Closedown 2014/2015 Timetable Finance Teams
MARCH 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 Budget Monitoring: February position reported to CMT 16 17 18 19 20 Schools: IAN Adjustments to be passed to Schools Team 14 15 21 22 23 Creditors: Invoices & Credit Notes for Inputting to be received by Creditors (Capital and Revenue) Petty Cash: Final Petty Cash / Imprest claims to be submitted to Creditors section Teachers Pay: Expected day for March payroll to be posted to the ledger 30 BSM: Final day for transactions to be reviewed & approved 24 Budget Monitoring: February position reported to Cabinet Planning Debtors: Details of Invoices & Credit notes for inputting to be received by Incomes Section 31 Final day of 2014/15 financial year Goods or services supplied or received on or before this date should be accounted for in the 2014/15 accounts. 25 26 27 Main Payroll: Expected day for March payroll to be posted to the ledger 28 29 Creditors: Final Payment Run for 2014/2015 Stock Certificates: Stock takes to be undertaken (or as near as possible) Purchasing System / Automatic Accruals: Final day for goods & services received to be GRN d. Final date to check commitments and remove those not required Office Cash: Final day for paying in income and to submit E-Returns Debtors: Final day for Invoices & Credit notes to be authorized General Ledger: Final day for journals to be posted in period 12 of 14/15 Corporate Items: Capital Charges to be posted to Revenue Accounts Financial System Closedown 5.30 pm
APRIL 2015 1 2 3 4 5 First day of 2015/16 financial year GOOD FRIDAY 6 EASTER MONDAY 13 Year End Journals and Accruals : Final entries by Service Accountants Unallocated cash: Remaining balance on the Unallocated Cash account transferred to Corporate Items Budget Outturn: Revenue & Capital Outturn to be completed 7 Accruals: (noon) Paperless Accruals to be returned from budget managers to Service Accountants Queries: (noon) Final day for outstanding queries to be raised with Service Accountants Petty Cash & Imprest: Statements to be returned to Service Accountants Year End Journals: Final Inter Departmental Journals inc WIP and centrally input accruals Unallocated cash: Unidentified office cash receipts allocated to the Unallocated Cash account Stock Certificates: Stock certificates to be returned to Service Accountants 14 Outturn: Provisional position to be reported to CMT 20 21 Outturn: Provisional position reported to Cabinet Planning 27 28 Corporate Returns: Related Party Transactions Year End Financial System processes: Financial System Re-open 9am Automatic Accruals run from purchasing into GL Outstanding commitments rolled into new year 8 Office Cash: Old Year office cash to be processed and details circulated to Service Accountants. Equated Interest: Finance teams to provide balances to Trans/Change 9 10 Corporate Returns: Revenue Grant Carry Forwards Working Paper completed 15 16 17 Outturn: Capital, asset classification & commitments to be completed Corporate Returns: Grossing Up Working Paper Donated Assets Working Paper School Redundancy Costs Schedule Schedule of PFI costs 22 23 24 Corporate Returns: Loans and Guarantees Dedicated Schools Grant 29 30 11 12 18 19 25 26
MAY 2015 2 3 4 Early May Bank Holiday 5 Final Outturn: Reported to CMT/Corporate Health Adjustments approved 1 Corporate Returns: Analytical Review of Management Accounts Leasing Pooled Budgets Agency Services Contingent Assets and Liabilities Trust and Special Funds Future Estimation and Uncertainty Critical Judgements 6 7 8 9 10 11 12 Final Outturn: Reported to Cabinet Planning/Corporate Health Adjustments approved 13 14 15 16 17 18 19 20 21 22 23 24 25 Spring Bank Holiday 26 27 28 29 Draft Statement of Accounts prepared 30 31
JUNE 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Audit of Statement of Accounts begins 16 17 18 19 Pre Audit Statement of Accounts approved by Section 151 Officer 20 21 22 23 Final Outturn: Report to Cabinet TBC 24 25 26 27 28 29 Period of Public Inspection of the Accounts begins 30 Whole of Government Accounts (WGA) Return Cycle 1 deadline (TBC)
JULY 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Capital Outturn Return (COR) deadline (TBC) 16 17 Revenue Outturn (RO) deadline (TBC) 18 19 20 21 22 23 24 Period of Public Inspection of the Accounts ends 25 26 27 28 29 30 31