FREMONT COUNTY COMMISSIONERS MEETING MINUTES April 25, 2016 Present for the meeting was: Commissioners Lee Miller and Jordon Stoddard Also attended by: Clerk Abbie Mace, Deputy Clerk Laura Singleton Commissioner Stoddard called the meeting to order and welcomed those in attendance. Commissioner Stoddard called the Board of Equalization Exempt Roll to order and welcomed those in attendance. Board of Equalization Exempt Roll Only April 25, 2016 Present for the meeting were: Commissioners Lee Miller and Jordon Stoddard Also attended by: Clerk Abbie Mace, Deputy Clerk Laura Singleton, Assessor Kathy Thompson, Chief Deputy Assessor Barbara Hirschi Chief Deputy Assessor Barbara Hirschi presented the following properties for exemption on the 2015 tax roll: Name Parcel Number Yes No American Legion Post #89 RPA0002064001A X Ashton Christian Fellowship RPA000200000A0 X RPA000200000BA X Ashton Community United Methodist Church RPA00020550100 X RPA0002055011A X RPA0002056007B X RPA00020680010 X Ashton Family Medical Center PPA0002042007B X Ashton Memorial Hospital Inc RPA0002042004A X RPA0002042007A X (80%) PPA00090254050 X PPI13N4327360A X RPA00090254050 X RPI13N43273603 X Berean Baptist Church RPA0002037012A X Church of Christ St. Anthony RPS00000316150 X Corp of Presiding Bishop RP07N41E205101 X RPS0173024009A X RP07N39E116900 X RP07N39E117050 X 1
RP09N43E306151 X RP09N45E173900 X RP09N45E175400 X RP09N45E182250 X RPA0002085001B X RPA0007000006A X RPC0028005001A X RPI0066043199A X RPI0066043201C X RPN0094020001A X RPP0106019002A X RPS0173023001A X RPS0173023004A X RPS0173023007A X RPS0173023009A X RPS0173023011A X RPS0173023013A X RPS0173024011A X RPS0173035001C X RPS0173035001D X RPS0173035002B X RPS0173035016A X RPS0173035018A X RPS0173035018B X RPS0173035018D X RPS0177000000A X RPS0179007001A X RPS01990000040 X RPT0200012003A X RPT0200012004H X RPT0200021001D X RPW02260440040 X RPS0173035004B X RPI00660441970 X RPI0066044198A X RPI00660451940 X RPS0173035011A X RPS0173035008B X Eastern Idaho Special Services LRS0173052011A X Egin Corporation of the RP07N39E145703 X Presiding Bishop International Church of the RPS0173036006C X Foursquare Gospel Old Faithful Christian Ranch RP14N44E169001 X Presbyterian Church RPS0173005011A X 2
Regional Council for Christian RPI0066027145A X Ministry RPI14N43351800 X Roman Catholic Diocese RPS0173057001X X RPS0173057005A X St. Anthony Congregation of RPS0188001002A X Jehovah s Witnesses Teton Peaks Council (Grand RP12N44E170001 X Teton Council) Trinity Lutheran Church RPS0173061001A X Upper Valley Bible Church Inc RPS01800366461 X Upper Valley Community RPS0173064006B X Health Services RPS0173064006A X RPS0173064001A Yellowstone Mt RPS0173059007A X Post #9425 Zion Lutheran Church RPA0002041001A X Commissioners approved the exempt roll as stated in the above table. Commissioner Miller made a motion to approve the exempt listings as recorded with the addition of RPA00020560090, RPW02260440030, and RPS0173035006A. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. There was no agricultural property under five acres that needed to be included at this time. Commissioner Stoddard closed the Board of Equalization for exempt and agriculture rolls. Commissioner Miller made a motion to amend the agenda in order to discuss the bridge over Squirrel Creek. Commissioner Stoddard seconded the motion. A full voice vote was heard with all commissioners voting in favor. The commissioners discussed the bridge over Squirrel Creek and who owns the property around it. This will need to be researched to decide who owns the right of way on the bridge. Deputy Prosecuting Attorney Brock Bischoff RE: Proposal of property gifted to County Mr. Bischoff discussed a piece of property by Jim s Boat Dock that a private individual would like to possibly gift to the County. The County has already been using this ground for the boat dock. Mr. Bischoff wanted to make sure the commissioners would be agreeable to this. The commissioners directed Mr. Bischoff to proceed forward with getting the paperwork ready for this piece of ground. Weed Supervisor Bryce Fowler RE: Updated Boat Inspection Agreement Mr. Fowler stated that the boat inspections are going to run 15 hours a day and run until the end of September. He presented an Amendment to the Memorandum of Understanding between Idaho 3
Department of Agriculture and Fremont County in order to extend the hours and time period for the boat washes. This will also allow them to receive more money for the Weed Department. Commissioner Miller made a motion to sign the Amendment to the MOU between Idaho State Department of Agriculture and Fremont County. This amendment also allows Fremont County to receive additional money in the amount of $64,300 that will go into the Weed Fund to be used for wages. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Jefferson County has a small boat that they allow Fremont County to use when needed. Mr. Fowler presented an agreement and also a resolution for the commissioners to sign that will take the liability from Jefferson County when we use the boat that they provide. Commissioner Miller made a motion to approve Resolution 2016-19, outlining and authorizing the signing of a Memorandum of Understanding between Jefferson County and Fremont County regarding the sharing of equipment, namely a 2007 Bass Tracker boat and trailer. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. Public Works Director Brandon Harris RE: Bid Opening for Sewer Dept. Office Bldg. Three bids were received for the construction of the office building for the Sewer Department in Island Park. Harris Construction $169,415.00 Bloom Construction $195,192.77 Century Construction $225,466.00 The apparent low bid was from Harris Construction for the amount of $169,415. Commissioner Miller made a motion to award the construction of the office building for the Sewer Department in Island Park to Harris Construction for the amount of $169,415. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. Public Works Director Brandon Harris RE: Department Report, Awarding of Crushing Bid There was discussion on the improvements to the Salem Highway which will included constructing a new bridge into the High Top Subdivision as well as making some changes at the intersection that is known as Price s Corner. Mr. Brown gave an update of the Sewer Department. He stated that they have been working on and fixing equipment that the Sewer Department uses. They have everything up and working for the season. Right now, they are in full run-off season and they went through the whole snow season without losing a pump. He thanked his crew for all of the preventative maintenance they did which, he believes, is a major reason that they didn t have any problems. He reported on several big projects they plan on working on this summer. Mr. Harris stated that we have enough pumps now that he would like to start doing the repairs to these pumps themselves. They would like to start doing some preventative maintenance now to prevent pump failures that would be more costly. Mr. Brown believes that they have the training and experience to repair them without going to an outside source. Mr. Harris stated that they received three bids for a new bed and a pup trailer for the new truck that was purchased. 4
Truck Bed Pup Trailer Utility Truck Equip. $34,990 $31,937.50 Northwest Equip. Sales $37,210 $34,570 Williamsen-Godwin Truck Body $36,155 $33,585 Commissioner Miller made a motion to purchase the truck bed from Utility Truck Equipment Sales for the amount of $34,990 and a pup trailer from Utility Truck Equipment Sales for the amount of $31,937.50. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. Mr. Harris also presented a bid for a new pickup for the road and bridge department. This is a piggy back off a state bid. Commissioner Miller made a motion to purchase a 2016 Chevrolet Silverado 4WD Crew Cab for the Road and Bridge Department from Smith Chevrolet for the amount of $35,509. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. Mr. Harris stated that all of the documents are in order for the crushing bid that was opened last week and can be awarded now. Commissioner Miller made a motion to award the gravel crushing bid to Siepert Crushing Inc. for the amount of $382,000. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. Mr. Harris stated that the survey needs to be started on the Yale-Kilgore Highway in order to be ready for the FLAP Project. He also discussed some of his concerns regarding the project. Landfill Mr. Harris reported that they have obtained some garbage bins that can be used to store ash from burn barrels. He also reported that the closure plan for the landfill is complete and he would like to schedule a time that he can present it to the commissioners. He will present the plan as meeting the EPA guidelines. They will discuss then whether or not they think the cap that EPA recommends will be adequate. Planning and Building Administrator Tom Cluff RE: Department Report, Cox Subdivision There was nothing to bring to the commissioners at this time. The Cox Subdivision was not ready to bring forward at this time. Social Services Debbie Adams Re: Indigent Claims Commissioner Stoddard made a motion to go into executive session pursuant to IC 74-206(1)(d) to consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code at 11:09 a.m. Commissioner Miller seconded the motion. A roll call vote was taken with Commissioner Stoddard voting Aye and Commissioner Miller voting Aye. Commissioner Baxter was absent from the vote. Commissioner Stoddard declared the meeting open at 11:31 a.m. Commissioner Miller made a motion to deny case #M2016-10 and deny case #M2016-5. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. 5
EMS Director Bob Foster RE: Department Report Mr. Foster reported on the meeting room agreement that he and Lisa Benson have been working on. They will meet with Deputy Prosecutor Brock Bischoff to review it this Wednesday. They will then bring copies to the commissioners for review. Mr. Foster stated that they have been working on the agreement that will be signed with the new billing agency that they will be working with. This should be ready for review next week. He would like to be switched over to them by the first of June. Mr. Foster also stated that the First Out Agreement with Life Flight Network expires on June 8 th. He will bring in proposals from Air Methods (Air Idaho) and Life Flight Network in a few weeks. Mr. Foster stated that Air Methods (Air Idaho) is based out of Driggs and Pocatello. They are also based out of West Yellowstone during summer. Life Flight Network is based out of Rexburg and Burley. Currently, our First Out Agreement is with Life Flight Network and Mr. Foster stated that the current system has been working really well. Mr. Foster reported that the Crisis Intervention Team is developing very well. He and Kena Ricks were able to attend a training for this. Boise is the only other unit in the state that has a Crisis Intervention Team. This is a great service for our area. Commissioner Stoddard made a motion to amend the agenda in order to discuss the County s contribution to the Historical Society. Commissioner Miller seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Stoddard stated that $3,000 was given to the Historical Society last year. Commissioner Stoddard believes that was a one-time donation not to be given every year. Commissioner Stoddard stated that he will visit with the Historical Society and make them aware that they will need to visit with the commissioners again if they are interested in receiving another donation. Commissioner Miller stated that there is a lot of history in Fremont County and there are a lot of interesting things that the public should be able to view. Miscellaneous Commissioner Miller made a motion to approve the claims for April 25, 2016 as presented. Commissioner Stoddard seconded the motion. A full voice vote was heard both commissioners voting in favor. Commissioner Baxter was absent from the vote. Commissioner Miller made a motion to approve the minutes from April 18, 2016 with one noted change. Commissioner Stoddard seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. Commissioner Stoddard made a motion to approve the transfer of liquor license #8 to Maverik #534 due to a change of address. Commissioner Miller seconded the motion. A full voice vote was heard with both commissioners voting in favor. Commissioner Baxter was absent from the vote. There being no further business to come before the board the meeting was adjourned. 6
Jordon Stoddard, Chairman Fremont County Commissioner Attest: Abbie Mace, Clerk 7