes from a building including external routes where appropriate, should be provided with sufficient artificial lighting for occupants to see their way out safely when there is not enough natural light. In situations where escape routes are without external windows or the benefit of borrowed light (e.gstreet or permanent outside lighting), emergency lighting should be provided to ensure persons can escape in safety upon the failure of the normal lighting system during a fire. Emergency lighting should not only illuminate corridors and stairways but also any notices identifying them as exits or escape routes. Emergency lighting systems should be independent of normal general lighting maintained in full operation during the hours of darkness. Alternatively, they may be arranged to operate automatically upon failure of the general lighting or of individual lighting circuits. It is recommended that emergency lighting systems are checked on a weekly basis to ensure that each unit is working effectively. This can be achieved by ensuring that the charging indicator neon lamp, if fitted, is illuminated. Fire Warning Systems Means of raising the alarm in case of fire can be either automatic, manually operated or based on a verbal warning. An automatic or manually operated fire alarm system would be required in any certificated premises and will be indicated on the fire certificate for those premises. The system should be tested on a regular basis and the results recorded. Automatic fire alarm systems can be activated by smoke and/or heat detectors and may also have a break-glass call point system for manual operation. In order to ensure that this system remains operational at all times, it is advisable to test the alarms weekly. This is best achieved by activating the alarm from a different call point on a set day and time each week so that all persons within the premises are aware that regular tests are run. It is a legislative requirement that procedures for giving a fire warning are present in all workplaces and these should be set down in a written format and displayed throughout the workplace. All persons working within the premises must be made aware of the procedures to take in the event of fire and this should be carried out at the induction stage of a new employee and at routine refresher training. Prepared by Derwent Safety Centre Ltd 51

Fire Fighting Equipment Fire safety legislation requires an organisation to provide and maintain appropriate fire fighting appliances and that employees be trained to use them effectively. It should be remembered that portable fire extinguishers are classed as being for first aid fire fighting only. Nearly all fires develop slowly at first which means that if suitable fire fighting equipment is to hand they can be extinguished before any serious damage is done providing there is no personal danger in doing so. There are four main classes of fire:! Class A Fires - Fire involving ordinary combustible materials, such as wood, paper, cloth. etc. Cooling by water is the most effective way of extinguishing them.! Class B Fires - Fires involving flammable liquids, such as oils, spirits, fats, greases and paints, etc. Smothering or extinguishing chemically with foam or powder is the most effective.! Class C Fires - Fires involving flammable gases, such as propane and butane must be extinguished by closing the valve or plugging the leak. Extinguishing the gas fire before the supply is cut off may risk a gas explosion.! Class D Fires - Fires involving burning metals. These should only be dealt with by using special extinguishers and personnel trained in the handling of such situations. Fires Involving Electricity - Electricity itself does not ignite. It does however ignite various other materials and after isolating the supply the fire can be dealt with according to the classification of the types of fires indicated above. Siting of Equipment An adequate number of fire extinguishers should be provided for all premises and arrangements should be made for the inspection and servicing of these. All fire fighting equipment must be inspected and serviced at least annually and whenever they are discharged (either completely or partially). Equipment should be so placed as to be readily available for use. It is recommended that fire appliances are wall mounted at a convenient height, preferably at recognised fire points. All such fire points should always be kept clear of obstructions so that the appliances are readily available for use in an emergency. Consideration should be given to the provision of a suitable sign fire point to show the location of the fire extinguishers. Good Housekeeping The need for good housekeeping cannot be over emphasised. Poor housekeeping is the greatest single cause of fire. The risk is higher in an area which is infrequently used. The following are essential guidelines: Prepared by Derwent Safety Centre Ltd 52

! Combustible waste and contaminated rags should be kept in separate metal bins with close filling metal lids.! Cleaners should, preferably, be employed in the evenings when work ceases. This will ensure that combustible rubbish is removed from the building to a place of safety before the premises are left unoccupied.! Rubbish should not be kept in the building overnight or stored in close proximity to the building.! No Smoking should be strictly enforced. Record Keeping Requirements Training! Maintenance information, including tests, inspections, and faults relating to any fire warning and detection systems and fire-fighting equipment.! Details of any persons designated as the Fire Warden/Marshalls to oversee fire safety on site.! Details of all training, information and instruction provided to employees, including fire evacuation drills and any specialised fire training.! Maintenance records of all work equipment and appliances, etc, especially where there may be recognised fire risks, such as faulty electrical equipment. All employees should be instructed and trained to ensure that they understand the fire precautions and the action to be taken in the event of fire. The aim should be to ensure that all staff receive instruction and training appropriate to their responsibilities in the event of an emergency. It should be based on written instructions. Instruction should be given frequently by a competent person, at such intervals as will ensure that all employees are instructed at least once every 12 months. Prepared by Derwent Safety Centre Ltd 53

Instruction and training generally should provide for the following:! the action to be taken upon discovering a fire;! the action to be taken upon hearing the fire alarm;! raising the alarm, verbally or manually activating the fire alarm system. This should include the location of alarm points, internal fire alarm telephones and alarm indicator panels (where applicable);! the correct method of calling the fire brigade;! the location and use of fire fighting equipment;! knowledge of escape routes;! appreciation of the importance of fire doors and of the need to close all doors at the time of a fire and on hearing the fire alarm;! stopping any machines, etc. and isolating power supplies, where appropriate;! evacuation of the building, (where members of the public are present this will include escorting them to exits, etc). Prepared by Derwent Safety Centre Ltd 54

First Aid Prepared by Derwent Safety Centre Ltd 55

First Aid To comply with statutory requirements, first aid facilities must be available to all employees whilst they are at work. These facilities must be under the control of an Appointed Person or Trained First Aider. These are defined as follows: Appointed Person A person must be appointed by the employer to take charge of the situation, (e.g. to summon an ambulance) if serious injury or major illness occurs at the workplace in the absence of a First Aider. First Aider A First Aider is a person who has been trained and holds a current First Aid Certificate issued by an organisation or employer approved by the Health and Safety Executive for the purposes of the Regulations. In certain circumstances additional training will be necessary specific to the hazards encountered in the processes undertaken by the organisation. It should be noted that there must always be at least an Appointed Person on the premises during working hours. In order to establish if trained personnel are required, advice from the Health and Safety Supervisor/Contract Manager should be sought. First Aid provision needs to include any item deemed necessary due to work undertaken and the likely injury type, for example welders may suffer burns, so heat/burn treatment and protection provision would need to be included. No drugs, creams, lotions or potions should be administered or given to anybody unless specific authorisation is given by the individual, e.g. diabetics. Prepared by Derwent Safety Centre Ltd 56

The contents of a basic first aid kit would include: Item Number of Employees 1-10 Up to 50 First Aid Advice Leaflet 1 1 Sterile w/proof plasters - Pack of 21 assorted size 1 3 Triangular bandage 4 6 Sterile small (eye) wound dressing 2 4 Sterile medium wound dressing 6 8 Sterile large wound dressing 2 4 Skin cleaning wipes - alcohol free 10 10 Resusci faceshield 1 1 Gloves 1 2 Safety Pins - pack of 6 1 1 Sterile eye wash - 500 ml 2 2 Prepared by Derwent Safety Centre Ltd 57

Hand Tools and Equipment Prepared by Derwent Safety Centre Ltd 58

Hand Tools Hand tools are often forgotten when it comes to assessing the danger at work, but can be attributed to a large number of injuries sustained, commonly to the hands and eyes. Causes are generally due to using:! The wrong tool for the job.! Blunt tools.! Tools in poor condition.! Improper use by the operative, eg drilling a piece of metal whilst holding it in your hand or grabbing the hot end of material you have just heated/soldered. A few points to remember: Chisels Hammer Screwdrivers Spanners Files Knives Remove mushroomed heads and keep tip dressed. Make sure the head is properly secured, tight fitting and the shafts are not split or damaged. Do not use as a chisel - keep the tip dressed and even. Ring spanners are less likely to slip than open-ended spanners. Use metric spanners or metric bolts/nuts. Think If it slips, what happens to me? Make sure its got a proper handle on it. Do not use a lever or chisel. Close/retract blade when not in use. Keep sharpened or replace worn blades regularly. Cut away from yourself and do not use your leg as a bench. Precautions Do not carry sharp or pointed tools in pockets or tucked into belts. When using chisels, eye protection must be worn. Hand tools should be carried in a bag, pouch or scabbard etc., when ascending or descending ladders - this allows free use of hands. Prepared by Derwent Safety Centre Ltd 59

