Construction of A hospital Building

Construction of A hospital Building Project Plan for Project Management Course-TNE065 (Version 1.0) Submitted by: Imran Kaleem Siddiqui-imrsi301 Mohammad Sajid--------muhsa777 Rajesh Kumar------------rajku619 Qian Li----------------------qiali662 Qifeng Geng---------------qifge760 Date: 2009-12-06 Department of Science and Technology Linkoping University SE -581 83 Linkoping, Sweden 1

Contents Construction of A hospital Building... 1 1. Executive summary... 5 Priority of what is important:... 5 2. Background, Objective and Goal:... 5 Background:... 5 Objective:... 6 Goal:... 6 Limitations:... 6 3. Requirement specifications... 7 Product Requirement:... 7 Project Requirement:... 8 Prerequisites:... 8 4. Handover and Implementation:... 8 5. Situation analysis and stakeholders... 9 SWOT Analysis:... 9 Conclusion and Actions:... 10 Stakeholders:... 11 6. Milestones, activities and schedule... 12 WBS:... 12 Activities and Schedule:... 12 7. Organization and staffing... 13 Organizational Chart... 13 Roles:... 13 8. Project Budgeting... 14 9. Communication plan and quality assurance... 16 Communication Plan... 16 Change management... 17 2

10. Risk analysis and response planning: Risk identification, risk evaluation and risk response planning... 18 12. Appendix... 20 Appendix A... 20 Bibliography... 21 Index... 22 3

Sponsor: Government of Pakistan Client: Ministry of Health, Pakistan. Project Manager: Mr. XYZ 4

1. Executive summary A Hospital is required in the TOWN X which has a population of 50,000 people. We have won the contract for delivering the building to be used as a Hospital. The Construction of this building will add to our portfolio, of constructing residential homes. Due to constraint on time, concurrent engineering has been used on activities (other than the floors construction) which otherwise would have been planned in water fall method. Priority of what is important: Time 35% Resources 25% Quality 40% 2. Background, Objective and Goal: Background: There was a long felt need for a hospital in the Town X, which is home to around 50000 inhabitants. Earlier Patients had to travel to the nearest City which is 100 km. It usually took 2hrs to for a patient to reach the hospital at the earliest. The town inhabitants usually resisted going to the hospital in causes of minor diseases owing to the traveling time. So it was decided to construct a local hospital. The Approval of this hospital is well received among the residents and doctors as well. This will improve health of inhabitants, increase life expectancy, reduce traveling time and cost. Our Company has won the bid for delivering the Building for this project. The project is secure enough and there are extremely less chances of any roll back. This is the first time our company will deliver a building to be used as a Hospital, which will add to our existing portfolio, which included construction of residential apartments. Additional challenge in this project will be meeting requirement specifications different than in earlier projects we have done. 5

Objective: The objective of the project is to achieve exposure into a new area of expertise, profitability, credibility, competitive advantages and publicity. Goal: To have the Hospital Building ready by July 2010. Limitations: 1) Medical equipment installation is not part of this project. 2) Wood works does not included furniture. 3) No floor carpeting will be done 4) Only Wiring for Networking will be done, Equipment will not be installed. 6

3. Requirement specifications Product Requirement: Requirement specifications in the form of Product Breakdown Structure (PBS) 7

Project Requirement: Project Initiation no later than January 2010 Project completion by July 2010 Cost must not exceed 35 Million No Child labor to be used Prerequisites: Quality: Quality of building material used should be good quality and branded (top of class) should be used. Payment: Be done by the sponsor before the execution starts Resources: Allocated by the resource manager before execution 4. Handover and Implementation: The Completed Hospital Building Shall be handed over to the Ministry of Health on 1 st July, 2010, after signing of approval documents. 8

