Plant exports compliance, approval and running records User Guide v6.0 6 July 2016 6.0 Authorised Officer Program Page 1 of 31
Table of Contents Table of Contents... 2 1. INTRODUCTION... 3 2. HOW TO ACCESS, COMPLETE AND SUBMIT RECORDS... 4 2.1 Email address... 4 2.2 Email subject line... 4 3. COMPLETING PLANT EXPORTS RECORDS... 5 3.1 PE100 Export Compliance Record... 5 3.2 PE101 Export Compliance Record... 13 3.3 PE102 Export Compliance Record... 17 3.4 PE103 Bulk Vessel Approval Record... 21 3.5 PE104 Container Approval Record... 25 3.6 PE105 Bulk Vessel Loading Running Record... 28 4. EMPTY CONTAINER STICKER STENCIL... 31 6 July 2016 6.0 Authorised Officer Program Page 2 of 31
1. INTRODUCTION The Plant Export Operations Branch has developed a set of export compliance, approval and running records which must be used by Authorised Officers (AOs) nationally. The table below lists the records: Record Purpose Legislation Record the results of inspections for export compliance of Prescribed Grain, Seeds, Nuts, Hay and Straw, Baled Cotton and Forest Products. PE100 Export Compliance Record Part 5 of Export Control (Plants and Plant Products) Order 2011. PE101 Export Compliance Record PE102 Export Compliance Record PE103 Bulk Vessel Approval Record PE104 Container Approval Record PE105 Bulk Vessel Loading Running Records Record the results of inspections for export compliance of Fresh Fruits, Fresh Vegetables, Nursery Stock, Bulbs, Tubers, Cut Flowers and Foliage. Record the results of inspections for export compliance of Prescribed Grain, Seeds, Nuts and Forest Products exported in bulk in ship hold. Part A of this record must be used as an Application for Vessel Approval. Part B of this record must be used to record the results of ship inspections for a Vessel Approval. Record the results of inspections for Container Approvals. Record regular notes regarding findings, loading periods, stoppages etc throughout inspections during bulk vessel loading. Part 5 of Export Control (Plants and Plant Products) Order 2011 and applicable Importing Country Requirements. Part 5 of Export Control (Plants and Plant Products) Order 2011. Part 9 of Export Control (Plants and Plant Products) Order 2011. Part 8 of the Export Control (Plants and Plant Products) Order 2011. Part 5 of Export Control (Plants and Plant Products) Order 2011 6 July 2016 6.0 Authorised Officer Program Page 3 of 31
2. HOW TO ACCESS, COMPLETE AND SUBMIT RECORDS The records have been published in the resources section of the Plant Export Operations Manual on the Department of Agriculture and Water Resources website. It is the responsibility of each AO to ensure that the correct version of the records are being used to document inspection results and that the record is filled out correctly as set out in this user guide. Failure to comply may result in action by the department including revocation of the AO s appointment. Immediately after completing the inspection the AO must complete the appropriate records and provide a copy to the client and send a copy to the email address as per section 2.1 of this user guide. The AO must also keep the original inspection record. White out cannot be used on records. Any necessary amendments must be crossed out neatly, initialled and dated. Dittos are permitted on records as long as the information is exactly the same and the dittos clearly communicate the required information. e.g. commodity, source, line identification, silo number, inspection level and passed columns. When all details have been completed, any blank space below results must be ruled off. Ruling through or ruling off blank spaces is important to prevent the unauthorised addition of details to the record. A signed record is a declaration by an AO as to the suitability for export of the plants or plant products, container or vessel. An AO who has not carried out the inspection cannot make changes to a record originally signed by another AO. 2.1 Email address All completed Export Compliance Records, Container Approval Records and Bulk Vessel Approval Records must be emailed to the National Documentation Hub (NDH) at: plantexportsndh@agriculture.gov.au 2.2 Email subject line You must use one of the email subject lines below to submit records to the NDH: PE100 and PE101 Subject line: AO Inspection: AO Name - AO Number - RFP number - Exporter - Date of Departure. For example: AO Inspection: John Smith - AO 1234 - RFP 6722555 - Top Exports - DOD 11.05.14 PE102 Subject line: AO Inspection: AO Name - AO Number - RFP number - Exporter - Date of Departure. 6 July 2016 6.0 Authorised Officer Program Page 4 of 31