Wood Saws Most fatal accidents to wood machinists happen when a piece of wood is ejected by the saw. In addition, accidents can occur at unguarded saws through the operator slipping, or reaching past or over the saw to clear away waste and cut pieces, and coming into contact with the blade. Another frequent cause of injury is touching the saw teeth when clearing away waste. Circular bench saws must therefore be guarded in three ways:! Guards for parts below the bench.! A riving knife at the back of the saw above the bench.! A guard for the crown and front of the saw blade. Even with these guards fitted, circular saws are still dangerous unless agreed safe working practices are followed. A suitable push-stick must be available at every circular saw and the machinist should use it for all operations which would otherwise involve the hands being close to the saw when it is in motion. Push-sticks must be well made from hard wood, comfortable to use and suited to the machinist. It is good practice to chamfer the nose of the push-stick on one side and to cut the bird s mouth at right angles to the chamfer, so that a straight push can be made with the hand clear of the fence when cutting narrow pieces. Care should be taken to keep the nose of the push-stick from being cut by the saw, though this is sometimes unavoidable. Damaged push-sticks should be re-cut but discarded before they get too short to use safely. Accidents at circular saws can also occur while feeding the timber by hand, particularly when the wood snatches or breaks. Injury is most frequently caused to the machinist s hands, often with serious and permanent damage. These accidents can be avoided by using mechanical feeding systems, which should be adopted wherever possible. Where this is impracticable, the following rules should be strictly observed:! Keep hands away from the saw blade at all times. The whole surface of the bench should be treated as a NO-GO area.! On production work, use the next piece of timber to feed the previous one past the saw. For the last piece, or for one-off pieces, use a push-stick from the edge of the table up to and past the saw teeth.! Use a push-stick for clearing away cut pieces and sawdust from both sides of the saw.! Where necessary, use two push-sticks, one for feeding the timber and the other for keeping it against the fence. Tools/saws used on construction sites must be 110v and be maintained I a safe/sound condition with all guards fitted. Provision of dust collection devices should be considered to minimise the health risk to both the user and others working in the area. Prepared by Derwent Safety Centre Ltd 60

Abrasive Wheels Abrasive wheels are potentially very dangerous. Most accidents result from the lack of knowledge when selecting and mounting wheels. Abrasive wheel accidents are generally due to:! fitting wrong type of abrasive wheel - 67%! over speeding - 33% It is essential that the right abrasive wheel for the job is chosen, that it is correctly mounted by a competent person and run at the correct speed and that guards and eye protection are used. In many cases, abrasive wheels are rotated at very high speeds and contact with the revolving wheel can cause painful and sometimes serious injury. Abrasive particles thrown off during the grinding process can cause serious injury, especially to the eyes. Also when using abrasive wheels there is a risk of the wheel disintegrating or bursting as it revolves causing fragments to be projected at great velocity in every direction. Angle grinders and bench grinders must have:! The speeds marked on the abrasive wheels and the spindle speeds on the machines on which they are mounted.! A guard which is: able to contain parts of the wheel in the event of the wheel bursting; properly mounted and secured to prevent displacement in the event of a wheel burst.! Adequate controls for switching the power on and off and the controls must be conveniently placed.! Floors must be kept in good condition, free from loose material and prevented from becoming slippery.! A cautionary notice which is directed at operators of grinding machines should be displayed; the cautionary notice listing the dangers associated with abrasive wheels and the precautions which operators must observe. Prepared by Derwent Safety Centre Ltd 61

Manual Handling and Lifting Prepared by Derwent Safety Centre Ltd 62

Manual Handling Operations Manual handling of objects can cause long lasting disability which is not always connected with heavy weights/loads. Manual handling of loads, which includes pulling and pushing, not just lifting equipment and materials, has created a significant problem with over 1 million individuals reported to be suffering from musculoskeletal disorders; back pain being the biggest contributor. Legislation requires employers to reduce the risk of injury. A method of achieving a reduction is to firstly avoid the need to lift loads. Thereafter consideration needs to be given to the following factors in order to assess fully the risk(s) of injury: 1. The Task. 2. The Load. 3. The Environment, and 4. The Individual. The risk of injury must be reduced to the lowest level reasonably practicable. Guidance on the likely risk of injury is based on the table below. Prepared by Derwent Safety Centre Ltd 63

The figures/loads stated are intended as a guideline and are not a mandatory requirement or prescribed limit, but should the load handled be greater than the figures shown or, for example, handled frequently, then the only conclusion is a risk of injury, and therefore the process of risk assessment, considering the factors mention above must be undertaken. Practical solutions can be simple, eg. use of a wheelbarrow or sack truck, the use of mechanical equipment such as a fork lift truck removes the manual handling operation and therefore not only improves performance but benefits individuals. Good techniques to remember when lifting are:! Stand close to the load, feet hip-width apart.! Bend knees and keep back straight.! Grasp load firmly.! Head up and lift smoothly.! Maintain balance, avoid twisting.! Hold load close to centre of body. If you smoke it affects the blood circulation to your back, which in turn reduces the nutrients getting to the muscles. Prepared by Derwent Safety Centre Ltd 64

Noise At Work Prepared by Derwent Safety Centre Ltd 65

Noise At Work Working in an environment without proper hearing protection can cause irreversible damage to a person s hearing. Even at low levels noise can cause disturbance and stress. Levels of noise in excess of 80 db(a) can cause irreversible hearing damage. When people are exposed to high noise levels for even short periods they may experience temporary hearing loss but after returning to a normal environment this soon recovers. However, when employees are exposed to high noise levels every working day for many years they slowly develop a permanent hearing loss. It is a cumulative process that worsens with time and it s affects may not be appreciated until years later. The risks become greater with both increases in sound level and the time spent in a noisy environment. Some very high levels of impulsive noise, lasting only a fraction of a second, can cause instantaneous damage and for this reason no one should be exposed to a peak sound pressure of more than 200 pascals or more. High levels of noise can also have other effects on employees and has been shown to increase stress, blood pressure and tiredness. It can also cause other psychological effects, interfere with communication and reduce the efficiency of those exposed.! Avoid making unnecessary noise.! Cooperate fully when any noise assessments are being carried out so that estimates of noise exposure levels are as accurate as possible.! Correctly use all equipment and procedures designed to reduce noise exposure levels, eg noise enclosures, acoustic covers, silencers, etc. Do not interfere with or modify any such equipment without authorisation and cooperate to ensure that it is properly maintained.! Always wear the ear protectors provided when required to do so, eg in designated and marked Ear Protection Zones. Make sure that the ear protectors are always fitted correctly and are properly looked after.! Promptly report all situations which may lead to increases in noise exposure levels, such as defects in equipment or changes in work routine.! Advise management immediately of any problems caused by noise at work. Noise levels need to be controlled and exposure times limited accordingly. For persons exposed to varying levels of noise on a day to day basis, a weekly personal exposure limit can be applied. The limit for daily or weekly personal noise exposure is 87 db(a) or a peak sound pressure value of 140 db(c). Action values for daily noise exposure are set at 80 db and 86 5 db and peak noise at 135 db and 137 db. The principle therefore is to ensure employees are not exposed to noise exceeding the limits and noise over the action levels needs to be formally assessed to establish risk(s). Prepared by Derwent Safety Centre Ltd 66

As an example to aid the assessment of exposure the following charts show that if an employee is exposed to constant noise at 80 db for example, and for a duration of five hours, Sound pressure level 1 (db) Acq Duration of exposure (hours) ¼ ½ 1 2 4 8 10 12 Total exposure points Noise exposure L (db) EPd 105 320 625 1250 3200 100 100 100 200 400 800 1600 97 97 50 100 200 400 800 1000 95 95 32 65 125 250 500 1000 800 94 94 25 50 100 200 400 800 630 93 93 20 40 80 160 320 630 500 92 92 16 32 65 125 250 500 625 400 91 91 12 25 50 100 200 400 500 600 320 90 90 10 20 40 80 160 320 400 470 250 89 89 8 16 32 65 130 250 310 380 200 88 88 6 12 25 50 100 200 250 300 160 87 87 5 10 20 40 80 160 200 240 130 86 86 4 8 16 32 65 130 160 190 100 85 85 6 12 25 50 100 125 150 80 84 84 5 10 20 40 80 100 120 65 83 83 4 8 16 32 65 80 95 50 82 82 6 12 25 50 65 75 40 81 81 5 10 20 40 50 60 32 80 80 4 8 16 32 40 48 25 79 79 6 13 25 32 38 20 78 78 5 10 20 25 30 16 77 75 5 10 13 15 the figures for four hours and one hour need to be added together, e.g. (4 + 16 = 20) to provide the exposure points. The points are then converted using the second table to noise exposure - 20 points 78 (db)! This gives a figure under the 80 db action value. However, if they are exposed to higher levels, eg. 83 db then the exposure would equate to 81 db and thus exceed the action value. Hearing protection should be made available to employees if the lower exposure action value is met or exceeded. Prepared by Derwent Safety Centre Ltd 67

