Important information This guide was updated in January 2015. Changes are highlighted in red. Cambridge for exams officers Cambridge Administrative Guide (UK) 2015 Guidance for exams officers administering Cambridge examinations Valid for examinations in 2015
Contents Introduction 3 Key dates and activities overview: June series 6 November series 7 Key dates and activities: Monthly diaries 8 1 Preparation Support from Cambridge 37 Preparing your exams timetable 40 Access arrangements 42 2 Entries Estimating entries 44 Making final entries 45 3 Teacher assessment Accreditation of Cambridge IGCSE coursework assessors 50 Outline Proposal Forms 54 Submitting coursework and non-coursework speaking test marks 55 Selecting and submitting coursework samples 58 Selecting and submitting non-coursework speaking test samples 62 Submitting Global Perspectives work online (Cambridge IGCSE, Cambridge International AS Level and Cambridge Pre-U) 64 4 Before the exams Forecast grades 65 Pre-exam and question paper despatches 67 5 Exam day Running exams 73 Instructions for arranging oral examinations with a visiting examiner 74 Arranging presentation and viva examinations with a visiting examiner 77 Malpractice and maladministration 79 Special consideration 80 Despatching scripts 81 6 Results and certificates Understanding and preparing for results 83 Enquiries about results and appeals process 88 Certificates 93 Certifying statements, priority results information and verification of results 97 A Z of terms 99 Cambridge administrative forms 105
This guide is for exams officers who are responsible for administering Cambridge examinations. It provides detailed information and guidance on all the administrative tasks and activities exams officers need to carry out during the exams cycle of each examination series. Alongside this guide, you also need to read and understand the >Cambridge Handbook. It sets out the regulations for all Cambridge examinations and assessments. The handbook forms the legal contract between Cambridge and the Centre/ Cambridge Associate. Cambridge Primary and Cambridge Secondary 1 For guidance on administering Cambridge Primary Checkpoint and Cambridge Checkpoint please see the Cambridge Primary Checkpoint and Cambridge Checkpoint Administrative Guide available from www.cie.org.uk/examsofficers Cambridge International Diplomas and ICT Starters For guidance on administering Cambridge International Diplomas and ICT Starters please see the Cambridge International Diplomas and ICT Starters Administrative Guide available to download from the Support Materials section of CIE Direct. The Cambridge Administrative Guide covers the qualifications below. Cambridge Secondary 2 Cambridge International General Certificate of Secondary Education (Cambridge IGCSE ) Cambridge International Certificate of Education (ICE) Cambridge O Level Cambridge Advanced Cambridge International AS Level Cambridge International A Level Cambridge Advanced International Certificate of Education Diploma (AICE Diploma) The guide is designed to support both new and experienced exams officers. It gives an overview of the exams cycle and detailed descriptions of the procedures that you need to follow. The document is divided into the sections below: an overview of the Cambridge Exams Cycle an overview timeline of the major activities for each examination series, followed by details of the key dates and activities for each month a section for each phase of the Cambridge Exams Cycle which will take you through all the tasks and activities you need to complete for that phase, telling you what you need to do and how you need to do it an A Z of terms to clearly explain the meaning of the key words and phrases we use throughout the guide. If you work in an Associate Centre you need to comply with any extra local arrangements required by your Cambridge Associate. We reserve the right to amend or vary the arrangements detailed in this guide at any time. We will notify you of any changes. The changes will have immediate effect unless otherwise stated. Extra guidance Look out for the Extra guidance icon highlighting the extra support we provide for each phase of the exams cycle, for example, online tutorials or how to guides. Also look out for the icon that highlights our processes for Cambridge Associates and their Centres. You can also find help and tutorials for exams officers at www.cie.org.uk/examsofficers Cambridge Pre-U Cambridge Pre-U Diploma Cambridge Administrative Guide 2015 (UK) updated in January 2015 Introduction 3
Key to icons To make it easier for you to find the information you need quickly we have developed a set of icons especially for exams officers. New or updated information Highlights new or updated information so you know what has changed from last year. Important dates Highlights the key dates on each page. CIE Direct You will see this icon whenever there is a reference in the text to CIE Direct. Cambridge Handbook You will see this icon whenever there is a reference in the text to the Cambridge Handbook. Administrative forms Appears next to the administrative forms referenced on the page. See the back of this guide for a full list of our administrative forms. Important information Highlights the key pieces of information on each page. Extra guidance Highlights extra support available, for example, online tutorials or how to guides. Processes for Cambridge Associates and their Associate Centres Highlights differences to processes for Cambridge Associates and their Associate Centres. 4 Introduction Cambridge Administrative Guide 2015 (UK) updated in January 2015
