MINUTES OF LANCASTER AIRPORT AUTHORITY July 20, 2015 A meeting of the Lancaster Airport Authority was held in the Lancaster Airport Terminal on Monday, July 20, 2015. The planning session was held at 3:30 pm and the business meeting began at 4:00 p.m. Mr. Marvin Miller, Chairman, presided at the meeting and the following persons attended: Lancaster Airport Authority Chairman Vice-Chairman Secretary Treasurer Asst. Secretary/Asst. Treasurer Marvin Miller Russell Howell James Cunningham Excused Absence Valerie Moul Excused Absence Matthew Brown Counsel Christina Hausner, Esquire of Russell, Krafft & Gruber, LLP Lancaster Airport Authority Staff David Eberly Airport Director Cheryl Martin Finance Administrator Austin Beiler Facilities Administrator Mary Stauffer Manager, Alliance Aviation PUBLIC COMMENT Mr. Miller began the Planning meeting and thanked everyone for attending. He introduced members of the Authority and staff and recognized a quorum present. Mr. Miller then requested any public comments from the meeting attendees. No public comment was offered at this time. Mr. Miller encouraged anyone, however, to get his attention throughout the meeting if desired. AIRLINE DISCUSSION Mr. Eberly reported that the current EAS subsidy will be ending September 30, 2015 along with the current airline contract. There are several new requirements that will be part of any new contract. There is a maximum subsidy of $200 per passenger, the current Lancaster Airport subsidy is around $600 per passenger. A sponsor cost share will be required as well. Although the passengers have not yet been increasing, their completion factor has dramatically improved. - 1 -
After discussing it, it was agreed that Mr. Eberly will contact Senator Casey s office and request consideration to maintain the Lancaster Airport in the upcoming bill. AERO-TECH/DART CONTAINER AGREEMENTS On June 30, 2015, the lease agreement with Dart Container terminated and Dart Container no longer desired to maintain a hangar at the Lancaster Airport full-time, however, wanted to have access to the fuel farm and a small day office. Aero-Tech Services desired to rent the hangar and is requesting approval to sublease the space to Dart Container as per the lease agreement. Mr. Eberly is still waiting for a final report regarding the fuel tank inspection before he recommends approving the agreement. CONVENIENCE STORE PROJECT Mr. Eberly sent a letter to Turkey Hill ending negotiations since they have been unable to move forward with the project. He has also been in contact with Sheetz representatives who have submitted a Letter of Intent for consideration. After reviewing it with Counsel, a counter proposal was returned to Sheetz for their approval. Mr. Eberly is waiting for a response from Sheetz. HOTEL DEVELOPMENT DISCUSSION Mr. Eberly and Mr. Cunningham met with a hotel developer to gain more knowledge about the hotel industry to create an RFP next to the proposed convenience store. They have submitted a proposal of about $6,500 to do a study and set a series of steps to create a baseline that would assist the Airport with an RFP to attract a compatible type and size for the surrounding community. There is not a lot of available rooms in the Lititz area and feel it would be a good compliment to the current services. PUBLIC COMMENT Mr. Miller asked if any attendees had any additional comments or questions. No additional comments were received at this time. ADJOURNMENT At this time, the Planning Session adjourned. A brief recess was held before the 4:00 meeting began. - 2 -
PUBLIC COMMENT Mr. Miller began the Business meeting and thanked everyone for attending. He introduced members of the Authority and staff and recognized a quorum present. Mr. Miller then requested any public comments from the meeting attendees. No additional comments were offered. Mr. Miller encouraged anyone, however, to get his attention throughout the meeting if desired. MINUTES OF LAST MEETING Copies of the proposed minutes of the Lancaster Airport Authority Board meeting held on June 15, 2015. Upon motion duly made, seconded, and unanimously approved, the minutes were approved as submitted. FINANCIAL REPORT The financial report for period ending June 30, 2015 was submitted. Mr. Brown reviewed the reports. The following is the submitted report for the referenced period: Period Ending June 30, 2015 Combined General Fund and Alliance Aviation Reporting Period Budget Actual June Net Revenue: $54,761.12 $86,531.15 Year to Date Net Revenue: $226,309.60 $452,182.41 General Fund Report Reporting Period Budget Actual June Net Revenue: $17,149.34 $36,390.60 Year to Date Net Revenue: $95,344.16 $197,344.09 Alliance Aviation Report Reporting Period Budget Actual June Net Revenue: $37,611.78 $50,140.55 Year to Date Net Revenue: $130,965.44 $254,838.32 Cash and Cash Equivalents Item Current Balance General Fund Checking Account: $31,561.62 General Fund Liquid Reserves: $132,267.42 General Fund Certificate of Deposit: $1,800,000.00 Capital Improvement Account: $800,000.00 PLGIT Cash Account: $674.16 General Fund Accounts Receivable: $87,724.08-3 -