Ear Protection Any hearing protection issued should be adequate enough to provide sufficient attenuation to maintain values below the action levels. It should be of a suitable fit and be compatible with any other protective equipment or special clothing that is worn. Individuals differ in what they find comfortable and should preferably be given a choice. Equipment provided should remain personal and not be passed from one person to another. For hygiene reasons ear plugs should not be issued to persons who are subject to ear infections. Ear Protection Zones Areas where the upper exposure action value is likely to be exceeded must be designated ear protection zones. These zones should be clearly demarcated and the entrances to the zone marked with signs complying with the Health and Safety (Safety Signs and Signals) Regulations, i.e. white pictorial symbol on a blue circular background. Prepared by Derwent Safety Centre Ltd 68

Personal Protective Equipment Prepared by Derwent Safety Centre Ltd 69

Personal Protective Equipment Personal protective equipment has to be provided by the employer, free of charge, to any employee who may be exposed to a risk to their health or safety while at work except where and to the extent that such risk has been adequately controlled by other means which are equally or more effective. Personal protective equipment (PPE) should be provided as listed below to meet the minimum standards to combat common hazards:! Eye Wear - EN 166. Flying particles - injury to the eye by being struck by objects, dust, chemicals splashing into eyes.! Hard Hats - EN 397. Falling objects - injury to the head by falling material or equipment, or even striking a fixed object.! Dust Mask/Respirator - EN 149. Hazardous substances - respiratory damage.! Gloves - EN. 374. Hazardous substances - cuts and abrasions, chemical damage to the skin.! High Visibility Clothing - EN 471. Inclement weather, work on highways, moving vehicles and plant! Protective Footwear - EN345. Falling objects/hazardous substances - injury to feet and toes, slipping, extremes of temperatures.! Ear Protection - EN352. Noise - damage to hearing. The assessment under the Management of Health and Safety at Work Regulations of the risks should highlight what could affect the health and safety of the employees. It should also determine if the risk can be otherwise controlled. Prior to the selection of any PPE, a further assessment is required which should:! define the characteristics which the PPE must have in order to be effective against the risk taking into consideration any risks which the equipment itself may create;! determine if the PPE selected can effectively contain the risk. Precautions PPE should only be supplied as a last resort to removing the hazard at source or removing the person from the hazard. It may be issued as a short term solution but Management should be prepared to verify this by the use of a programmed Management Action Plan. PPE is not suitable for use unless it:! is appropriate for the risk and conditions at the place where exposure to that risk may occur; Prepared by Derwent Safety Centre Ltd 70

! takes account of the ergonomic requirements and state of health of the person who wears it;! is capable of fitting correctly, if necessary after adjustment;! is effective to prevent or adequately control the risk without increasing the overall risk or be the best protection practicable under the circumstances. Employers must ensure that the PPE is readily available for use as and when it is required and in general, each item should be personally issued to the employee. Employers have a duty not only to provide information and instruction but also to train their employees in the use of PPE as well as the reasons why it is necessary, the results of not wearing it and any cleaning or maintenance procedures required. The employer is not allowed to make or levy any charge in respect of PPE provided. As the employer has to provide PPE which is suitable and takes into account the requirements not only of the task but also the individual, there is a need to consult with the persons who have to wear the PPE. Although it is the responsibility of the employer to ensure that PPE is available for use, it may be considered more appropriate in the case of peripatetic workers that in the case of construction workers, the site management provide the PPE required. If more than one item of PPE is required to be worn simultaneously, then such equipment must be compatible, i.e. the wearing of a safety helmet and hearing protection together calls for the design of safety helmet with the hearing protection affixed to it. It is the employers responsibility to ensure that the PPE is worn when required as well as ensuring that the PPE is maintained in an efficient working order, in good repair and clean. The PPE should be replaced as and when necessary. Adequate facilities should be provided by the employer to clean, maintain and store the PPE. The employee has a regal duty to wear the PPE when the risk for which it is provided is present. However, the employer should not enforce the wearing of PPE when the risk is not present or is not expected to be present. The employee should report any loss, defect or problems associated with the comfort of the PPE. Training The requirement to train the users of PPE should include the following:! the correct method(s) of use;! the cleaning. maintenance and replacement of PPE;! the reasons for wearing PPE;! the consequences of not wearing PPE. Prepared by Derwent Safety Centre Ltd 71

Personal Protective Equipment which by its nature provides a life saving or threatening function, will require very specialised training, eg breathing apparatus, safety harnesses. Prepared by Derwent Safety Centre Ltd 72

Vibration Prepared by Derwent Safety Centre Ltd 73

Vibration Vibration from various hand held rotating and percussion tools can cause serious and permanent injury to the operator. Hand Arm Vibration Syndrom (HAVS) is a disorder caused when sensory nerves, muscles and the peripheral vascular system are damaged. Symptoms include numbness and tingling in the fingers, and a reduced sense of touch and temperature. Vascular damage, generally referred to as vibration white finger, is, characteristically triggered by exposure to the cold and visually recognised by the blanching of the fingers due to restricted blood flow. Varying degrees of muscular and sensory pain are associated with HAVS, therefore specialist advice and assistance in both diagnosing the individual concerned, and in determining the controls should be viewed as absolutely essential. The Regulations stipulate daily exposure values at which certain action is required and a figure which should not be exceeded, ie a limit. However, the limit value may be exceeded for very occasional and exceptional circumstances, but the weekly exposure, averaged, should not exceed the daily exposure limit value. Whole-body vibration assessments may also need to be conducted, especially for drivers of plant/vehicles and specialist advice should be obtained. Current exposure values for hand arm vibration are: 2! 2.5 m/s A(8) - daily exposure action value 2! 5 m/s (A(8) - daily exposure limit value Whole body vibration values are: 2! 0.5 m/s A(8) - daily exposure action value 2! 1.15 m/s A(8) - daily exposure limit value Assessing risk in accordance with the Regulations you need to:! observe specific working practices;! determine the probable magnitude of the vibration relative to the equipment used and the working conditions;! if necessary, measurement of the magnitude of vibration. In assessing the likelihood of exposure at or above the daily action value, or if it is above the limit value, consideration must be given to: a) the magnitude, type and duration of exposure, including any exposure to intermittent vibration or repeated shocks; Prepared by Derwent Safety Centre Ltd 74

b) the effects of exposure to vibration on employees whose health is at particular risk from such exposure; c) any effects of vibration on the workplace and work equipment, including the proper handling of controls, the reading of indicators, the stability of structures and the security of joints; d) any information provided by the manufacturers of work equipment; e) the availability of replacement equipment designed to reduce exposure to vibration; f) any extension of exposure at the workplace to whole-body vibration beyond normal working hours, including exposure in rest facilities supervised by the employer; g) specific working conditions such as low temperatures; and h) appropriate information obtained from health surveillance including, where possible, published information. As a guide, the following ready-reckoner may prove useful in determining risk. Prepared by Derwent Safety Centre Ltd 75

Vibration magnitude 40 800 m/s 2 30 450 900 25 315 625 1250 20 200 400 800 19 180 360 720 1450 18 160 325 650 1300 17 145 290 580 1150 16 130 255 510 1000 15 115 225 450 900 1350 14 98 195 390 785 1200 13 85 170 340 675 1000 1350 12 72 145 290 575 865 1150 1450 11 61 120 240 485 725 970 1200 1450 10 50 100 200 400 600 800 1000 1200 9 41 81 160 325 485 650 810 970 1300 8 32 64 130 255 385 510 640 770 1000 1200 7 25 49 98 195 295 390 490 590 785 865 6 18 36 72 145 215 290 360 430 575 720 5.5 15 30 61 120 180 240 305 365 485 605 5 13 25 50 100 150 200 250 300 400 500 4.5 10 20 41 81 120 160 205 245 325 405 4 8 16 32 64 96 130 160 190 255 320 3.5 6 12 25 49 74 98 125 145 195 245 3 5 9 18 36 54 72 90 110 145 180 2.5 3 6 13 25 38 50 63 75 100 125 2 2 4 8 16 24 32 40 48 64 80 1.5 1 2 5 9 14 18 23 27 36 45 1 1 1 2 4 6 8 10 12 16 20 15m 30m 1 h 2 h 3h 4 h 5 h 6 h 8 h 10 h Prepared by Derwent Safety Centre Ltd 76