The Cambridge Exams Cycle There are many different activities that need to take place to successfully deliver an exam. Sometimes, it can be challenging to remember what needs to happen when. We run two exam series a year, known as the June series and the November series, so many of our exams officers are managing different processes for different series at the same time. Our processes are grouped into six different phases to help you keep track of what you need to do when. We call this the Cambridge Exams Cycle. The cycle includes every phase of the process from the planning and preparation that takes place before you enter your candidates, to giving your candidates their certificates. The cycle has six phases: 1. Preparation 2. Entries 3. Teacher assessment 4. Before the exams 5. Exam day 6. Results and certificates All our support for exams officers is structured around this exams cycle, so at a glance you can see which phase of the cycle the communication relates to helping you prioritise and manage your workload. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Introduction 5
Key dates and activities overview June series 2014 2015 Jan Feb Mar Apr May Jun Jul Aug Sep Oct WE SEND Information pack: Final timetable and Cambridge Guide to Making Entries Oct 2014 WE SEND Entries confirmation pack Feb/Mar/Apr 2015 WE SEND Early question papers Feb/Mar 2015 WE SEND Question papers Mid Apr 2015 Exams WE SEND Cambridge IGCSE, O Level, International AS and A Level results Mid Aug 2015 WE SEND Certificates Mid Oct 2015 WE SEND Pre-exam despatch Mid Mar 2015 WE SEND Attendance registers and bar-coded labels Late Apr 2015 WE SEND Cambridge Pre-U results Late Aug 2015 WE SEND Information pack for June 2016 series By Mid Oct 2015 YOU SEND YOU SEND Final entries By 21 Feb 2015 YOU SEND YOU SEND Forecast grades and internally assessed marks By 30 Apr 2015 YOU SEND Scripts Immediately after the examination Enquiries about results By 30 Sep 2015 (earlier for priority services) Estimated entries By 10 Oct 2015 YOU SEND Modified question paper applications By 21 Jan 2015 YOU SEND Non-delegated access arrangement applications By 21 Feb 2015 YOU SEND Coursework samples By published dates YOU SEND Special consideration applications Within 7 days of the examination WE SEND Cambridge sends materials to Cambridge Associates who then send them on to their Associate Centres according to local arrangements. YOU SEND Cambridge Associates need to give their Associate Centres earlier deadlines so they have enough time to process their data and submit it to us. 6 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
Key dates and activities overview November series 2015 2016 Mar Jul Aug Sep Oct Nov Dec Jan Feb Mar WE SEND Information pack: Final timetable and Cambridge Guide to Making Entries Mar 2015 WE SEND Entries confirmation pack Sep/Oct 2015 Exams WE SEND Early question papers Jul/Aug 2015 WE SEND Question papers Late Sep 2015 WE SEND Pre-exam despatch Early Sep 2015 WE SEND Cambridge IGCSE, O Level, International AS and A Level and Pre-U results Late Jan 2016 WE SEND Certificates Mid Mar 2016 WE SEND Bar-coded labels Late Sep 2015 YOU SEND Estimated entries By 10 May 2015 YOU SEND Final entries By 21 Sep 2015 YOU SEND Forecast grades and internally assessed marks By 31 Oct 2015 YOU SEND Enquiries about results By 26 Feb 2016 YOU SEND YOU SEND YOU SEND YOU SEND Scripts Immediately after the examination YOU SEND WE SEND Cambridge sends materials to Cambridge Associates who then send them on to their Associate Centres according to local arrangements. Modified question paper applications By 1 Jul 2015 Non-delegated access arrangement applications By 16 Aug 2015 Coursework samples By published dates Special consideration applications Within 7 days of the examination YOU SEND Cambridge Associates need to give their Associate Centres earlier deadlines so they have enough time to process their data and submit it to us. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 7
Key dates and activities: Monthly diaries January December The monthly diaries show the dates we send information to, and need to receive information from Cambridge Associates and Cambridge International Schools. Cambridge Associates need to agree dates for when they will send information to, and receive information from their Associate Centres. We send (the date we despatch materials or information to you) You send (the date information or materials you send reach Cambridge) Information (other dates, for example late entry fee start dates) January 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. You send Question papers for Cambridge IGCSE Art & Design (0400/01, 02), and Cambridge International AS and A Level Art & Design (9704/01) available to download from CIE Direct and Teacher Support. 10 Deadline for Cambridge to receive Cambridge Pre-U Visiting Examiner Arrangement forms for Modern Language speaking tests, Art & Design, Art History, Sports Science and Music for the June examinations. 21 Deadline for receipt of applications for modified question papers (Preparation Form 3). Deadline for receipt of applications for modified question papers (Preparation Form 3) for June series. 8 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
January 2015 (continued) Date June series November series Cambridge Pre-U We send 21 Provisional examination results for November 2014 series available to download from CIE Direct or the A2C Migration Application. Late Jan Statements of results for November 2014 series. Issue to candidates. Other activities to think about in January 2015 November 2014 series You can issue results to candidates as soon as your results file is made available. If you have not received your hard-copy results by mid February 2015 contact our Customer Services team. June 2015 series The deadline for all entries is 21 February 2015. The exception is Cambridge Pre-U where the deadline is 21 March 2015. Please submit your entries to Cambridge at least two weeks before these dates so you have time to make any amendments before the entry deadline. The deadline for receipt of applications for access arrangements that you need our permission to use is 21 February 2015. We may not be able to accept any applications after this date. Booking Request Forms for Cambridge Pre-U Art & Design visits for the June 2015 series are despatched to Centres in December. These are despatched based on provisional entries and have to be returned to Cambridge by 10 January 2015. Please contact us if you do not receive the booklet by 10 January 2015. February 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 9