For example: AO Inspection: John Smith - AO 1234 - RFP 6722555 - Top Exports - DOD 11.05.14 Note: a list of the RFP number(s) must be listed in the body of the email. PE103 Subject line: AO Inspection: AO Name - AO Number - IMO Number For example: AO Inspection: John Smith - AO 1234 - IMO 1234567 PE104 Subject line: AO Inspection: AO Name - AO Number - Container number/rfp number For example: AO Inspection: John Smith - AO 1234 - Container ABCD1234567 Note: if the RFP number(s) is known at the time of inspection, use this instead of the container number. 3. COMPLETING PLANT EXPORTS RECORDS 3.1 PE100 Export Compliance Record The Export Compliance Record (PE100) is to be used for recording the inspection results of all prescribed grain, seeds, nuts, hay and straw, baled cotton and forest products which are not exported in bulk in ship hold(s). The following instructions apply to this record: A copy of the signed record must be given to the exporter or the agent. If the goods are being re-inspected after an initial failure, the AO must receive and possess a copy of the previous Export Compliance Record(s) along with treatment certificate(s) if applicable, from the exporter or the agent before commencing the re-inspection. The Export Compliance Record (PE100) has the following fields: * denotes a mandatory field Field Name Authorised Officer (AO) Name * AO Number * Establishment Name * Name of the AO conducting the inspection. Record the name of the supervising AO if multiple AOs conduct the inspection. The AO whose name is recorded here must sign the record after the completion of inspection. Unique number assigned to the AO. Name of the registered establishment where the goods are being inspected. Estab. No. * Establishments registered number. 6 July 2016 6.0 Authorised Officer Program Page 5 of 31
Field Name Exporter Name * RFP Number * Original RFP No. (Reinspection only) Inspection Date * Inspection Start Time * Inspection End Time * Product Destination * Import Permit No Name of the exporter as specified in the Request For Permit (RFP). Unique number assigned to the RFP. Where the goods have failed a previous inspection, record the RFP number under which the goods were initially inspected. If re-inspection is requested under same RFP number, then record the same. If the goods are being inspected for the first time record N/A. Date of the inspection. Inspection activity commencement time. Inspection activity completion time. Country the goods are being exported to. If an Import Permit has been supplied, record the number of the import permit. Otherwise, record Not supplied. * An Import Permit must be supplied where it is a mandatory requirement as specified in MICoR. Import Permit Date Quantity presented * If an Import Permit has been supplied, record the date the permit was issued/valid from. Otherwise, record N/A. Total quantity of goods presented for inspection. Specify appropriate units such as tonnes, cartons, bags, pieces. Flow Path (Pass/Fail) * Container Number Commodity * Source Record the result of flow path inspection and the time it was passed/failed. Unique container number, if applicable. Otherwise, record N/A. Common name of the commodity as per the RFP. For traceability, identify the source of the product presented such as Silo Number, Bin Number, Stack Number, Lot Number etc. Otherwise, record N/A. Commercial descriptions such as an invoice number is not acceptable. 6 July 2016 6.0 Authorised Officer Program Page 6 of 31
Field Name No. Of Units * Record number of units inspected: For bulk into container: Record bulk For packaged grain, woodchips, chaff etc: Record number of packages e.g bags, packets For hay and straw: Record number of bales For cotton: Record number of bales For logs: Record number of logs or volume For timber: Record number of pieces or bundles Unit Weight * For bulk into container: Record nett weight of product For packaged grain, woodchips, chaff etc: Record package weight For hay and straw: Record N/A For cotton: Record N/A For logs: Record N/A For timber: Record N/A Specify appropriate weight such as Grm, Kgm, Tne etc. Total Weight * Record either No. of Units multiplied by Unit Weight or nett weight of product if no unit weight has been recorded Specify appropriate units such as Grm, Kgm, Tne etc. Passed * Remarks Specify Yes or No. Indicate if one of the following is found: Weed seed W Rodent R Live Insect LI Soil S Non-infestible material NI Include general comments including weed seed or insect, if required. 6 July 2016 6.0 Authorised Officer Program Page 7 of 31