5. Situation analysis and stakeholders SWOT Analysis: Strength Weakness S1 S2 Secure Funding ( Government financing ) Repeated project Experience W1 Site location in a Town far from Company office (Lack of civic amenities and transportation) S3 S4 S5 Past projects have had a good reputation Highly skilled Professionals Using advance equipment and Superior technology in business W2 W3 Resources shared with other projects First building aimed at being used for Hospital S6 S7 Management is committed and confident High Employee Benefits (Tying Rewards to Achievement of Key Strategic targets) W4 Outsourcing( Dependency on contractor, High Dependency on Component Suppliers) Opportunities Threats O1 No other Hospital in this area T1 Time shortage O2 O3 Project/company publicity Diversify our business interests T2 Other projects might start in parallel O4 Good economic outlook T3 Seasonality, weather effects T4 Material Price Uncertainty T5 Too many Competitors that had been competing for this project T6 Unknown Land condition 9

Conclusion and Actions: Conclusions Actions Handled In S2 + O2 This project is a very good opportunity to increase the public repute at no cost overhead Communication plan Activity list O3 + W3 S1 + T1 + O4+ T4 + S7 S3 + S4+ S5 + T5 S4 + S6 + W4+T1 S1+O1 W2 + T2 T6 + S4 Our past experience of constructing the buildings on resident houses and Hotel. Construction of a Building for Hospital will enhance our portfolio. But we have to be extra careful for this first time Time is very much limited which will be overcome by doing more activities in parallel. This might cost extra budget which will be utilized in overtime and/or allocating more resource, plus bonuses on extra ordinary performances We shall always try to be above expectations in our dealings and end results with the help of highly professional resources thus increasing possibility of getting future projects. Strict check and balance in choosing and working with sub-contractors Project is highly secure and no chances of roll back as government is showing keep interest and public is highly anticipating the completion of this project Focus on proper allocation resources and/or parallel activities Extensive soil testing should be done under supervision of Internal professionals Communication plan Requirement Specifications Risk analysis Risk analysis Communication Plan Activity list Communication plan Risk Analysis Risk Analysis Communication plan Risk Analysis Activity list Risk Analysis 10

Stakeholders: Core Stakeholders 1. Ministry of Health Government of Pakistan 2. Steering Committee Primary Stake Holders 1. Subcontractors 2. Local Mayor 3. Local Doctors 4. Town committee.(union) Secondary Stake Holders 1. Internal Employee 2. Residents of town. Subcontractors:- Heavy Machinery Provider: It will be responsible for providing machines used in construction. Laborer Provider: It will be responsible for providing the laborers Interior Decorator: It will be responsible for installation of sanitary fittings, paint, tiles, and electrical Appliances Exterior Decorator: Responsible for bring out a cultural outlook of the building. Lift installer: Responsible for installation of lift 11

6. Milestones, activities and schedule WBS: Activities and Schedule: Appendix A + MS Project file named A3 Project_Lab included. 12

7. Organization and staffing Organizational Chart Roles: Project Owner/ Steering Committee: Will place demands and keep Check on the on project deliverables and follow-up through meeting with Project Manager Project Manager: The main assignment for the project manager is to deliver a result to the sponsor through managing the project group. Resource owners/line managers Recourse owners provide the resource to the projects the company wants to run. Quality assurance manager An appointee of the sponsor for evaluating the quality throughout the project. Negotiation Manager: Responsible for Procurement / Negotiations / Legal advices where ever required. 13

Financial Manager: Keep record of project expenditures and allocating finances as per plan. Logistics Manager: Responsible for providing the Transportation vehicles for project needs. Construction Manager: Responsible for all constructions works by managing different teams and a sub-project manager (assistant manager). Sub-project Manager: Responsible for delivering the tasks that have to be completed through sub-contractors. 8. Project Budgeting The Estimated budget for this project is as follows: Hard cost ( Labor and Material) PHASES percentage Cost Excavation 3% 600,000 PKR Structural Concrete 7% 1,400,000 PKR Framing 15% 3,000,000 PKR Material cost 10% 2,000,000 PKR Roofing 3% 600,000 PKR Windows and glass work 4% 800,000 PKR Plumbing and drainage 5% 1,000,000 PKR Electrical 5% 1,000,000 PKR HVAC 5% 1,000,000 PKR Masonry 6% 1,200,000 PKR Insulation 2% 400,000 PKR Tile installers and finishers 3% 600,000 PKR Light design 3% 600,000 PKR Paint/Stain 7% 1,400,000 PKR Laundry 8% 1,600,000 PKR Appliances 4% 800,000 PKR Catering kitchen equipment 2% 400,000 PKR Parking and garden design 6% 1,200,000 PKR Final Grade 2% 400,000 PKR 100% 20,000,000 PKR 14