February 2015 (continued) Date June series November series Cambridge Pre-U You send 15 Deadline for letting us know if any candidate names are incorrect on November 2014 results documentation without charge. We will charge an extra administrative fee for any changes we receive after this date. Deadline for Cambridge to receive externally assessed coursework for: Art History, Personal Investigation (9799/04) for June series. We send Mid Feb Mid Feb onwards Early question papers and instructions despatched based on your estimated entries. From mid January if you have not made estimated entries we will provide your early question papers and instructions once your final entries have been received. Science practical instructions despatched based on your final entries. Cambridge Pre-U early question papers and instructions despatched for the June series based on your estimated entries. From mid January if you have not made estimated entries we will provide your early question papers and instructions once your final entries have been received. Cambridge Pre-U science practical instructions despatched for the June series based on your final entries. You send 21 Deadline for receipt of final examination entries. We will charge late entry fees for entries and amendments received after this date. Deadline for Cambridge to receive entries for the June series. We will charge late entry fees for entries and amendments after this date. 10 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
February 2015 (continued) Date June series November series Cambridge Pre-U You send 21 Deadline for receipt of access arrangement applications that you need our permission to use (Preparation Form 1). 22 Start of first level late entry fees (22 February 20 March). Deadline for receipt of access arrangement applications that you need our permission to use for June series (Preparation Form 1). Start of June series Cambridge Pre-U Music, Performing (9800/02) examination period (22 February 15 May 2015). You send 26 Deadline for receipt of enquiries about results for the November 2014 series. All enquiries must be made on Results and Certificates Form 3. We send 28 Throughout late February and March, entries confirmation pack. Other activities to think about in February 2015 November 2014 series Make sure all your candidate names are correct on results documentation ready for the certificates we will send to you next month. There is an administrative fee for any requests to amend candidate names received after 15 February 2015. Submit all your requests for enquiries about results before the deadline of 26 February 2015. We will not accept requests received after this date. Remember that we will invoice you for any enquiries about results. June 2015 series We will charge late entry fees for all Cambridge IGCSE, O Level and International AS and A Level entries and entry amendments we receive after 21 February 2015. The Cambridge International AS and A Level Applied ICT practical examinations take place before the main timetabled examination series. Please make sure you make all your entries by 21 February 2015 for these examinations. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 11
Other activities to think about in February 2015 (continued) We will send your entries confirmation pack within two weeks of receiving your entries. If you have not received your pack after two weeks contact us. From the June 2015 exam series onwards, you will not receive hard copies of statements of entry in your entries confirmation pack. You can download your statements of entry from CIE Direct within 48 hours of submitting your entries. Please store securely any practical question paper materials and instructions you receive until the relevant examination. Check that you have all of the materials you need for these examinations. Contact us immediately if there are any problems. March 2015 Date June series November series Cambridge Pre-U 1 Start of Cambridge IGCSE oral and practical examination period (see June 2015 final timetable for full details of ranges of dates for each component). We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. 11 Deadline for requests for return of copies of scripts 13 Pre-exam despatch (examination stationery, administrative documents, despatch labels and envelopes). Cambridge Pre-U Physics (9792/02) pre-release material available to download from CIE Direct. Mid March Certificates for the November 2014 series. 15 Start of speaking test period for the June series (15 March 15 May). 12 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
March 2015 (continued) Date June series November series Cambridge Pre-U We send 18 Data files for Cambridge International AS and A Level Applied ICT practical (9713/02) available from CIE Direct. Data files for Cambridge Associates will be available on 18 March to allow time to distribute to Associate Centres. 20 Data files for Cambridge International AS and A Level Applied ICT practical (9713/02) available from CIE Direct. Data files for Cambridge Associates will be available on 18 March to allow time to distribute to Associate Centres. 21 Start of second level late entry fees (21 March 3 April). Start of second level late entry fees (21 March 3 April). We send 22 During late March, June entries confirmation pack. 23 Start of Cambridge International AS and A Level Applied ICT practical session (9713/02) (23 29 March). Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 13