Field Name Additional remarks for hay and straw inspections * For Category A sampling and inspecting: Sampled 2 bales OR Sampled 0.5kg for each container For Category B sampling and inspecting: Sampled 2 bales for sampled containers Container sighted for each container not sampled For Category C sampling and inspecting: Sampled 2 bales for sampled containers Container verified for containers inspected (doors, seals, floor, walls and residues) For Category D sampling and inspecting: Sampled 10 bales for each container Additional Declarations * Comments Record the relevant EXDOC endorsement numbers of any additional declarations. Otherwise, record N/A. Record comments related to the inspection, if any e.g. fumigation certificate sighted, weed seed certificate sighted. * For goods exported under Quality Systems Recognition (QSR): Record establishment QSR number. Passed Containers Weight Failed Containers Weight Total number of containers, packages or bales that passed the inspection. Sum of weights of commodities in all the passed containers, packages or bales. Total number of containers, packages or bales that failed the inspection. Sum of weights of commodities in all the failed containers, packages or bales. 6 July 2016 6.0 Authorised Officer Program Page 8 of 31
PE100 example for containerised grain 6 July 2016 6.0 Authorised Officer Program Page 9 of 31
PE100 example for packaged grain 6 July 2016 6.0 Authorised Officer Program Page 10 of 31
PE100 example for cotton 6 July 2016 6.0 Authorised Officer Program Page 11 of 31
PE100 example for hay and straw 6 July 2016 6.0 Authorised Officer Program Page 12 of 31
3.2 PE101 Export Compliance Record The Export Compliance Record (PE101) is to be used for recording the inspection results of fresh fruits, fresh vegetables, nursery stock, bulbs, tubers, cut flowers and foliage. The following instructions apply to this record. A copy of the signed record must be given to the exporter or the agent. If the goods are being re-inspected after an initial failure, the AO must receive and possess a copy of the previous Export Compliance Record(s) along with treatment certificate(s) if applicable, from the exporter or the agent before commencing the re-inspection. The Export Compliance Record (PE101) has the following fields: * denotes a mandatory field Field Name Authorised Officer (AO) Name * AO Number * Establishment Name * Estab. No. * Exporter Name * RFP Number * Original RFP No. (Reinspection only) Inspection Date * Inspection Start Time * Inspection End Time * Sampling Rate * Name of the AO conducting the inspection. Record the name of the supervising AO if multiple AOs conduct the inspection. The AO whose name is recorded here must sign the record after the completion of inspection. Unique number assigned to the AO. Name of the registered establishment where the goods are being inspected. Establishments registered number. Name of the exporter as specified in the RFP. Unique number assigned to the Request For Permit. Where a previous inspection of the goods has failed, record the initial RFP number under which the goods were first inspected. If the re-inspection is requested under the same RFP number, then record the same. If the goods are being inspected for the first time, record N/A. Date of the inspection. Inspection activity commencement time. Inspection activity completion time. The rate at which samples are drawn from the consignment. e.g. two per cent, 600 units or as specified in a protocol/work plan. 6 July 2016 6.0 Authorised Officer Program Page 13 of 31
Field Name Product Origin * Town or city (spelt out in full) where product was produced/packed/inspected. If the location is in a major city eg Brisbane the suburb does not need to be identified. Examples: If product is packed and inspected in a single establishment then the product origin is the town/city of the establishment. If product has been packed in multiple establishments or multiple regions and inspected in one of the establishments, then the product origin is the town/city of the inspection establishment. If product has been packed in multiple establishments or multiple regions and moved to another establishment or region for inspection then the product origin