Given that the values provided by Manufacturers of specific tools are possibly variable, the risk assessed should be relative to the individual using them. Find the vibration magnitude level on the left hand (vertical) column. Select the exposure time along the bottom (horizontal) column and draw lines up and across to the intersection point to ascertain the points. The aim is to keep the points value below 100 and not to exceed 200. For operations using more than one tool, calculate separately and then add the points together to give a total vibration exposure. Note: Times should be for actual trigger time, and not assumed times, eg. 15 fixing holes drilled using 2 2 tool with a known vibration value of 9 m/s and each hole takes one minute each (15 m - 9 m/s vibration magnitude) points total = 41. A figure well below the action value. Health surveillance must be undertaken if:! the risk assessment identifies a risk to health;! the exposure to vibration is at or above the action value. Detailed guidance on what constitutes suitable health surveillance should be sought before any system or procedure is established. Any health surveillance must be undertaken during normal working hours and be at the employers expense. Where, or if, an employee is diagnosed with either a) carpal tunnel syndrome, or b) hand-arm vibration syndrome then it will require reporting the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). Information, instruction and training to provide employees with an understanding of the level of risk(s), the possible health effects and how it is caused and controlled should cover: a) which work equipment and processes cause vibration risks and their respective levels of risk; b) how their personal daily exposures compares with the exposure action and limit values; c) what symptoms of ill health they should look out for, to whom they should report them and how they should report them; d) what control measures you plan to introduce to reduce risks; e) the use of personal protective equipment where required, eg the need to keep warm; Prepared by Derwent Safety Centre Ltd 77

f) what training you plan for operators, supervisors and managers in their respective roles to ensure control of exposure, eg through correct selection, use and maintenance of equipment or restriction of exposure times; g) what health surveillance will be provided, how you are going to provide it and why it is important, as well as the overall findings (in anonymous form); h) what employees duties are to: i) follow instructions they are given on safe working practices; ii) iii) report problems with their equipment such as unusually high vibration levels; and co-operate with your programme of control measures and health surveillance. Prepared by Derwent Safety Centre Ltd 78

Step Ladders Prepared by Derwent Safety Centre Ltd 79

Step Ladders Step ladders are not designed for any degree of side loading and this should be avoided. They should be spread to their fullest extent and properly levelled for stability, placed at right angles to the work whenever possible and be on a level surface. Work should never be carried out from the top three treads, nor should overhead work entail over-reaching. See figure below which demonstrates good practice. Heavy duty/industrial grade step ladders should be selected for a work environment. Steps should only be used for low risk tasks and only then for short duration(s). The top tread of a pair of steps should not be used for foot support unless there is an extension above the top to provide a handhold. Rear parts of steps should not be used for foot support. Step ladders are prevented from spreading by means of stays, chains or cords. These should be of sufficient and equal length, kept in good order, and should be renewed if found to be defective. Only one person should use a step ladder at any one time and if steps are used in a doorway the door should be wedged open securely. Step ladders are mainly reserved for interior work. Key points to remember are:! Stand the ladder on a firm level area.! Position the legs as far apart as the retaining cords allow.! Check the step ladder is level before ascending.! Securing of step ladders is not usually required.! Never use step ladders in the closed position by leaning it against a wall or other object. Prepared by Derwent Safety Centre Ltd 80

Always, when climbing or descending:! Maintain three points of contact.! Face the steps/treads. Prepared by Derwent Safety Centre Ltd 81

APPENDIX 1 Health and Safety Organisation Chart Prepared by Derwent Safety Centre Ltd 82

JPD CONTRACTS Organisation Chart CHAIRMAN HEALTH AND SAFETY CONSULTANTS FINANCE DIRECTOR MANAGING DIRECTOR OPERATION MANAGER NATIONAL CONTRACTS MANAGER STOCK CONTROLLER WAREHOUSE SUPERVISOR ROUTE/PLANNER SENIOR ADMINISTRATOR WAREHOUSE OPERATOR FITTER ADMINISTRATOR FITTERS MATE

Risk Assessments Contents Introduction to Risk Assessment Risk and Young Persons Appliance Movements...RA-01 Lone Working...RA-02 Office Duties...RA-03 Appliance Installations...RA-04 Waste Disposal...RA-05 Tools and Equipment...RA-06 Blank Site Specific Assessment Page 2 How to Undertake a Simple Fire Risk Assessment Blank Fire Risk Assessment

DERWENT SAFETY CENTRE LIMITED INTRODUCTION TO RISK ASSESSMENT Employers and the self-employed must identify the hazards involved with their work, assess the likelihood of any harm arising and decide on adequate precautions. This process is called risk assessment and is central to all planning for health and safety. How is a risk assessment carried out? - Ask yourself... what if? Risk assessment can be broken down into five steps: STEP 1: Look for the hazards. Consider the job, how it will be done, where it will be done and what equipment, materials, and substances are used. What are the hazards which could cause harm? Here are some examples which are regular causes of serious and fatal accidents or ill health: falling from steps, openings or through fragile materials eg. Hazard is the steps or loose floorboards; being struck by vehicles/plant eg. Hazard is the Mobile Elevating Work Platform, Excavator or Fork Lift Truck; crushing or asphyxiation eg. Hazard is heavy item, gases present in the space; work with hazardous materials, eg. lead, asbestos, fibre glass or solvent based products which can cause health problems; dust and fume eg. Hazards from chasing, welding, drilling and grinding operations are also likely to damage people s health. STEP 2: Decide who might be harmed, how and the likely severity of the injury. Think about employees, the self employed, employees of other companies working on the job, site visitors and members of the public who might be in the area or outside the site. Safe working often depends on co-operation between firms. Consider how they need to be taken into account in the assessment. Identify problems the work may cause for others at the site, or problems they may cause for those doing the work and agree necessary precautions. Tell the Principal Contractor or whoever is controlling the site what has been agreed.

STEP 3: Evaluate the risks and decide on action. This means considering if somebody is likely to be harmed. Where there is a risk of harm consider: First: Can the hazard be removed completely? Could the job be done in another way or by using a different, less hazardous, material? If it can, change the job or process to eliminate the risk. Example: Employees were lifting concrete lintols into place by hand. The lintols were heavy and there was a risk that: the workers would suffer strain injuries; and the lintols would be dropped and injure someone. By using mechanical handling equipment these risks were eliminated. Second: If the risk cannot be eliminated, can it be controlled? Example: While it may be necessary to apply a solvent based material, the exposure of workers to hazardous vapours may be reduced by applying it by brush or roller rather than by spraying. If not, more needs to be done. Third: Can protective measures be taken which will protect the whole workforce? Example: To prevent falls, guard rails at edges provide safety for everyone in the area. Secured harnesses only provide safety for those wearing them and then only after a fall has taken place. They are the second best option. Personal Protective Equipment should only be used a last resort.

STEP 4: Record the findings. Employers with five or more employees should record the significant findings of their assessment as an aid to controlling hazards and risks. Managers and Supervisors should pass on information about significant risks and the steps they have taken to control the risks to operatives, even when there are less than five people on site. STEP 5: Review the findings. Reviews are important. They take account of unusual conditions on some sites and changes in the way the job is done. Reviews allow lessons learned from experience to be taken into account. A new assessment is not always needed for every job, but if there are major changes a new assessment will be needed. In other cases only the Principal Contractor will be in a position to do a full assessment. For example, it may be the potential interaction of two or more contractors that leads to increased risk. In such cases the Principal Contractor may take the lead. There are no fixed rules about how a risk assessment should be undertaken or in what format the significant findings should be recorded, however Derwent Safety Centre have devised a form to record the findings. A selection of generic risk assessments have been prepared which cover the company s core activities. Circumstances will vary from contract to contract and Managers should review the assessments and modify them accordingly to suit the work and workplace. In some cases, especially for unusual or particularly hazardous activities, a Safety Method Statement may need to be drawn up to take account of risks identified by the assessment.