March 2015 (continued) Date June series November series Cambridge Pre-U We send 24 Data files for Cambridge International A Level Applied ICT practical (9713/04) available from CIE Direct. Data files for Cambridge Associates will be available on 22 March to allow time to distribute to Associate Centres. 27 Start of Cambridge International A Level Applied ICT practical session (9713/04) (27 March 2 April). We send 31 Cambridge Guide to Making Entries. Final timetable, also available via CIE Direct. Estimated Entry Forms by email; these are also available from CIE Direct. To be returned by 10 May 2015. Estimated Entry Forms for the November 2015 series by email; these are also available from CIE Direct. To be returned by 10 May 2015. You send 31 Notification of any delegated access arrangements you plan to use (Preparation Form 4). Other activities to think about in March 2015 November 2014 series When you receive your certificates check them carefully. We can only replace certificates within 18 months of the date they were originally issued. 14 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
Other activities to think about in March 2015 (continued) June 2015 series Remind teachers that you need to submit internally assessed marks for the majority of syllabuses and all forecast grades by 30 April 2015. Check the contents of your pre-exam despatch and let us know without delay if you are missing anything. We will send your attendance registers and bar-coded labels for timetabled examinations at the end of April. When you download your statements of entry on CIE Direct check them carefully and let us know if any of the information is incorrect. April 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. You send 1 Nomination of Oral Examiner Forms for Cambridge International AS and A Level languages. 1 Start of speaking test examination period for Cambridge International AS and A Level languages (1 April 1 June). 4 Start of third level late entry fees (4 17 April). Start of third level late entry fees (4 17 April). We send 9 Data files for Cambridge IGCSE ICT Practical Test A Early Sitting (0417/21) and Test B Early Sitting (0417/31) available from CIE Direct. Data files for Cambridge Associates will be available on 7 April to allow time to distribute to Associate Centres. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 15
April 2015 (continued) Date June series November series Cambridge Pre-U 12 Start of Cambridge IGCSE ICT Practical Test A Early Sitting (0417/21) and Practical Test B Early Sitting (0417/31) (12 18 April). We send 13 June series pre-exam despatch (examination stationery, administrative documents, despatch labels and envelopes). Mid April Question papers and multiple-choice answer sheets. These are based on your final entries. Further question paper despatches will be made on a weekly basis for any late entries you have made. June series question papers and multiple-choice answer sheets. You send 15 Deadline for Cambridge to receive internally assessed marks, internally assessed work and Working Mark Sheets for the June series for Sports Science, Practical and Portfolio (9793/04). 17 Final deadline for late entries and entry amendments. We will not accept any entries or entry amendments submitted after this date. Deadline for Timetable Deviation Forms (Preparation Form 2). Final deadline for late entries and entry amendments for the June series. We will not accept any entries or entry amendments submitted after this date. Deadline for June series Timetable Deviation Forms (Preparation Form 2). 16 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
April 2015 (continued) Date June series November series Cambridge Pre-U We send 17 Data files for Cambridge IGCSE ICT Practical Test A Late Sitting (0417/22) and Test B Late Sitting (0417/32) available from CIE Direct. Data files for Cambridge Associates will be available on 15 April to allow time to distribute to Associate Centres. 22 Start of Cambridge IGCSE ICT Practical Test A Late Sitting (0417/22) and Practical Test B Late Sitting (0417/32) (22 28 April). We send 27 Attendance registers and bar-coded labels despatch for timetabled components only. June series attendance registers and bar-coded labels for timetabled components only. 28 Examination period starts. We send 30 Syllabus and Support Materials DVD for 2016. Examiner reports on the November 2014 series on Syllabus and Support Materials DVD. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 17
April 2015 (continued) Date June series November series Cambridge Pre-U 30 Cambridge IGCSE Computer Science (0478/02), Cambridge O Level Computer Science (2210/02) and Cambridge International AS & A Level Computer Science (9608/02 and 04) pre-release material for the November 2015 series based on your estimated entries. When you receive the pre-release material, share it with the relevant teachers in your Centre as candidates and teachers need the material to prepare for the examinations. You send 30 Deadline for forecast grades. Cambridge schools can submit forecast grades online through CIE Direct or through the A2C Migration Application. Deadline for coursework samples for Cambridge Pre-U GPR research reports for the June series. Deadline for Cambridge International AS and A Level Art & Design coursework (9704/02, 03, 04). Deadline for internally assessed marks (see 15 May for Cambridge IGCSE languages and 7 June for Cambridge International AS and A Level languages). Cambridge schools can submit their marks online through CIE Direct or the A2C Migration Application. 18 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
