PROJECT MANAGEMENT BIPARD, Patna 25 th January 2012
CAN A SUCCESSFUL PROJECT MANAGER SUCCEED EVERYWHERE?
WHAT WERE THE DIFFERENT TASKS WE DID?
WHAT WERE THE DIFFERENT TASKS WE DID? PLANNING STAGE
PRODUCT MIX?
PRODUCT MIX? Type A, B, C or D? Selecting Dam Site Project Portfolio Management
ESTIMATION?
ESTIMATION? No of sheets needed? Nesting etc etc Time Needed? Benchmark: Internal or External
PROTOTYPING?
PROTOTYPING? ACTIVITY AND RESOURCE To identify the activities and resources (Technological)? Will one scissor be enough (Resource Leveling)? Generates ideas (Template) Drawing on the paper before (not on each shape)
DECIDING THE ORGANIZATION STRUCTURE
DECIDING THE ORGANIZATION STRUCTURE Who will do what when? Is the required traits of leader same at all stages?
PROCUREMENT?
PROCUREMENT? Hiring Equipment Raw Material CONTRACTS
RISK MANAGEMENT Do not work on the new sheet WIP will build up
ACTION PLANS FOR ADDRESSING RISKS Prob of Risk (PR) Prob of Impact (PI) Risk Event Impact Total Loss (L) Risk Event Drivers Prevention Plans Impact Drivers Contingency Plans
ONE SUCH RISK Prob of Risk (0.7) Prob of Impact (0.3) Retirement: 60 CTC: 25L yearly Heart Attack Death Total Loss (L) 25L*10 yrs = 250L Stressful job Beer.. Prevention Plans No ambulance Contingency Plans
HOW TO TRACK AND MONITOR?
HOW TO TRACK AND MONITOR? Intuitively --- ARROWS / CRITICAL PATH Not observed by me Time is coming to an end Some aspects of Risk mitigation (WIP is building etc or ARROWS not complete) Could result in elaborate Forms Project Forms/ Software Plan (Word Docs)
WHAT WERE THE DIFFERENT TASKS WE DID? EXECUTION STAGE
PERFORMANCE MONITORING
PERFORMANCE MONITORING We need to hasten up Punctuated equilibrium model Milestones
LEARNING From own experience From other groups
WHAT WERE THE DIFFERENT TASKS WE DID? CLOSING STAGE
CALCULATION Profit or loss?
HANDOVER As built drawings, workmen statutory clearances, site closing Get back all Bank and Performance Guarantees Scrap Reconciliation
PROJECT MANAGEMENT PROCESSES
PROJECT MANAGEMENT PROCESSES Gray and Larson: Your book
PROJECT MANAGEMENT PROCESSES PMBOK
WHY WAS THE QUALITY OF DRAWING NOT SO GOOD?
PROJECT MANAGEMENT
PROJECT MANAGEMENT TRADEOFF Project Management balances this: TRADE OFF TRIANGLE
NEED FOR A SEPARATE TECHNIQUE
PROJECT MANAGEMENT Why is a separate technique for Project Industries needed? Daily Passenger versus once in a while traveler Rly Time Table Answers to these basic Questions must be provided by any technique What is to be done? When is it to be done? Are we on schedule? If not, how late and when can we complete
WHAT IS A PROJECT: DEFINITION
PROJECT MANAGEMENT : DEFINED 5.0 DEFINITION OF A PROJECT A temporary endeavor to create an unique Product/Service Evolving Product, Starts & Finish, Transient Teams (PMBOK www.pmi.org)
PROJECT MANAGEMENT : EXAMPLES
PROJECT MANAGEMENT : EXAMPLES Trojan Reactor Vessel Removing a full size Reactor without dismantling Public safety concerns Never done before Saved 19 million dollars PMI 2000 International Project of the year
PROJECT MANAGEMENT : EXAMPLES Mars Pathfinder Mission Space craft to Mars - landed July 4, 1997 3 years, 150 million dollars Motto Better, Faster, Cheaper Earlier Viking missions took 6 years Extensive Requirement Tracking Lessons from past projects and lessons for future What went Right/ What went Wrong (www) PMI 1998 International Project of the year
NAPOLEON S PLANS FOR RUSSIA
PROJECT MANAGEMENT : EXAMPLES PYRAMIDS Pyramid at Cheops 3 BC 2,30,000 Stone Blocks weighing 2-70 tons a pc Height of a 40 storey building Base is 13 acres 1,50,00 workmen and their families 20 year Project