NOTES ON COMPLETION OF THE RISK ASSESSMENT FORM Using Risk Factors to Evaluate Risk Assessment. Assessment of a risk involves the rating of two factors which affect the risk: 1. The likelihood of an occurrence of harm. 2. The severity of injury likely to be sustained if the hazard was to be realised. The scales for each factor are as follows: Likelihood of Occurrence Rating 5 = Likely 4 = Probable 3 = Possible 2 = Remote 1 = Improbable Severity of Injury Rating 4 = Death 3 = Major Injury / Permanent Disability (eg. off work for over 3 days) 2 = Minor Injury (eg. off work for up to 3 days) 1 = No Injury The risk can be evaluated by multiplying the severity factor by the likelihood factor in order to express it in a manner which shows the significance of the risk compared with other risks from the activity. For example, the likely chance (5) of major injury (3) from a given hazard (5 x 3 = 15) when applied to the matrix on the risk assessment form would indicate a high risk activity, and would be evaluated as more significant than a remote (2) minor injury (2) resulting from another hazard (2 x 2 = 4). This value may be termed the risk rating. Re-Assessment. Control measures must be introduced to reduce the risk rating to as low as is reasonably practicable and then reassessed with the proposed control measures in place. Site Specific Assessment. In addition to the generic risk assessments, the Site Specific Assessment Template allows the assessor to re-assess any given work activity to address site specific issues. Completion of this site specific assessment will ensure that the assessment is appropriate and complete.

RISK and YOUNG PERSONS These supplementary notes are to assist Managers and Supervisors assessing the likely risk(s) to young persons. A young person for the purpose of these notes only, is someone over 16 years of age, or one who has officially left school, and is under 18 years of age. In determining if any additional controls are required due to the potential inexperience of new starters and young persons, the following notes should be read in conjunction with any existing standard/generic risks assessments: Remember: the less experience the more likely an accident Age alone should not exclude the young person from undertaking various tasks and consideration must be given to take account of their psychological state, physical abilities and experience to date. A few Do s and Don ts for consideration are: Do not allow:! work from height; (this relates more to working on a roof than walking up a scaffold stair case, but can include standing on a hop-up )! work with or in areas where hazardous substances are being used. e.g. solvent based adhesives, cutting of hardwoods.! the use of any powered tools unless directly supervised;! the handling of large, heavy objects. eg loads > 15 kg;! the assembly of access towers/equipment unless activities can be undertaken whilst standing on the ground;! working time to exceed 8 hours per day or 40 hours per week. Do Always ensure:! verbal and written instruction are given regarding: the need to be observant when walking around to avoid slip and trip hazards; health risks, however slight, from the use or exposure to any hazardous substances;! rest (tea and lunch) breaks are taken;! appropriate personal protective equipment is worn correctly. Young persons-notes REV 1/09

Never allow:! exposure to toxic or carcinogenic substances;! work within or near noise levels which exceed 80 db(a) without suitable ear protection being worn;! work where extreme cold or heat is likely to be detrimental to their health;! young persons to be close to or exposed to ionising radiation;! work with or even handling of any lead;! access into a confined space ;! work on or near live equipment, ie electrical equipment, which could give rise to the risk of danger. If you are in any doubt as to the likelihood of a risk or if you have difficulty in quantifying risk, please seek further advice. Young persons-notes REV 1/09

Severity Likelihood Likely (5) Probable (4) Possible (3) Remote (2) Improbable (1) Death (4) 20 16 12 8 4 RISK ASSESSMENT Major Injury / Permanent Disability (3) 15 12 9 6 3 Minor Injury (2) 10 8 6 4 2 No Injury (1) 5 4 3 2 1 Prohibitive Risk High Risk Medium Risk Low Risk Contract: Contract No: Assessment No: RA-01 Description of Task/Work Activity: Appliance Movements Loading/Unloading Desk Top Assessment By: Derwent Safety Centre Ltd Assessment Authorised By: Persons Exposed to Risk: Employees Date: February 2007 Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Large and bulky appliances. Sprain/strain injury. 3 4 12 Wherever possible, position the vehicle to enable the tailboard to be adjacent to doorway and at waist height if the items are to be loaded/unloaded manually. Use trolley provided to transport/move appliances from vehicle to dwellings. Weight of appliance marked on packaging and delivery note/job sheet. Individuals are not to attempt to lift loads greater than 25 kg without assistance. Two persons are required to lift heavy loads onto/into vehicles without powered tail lifts. 3 3 9 Managing Director. Warehouse Supervisor Route/Planner. Fitters. Warehouse Operators. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-01 - Appliance Movements Page 1 of 2

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Installation above ground floor levels requires second person to assist. Stair climbing (powered) trucks are used to raise appliances up staircases if lifts are not available in flats/apartments. Loading at depot by Fork Lift Truck. Where available, hand holds in packaging to be used. Safety gloves and boots to be worn when moving appliances. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-01 - Appliance Movements Page 2 of 2

Severity Likelihood Likely (5) Probable (4) Possible (3) Remote (2) Improbable (1) Death (4) 20 16 12 8 4 Major Injury / Permanent Disability (3) 15 12 9 6 3 RISK ASSESSMENT Minor Injury (2) 10 8 6 4 2 No Injury (1) 5 4 3 2 1 Prohibitive Risk High Risk Medium Risk Low Risk Contract: Contract No: Assessment No: RA-02 Description of Task/Work Activity: Lone Working/Driving Desk Top Assessment By: Derwent Safety Centre Ltd Assessment Authorised By: Persons Exposed to Risk: Employees Date: February 2007 Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Lone Working. Injury sustained without immediate assistance available Physical Attack. 4 3 12 Where practicable, lone working is avoided by deploying two man teams, if necessary, and by assistance being available at delivery/installation sites. Customer names, addresses and locations are known. 4 2 8 Managing Director. Warehouse Supervisor Route/Planner. Fitters. Warehouse Operators. All vehicles carry fire extinguishers and first aid kit. Fitters/driver must report to management on arrival and prior to departure. Delivery notes/worksheets are handed in at the end of each day. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-02 - Lone Working Page 1 of 2

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Advice is to avoid any confrontation and always maintain clear space between yourself and the other persons. Do not attempt to subdue assailant. Summon assistance where possible. Fatigue or vehicle failure. Road traffic accident. 4 3 12 Workload scheduled to minimise driving hours. Employees advised to stop if they feel tired in any way. Competent experienced drivers only in company vehicles. Vehicles maintained regularly. Vehicles are covered by breakdown/recovery services. 3 2 6 Warehouse Supervisor Route/Planner. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-02 - Lone Working Page 2 of 2

Severity Likelihood Likely (5) Probable (4) Possible (3) Remote (2) Improbable (1) Death (4) 20 16 12 8 4 Major Injury / Permanent Disability (3) 15 12 9 6 3 RISK ASSESSMENT Minor Injury (2) 10 8 6 4 2 No Injury (1) 5 4 3 2 1 Prohibitive Risk High Risk Medium Risk Low Risk Contract: Contract No: Assessment No: RA-03 Description of Task/Work Activity: Office Duties Desk Top Assessment By: Derwent Safety Centre Ltd Assessment Authorised By: Persons Exposed to Risk: Employees and Visitors Date: February 2007 Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Fire. Damage to property; injury to personnel. 4 3 12 Employees are responsible for following procedures laid down in the company fire safety risk assessment. 4 2 8 Operations Manager. Office Staff. Slips, trips and falls. Injury to personnel. 2 4 8 Cables should not cross walkways, unless covered by a suitable cable protector. All work areas should be adequately illuminated; hand rails to be provided on stairways. 2 2 4 Operations Manager. Office Staff. Walkways to be kept clear of obstructions. Ensure floor covering is secured adequately, particularly in walkways and in doorways. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-03 - Office Duties Page 1 of 2

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Hot water from kettle. Scalding. 3 2 6 Kitchen floors and work surfaces to be kept clean and dry. 2 2 4 Office Staff. Spillages to be cleared up straight away. Where this is not possible, signs to be displayed and spillages cleared as soon as is practicable. Lifting heavy items of equipment. Sprain/strain. 2 3 6 Manual handling to be avoided wherever possible. Tasks with specific hazards will require an individual assessment, as required. Break down loads into smaller loads where possible, eg lift only one ream of paper at a time. Do not stretch to reach files or other large objects. 2 2 4 Operations Manager. Warehouse Supervisor Route/Planner. Office Staff. Display Screen Equipment. Injury and ill health to users. 3 3 9 See separate DSE assessment for additional controls. Work loads will be divided into shorter durations to allow a change/rest from continual keyboard input. 2 2 4 Operations Manager. Office Staff. Laptops should not be used for continual use/inputting to minimise poor postural positioning due to screen height and keyboard spacing restrictions. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-03 - Office Duties Page 2 of 2