April 2015 (continued) Date June series November series Cambridge Pre-U 30 Deadline for internally assessed samples, a copy of your internally assessed marks report/sheet and Working Mark Sheets (see 15 May for Cambridge IGCSE languages and 7 June for Cambridge International AS and A Level languages). Deadline for return of Cambridge IGCSE Art & Design (0400/01, 02) form (Teacher Assessment Form 5). Deadline for Cambridge IGCSE Art & Design (0400/03, 04), Cambridge O Level Art & Design (6090/01, 02, 03) Cambridge International AS and A Level Music (8663/06 and 9703/03, 04, 05). Other activities to think about in April 2015 June 2015 series Our Cambridge office is closed from 3 April to 6 April 2015. Start your general preparation for the June series. Make sure that all invigilators are appointed and trained and that all examination venues are arranged, and candidates know the dates, times and examination venues. Please label individually all coursework samples due to be submitted for moderation. Use the Coursework identification labels (Exam Day Label 2) supplied in the pre-exam despatch. You can also download them from www.cie.org.uk/examsofficers Store Test Cards and Teachers Notes booklets for speaking tests in a secure place until the end of the speaking test examination period. By the end of April, you will receive your examination administrative materials and question papers. Check you have all the question papers you need, do not open any of the question paper packets and store them in a secure place. If you have not received these materials by 30 April 2015 contact us immediately. Check that you have enough examination stationery before each exam series. You can find details of the stationery items you need for each question paper in the additional exam materials database, which is available in the Before the exams section of the Cambridge Exams Officers Guide at www.cie.org.uk/examsofficers Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 19
Other activities to think about in April 2015 (continued) We need to receive all your late entries and entry amendments by 17 April 2015. We will not accept any late entry amendments after this date. Future examination series To order extra copies of the Syllabus and Support Materials disc contact our Customer Services team. May 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. You send 10 Deadline for completed Estimated Entry Forms (used to despatch question papers for exams taken before the main exam period) and pre-release materials. 15 End of speaking test period for the June series (15 March 15 May). You send 15 Deadline for internally assessed marks for Cambridge IGCSE language speaking tests. Cambridge schools can submit their marks online through CIE Direct or through the A2C Migration Application. Deadline for internally assessed marks for June series 20 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
May 2015 (continued) Date June series November series Cambridge Pre-U A copy of your internally assessed marks report/ sheet, Working Mark Sheets and recorded samples for Cambridge IGCSE language speaking tests. Deadline for Cambridge to receive internally assessed marks, internally assessed work and Working Mark Sheets for the June series for: Music (9800 components 41, 42, 43, 44) Physics, Personal Investigation (9792/04) Psychology, Personal Investigation (9773/04) Sports Science, Performance Case Study (9793/05) Art & Design (9830 9834 and 9798) components 1 and 2. Deadline for Cambridge to receive forecast grades for the June series. 22 Deadline for Cambridge to receive internally assessed marks, recorded samples and Working Mark Sheets for the June series for the Short Course syllabus: Mandarin Chinese, Speaking (1341/01). 31 Deadline for electronic submission of externally assessed coursework for: Cambridge International AS Level Global Perspectives (8987/02, 03). Deadline for electronic submission of externally assessed coursework for the June series for: Business and Management Personal Investigation (9771/03) GPR, Essay (9777/02) GPR, Presentation (9777/03) Global Perspectives (Short Course), Essay (1340/02) Global Perspectives (Short Course), Presentation (1340/03). Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 21
May 2015 (continued) Date June series November series Cambridge Pre-U We send 31 Provisional timetable for the June 2016 series available from CIE Direct. Other activities to think about in May 2015 June 2015 series Collect and keep all question papers in a secure place for 24 hours after the examination has finished or after the Key Time, whichever is later. After 24 hours you may return the papers to candidates and teachers if the Head of Centre agrees. For Centres administering Cambridge IGCSE, Cambridge International AS & A Level ICT practical tests question papers must be sent back with candidates work. For further information please see Part 5 of this guide. Send your scripts to us, excluding Cambridge Pre-U scripts which we collect, as soon as you can after the examination. Check the contents of the script packet against the bar-coded script packet label to make sure that the scripts are for the correct syllabus and component. The script packet must contain a script for each candidate who is ticked as present on the attendance register, and the scripts should be in candidate number order with the attendance register on top. We must receive special consideration applications within seven days of the last examination of the syllabus affected. June 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. 5 Last date for Cambridge International AS and A Level Art & Design (9704/01) exam. 22 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
June 2015 (continued) Date June series November series Cambridge Pre-U You send 7 Deadline for internally assessed marks for Cambridge International AS and A Level language speaking tests. Cambridge schools can submit their marks online through CIE Direct or through the A2C Migration Application. A copy of your internally assessed marks report/ sheet, Working Mark Sheets and recorded samples for Cambridge International AS and A Level languages. Mid June End of examination period. You send 22 Deadline for special consideration applications. 29 Deadline for special consideration applications for the June series. Late June End of June series examination period. Other activities to think about in June 2015 June 2015 series Collect and keep all question papers in a secure place for 24 hours after the examination has finished or after the Key Time, whichever is later. After 24 hours you may return the papers to candidates and teachers if the Head of Centre agrees. For Centres administering Cambridge IGCSE, Cambridge International AS & A Level ICT practical tests question papers must be sent back with candidates work. For further information please see Part 5 of this guide. Send your scripts to us, excluding Cambridge Pre-U scripts which we collect, as soon as you can after the examination. Check the contents of the script packet against the bar-coded script packet label to make sure that the scripts are for the correct syllabus and component. The script packet must contain a script for each candidate who is ticked as present on the attendance register, and the scripts should be in candidate number order with the attendance register on top. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 23
