Total visibility over your entire enterprise, 24/7 ToolWatch Enterprise, the most comprehensive system available today for managing your tools, equipment, materials and consumables.
Tool, Equipment and Materials Management: An Untapped Source of Competitive Differentiation and Improved Business Performance Construction companies are taking a harder look at their operations. Executives are looking for untapped profit-boosting opportunities and new sources of competitive advantage. Through this analysis, many are finding that their process to manage tool, equipment and materials is broken. Worse yet, the manual and spreadsheet-based systems being used to manage these critical assets is creating deeper problems: Accounting personnel not being able to accurately manage and predict material budgets. Project managers scrambling to avoid project delays when tools and equipment walk off the site. A warehouse manager that can t effectively manage tool calibrations and equipment certifications. And a financial executive that s unable to fully comply with accounting regulations because of poor and incomplete asset data. Because of its near-immediate impact to the bottom line, tool, equipment and materials management has rapidly become strategic. And for many construction organizations, it has already turned into a source of differentiation and improved profitability. An indispensable weapon in a challenging environment. ToolWatch Enterprise is the Solution ToolWatch Enterprise is the most comprehensive system available today for managing your tools, equipment, materials and consumables. Designed by construction veterans and tool and equipment experts, this easy-to-use, Web-based application strikes asset management symptoms at their root, improving business processes and profitability. The Proven Leader in Tool, Equipment and Materials Management Since 1991, ToolWatch has provided smart solutions for tool, equipment, materials and consumables management to organizations of all sizes. With over 6,000 installations in 20 countries around the world, its applications use the most current and reliable technology to manage assets for maximum utilization and productivity throughout an organization. Going far beyond basic tool and equipment management, ToolWatch helps every department that needs information about these critical business assets. Combining all tool, equipment, material and consumables data in one easily accessible, centralized database, ToolWatch Enterprise provides the detailed information every department needs to make sound business decisions regarding these valuable assets. 1
A Centralized Repository for All Your Tool and Equipment Information Nearly every department within your company needs information about tools, equipment, materials and consumables. But because these assets are spread around different job sites, warehouses, tool cribs and regions, it can be nearly impossible for those who need this information to retrieve it efficiently. White boards and paper-based systems are ineffective and inefficient. And spreadsheet-based approaches are cumbersome, fragile and limited in scope especially when it comes to managing calibrations, employee equipment certification, job costing and dealing with the complexity of multiple stocking locations. ToolWatch Enterprise helps solve these issues by providing you with a cost-effective, easy-to-use, Web-based approach to maximizing the use of your tools, equipment and consumables. Securely storing your vital asset information in one, centralized database, ToolWatch enables authorized users from any department in your organization to retrieve the information they need, whenever they need it, leading to: Simplified tool and equipment transfers Faster and fewer equipment repairs More reliable materials and consumables procurement More efficient and accurate job costing Virtually every problem your company faces with your tool, equipment and materials inventory is the result of one thing: poor asset management. Tool loss Poor productivity Buying tools because you can t find them Tool hoarding on job sites Underutilization of asset Poor job cost information Too much time wasted locating tools Poor management information for decision making Not meeting certification regulations Asset life is shorter than should be Not calibrating tools Not meeting OSHA regulations All caused by poor tool management 2
Flexibility to Fit Your Operational Structure and Budget ToolWatch Enterprise makes it easy to manage your company s tools on multiple job sites. Flexible permission levels allow you to assign appropriate access and responsibility based on job function and user location. And a variety of licensing options allow you to save money by only paying for the specific functionality and access each user needs. This flexibility keeps you from having to pay for bells and whistles some of your users will never use. And it prevents you from rolling out complexity you don t want. Complexity that can lead to confusion, unproductive workarounds and slow system adoption. You benefit by being able to affordably expand the system s usage, increasing its overall value. Users win through a shorter learning curve and a greater realization of how the system will help them simplify their work not create more headaches. Practical Handheld Technology Advanced Mobile Capabilities From the tool crib to the job site, your tools and equipment are mobile. So should your tool management system. Enterprise has advanced mobile capabilities that let you manage entire job sites with ToolWatch s handheld scanner. The system lets you collect tool data in the field, reassign tools from one job site to another, order materials and update the main database in real time with cellular or wireless technology all without the need for an on-site PC. ToolWatch s data collection devices deliver powerful technology into easy-to-use packages. From GPS to RFID, ToolWatch gives you the power you need to manage every tool, material and piece of equipment. In just six months, ToolWatch uncovered $200k in additional revenue, improving our bottom line by 16%. Jim Grabski Director of Finance JE Dunn-Northwest 3
Functional Areas of ToolWatch Enterprise As a construction business, you are one of your company s most important suppliers. You re responsible for provisioning your labor force every day with the tools, equipment and consumables they need to do their jobs. In today s high-stakes construction environment, managing this process is absolutely mission-critical. That s why ToolWatch Enterprise includes all the functionality you need to efficiently manage these assets and all the critical data surrounding them. Functional areas in ToolWatch Enterprise include: Tool, Equipment and Materials Management Enterprise s powerful asset management capabilities will keep you from having to chase down missing tools and equipment. By making your employees accountable for the items they ve checked out, tools and equipment get back to the warehouse when they should. Additionally, the optional GPS technology in Enterprise gives you increased theft protection, allowing you to easily track larger, big-ticket assets on a map anytime and from any Internet connection. Materials and Consumables Management This module allows you to set order reminders that alert you when critical items reach low levels, keeping you from running out of materials and