SOFT COSTS(Internal cost) All Permits (may differ) 14% 1,400,000 PKR Company's Overhead and Profit 20% 2,000,000 PKR Site Survey 5% 500,000 PKR Off-site Utilities 14% 1,400,000 PKR Clean-up and Recycle/Refuse 3% 300,000 PKR State Sales Tax (may differ) 16% 1,600,000 PKR Insurance 8% 800,000 PKR Landscaping 5% 500,000 PKR Architect/Designer's Fee 10% 1,000,000 PKR Inspection and testing 5% 500,000 PKR 100% 10,000,000 PKR 15

9. Communication plan and quality assurance Communication Plan Who Why What How When Responsible Members of Information Pre-study Project Pre-planned Project the project needed to requirements Meetings by project manager organization execute the initiation project Client Show what the project has Project plan Steering Committee When needed Sponsor accomplished meetings Contractor Exchange Budget and Reports Continuously Client financial calculations information to financial administrator Steering Deliver Resource Project team Committee decision requirement members documentation plan Exchange Status Quality lessons Assurance learned within manager the project or with stakeholders Members of Project organization To Check if everything is going as planned Follow-ups Project meetings Every Other week on Friday Project Manager 16

Change management 17

10. Risk analysis and response planning: Risk identification, risk evaluation and risk response planning Risk Type Probability Impact Risk Value P.I Risk Response Time Shortage 4 5 20 Contracts will be finalized well ahead of time Achievement of Product Quality (Which has high priority) 3 5 15 Self Check on requirement specification set by the client. Involvement of local doctors association. Maintain strict selection criteria in choosing subcontractors. Set penalties for violating agreements Buy Branded Materials Shortcoming of External resources (Machinery + Labor) 3 2 5 Allocate resources in advance Weather 3 3 9 Keep an eye on weather forecasting and keep water proof covers ready Management risk of group 1 5 5 Market inflation 2 4 8 Negotiate with Sponsor Natural Disaster 1 5 5 Do Insurance Internals shortcoming of 3 3 9 Resource and Change management. 18

resource due to concurrent projects Prioritization of project. Defining of clear Roles and responsibilies Labor dispute 2 2 4 19