PROJECT MANAGEMENT : EXAMPLES LAUNCH OF MICROSOFT PROJECT 2003 Visual Freeze
PROJECT MANAGEMENT : EXAMPLES RENOVATING THE STATUTE OF LIBERTY 1983 50 Companies 30 month Project Crown Windows replaced Ancient copper molding technique used for Torch
PROJECT MANAGEMENT : EXAMPLES OLYMPICS
PROJECT MANAGEMENT : EXAMPLES PULSE POLIO PROGRAM
PROJECT MANAGEMENT : EXAMPLES MANUFACTURE OF LUX SOAP
PROJECT MANAGEMENT : EXAMPLES CRM at Jamshedpur
PROJECT MANAGEMENT : EXAMPLES REVAMP OF PRODUCT (INDICA TATA CAR)
PROJECT MANAGEMENT : EXAMPLES IMPLEMENT ERP
PROJECT MANAGEMENT : EXAMPLES PRODUCING HR COILS
PROJECT MANAGEMENT : EXAMPLES RESCUE MISSION AFTER 9/11
PROJECT MANAGEMENT IN INDIA INDIA S PROJECT SUCCESSES ASIAD KONKAN RAILWAYS HIGHWAY PROJECTS/ DELHI METRO INDIAN PROJECT DISASTERS SECTOR COST O/RUN TIME O/RUN COAL 752% 192% STEEL 231% 345% RAILWAYS 470% 121% POWER 921% 196%
PROJECT MANAGEMENT IN INDIA Construction India Development Council s 2003-04 Study Study covered 500 Central Government Projects over 200 crores value each 10% completed within time and cost 20% of the projects had cost overruns of 100% Cost overruns of 200-500% not uncommon Source: www.cidcindia.net
PROJECT MANAGEMENT IN INDIA REASONS FOR OVERRUNS FUNDING COMPLICATED PROJECT CLEARANCE NO STANDARD PROJECT MGT TECHNIQUE USED PROJECT MANAGEMENT IN INDIA LIMITING FACTORS VARIABILITY LITTLE GOVT. SUPPORT LACK OF NATION LEVEL STATISTICS CORRUPTION WHY THE EXTRA MILE CLAIMS EMERGING CHANGES NTPC/NHAI INFLUENCE ON USE OF PM AVAILABILITY OF DESKTOP S/W INFLUENCE OF MULTINATIONAL (EPC) EDUCATION. LEGAL CHANGES
NETWORK METHODS
NETWORK METHODS
NETWORK METHODS HISTORICAL DEVELOPMENT GANTT CHART One Month Delay Activities Time 1 st Jan
NETWORK METHODS HISTORICAL DEVELOPMENT GANTT CHART Activities Time WEAKNESSES IN GANTT INTERDEPENDENCIES NOT MODELED
NETWORK METHODS WHAT ARE THEY PERT CPM
NETWORK METHODS NEED: COST AND TIME OVERRUNS Defense Industry EFFORTS IN RESEARCH (1) UK: Central Electricity Board Master Sequence (2) USA-1 : Polaris Missile R and D Project Lockheed, Navy, and Booz Allen Relied on Probability Theory Resulted in PERT (3) USA-2 :Maintenance and Construction Projects DuPont an Rand Time and Cost Trade Off Deterministic Times Resulted in CPM
PERT U.S Navy, concerned with the control of contracts for its Polaris Missile project. 500 main contractors; 3000 sub-contractors Contracts consisted of research, development work and manufacturing of parts that were unique and had never been previously undertaken. Programme Evaluation & Review Technique (PERT) US Navy/ Polaris Missile Project 1958
CPM
DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d
DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d a (14) 1 2
DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d a (14) 1 2 b (3) c (7)
DRAWING NETWORKS PROJECT: PREPERATION OF A BUDGET ACTIVITY ID DEPT TIME PREDECESSOR Forecast Sales a Sales 14 - Price Sales b Sales 3 a Prepare Prodn. c Prodn 7 a Schedule Cost Production d Accounts 4 c Prepare Budget e Treasurer 10 b,d a (14) 1 2 b (3) c (7) 3 4 d (4) e (10) 5 PATHS 1-2-3-5 = 27 1-2-4-3-5 = 35 (CRITICAL)
NETWORKS TERMS
NETWORKS TERMS FLOAT: Day 0 10 Buy Motor Let s Review on 11 12 13 14 31 Finish 0 Make Support 12 Free Float Float Delayed 12 Erection 28 28 Testing 30 31
NETWORK CLASSIFICATION
NETWORK CLASSIFICATION 1. ACTIVITY ON ARROW (AOA) b a c 2. ACTIVITY ON NODE (AON) b S a c F 3. PRECEDENCE DIAGRAMMING (PDM) FS, FF, SS, SF BETWEEN PAIR OF ACTIVITIES
NETWORK CLASSIFICATION Activity Predecessor A - B - C - D A,B E B,C Activity on Node (AON) A D S B C E F
NETWORK CLASSIFICATION Activity Predecessor A - B - C - D A,B E B,C Activity on Arrow (AOA) A D S C B E F DUMMY