Severity Likelihood Likely (5) Probable (4) Possible (3) Remote (2) Improbable (1) Death (4) 20 16 12 8 4 Major Injury / Permanent Disability (3) 15 12 9 6 3 RISK ASSESSMENT Minor Injury (2) 10 8 6 4 2 No Injury (1) 5 4 3 2 1 Prohibitive Risk High Risk Medium Risk Low Risk Contract: Contract No: Assessment No: RA-04 Description of Task/Work Activity: Appliance Installations Desk Top Assessment By: Derwent Safety Centre Ltd Assessment Authorised By: Persons Exposed to Risk: Fitters Date: Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Electricity/Live cables. Electric shock, burns, fire. 4 3 12 Management to programme work so that only one trade is in the dwelling at one time, where reasonably practicable. All Fitters to receive specific training and information regarding the connection of electric appliances. Documentary evidence to be provided to customer pre-contract. 2 2 4 Managing Director. Operations Manager. Warehouse Supervisor Route/Planner. Fitters. Electrical test instrumentation is carried on all vehicles and continuity and earth tests are carried out on appliance supply. Connections only on DEAD/Isolated services. Control measures continued overleaf Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-04 - Appliance Installations - 02-09 Page 1 of 5

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used When connecting into a Fused Spur, Socket or Cooker Outlet plate, the Consumer Unit should be isolated by means of a padlock and key. Where this is not possible due to make or model, switch off circuit breaker(s) and tape the lid closed, affixing a warning label DO NOT OPEN PERSON WORKING ON SYSTEM. DO NOT open/remove cover from distribution board or consumer unit. Appliances/tools checked regularly to ensure they are safe to use. Battery operated tools are used wherever possible, or 110v equipment supplied by suitable transformer. Charger units only used if backed by Residual Current Device @ 30 ma setting. Gas connection. Explosion/asphyxiation. 4 3 12 Management to programme work so that only one trade is in the dwelling at one time, where reasonably practicable. All fitters required to work with gas are competent and Corgi registered (Domestic) gas installers. Documentary evidence is carried by fitters and provided to customer pre-contract. 4 2 8 Managing Director. Operations Manager. Warehouse Supervisor Route/Planner. Fitters. Gas pressure is checked to ensure soundness following any connection to supply. Control measures continued overleaf Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-04 - Appliance Installations - 02-09 Page 2 of 5

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used No smoking or naked lights are allowed during testing and Tungsten Halogen lighting is not allowed to be used by Fitters as temporary lighting. Braising/soldering fumes. Respiratory damage. 3 4 12 Minimal hot work. Preferred method of jointing is compression fittings. Soldering under worktops or within enclosed spaces will require respiratory protective equipment to be worn. See also COSHH Assessment. 3 2 6 Fitters. Other Vehicles/Plant; uneven ground. Struck by vehicle, slips/trips. 4 3 12 All Fitters are required to wear safety helmets, safety shoes or boots and hi-visibility vests when moving around on site. 4 2 8 Fitters. Vehicles to be positioned close to dwelling to restrict/reduce likelihood of other vehicles striking persons when loading or unloading appliances. Paths and walkways should be level and firm. Heavy loads/equipment. Muscle strain/sprains. 3 4 12 Refer to Risk Assessment No. RA-01 Appliance Loading/Unloading. 3 3 9 Managing Director. Warehouse Supervisor Route/Planner. Fitters. Warehouse Operators. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-04 - Appliance Installations - 02-09 Page 3 of 5

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Hot works/fire. Burns to individuals (eg. Soldering operations; fire). 3 3 9 Fitters will obtain permission (and permits when required) from site management prior to any hot work being undertaken. A suitable dry powder fire extinguisher will be sited adjacent to work during any hot work. 3 2 6 Warehouse Supervisor Route/Planner. Fitters. Warehouse Operators. Hot work will cease not less than 30 minutes prior to departure from site. First aid kits to carry treatment packs for burns. Access/egress routes are known should the dwelling need to be evacuated in an emergency. Work at Height. Falls 4 4 16 No work undertaken above ground floor. If hop up or other equipment is required to facilitate a safe platform, the Supervisor should be contacted to prepare/assess risk. 4 1 4 Managing Director. Warehouse Supervisor Route/Planner. Fitters. Warehouse Operators. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-04 - Appliance Installations - 02-09 Page 4 of 5

Severity Likelihood Likely (5) Probable (4) Possible (3) Remote (2) Improbable (1) Death (4) 20 16 12 8 4 Major Injury / Permanent Disability (3) 15 12 9 6 3 RISK ASSESSMENT Minor Injury (2) 10 8 6 4 2 No Injury (1) 5 4 3 2 1 Prohibitive Risk High Risk Medium Risk Low Risk Contract: Contract No: Assessment No: RA-05 Description of Task/Work Activity: Waste Disposal Desk Top Assessment By: Derwent Safety Centre Ltd Assessment Authorised By: Persons Exposed to Risk: Employees/Others. Date: February 2007 Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Waste materials. Environmental pollution/contamination. 3 3 9 All packaging material is returned from site and placed in the compactor/skip away from buildings. Skips are covered to prevent ingress of water and malicious ignition by others. 3 2 6 Operations Manager. Warehouse Supervisor Route/Planner. Fire extinguishers are available during working hours. Food waste is bagged and not left out. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-05 - Waste Disposal Page 1 of 2

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Compactor. Entrapment/crushing. 4 3 12 Only trained persons allowed to compact waste. Compactor checked/maintained on regular basis. Machine is guarded and fitted with emergency stop button. 4 2 8 Operations Manager. Warehouse Supervisor Route/Planner. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-05 - Waste Disposal Page 2 of 2

Severity Likelihood Likely (5) Probable (4) Possible (3) Remote (2) Improbable (1) Death (4) 20 16 12 8 4 Major Injury / Permanent Disability (3) 15 12 9 6 3 RISK ASSESSMENT Minor Injury (2) 10 8 6 4 2 No Injury (1) 5 4 3 2 1 Prohibitive Risk High Risk Medium Risk Low Risk Contract: Contract No: Assessment No: RA-06 Description of Task/Work Activity: Tools and Equipment. Desk Top Assessment By: Derwent Safety Centre Ltd Assessment Authorised By: Persons Exposed to Risk: Employees Date: February 2007 Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Incorrect tools and equipment for task(s), eg: Screwdrivers with split handles or damaged/worn blades. Eye injuries from flying pieces of tool or materials. General cuts and bruises. 3 2 3 4 9 8 Management to ensure that all users have received proper training in their storage, use, sharpening and general care. Tools should be kept clean and free from defects, eg. excess of oil/grease. 2 2 2 2 4 4 Managing Director. Operations Manager. Warehouse Supervisor Route/Planner. Operatives. Files with loose or missing handles. Musculoskeletal injuries from jarring caused by sudden failure of a tool. 2 3 6 Management will check the condition of tools and equipment at regular intervals. (The frequency of checks will be based on the conditions to which the tools will have been exposed and the previous experience of the user/s). Records to be maintained. 2 2 4 Control measures continued overleaf Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-06 - Tools and Equipment Page 1 of 3

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Screwdrivers and chisels should never be used as pry bars. Files should never be used without a correctly fitting handle. Damaged tools should be repaired or replaced. Blunt cutting tools. And knives. Cuts. 2 4 8 Sharp edges of tools should be protected when stored or carried, and cutting edges should be kept sharp. Safety knives only are to be used to open packaging. 2 2 4 Operatives. Vibration from Battery drill/ tools. Hand Arm Vibration Syndrome/VWF. 3 3 9 Tools are maintained in good order. Vibration level < 8m/s 2 (Makita 8444D) drill. Trigger time limited to 15 30 minutes maximum per day. Regular breaks are taken between task(s) to allow recovery. 110v drill used during core drilling 100 mm diameter holes limited to maximum one hole per day, unless no other drilling undertaken, then maximum three. 2 1 2 Operations Manager. Warehouse Supervisor Route/Planner. Operatives Flying particles/dusts. Eye injury. 2 4 8 Eye protection will be worn when using any powered tools. Guards fitted and used at all times where relevant. 2 2 4 Operatives. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-06 - Tools and Equipment Page 2 of 3

Hazard Risk Assessment S L R Control Measures to Reduce Risk Re-Assessment S L R Person Responsible to ensure controls are in place/used Noise. (86 89dB) Noise induced hearing damage. 3 4 12 Tools maintained in good order. Normal use limits operator to maximum one hour exposure time to maintain L EP,d below 80 db(a). Ear protection provided and operatives instructed on benefits of continual use of protection. 3 2 6 Operations Manager. Warehouse Supervisor Route/Planner. Operatives General: Hand-tools will be inspected before use. Tools will be kept clean and clear of grease. The correct tool will be selected for the job and returned to the toolbox when not in use. Damaged tools will be disposed of. Appropriate personal protective equipment will be worn e.g. eye protection and gloves. Assessment Legend: S: Severity of Injury L: Likelihood of Occurrence R: Risk Rating (see matrix above). RA-06 - Tools and Equipment Page 3 of 3