Other activities to think about in April 2015 (continued) We must receive special consideration applications within seven days of the last examination of the syllabus affected. From now until the release of results, we may contact you with questions about your scripts or candidate attendance at any of your examinations. Make sure you are available to answer these urgent queries. If we cannot resolve the issue we may have to issue a NO RESULT for the candidates in question. If you need to update your contact details please let us know immediately. November 2015 series The application deadline for modified papers is 1 July 2015. We may not be able to accept any applications received after this date. Future examination series If you plan to make entries for the November 2015 series it is a good idea to start planning now to meet the September deadline. July 2015 (continued) Date June series November series Cambridge Pre-U You send 1 Application deadline for modified question papers (Preparation Form 3). We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. Question papers for Cambridge IGCSE Art & Design (0400/01, 02), and Cambridge International AS and A Level Art & Design (9704/01) available from CIE Direct and Teacher Support. 24 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
July 2015 (continued) Date June series November series Cambridge Pre-U Mid July Early question papers and instructions based on your estimated entries. From late June if you have not made estimated entries we will provide your early question papers and instructions once your final entries have been received. Early question papers and instructions despatched based on your estimated entries. From late June if you have not made estimated entries we will provide your early question papers and instructions once your final entries have been received. Mid July onwards Science practical instructions based on your final entries. Other activities to think about in July 2015 June 2015 series From now until the release of results, we may contact you with questions about your scripts or candidate attendance at any of your examinations. Make sure you are available to answer these urgent queries. If we cannot resolve the issue we may have to issue a NO RESULT for the candidates in question. If you need to update your contact details please let us know immediately through CIE Direct or by contacting info@cie.org.uk November 2015 series The deadline date for all entries is 21 September 2015. Plan to submit your entries at least two weeks before this date to allow time to make any entry amendments before the entry deadline. The deadline for us to receive applications for access arrangements you need our permission to use is 16 August 2015. We may not be able to process any applications received after this date. August 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. Mid Aug Provisional examination results available online. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 25
August 2015 (continued) Date June series November series Cambridge Pre-U You send 16 Deadline for access arrangements you need our permission to use (Preparation Form 1). Deadline for access arrangements you need our permission to use (Preparation Form 1). 23 Deadline for Cambridge to receive priority service enquiries about results (2P and 2PS for Cambridge International AS and A Level). Deadline for notification of any delegated access arrangements you plan to use (Preparation Form 4). Deadline for Cambridge to receive priority services enquiries about results (2P and 2PS) for the June series. Deadline for Cambridge to receive applications for requests for priority copies of scripts to support enquiries about results. Deadline for Cambridge to receive applications for requests for priority copies of scripts to support enquiries about results for the June series. We send Late Aug Provisional results despatch. June series provisional examination results available online. June series provisional results despatch Other activities to think about in August 2015 June 2015 series You can issue results to candidates as soon as they are available on CIE Direct. You must wait until the next day to issue Cambridge Pre-U results to candidates. If you have not received your provisional results despatch by early September 2015 contact our Customer Services team. Make sure all your candidate names are correct on results documentation ready for the certificates we will send to you next month. There is an administrative fee for any requests to amend candidate names received after 15 September 2015. November 2015 series The deadline date for all entries is 21 September 2015. At the beginning of October, teachers have to send us their Nomination of Oral Examiner Forms for speaking tests in Cambridge International AS and A Level languages other than English. 26 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