is the town/city of the inspection establishment. Product Destination * Import Permit No Country the goods are being exported to. If an Import Permit is presented, record the number of the import permit. Otherwise, record Not Supplied. * An Import Permit must be supplied where it is a mandatory requirement as specified in MICoR. Import Permit Date Container Number Quantity * Trade * Inspection completed by Exporter Delegate Inspected by Line Identification * If an Import Permit is presented, record the date the permit was issued. Otherwise, record N/A. Unique container number, if known. Otherwise, record N/A. Total quantity of goods presented for inspection. Also specify the appropriate package type. If a trade description has been provided that is consistent with the Export Control (Plants and Plant Products) Order 2011 or protocol requirements, record Yes. Otherwise, record No. Name of the person who conducted the inspection on behalf of the exporter. Mandatory for Bilateral Quarantine Arrangement (BQA) only. Specify whether the inspection was carried out by Consignment Line or Grower Line. Mandatory for BQA only. Identify source of the product as advised in MICoR or protocol requirements. e.g. Grower identification, packer identification 6 July 2016 6.0 Authorised Officer Program Page 14 of 31
Field Name Commodity * No. Of Units * Progressive count * Passed * Remarks Common name of the commodity as per RFP. Record type of units (e.g. pieces of fruit/vegetable, plant, flask, bulb, bags, cartons, bins) and number inspected. Sum of samples drawn from all the previous inspection lines that have passed including current inspection line. Specify Yes or No. Indicate if one of the following has been found: Live Insect LI Soil S Non-infestible material NI Include general comments, if required. e.g. Number of fruit inspected for calyx, soil etc. Additional Declarations * Record the relevant EXDOC endorsement numbers of any additional declarations. Otherwise, record N/A. Comments Total Passed * Record comments related to the inspection, if any e.g. transfer certificate sighted. Total quantity of goods that passed the inspection. Specify appropriate units such as pieces of fruit/vegetable, plant, flask, bulb, bags, cartons, bins. Total Failed Total quantity of goods that failed the inspection. Specify appropriate units such as pieces of fruit/vegetable, plant, flask, bulb, bags, cartons, bins. 6 July 2016 6.0 Authorised Officer Program Page 15 of 31
PE101 example 6 July 2016 6.0 Authorised Officer Program Page 16 of 31
3.3 PE102 Export Compliance Record The Export Compliance Record (PE102) is to be used for recording inspection results of prescribed grain, seeds, nuts and forest products being exported in bulk in ship hold(s). The following instructions apply to this record: The record will be completed by the supervising AO by collating relevant details from the Bulk Vessel Loading Running Records (PE105) which are maintained by each AO during the loading of goods. Since the record is a summary of the Bulk Vessel Loading Running Records, the supervisor must keep a copy of all the individual records for future reference and audits. If the goods are being re-inspected after an initial failure, the AO must receive and possess a copy of the previous Export Compliance Record(s) along with treatment certificate(s) if applicable, from the exporter or the agent before commencing the re-inspection. A copy of the signed record must be given to the exporter or the agent. The Export Compliance Record (PE102) has the following fields: * denotes a mandatory field ** denotes a mandatory field for departmental AOs only Field Name Authorised Officer (AO) Name * AO Number * Establishment Name * Name of the AO conducting the inspection. Record the name of the supervising AO if multiple AOs conduct the inspection. The AO whose name is recorded here must sign the record after the completion of inspection. Unique number assigned to the AO. Name of the registered establishment where the goods are being inspected. * For vessel hold re-inspection of logs at the wharf: If the wharf is not a registered establishment, record the name of the log yard registered establishment where the logs were inspected prior to loading. Record vessel hold re-inspection at [name] wharf in the Comments Field. Estab. No. * Establishments registered number. * For vessel hold re-inspection of logs at the wharf: If the wharf is not a registered establishment, record the registered number of the log yard establishment where the logs were inspected prior to loading. Record vessel hold re-inspection at [name] wharf in the Comments Field. Exporter Name * RFP Number * Name of the exporter as specified in the RFP. Unique number assigned to the RFP. 6 July 2016 6.0 Authorised Officer Program Page 17 of 31