consumablesincluding small consumables like grinding discs and blades. It also helps you better track the disbursal of materials and consumables in order to reduce waste and misappropriation. Equipment Service Scheduling and Management Enterprise s service tracking functionality helps ensure tool, equipment and fleet repairs and calibrations are always performed on time. It can even track repair costs and let you access complete service history for all your assets, helping you identify which tool and equipment brands and models are the most reliable and worth purchasing again. Purchasing and Receiving Buy smarter through comparison-shopping features, preferred vendor lists and recommended item lists. You ll also save time and improve accuracy through the ability to generate and track purchase orders in seconds. Job Costing of Tools, Equipment, Materials and Consumables Eliminate project-costing guesswork with comprehensive tool, equipment, materials and consumables billing functions. Enterprise enables you to automatically charge customers, departments or projects for tools used and lost, or for damaged items. This helps eliminate tedious paperwork for field and warehouse employees, while yielding the business intelligence managers need to accurately measure project performance. With ToolWatch, we can make the most of each tool because things aren't sitting around on jobsites where they can be lost or stolen. Martin Lybarger Shop manager RK Mechanical, Inc. 4
Key Features and Benefits Because of the amount of capital most construction organizations have invested in tools, equipment, materials and consumables, optimizing the deployment and management of these assets can have a dramatic impact on the business. How can the powerful features of ToolWatch Enterprise improve your operations? Multiple Stocking Locations allow you to manage tools, equipment, materials and consumables at multiple locations, translating into: Improved asset visibility across the organization Easy transfers among various locations (warehouses, tool cribs, tool supply vehicles) Ability to create permanent and temporary stocking locations as needed Multiple Reporting Points enable data rollup from multiple stocking locations, yielding: Better visibility of inventory A view of tool data from organization-specific regions or departments Reporting points structured to reflect your organizational structure User-defined Kits enable groups of tools to be assigned together, leading to: Time savings from scanning tools as a group rather than individually Quick identification and replenishment of items missing from a kit Pick Tickets let users list items needed from a project, employee or stock point, enabling: Quick reference of items needed for commonly occurring projects Efficient communication between the jobsite and warehouse Microsoft Smart Client Technology combines the reach of the Internet with the power of local computer hardware, translating into: An always-current application, made possible by automatic software updates An easy-to-use interface that works with your current systems Web-based data storage for easy access to information, even from different internal networks Easy software rollout that saves tremendous IT department time and resources A virtually maintenance-free software solution Real-Time Wireless Mobile instantly updates the main database with information collected in the field. You benefit through: Accurate, real-time tool, equipment and materials information No more error-prone field paperwork Asset management that goes beyond the main warehouse for constant security The ability to use devices your company already owns (BlackBerry, PDA, cell phone) GPS Technology allows you to easily track assets on a map anytime and from any Internet connection. This means: Reliable theft and loss prevention, especially for your larger, big-ticket assets Instant information that can help law enforcement find your equipment faster Minimized crew and equipment downtime, and fewer project delays Administrator-Controlled and Enterprise-Class Security allows user-specific access levels based on employee roles, while ensuring the highest level of data protection. This gives you: Company-specific options to allow data access on an as-needed basis Access levels you can change when roles shift Better data control Securely stored tool data, even if company-owned computers are compromised 5
No Software to Buy and Install. No Capital Investment. Zero IT Overhead. Enterprise is a hosted application delivered on demand. ToolWatch s OnDemand software delivery model gives you all the benefits of traditional software without the need for an IT capital investment. There is no software to buy and install; the application is maintained and supported within a state-of-the-art data center. And you can securely access it at any time, from anywhere in the world, and with only simple Web browser and a connection to the Internet. Unlike with client/server applications, OnDemand s dedicated hosting model means your system can be deployed and up and running quickly. You can add users as needed and access your tool and equipment information online using the Internet. And you ll enjoy low cost of ownership and reliable cost predictability with reasonable user-based subscription fees that already include support and maintenance. Just as important, Enterprise OnDemand frees your valuable IT resources from having to directly manage the implementation and the ongoing maintenance of the application. But don t think that because we make it easy we ve skimped on security. ToolWatch Enterprise OnDemand runs on a proven infrastructure that provides an extremely high level of security and reliability. Accelerate Your Time-to-Results with ToolWatch Professional Services As a ToolWatch Enterprise OnDemand customer, you have access to a variety of professional services that provide dedicated on-site or remote assistance to accelerate your time-to-results. Drawing on our experience with thousands of successful customer implementations, our team of dedicated professionals can help you: Implement your system effectively Choose best practices that complement your business Train your employees to make smart use of the system Add new functions as your company grows Technology From GPS and cellular to RFID and forensic identification systems, ToolWatch makes it easy for your company to use today s hottest, most reliable technology to position your company for success. We manage the complicated back-end infrastructure of these tools so that you can focus on what matters most: growing a profitable business. Our capabilities include: Global Positioning Systems Cellular Radio Frequency Identification Bar Codes Forensic Tagging Mobile and Wireless Communication Value Assessment Ready to get more out of your tool and equipment assets? Contact us to schedule a ToolWatch Value Assessment. Our Value Assessment is a free consultation and high-impact analysis to determine the potential value to your organization of a tool and equipment management system. This analysis includes a thorough assessment of your asset management process and a detailed summary of the potential measurable value from an asset management system. To learn more about our Value Assessment, call 800.676.4034 6
To find out more, call 800.676.4034 for an online demo 10303 E. Dry Creek Rd., Suite 250, Englewood, Colorado 80112