SITE/LOCATION SITE SPECIFIC ASSESSMENT GENERIC ASSESSMENT NO:. On each site and each location, the generic assessment must be reviewed to ensure that all significant hazards and their risks are identified and controlled. Completion of this site specific section will ensure that the assessment is appropriate and relevant to the specific project. Maximum Number of People Involved in Activity:. Any Additional Specific Hazards Identified over and above those detailed in the generic assessment. State Additional Control Measures Required: Quantify Risk: (S) Severity of Injury x (L) Likelihood of Occurrence = Risk i.e. Low, Medium or High. Is there a Serious or Imminent Danger Identified: Yes / No Detail what Action is to be Taken in an Emergency: Name(s) of Competent Person(s) Appointed to Take Action: Risk Assessment/Method Statement informed and distributed to: Employees Site Manager Other (state) Subcontractor Client Signed by Person Responsible for Safety: Print Name: Date and Time:

HOW TO UNDERTAKE A SIMPLE FIRE RISK ASSESSMENT An Introduction to the Law The legal requirements originally derived from The Fire Precautions (Workplace) Regulations 1997 as amended 1999 and the Fire Precautions Act 1971, and more generally under the Health and Safety at Work etc. Act 1974 and the Management of Health and Safety at Work Regulations 1999. However, in an aim to simplify, rationalise and consolidate the existing fire safety legislation, the Fire Precautions (Workplace) Regulations 1997 as amended 1999 and the Fire Precautions Act 1971 are to be superseded by The Regulatory Reform (Fire Safety) Order 2005 which became law on the 1 st October 2006. The main effect of the changes will be a move towards greater emphasis on fire prevention in all non-domestic premises, including the voluntary sector and self-employed people with premises separate from their homes, and the provision for a risk-based approach to fire safety. From 1 st October 2006 occupiers of premises designated under the Fire Precautions Act 1971 will no longer need to apply for a Fire Certificate. The Regulatory Reform (Fire Safety) Order 2005 will apply in England and Wales. Northern Ireland and Scotland will have their own laws. Enforcement of The Regulatory Reform (Fire Safety) Order 2005 is the responsibility of the fire authority although some cross over of enforcement occurs under the Management Regulations with the Health and Safety Executive (HSE). Fire precautions legislation deals with general fire precautions. These include: means of detection and giving warning in case of fire; the provision of means of escape; means of fighting fire; and the training of staff in fire safety. Responsibility for complying with the Fire Safety Order will rest with the responsible person. In a workplace, this is the employer and any other person who may have control of any part of the premises, e.g. the occupier or owner. In all other premises the person or people in control of the premises will be responsible. If there is more than one responsible person in any type of premises, all must take all reasonable steps to work with each other. The responsible person will have to carry out a fire risk assessment, which must focus on the safety in case of fire of all relevant persons. The fire risk assessment will help identify risks that can be removed or reduced and assist in the decision of the nature and extent of the general fire precautions that will need to be taken to protect people against the fire risks that remain. If five or more people are employed, the significant findings of the assessment must be recorded. Prepared by Derwent Safety Centre - 1 -

The Health and Safety at Work etc. Act 1974 and The Regulatory Reform (Fire Safety) Order 2005 cover the provision of fire precautions which are intended to prevent the outbreak of a fire or minimise the consequences should one occur. Matters falling within the scope of the Act include the storage of flammable materials, the control of flammable vapours, standards of housekeeping, safe systems of work, the control of sources of ignition and the provision of appropriate training. Inspectors from the HSE or the local authority Environmental Health Officer enforce these precautions. The Fire Safety Order and the Management of Health and Safety at Work Regulations 1999 require you to: carry out a fire risk assessment of your workplace (you must consider all your employees and all other people who may be affected by a fire in the workplace and you are required to make adequate provision for any disabled people with special needs who use or may be present at your premises); identify the significant findings of the risk assessment and the details of anyone who might be especially at risk in the case of fire (these must be recorded if you employ more than five people); provide and maintain such fire precautions as are necessary to safeguard those who use your workplace; and provide information, instruction and training to your employees about the fire precautions in your workplace. The risk assessment will help you decide the nature and extent of the fire precautions that you need to provide. There are six other legal duties you need to know; Where it is necessary to safeguard the safety of your employees, you must formulate an emergency plan and nominate people to undertake any special roles that are required under the plan (you can nominate yourself for this purpose). You must consult your employees (or their elected representatives or appointed trade union safety representatives) about the nomination of people to carry out particular roles in connection with fire safety and about proposals for improving your fire precautions. You must inform other employers who also have workplaces in the building of any significant risks you found which might affect the safety of their employees - and co-operate with them about the measures proposed to reduce/control those risks. If you are not an employer but have any control of premises which contain more than one workplace, you are also responsible for ensuring that the requirements of the Fire Safety Order are complied with in those parts you have control over. You must establish a suitable means of contacting the emergency services, and ensure that they can be called easily. Prepared by Derwent Safety Centre - 2 -

The law requires your employees to co-operate with you to ensure the workplace is safe from fire and its effects, and not to do anything that will place themselves or other people at risk. Fire Risk Assessment In carrying out the fire risk assessment it may be helpful to consider the five main factors that should be considered: People: their number, location, age and state of mind. Use of the buildings: the nature of the work that is being undertaken and the materials involved. Furnishings: the type and nature of the furniture, curtains, carpets etc that are present. Finishes: the presence of surface finishes which could cause the rapid build up of heat and smoke. Structures: the presence of unsatisfactory structural features. Escape routes, fire protection equipment and emergency lighting will require direct management action to ensure that the escape routes are always available for immediate use whenever people are at work in a building and to keep fire protection equipment serviced and maintained so that it will work efficiently when required. Staff also need to react correctly and efficiently in an emergency and thus staff training is an essential requirement to control the risk. A Fire Warden may be appointed to ensure systems and procedures are effective and equipment is maintained in good order. In some businesses the only emergency plan produced is the fire action notice that is displayed next to the fire extinguishers or call points. In most businesses, however, a more far-reaching plan is needed, not only to ensure that all staff escapes from a fire without injury, but also to ensure that damage to property is kept to a minimum and that the business can reopen with the minimum of down time. Planning for emergencies is also a legal requirement under the Management of Health and Safety at Work Regulations 1999. The purpose of a risk assessment is not to quantify the risks that are present in the workplace but to: eliminate; control; avoid; transfer/reduce the risk. Prepared by Derwent Safety Centre - 3 -

Quantifying The Fire Hazard and the Fire Risk First we classify the fire hazards (F/H) by describing them as being between negligible and very severe, and by assigning a numerical value to each description. Similarly, we may classify the fire risks (F/R) by describing them as being between unlikely to very likely, and by assigning a numerical value, to each of these descriptions. A typical classification table is shown in Figure 1 below. Figure 1 FIRE HAZARD FIRE RISK DESCRIPTION VALUE VALUE DESCRIPTION (F/H) (F/R) Negligible 1 Unlikely 1 Slight 2 Possible 2 Moderate 3 Quite Possible 3 Severe 4 Likely 4 Very Severe 5 Very Likely 5 In using this method to perform a fire risk assessment, one decides the values of both F/H and F/R that best fit the circumstances in the area being assessed. It is important to realise that in using this method we assign values to F/H and F/R for the area as a whole. A formula for the risk factor Remembering that the two elements of risk are the fire hazard and the fire risk, it would be reasonable to define something that we shall call the Risk Factor, R, by the simple formula: R = F/H x F/R If we apply the risk factor formula to all possible combinations of fire hazard values and fire risk values we obtain a set of 25 numbers the risk factors which could then be displayed as a twodimensional grid which we could call a Risk Factor Matrix. An example of such a five by five matrix is shown in Figure 2 below, and is included on the Fire Risk Assessment Record Form. FIRE HAZARD VALUE 5 4 3 2 1 FIRE RISK VALUE 5 25 20 15 10 5 4 20 16 12 8 4 3 15 12 9 6 3 2 10 8 6 4 2 1 5 4 3 2 1 Figure 2 Risk Category High Normal Low Prepared by Derwent Safety Centre - 4 -