Field Name Import Permit No If an import permit is supplied, record the number of the import permit. Otherwise, record Not Supplied. * An Import Permit must be supplied where it is a mandatory requirement as specified in MICoR. Import Permit Date Commodity * Quantity passed * If an import permit is supplied, record the date the permit was issued. Otherwise, record N/A. Common name of the commodity as per RFP. Total quantity of goods that passed the inspection. Also specify the appropriate units e.g. tonnes. Original RFP No. (Reinspection only) IMO Number * Vessel Name * Destination * Inspection Start Date Inspection Start Time * Inspection End Date * Inspection End Time * Gross Inspection Time * Net Inspection Time * Fee For Service Time ** Loading Rate (Tonnes/Hr) * Where a previous inspection of the goods has failed, record the initial RFP number under which the goods were first inspected. If the re-inspection is requested under the same RFP number, then record the same. If the goods are being inspected for the first time, record N/A. International Maritime Organisation Number (Lloyd s Number) of the vessel. Name of the vessel goods are being loaded into. Country the goods are being exported to. Date inspection of goods commenced. Inspection activity commencement time. Date inspection of goods was completed. Inspection activity completion time. Total number of hours spent in inspection activities including waiting periods. Actual number of hours spent in carrying out the inspection activities. Deduct break down times from Gross Inspection Time. Total number of hours chargeable to the client under fee for service category (include chargeable waiting periods etc). Exclude over time. The average hourly rate at which goods have been loaded onto the vessel. (Calculated as Total Quantity Loaded upon Net Loading Time). 6 July 2016 6.0 Authorised Officer Program Page 18 of 31
Field Name Over Time ** Flow Path (Pass/Fail) * Silo Number Quantity rejected Number of hours chargeable to the client at higher penalty rates under various categories (e.g. weekend, public holiday etc). Record number of chargeable hours under different penalty rates separately. Record the result of flow path inspection and the time it was passed/failed, including comments. Unique number of the silo from where goods have been rejected. For each rejection: Record Action Figure (AF): the amount of goods that have been loaded from the source subsequently rejected for live injurious pests, maximum value of 2000 tonnes per source. The total of all action figures is the cumulative figure and must not exceed 20% of the total ships load (the cumulative rejection limit) Record Rejection Figure (RF): the amount of goods remaining in the source at time of rejection. Commodity Reason for Rejection Additional Declarations Comments Name of the commodity. Grounds for rejecting goods from the silo. Record the relevant EXDOC endorsement numbers of any additional declarations. Otherwise, record N/A. * Record all cells used during loading. * Record all hatches loaded. Record any other comments related to the inspection if applicable. 6 July 2016 6.0 Authorised Officer Program Page 19 of 31
PE102 example 6 July 2016 6.0 Authorised Officer Program Page 20 of 31
3.4 PE103 Bulk Vessel Approval Record The Bulk Vessel Approval Record (PE103) is to be used for recording the results of ship hold inspections and the following instructions apply. This inspection record will serve as both Application for Vessel Approval (Part A) and Vessel Approval (Part B) (or Permission to Load Vessel) for vessels that have passed the inspection. Part A of the record must be populated by the Ship Owner or his agent and emailed to appropriate Plant Exports mailbox. Part B of the record must be populated by the AO after completing the vessel inspection. If more than one AO has undertaken the vessel inspection, the name and number of the second AO should be recorded in appropriate fields on the record. If more than two AOs have undertaken the vessel inspection, details of all additional AOs must be recorded in the Remarks section. For each ship hold inspected, populate