General Fund Accounts Payable: $10,122.15 Alliance Aviation Checking/Cash on Hand: $107,389.43 Alliance Aviation Accounts Receivable: $77,593.76 Alliance Aviation Accounts Payable: ($95,021.42) Total Cash and Cash Equivalents: $2,952,311.20 Grant-Funded Project Construction Report Balance @ May 31, 2015 $14,264.38 Grant Receipts: $0.00 Line of Credit Drawdowns: $0.00 Total Cash Disbursements: $0.00 Balance @ June 30, 2015 $14,264.38 Passenger Facility Charge Account Balance @ June 30, 2015 $506.62 $ 1 Million Line of Credit Report Item Rate of 4.0% Available Balance: Balance @ June 30, 2015 $0.00 $1,000,000.00 The financial reports for the period ending June 30, 2015 were approved as submitted subject to audit. AERO-TECH LEASE AGREEMENT/DART CONTAINER SUBLEASE AGREEMENT Aero-Tech Services requested renting the facility formerly leased by Dart Container Corporation and requested approval of a sublease of the fuel farm and certain hangar space. The following resolution approves the agreement: Resolution No. 17 of 2015 Aero-Tech Services Inc. Lease Agreement WHEREAS, Aero-Tech Services, Inc. desires to lease space to store aircraft and operate a flight school and charter business at the Lancaster Airport; and WHEREAS, the Lancaster Airport Authority has offered a lease agreement to Aero-Tech Services, Inc. NOW THEREFORE BE IT RESOLVED that Lancaster Airport Authority does hereby approve the lease agreement for Aero-Tech Services, Inc.; and ALSO BE IT RESOLVED that the authorization of David F. Eberly, Jr., Airport Director, to act as agent to execute any and all necessary documents relating to the aforementioned agreement is hereby approved; and ALSO BE IT RESOLVED a copy of the Lease Agreement is attached hereto and made a part of this Resolution. - 4 -
Upon motion duly made, seconded, and unanimously approved, the resolution was adopted and the agreement was approved. The following resolution approves the sublease agreement between Aero-Tech Services and Dart Container Corporation of Pennsylvania: Resolution No. 18 of 2015 Dart Container Corporation of Pennsylvania Sub-Lease Agreement WHEREAS, Aero-Tech Services, Inc. leases space to store aircraft and operate a flight school and charter business at the Lancaster Airport; and WHEREAS, Aero-Tech Services, Inc., desires to sublease certain space to Dart Container Corporation of Pennsylvania which requires prior approval; and WHEREAS, Aero-Tech Services, Inc. and Dart Container Corporation of Pennsylvania have submitted a sublease agreement for consideration. NOW THEREFORE BE IT RESOLVED that Lancaster Airport Authority does hereby approve the sublease agreement between Aero-Tech Services, Inc. and Dart Container Corporation of Pennsylvania; and ALSO BE IT RESOLVED that the authorization of David F. Eberly, Jr., Airport Director, to act as agent to execute any and all necessary documents relating to the aforementioned agreement is hereby approved; and ALSO BE IT RESOLVED a copy of the Lease Agreement is attached hereto and made a part of this Resolution. Upon motion duly made, seconded, and unanimously approved, the resolution was adopted pending receipt of final fuel tank inspection report. AIRPORT DIRECTOR REPORT Mr. Eberly reported that there was an aircraft accident off of Jake Landis Road over the weekend in a nearby field. FINANCE ADMINISTRATOR Ms. Martin reported that about 30% of receivables have been collected since the close of the month. She is working with several customers, including 26 North, to continue to collect outstanding funds. - 5 -
T-Hangars remain full and airport activity in general is under year to date. The second Shred-It event was held in June and it was just as successful as the first. The first 2015 parade for Skippy the Lancaster Airport airplane was another success with Dave driving Skippy and volunteers helping to distribute flyers about Community Days and candy. Continuing to work on Community Days and the final schedule is coming together. Balloons as part of a class held at Millersville University graced the front yard with 7 inflated from Route 501 to the South T s. It was neat to see. FACILITIES ADMINISTRATOR Mr. Beiler reported that the office project is starting off well with the footers being poured and tie-ins to sewer and water lines. A new mechanic will be starting up in a few weeks. The final planes have been hung up in the Terminal with many compliments received so far. Still have to put plaques on the wall for each aircraft. MANAGER, ALLIANCE AVIATION Ms. Stauffer reported that the LPGA did bring traffic into the Airport especially over the weekend. They sold a tanker of Jet A fuel with Saturday and Sunday being the busiest. PUBLIC COMMENT Mr. Miller asked if any attendees had any additional comments or questions. No additional comments were received at this time. DATE FOR NEXT MEETING The date for the next meeting is scheduled for Monday, August 17, 2015 with a planning session scheduled to start at 3:00 p.m. and the business meeting at 4:00 p.m. There being no further business to discuss, motion was duly made, seconded, unanimously approved, and the meeting was adjourned. Respectfully submitted, Cheryl Martin Recording Secretary - 6 -