How do I find my Outlook 2007 mailbox quota? There are three methods to view the size of your mailbox. You may view the size of your mailbox by accessing the Mailbox Cleanup option, by right-clicking on your mailbox name, or by using the Folder List. The three options are listed below. The total size of your mailbox, which includes email, calendar, contacts, tasks, notes, and folders, is 512MB for employees and 256MB for graduate students. At 486MB an email warning will be sent prohibiting the user from sending and receiving email. You may reference email quota notification below under Other Useful Tips. Find the current size of your mailbox by using the Mailbox Cleanup option; 1. Click on the Tools menu 2. Click on Mailbox Cleanup 3. Click on View Mailbox Size button. HowdoIfindmyOutlook2007mailboxquota,version1a LastRevisedMarch3,2010 Page1
4. -The Local Data tab is defaulted. -Click on the Server Data tab to obtain the size of your mailbox items stored on the Exchange server. The program runs to verify size of your mailbox. Note: Please be patient while the program runs. It may take several minutes. 5. The total size of your mailbox is displayed in kilobytes. Find the current size of your mailbox by right-clicking your Mailbox name; 1. Right click the root of your mailbox (usually this is called Mailbox - <your name>. HowdoIfindmyOutlook2007mailboxquota,version1a LastRevisedMarch3,2010 Page2
2. Click Properties for Mailbox - <your name>. 3. Click the Folder Size button 4. -The Local Data tab is defaulted. -Click on the Server Data tab to obtain the size of your mailbox items stored on the Exchange server. The program runs to verify size of your mailbox. Note: Please be patient while the program runs. It may take several minutes. If the program starts running before you get a chance to click on the Server Data tab, click the Cancel button. Then proceed. HowdoIfindmyOutlook2007mailboxquota,version1a LastRevisedMarch3,2010 Page3
5. The total size of your mailbox is displayed in kilobytes. Find the current size of your mailbox by using the Folder List option; 1. In the Navigation Pane, click Folder List. You ll see that the top of the Navigation Pane changes to show Folder List. 2. You ll see that the top of the Navigation Pane changes to show Folder List. HowdoIfindmyOutlook2007mailboxquota,version1a LastRevisedMarch3,2010 Page4
3. Scroll down until you see the items below the list of folders. 4. Click Folder Sizes. The Folder Size window opens. 5. The Local Data tab is defaulted. -Click on the Server Data tab to obtain the size of your mailbox items stored on the Exchange server. The program runs to verify size of your mailbox. Note: Please be patient while the program runs. It may take several minutes. If the program starts running before you get a chance to click on the Server Data tab, click the Cancel button. Then proceed. 6. The total size of your mailbox is displayed in kilobytes. HowdoIfindmyOutlook2007mailboxquota,version1a LastRevisedMarch3,2010 Page5
Other Useful Tips Conversion Information 1 megabyte (MB) = 1,024 kilobytes (KB) 1 gigabyte (GB) = 1,024 megabytes (MB) = 1,048,576 kilobytes (KB) Q: How does Exchange affect my quota? When will I be notified? These quotas are all applied to your mailbox size on the Exchange server. A: There are three levels to your Exchange quota: 90% - An email warning is issued to the user. No functionality is impacted. 95% - An email warning is issued to the user. The user is prohibited from sending mail. 100% - An on-screen error is issued to the user. The user is prohibited from sending and receiving mail. For employees: 461MB - An email warning is issued to the user. No functionality is impacted. 486MB - An email warning is issued to the user. The user is prohibited from sending mail. 512MB - An on-screen error is issued to the user. The user is prohibited from sending and receiving mail. For graduate students: 230MB - An email warning is issued to the user. No functionality is impacted. 243MB - An email warning is issued to the user. The user is prohibited from sending mail. 256MB - An on-screen error is issued to the user. The user is prohibited from sending and receiving HowdoIfindmyOutlook2007mailboxquota,version1a LastRevisedMarch3,2010 Page6