the appropriate field with a value from the Key to determine the outcome of inspection for the relevant area. In addition, keep a count of the number of insects found and populate the number against Total No. of insects field. If the number exceeds 50, record the number as 50+. If the vessel is being re-inspected after an initial failure, the AO must receive and possess a copy of the previous Bulk Vessel Approval Record(s) along with treatment certificate(s) if applicable, from the agent before commencing the re-inspection. If there are additional areas specific to a vessel that require inspection, use the Additional Areas section to add the relevant details. A copy of the signed record must be issued to the ship owner or the agent. The Bulk Vessel Approval Record (PE103) has the following fields: * denotes a mandatory field Field Name PART A APPLICATION FOR VESSEL APPROVAL Vessel Name * IMO Number * Ship Owner/Agent Name * Ship Owner/Agent Address * Inspection Port * Arrival Date * Name of the vessel for which holds are being inspected. International Maritime Organisation Number (Lloyd s Number) of the vessel. Name of the shipping agent or the owner. Australian address of the shipping agent or the owner. Port where the vessel is being inspected. Vessel arrival date at the inspection port. 6 July 2016 6.0 Authorised Officer Program Page 21 of 31
Field Name Arrival Time * Loading Port * Loading Berth (s) * Commodity * Quantity * Package Type * Destination * Vessel arrival time at the inspection port. Port at which the vessel will be loaded. If more than one Loading Port, record additional ports in the Remarks section. Berth(s) at each port where the vessel will be berthed for loading. Name of the commodity. If more than one commodity, record additional details in the Remarks section. Expected amount of goods to be loaded into the vessel (in tonnes). Type of package the consignment is packed into. e.g. bags, boxes, pallets, bulk etc. Country the goods are being exported to. Proposed Loading Time * Expected commencement time to load goods into the vessel. PART B VESSEL APPROVAL Authorised Officer (AO) Name * AO Number * Authorised Officer (AO) Name * AO Number * Re-inspection (Yes/No) Marine Surveyor Name * Marine Surveyor Certificate sighted (Yes/No) * Name of the AO conducting the inspection. The AO whose name is recorded here must sign the record after completion of the inspection. Unique number assigned to the AO. Name of the second AO conducting the inspection. Unique number assigned to the second AO conducting the inspection. If the ship is being reinspected after an earlier failure record Yes. Otherwise, record No. Name of the marine surveyor as sighted in the Marine Surveyor s certificate. If the ship owner or his agent has submitted a copy of the Marine Surveyor s certificate issued by a valid Marine Surveyor, then record Yes. Otherwise, record No. Note: Sighting the Marine Surveyor s certificate is mandatory for the issuance of vessel approval for prescribed goods for consumption. Inspection Date * Start Time * End Time * Date of inspection of the vessel. Vessel inspection commencement time. Vessel inspection completion time. 6 July 2016 6.0 Authorised Officer Program Page 22 of 31
Remarks Field Name Inspection results section* General comments, if required. For each hold proposed to be loaded, each inspection site must have at least one result from the Key recorded. The remarks section becomes mandatory if anything other than Clear is selected for an inspection site. Remarks should include what action has been taken. Vessel Approval Issued * Choose Yes if at least one hold is passed to load and there is no risk of cross-infestation or cross-contamination from other holds or additional areas. Mark which holds are passed for loading and record the details of any holds which have not been passed for loading. Record time the vessel approval was issued. This is the time that the inspection was finished and the responsible vessel officer was informed in writing. Choose No otherwise. Record reason for withholding vessel approval and/or for not passing holds. 6 July 2016 6.0 Authorised Officer Program Page 23 of 31
PE103 example 6 July 2016 6.0 Authorised Officer Program Page 24 of 31