12. Appendix Appendix A Activity List (as taken from MS Project file) Hospital Building 107 days 11/17/2009 8:00 4/14/201017:00 Site Preparation 7 days 11/17/2009 8:00 11/26/20098:00 Project Initiation 0 days 11/17/2009 8:00 11/17/20098:00 Comprehensive site survery 2 days 11/17/2009 8:00 11/18/200917:00 3 Soil analysis 2 days 11/19/2009 8:00 11/20/200917:00 4 Site Survey Complete 0 days 11/26/2009 8:00 11/26/20098:00 4,5 Architect design 7 days 11/17/2009 8:00 11/25/200917:00 Call for Architectural design Proposals 5 days 11/17/2009 8:00 11/23/200917:00 3 Architect selectection 1 day 11/24/2009 8:00 11/24/200917:00 8 Design the building 1 day 11/25/2009 8:00 11/25/200917:00 9 Architectural Design complete 0 days 11/25/200917:00 11/25/200917:00 10 Electrical work 95 days 11/17/2009 8:00 3/29/201017:00 Obtain Electrical connection from utility provider 3 days 11/17/2009 8:00 11/19/200917:00 3 Wiring (electricity + Networking ) 44 days 1/18/20108:00 3/18/201017:00 Circuit board and circuit breakers installation 1 day 2/15/20108:00 2/15/201017:00 49 Electrical Appliances installation 7 days 3/19/2010 8:00 3/29/201017:00 17 Electrical work completed 0 days 3/29/201017:00 3/29/201017:00 13,14,18,19,17,15,16 Plumbing Work 99 days 11/17/2009 8:00 4/2/201017:00 Obtain water/gas connection from Utiliy provider 1 day 11/17/2009 8:00 11/17/200917:00 3 Piping 46 days 1/22/20108:00 3/26/201017:00 Sanitary fitting 5 days 3/29/20108:00 4/2/201017:00 26 Plumbing work Completed 0 days 4/2/201017:00 4/2/201017:00 22,23,3,27,24,25,26 AirConditioning (HVAC) 98 days 11/26/2009 8:00 4/12/201017:00 Obtain quotations/place order for AC Units 2 days 11/26/2009 8:00 11/27/200917:00 11 Install Airconditing system 10 days 3/30/20108:00 4/12/201017:00 20,30 Airconditioning work completed 0 days 4/12/201017:00 4/12/201017:00 31 Lift 2 days 3/22/20108:00 3/23/201017:00 Install Lift 2 days 3/22/20108:00 3/23/201017:00 52 Lift Installed 0 days 3/23/201017:00 3/23/201017:00 34 Interior / Exterior Decoration 15 days 3/22/20108:00 4/9/201017:00 Wood Works 10 days 3/22/20108:00 4/2/201017:00 53 Glass Work 10 days 3/22/20108:00 4/2/201017:00 53 Paint Work 5 days 4/5/20108:00 4/9/201017:00 37,38 Exterior Decoration 5 days 3/22/20108:00 3/26/201017:00 53 Decoration Complete 0 days 4/9/201017:00 4/9/201017:00 37,38,39,40 Construction 89 days 11/17/2009 8:00 3/19/201017:00 Digging 10 days 11/30/2009 8:00 12/11/200917:00 6,10,3,55,56,57 20

Foundation laying 5 days 12/14/2009 8:00 12/18/200917:00 43,11 Foundation laid 0 days 12/18/200917:00 12/18/200917:00 44 Basement construction 20 days 12/21/2009 8:00 1/15/201017:00 45 Basement Complete 0 days 1/15/201017:00 1/15/201017:00 46 Ground Floor Construction 20 days 1/18/20108:00 2/12/201017:00 47 Ground floor complete 0 days 2/12/201017:00 2/12/201017:00 48 First Floor Construction 20 days 2/15/20108:00 3/12/201017:00 49 First floor completed 0 days 3/12/201017:00 3/12/201017:00 50 Roof Top construction 5 days 3/15/20108:00 3/19/201017:00 51 Roof Top complete 0 days 3/19/201017:00 3/19/201017:00 52 Building Tools / materials 9 days 11/17/2009 8:00 11/27/200917:00 Final Inspection 2 days 4/13/20108:00 4/14/201017:00 32 Building Ready For handover 0 days 4/14/201017:00 4/14/201017:00 58 Project meetings 97 days 11/26/2009 8:00 4/9/201017:00 First Meeting 1 day 11/26/2009 8:00 11/26/200917:00 6 Subsequent meetings 91 days 12/4/2009 8:00 4/9/201017:00 Bibliography PBS, Page 65, Project Management by Bo Tonnquist Background Objective and Goal, pg 23, Project Management by Bo Tonnquist Requirement Specification, pg 23, Project Management by Bo Tonnquist Activities, Milestones and Schedule, Lab by Carina, MS PROJECT Help, The Schedule pg 39 Project Management By Bo Tonnquist Organizational Chart pg 81, Project Management by Bo Tonnquist Risk Response The Mini Risk Method pg 51 Project management By Bo Tonquist. 21

Index Child Labor, 8 Ministry of health, 8 MS Project, 12 Portfolio, 5 Product Quality, 18 Profitability, 6 Publicity, 6 Risk, 18 Schedule, 12 Time, 5, 18 Transportation, 14 22