September 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. You send 3 Deadline for Nomination of Oral Examiner Forms for Cambridge International AS and A Level languages other than English speaking tests. We send June 2017 series Cambridge Pre-U Art & Design early release materials (9837/03) available to download from CIE Direct. Mid Sep Estimated Entry Forms for the June 2016 series emailed to Centres and made available to download from CIE Direct. Estimated Entry Forms for the June 2016 series emailed to Centres and available from CIE Direct. Mid Sep Question papers and multiple-choice answer sheets. These are based on your final entries. Further question paper despatches will be made on a weekly basis for any late entries you have made. Despatch of November series question papers. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 27
September 2015 (continued) Date June series November series Cambridge Pre-U 15 Start of Cambridge IGCSE oral and practical examination period (see November 2015 final timetable for full details of ranges of dates for each component). You send 15 Deadline for letting us know if any candidate names are incorrect on June 2015 results documentation without charge. We will charge an extra administrative fee for any changes we receive after this date. 21 Deadline for final entries. We will charge late entry fees for entries and amendments received after this date. Deadline for applications for access arrangements you need our permission to use for the November series (Preparation Form 1). Deadline for November series Cambridge Pre-U Global Perspectives and Research final entries. 22 Start of third level late entry fees (22 30 September). Start of third level late entry fees (22 30 September). We send 22 Entries confirmation pack throughout September. Entries confirmation pack throughout September. 28 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
September 2015 (continued) Date June series November series Cambridge Pre-U You send 30 Deadline for enquiries about results. Final deadline for late entries and entry amendments. We will not accept any late entries or amendments after this date. Final deadline for November series late entries and entry amendments for Global Perspectives and Research. We will not accept any late entries or amendments after this date. Other activities to think about in September 2015 November 2015 series Start your general preparation for the November series. Make sure that all invigilators are appointed and trained and that all examination venues are arranged and candidates know the dates, times and examination venues. Remind teachers that you need to submit internally assessed marks (including speaking tests) and forecast grades by 31 October 2015. By the beginning of October, you will receive your examination administrative materials and question papers. Check you have all the question papers you need, do not open any of the question paper packets and store them in a secure place. If you have not received these materials by 5 October 2015 contact us immediately. Examination series in 2016 Please let our Customer Services team know, in writing, if you are planning to enter candidates for any additional qualifications in the June or November 2016 series. This way we can make sure that all your despatches contain the right information. You will need to nominate your teachers who have been accredited as coursework assessors in October. Check that there is an accredited coursework assessor for every Cambridge IGCSE coursework component that you are planning to enter candidates for. If you need additional coursework assessors, teachers can apply using Teacher Assessment Form 1. You can download the form from www.cie.org.uk/examsofficers The deadline for the approval of Cambridge IGCSE and Cambridge International AS Level Centre-based courses, with teaching starting in January 2016, is 30 September 2015. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 29
October 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. 1 Pre-exam despatch (examination stationery, administrative documents, despatch labels, envelopes, bar-coded labels and attendance registers). Pre-exam despatch for the November series (examination stationery, administrative documents, despatch labels, envelopes, bar-coded labels and attendance registers). 1 Start of examination period for Cambridge International AS & A Level languages, other than English speaking tests (1 October 24 October) with samples to be sent to Cambridge by 31 October 2015. 8 Start of examinations period (8 October 23 November). You send 10 Deadline for Cambridge to receive estimated entries for the June 2016 series (used to despatch question papers for examinations taken before the main examination period) and pre-release material. Deadline for Cambridge to receive estimated entries for the June 2016 series. 14 Deadline for Cambridge to receive requests for the return of copies of scripts for June examinations. We send Mid Oct Certificates sent to Centres. Certificates sent to Centres. 30 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
October 2015 (continued) Date June series November series Cambridge Pre-U We send 22 >Cambridge Administrative Guide and >Cambridge Handbook for 2016. Cambridge Guide to Making Entries for the June 2016 series. Final timetable for the June 2016 series. Cambridge Guide to Making Entries for the June 2016 series. Final timetable for the June 2016 series. 31 Syllabus and Support Materials DVD including subject reports for the June 2015 series. You send 31 Deadline for Cambridge IGCSE Return of Art & Design (0400/01, 02) form (Teacher Assessment Form 5). Deadline for forecast grades. Cambridge schools can submit forecast grades online through CIE Direct or through the A2C Migration Application. Deadline for Cambridge to receive Cambridge Pre-U Outline Proposal Forms for June 2016 series. Deadline for forecast grades for the November series. Cambridge schools can submit forecast grades online through CIE Direct or through the A2C Migration Application. Deadline for project work for Cambridge International A Level Computing (9691/04). Deadline for Cambridge International AS and A Level Art & Design (9704/02, 03 and 04) and Cambridge O Level Art & Design (6090/01, 02, 03) artwork. This is the latest date artwork should arrive at Cambridge. Where possible please make sure artwork arrives before this date. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 31