3.5 PE104 Container Approval Record The Container Approval Record (PE104) is to be used for recording the results of empty container inspections and the following instructions apply to the record: This record will serve as a Container Approval for all containers that have passed the inspection. A record may only be used for recording results of inspections conducted in a single day. A record may not be used by more than one AO for recording inspection results in order to maintain traceability between AOs and their inspections. A copy of the signed record must be given to the exporter or the agent. The Container Approval Record (PE104) has the following fields: * denotes a mandatory field Field Name Authorised Officer (AO) Name * AO Number * Place of Inspection * Inspection Date * Inspection Start Time * Inspection End Time * RFP Number Container Number * Inspection Level * Passed (Yes/No) * Name of the AO conducting the inspection. Unique number assigned to the AO. Name of the establishment or container yard where the container is being inspected. Date of the inspection. Inspection activity commencement time. Inspection activity completion time. Unique number assigned to the RFP, if known. If not known, record N/A. Unique container number. Purpose the container was inspected for Consumable (C) or Non- Consumable (NC). Record Yes if the container has passed. Record No if the container has failed. 6 July 2016 6.0 Authorised Officer Program Page 25 of 31
Remarks Comments Field Name Indicate if one of the following was found using the Key: Live Rodents LR Live Insects LI Residue Infestible by Pests - IR Structural Damage SD Non-infestible materials/odour/water/rodent carcasses/rodent droppings - NI Include general comments specific to the container, if required. Record comments related to the overall inspection, if any. 6 July 2016 6.0 Authorised Officer Program Page 26 of 31
PE104 example 6 July 2016 6.0 Authorised Officer Program Page 27 of 31
3.6 PE105 Bulk Vessel Loading Running Record The Bulk Vessel Loading Running Record (PE105) is to be used for making regular notes regarding findings, loading periods, stoppages etc during inspections at bulk terminals and the following instructions apply to the record: The same record may not be used by more than one AO in order to maintain traceability between AOs and their inspections. At the end of a shift, the AO must hand over a copy of the record to the supervising AO on duty for consolidation. The Bulk Vessel Loading Running Record (PE105) has the following fields: * denotes a mandatory field Field Name Vessel Name * Commodity * IMO Number * Estab. No. * RFP Number * Inspection Date * Start Time * Stop Time * Silo Number * Hatch Number * Shipping System Ad-Mixture Weed-Seed Delays (HH:MM) * Remarks Name of the vessel goods are being loaded into. Name of the commodity. International Maritime Organisation Number (Lloyd s Number) of the vessel. Unique number of the registered establishment. Unique number assigned to the RFP. Date of the inspection. AO inspection activity commencement time. Completion time that inspection activity was either paused or completed by the AO. Unique number of the silo from where the product is being loaded onto the vessel on that inspection line. Unique hatch or hold number on the vessel the product is being loaded into. Belt or Elevator number where applicable. Details of other specimens that are found in the commodity being loaded. Details of weeds found in the commodity being loaded. Time elapsed between loading either due to rest breaks taken by the AO or due to other reasons such as rain, machinery breakdown etc. Record relevant comments to support findings recorded in previous columns. 6 July 2016 6.0 Authorised Officer Program Page 28 of 31
Field Name AO Number * Total Delays Unique number assigned to the AO. Sum of all the delays on the record. 6 July 2016 6.0 Authorised Officer Program Page 29 of 31
PE105 example 6 July 2016 6.0 Authorised Officer Program Page 30 of 31
4. EMPTY CONTAINER STICKER STENCIL The completed Passed Empty Container sticker is applied to an approved container immediately after the AO has completed the inspection. The empty container sticker stencil can be downloaded from the resources section of the Plant Export Operations Manual on the Department of Agriculture and Water Resources website. The empty container sticker stencil should be printed on Avery Laser Shipping Label sheet (product number L7173) or equivalent sheet. The AO must record the container number, date of inspection, inspection level and AO Number and sign the sticker before applying it on the container. 6 July 2016 6.0 Authorised Officer Program Page 31 of 31