The final task is to decide the ranges of the risk factors that will correspond to the three categories of risk. On the assumption that the majority of workplaces would be of normal risk, with very few of low risk, and perhaps slightly more of high risk, one could, for this 5 x 5 matrix, arbitrarily assign low risk to risk factor values of 1-2, normal risk to values of 3-15, and high risk to values of 16-25. The risk factor values assigned to each risk category have to be considered separately for each form of matrix. The various levels of severity of the fire hazard, negligible, slight etc, could, more specifically, be quantified in terms of the degree of harm to people, the duration of business interruption, the amount of financial loss or the extent of property damage. Examples of how this may be done are shown in Figures 3 to 6. Prepared by Derwent Safety Centre - 5 -

SEVERITY Negligible Slight Moderate Severe Very Severe HARM CAUSED Minor bruises/discomfort Some minor injuries Many minor injuries Some major injuries Many major injuries and fewer than five deaths Figure 3 Severity of the fire hazard in terms of harm to people SEVERITY Negligible Slight Moderate Severe Very Severe DURATION OF INTERRUPTION A few hours One day One week One month Up to six months Figure 4 Severity of the fire hazard in terms of business interruption SEVERITY Negligible FINANCIAL LOSS 100 or less Slight 101 to 500 Moderate 501 to 1000 Severe 1001 to 500 000 Very Severe 500 001 to 1 000 000 Figure 5 Severity of the fire hazard in terms of financial loss SEVERITY Negligible Slight Moderate Severe Very Severe DAMAGE/LOSS Slight smoke damage Loss/damage to some equipment Loss of one floor of building Whole building damaged Total loss of whole building Figure 6 Severity of the fire hazard in terms of damage to or loss of property Prepared by Derwent Safety Centre - 6 -

THE SIX-STEP APPROACH TO ASSESSING THE RISK OF FIRE Step 1: Identify all fire hazards ie. Sources of ignition, Combustible materials Step 2: Identify people who could be at risk. Step 3: Eliminate, control or reduce the fire hazards. Step 4: Consider whether existing fire safety provisions are adequate or require improvement. Step 5: Record THE the findings SIX-STEP and quantify APPROACH the risk. TO ASSESSING THE RISK OF FIRE Step 6: Prepare an emergency plan. Answer all the questions in each stage below and record your answer either as Yes, No or Not Applicable. If your response is No to any question, then steps need to be taken to rectify the problem as soon as is practical. You will then need to formulate an action plan identifying the No answers and decide on who will do what and when STEP 1: No. IDENTIFYING THE FIRE HAZARDS 1. Is there a system for controlling the amount of combustible materials and flammable liquids and gases that are kept in the work place? Indicate Yes/No or Not Applicable Y - N or N/A 2. Is the system operating effectively? 3. Are all combustible materials and flammable liquids and gases stored safely? 4. Are all heaters fitted with suitable guards and fixed in position away from combustible materials? 5. Are all items of portable electrical equipment inspected regularly and fitted with correctly rated fuses? 6. Does a competent person inspect the wiring of the electrical installation periodically? 7. Is the use of extension leads and multi-point adapters kept to a minimum? 8. Are flexes run in safe places where they will not be damaged? 9. Is the upholstery of furniture in good order and does it meet current fire/smoke emission standards? Prepared by Derwent Safety Centre - 7 -

10. Is the workplace free of rubbish and combustible waste materials? 11. Are No Smoking It is against the law to smoke in these premises signs displayed? 12. Have suitable measures been taken to protect against the risk of arson? 13. Have measures been taken to ensure that smoke and flames cannot spread from one compartment within the building to another? STEP 2 No. IDENTIFYING PEOPLE WHO COULD BE AT RISK 14. Is there a sufficient number of exits of suitable width for the people present? Indicate Yes/No or Not Applicable Y - N or N/A 15. Do the exits lead to a place of safety? 16. Are gangways and escape routes free from obstructions? 17. Is the escape route free from tripping and slipping hazards? 18. Are steps and stairs in a good state of repair? 19. Are final exits always unlocked when the premises are in use? 20. Are the devices securing final exits capable of being opened immediately and easily without the use of a key? 21. Are internal fire doors labelled as such and normally kept closed? 22. Are the self-closers on fire doors operating correctly? 23. Do the doors on escape routes open in the direction of travel? 24. Are all escape routes clearly signed? 25. Are all escape routes adequately lit? 26. Have plans been made and rehearsed regarding assisting disabled staff and visitors to evacuate the premises? Prepared by Derwent Safety Centre - 8 -

STEP 3 No. ELIMINATE, CONTROL OR AVOID THE FIRE HAZARDS 27. Do procedures and practices avoid the use of combustible materials or processes that use heat? Indicate Yes/No or Not Applicable Y - N or N/A 28. Has consideration been given to all cost-effective measures that could be taken to prevent the occurrence of arson? 29. Have staff been trained in how to call the fire brigade, the use of the fire extinguishers and basic fire prevention? 30. Have you asked your insurers for advice regarding the fire protection of your premises? STEP 4 No. CONSIDER WHETHER THE EXISTING FIRE SAFETY PROVISIONS ARE ADEQUATE OR NEED IMPROVEMENT Indicate Yes/No or Not Applicable Y - N or N/A 31. Where escape lighting is installed is it in working order and maintained regularly? 32. Is the fire alarm system in working order? 33. Is the fire alarm tested weekly? 34. Can the fire alarm be raised without placing anyone in danger? 35. Are the fire alarm call points clearly visible and unobstructed? 36. Are an adequate number of suitable fire extinguishers provided? 37. Are fire extinguishers and fire blankets located suitably and ready for use? 38. Are the fire extinguishers serviced annually by a competent company or person? 39. Is any fixed fire fighting installation or automatic fire detection system in working order? Prepared by Derwent Safety Centre - 9 -

STEP 5 No. RECORD THE FINDINGS 40. If you employ five or more people have you recorded the findings of the fire risk assessment? Indicate Yes/No or Not Applicable Y - N or N/A 41. Have you told your staff or their representatives about your findings? 42. If you have prepared a formal report has this been shown to your staff or their representatives? 43. If you share the workplace with others do they know about the risks that you have identified? 44. If you do not have direct control over the workplace have you made your findings known to the owner or landlord? STEP 6 No. PREPARE AN EMERGENCY PLAN 45. Are fire action notices displayed prominently throughout the workplace? Indicate Yes/No or Not Applicable Y - N or N/A 46. Has an emergency plan been drawn up in case of a major fire? 47. Is a copy of the emergency plan kept other than at the workplace? STEP 7 No. CARRY OUT A PERIODIC REVIEW OF THE ASSESSMENT 48. Has a procedure been established to review the fire risk assessment periodically? Indicate Yes/No or Not Applicable Y - N or N/A Don t forget: Fill in the Fire Risk Assessment Record form detailing your findings and the measures required to reduce or control the risk of fire. Its purpose is to provide clear guidance to all concerned on what needs to be done to both prevent a fire and minimise the risk to property and human life. Control measures could be that waste products are only stored in steel bins away from the building. It does not have to be complicated to work efficiently. Prepared by Derwent Safety Centre - 10 -

Fire Hazard F/H Fire Risk F/R Very Likely (5) Likely (4) Quite Possible (3) Possible (2) Unlikely (1) Very Severe (5) 25 20 15 10 5 Severe (4) 20 16 12 8 4 FIRE RISK ASSESSMENT RECORD Moderate (3) 15 12 9 6 3 Slight (2) 10 8 6 4 2 Negligible (1) 5 4 3 2 1 Risk Category High Normal Low Description of Area(s) Assessed: Assessment Number: Assessment By: Date Assessed: Persons Exposed to Risk: Fire Hazards Present Control Measures In Place to Reduce Risk of Fire Assessment F/H F/R R Person(s) Responsible to ensure controls are implemented Assessment Legend: F/H: Potential Severity of Injury/Loss F/R: Likelihood of Fire Starting R: Risk Rating (see matrix above) Page 1 of 3

Fire Hazards Present Control Measures In Place to Reduce Risk of Fire Assessment F/H F/R R Person(s) Responsible to ensure controls are implemented Assessment Legend: F/H: Potential Severity of Injury/Loss F/R: Likelihood of Fire Starting R: Risk Rating (see matrix above) Page 2 of 3

Fire Hazards Present Control Measures In Place to Reduce Risk of Fire Assessment F/H F/R R Person(s) Responsible to ensure controls are implemented Assessment Legend: F/H: Potential Severity of Injury/Loss F/R: Likelihood of Fire Starting R: Risk Rating (see matrix above) Page 3 of 3