October 2015 (continued) Date June series November series Cambridge Pre-U 31 Deadline for internally assessed marks. Cambridge schools can submit marks online through CIE Direct or through the A2C Migration Application (see 15 November for Cambridge IGCSE languages). Deadline for electronic submission to Cambridge of externally assessed coursework for the November series for: GPR, Essay (9777/02) GPR, Presentation (9777/03) GPR, Project (9777/04) Global Perspectives (Short Course), Essay (1340/02) Global Perspectives (Short Course), Presentation (1340/03). Deadline for internally assessed samples, a copy of your internally assessed marks report/ sheet and Working Mark Sheets (see 15 November for Cambridge IGCSE languages). Other activities to think about in October 2015 June 2015 series Check your certificates carefully making sure that you have received all of the certificates that you need and that all names are spelt correctly. We can only replace certificates within 18 months of the date they were originally issued. November 2015 series Check that you have enough examination stationery. You can find details of the stationery items you need for each question paper in the additional exam materials database, available in the Before the exams section of the Cambridge Exams Officers Guide at www.cie.org.uk/examsofficers before each exam series. Collect and keep all question papers in a secure place for 24 hours after the examination has finished or after the Key Time for that examination, whichever is later. After 24 hours you may return the papers to candidates and teachers if the Head of Centre agrees. For Centres administering Cambridge IGCSE, Cambridge International AS & A Level ICT practical tests question papers must be sent back with candidates work. For further information please see Part 5 of this guide. 32 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
Other activities to think about in October 2015 (continued) Keep Test Cards and Teachers Notes booklets for speaking tests in a secure place until the end of the speaking test examination period. Send your scripts to Cambridge as soon as you can after the examination. Check the contents of the script packet against the script packet label to make sure that the scripts are for the correct syllabus and component. The script packet must contain a script for each candidate who is ticked as present on the attendance register, and the scripts should be in candidate number order with the attendance register on top. We must receive special consideration applications within seven days of the last examination of the syllabus affected. November 2015 Date June series November series Cambridge Pre-U We send 1 Cambridge Exams Officer enewsletter containing all the dates and deadlines for the tasks you need to complete this month. 5 Last date for Cambridge International AS and A Level Art & Design (9704/01) exam. Mid Nov We send Materials for November 2016 Cambridge O Level Design & Technology (6043/02) and Cambridge O Level CDT: Design & Communication (7048/02) available from the Support Materials section of CIE Direct. The exact date will be posted on CIE Direct at the start of November 2015. MIS basedata for the June 2016 series available from CIE Direct. MIS basedata for the June 2016 series available from CIE Direct. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 33
November 2015 (continued) Date June series November series Cambridge Pre-U You send 15 A copy of your internally assessed marks report/ sheet, Working Mark Sheets and recorded samples for Cambridge IGCSE languages. Cambridge schools can submit marks online using CIE Direct or through the A2C Migration Application. Deadline for internally assessed marks for Cambridge IGCSE language speaking tests. Cambridge schools can submit marks online through CIE Direct or through the A2C Migration Application. 23 End of examination period. Late Nov We send Cambridge IGCSE Drama (0411/01) pre-release material for the June 2016 series. Cambridge IGCSE Computer Science (0478/02), Cambridge O Level Computer Science (2210/02) and Cambridge International AS & A Level Computer Science (9608/02 and 04) pre-release material for the June 2016 series based on your estimated entries. When you receive this pre-release material, share it with the relevant teachers in your Centre as candidates and teachers need the material to prepare for the examinations. 34 Key dates Cambridge Administrative Guide 2015 (UK) updated in January 2015
November 2015 (continued) Date June series November series Cambridge Pre-U You send 30 Deadline for MS1 Internal Assessment Mark Sheets, Working Mark Sheets and recorded samples for Cambridge O Level languages. Other activities to think about in November 2015 November 2015 series Collect and keep all question papers in a secure place for 24 hours after the examination has finished or after the Key Time, whichever is later. After 24 hours you may return the papers to candidates and teachers if the Head of Centre agrees. For Centres administering Cambridge IGCSE, Cambridge International AS & A Level ICT practical tests question papers must be sent back with candidates work. For further information please see Part 5 of this guide. Send your scripts to Cambridge as soon as you can after the examination. Check the contents of the script packet against the script packet label to make sure that the scripts are for the correct syllabus and component. The script packet must contain a script for each candidate who is ticked as present on the attendance register, and the scripts must be in candidate number order with the attendance register on top. We must receive special consideration applications within seven days of the last examination of the syllabus affected. Cambridge Administrative Guide 2015 (UK) updated in January 2015 Key dates 35