Hillcrest HOA Board Meeting Minutes

Transcription

1 Hillcrest HOA Board Meeting Minutes Meeting Details Thursday, 7/23/2015-7:15 p.m. Location: Manchaca United Methodist Church 1011 FM (Farm to Market) 1626, Manchaca, TX Attendees Present Roberto Talamas - President Nelly Blakely - Vice President Ronald Richter - Treasurer Helen Gladish - Secretary Sam Colley - Member at Large Kimball Dempsey - Pioneer Real Estate Services Representative I. II. III. Roll Call - Confirm Quorum Call to order: 7:21 p.m. Roll Call - Confirm Quorum Roll call for Quorum: 4 present Homeowner's Forum Jose and Monica Campos Compliance Clarification Resolution: Resident to provide documentation clarifying / supporting their position. (Note: Resident is presently in compliance, but disputes the restriction as it applies to the residence in question.) Janet Harwell Fine Appeal Selina Sosa Resolution: Appeal granted. Resident's position to be reviewed and if found to be faulty, fine structure will be reactivated until resident is in compliance. (Note: Resident is presently not in compliance, and disputes the restriction as it applies to the residence in question.) Newsletter Team Leader Gathering substantive material for the Fall edition of the "Hillcrest Connection". IV. V. VI. Approval of the April Minutes Minutes approved: 5-0 Financial Report Positive (Exhibit A) Budget Update Board Meeting Minutes Page 1

2 VI. VII. VIII. IX. Budget Update Very positive position (Exhibit A) Dues Update Annual Dues paid / collected to date exceeds previous years - very positive Covenant Enforcement Marked improvement across the complete spectrum of violations. Committee Reports Architectural Control Committee - Roberto Talamas Three requests pending: 2. Two require further information One requires further documentation b. Social - Helen Gladish Hillcrest Annual July 4th went well. The food, beverages and pool were enjoyed by all who attended. NNO (National Night Out) is the next upcoming Hillcrest event October 6, 2015 from 7 to 9 p.m. The HillcrestHOA is moving the date to Friday, October 9th to improve convenience and neighborhood response. The COA (City of Austin) NNO Kick -Off Party is October 3, 2015 from 10 m. to 1p.m.: Holding the "Hillcrest End of the Season Pool Party" at the same time is under discussion. c. d. Yard of the Month - Nelly Blakely The June Winner: 2313 Lavendale Ct. The July Winner: Blairview Ln. Neighborhood Watch - Sam Colley Action: Sam posted Hillcrest crime activity as listed on APD's site (6/20-7/20) to: "Nextdoor" & Good Neighbor / Bad Neighbor sites: Abandoned vehicle 24xx Lavendale Ct--7/11 Assault by threat 24xx Lavendale Ct--7/14 Assault w/injury fam/date violence 112xx Crest Meadow Ln--6/29 Assault w/injury fam/date violence 114xx Blairview Ln--7/2 Crash/leaving scene 111xx Currin--7/5 Criminal mischief 24xx Lavendale Ct--7/11 Custody arrest/traffic warrant 25xx Lavendale Ct--7/8 Disturbance other 115xx ChatamBerry--7/3 Theft 22xx Desco Dr--6/20 Discussion: Continued exploration of NW sign placement by a resident on their property / yards. Resident Janet Harwell expressed concern that, if acted upon, placement of a NW (Neighborhood Watch) sign would violate Article X, Section 16 of the CC&Rs. Article X, Section 16 allows for the placement of signage approved by the ACC (Architectural Control Committee). e. Traffic - Roberto Talamas / Ron Richter Discussion: Reviewed examples of reports (See Exhibit B) generated by Hillcrest's SMDD (Speed Monitoring and Display Device). The data confirms that Hillcrest's traffic issue is severe and should help to advance Hillcrest's request of the COA for traffic calming and related devices. Also, the increased surveillance by the Travis County Constabulary in Hillcrest which will be formally announced in August, before school starts, is expected to be an important and integral component in addressing and resolving Hillcrest's traffic issues Board Meeting Minutes Page 2

3 f. Pool - Roberto Talamas / Ron Richter Action: Minor Pool repairs will be delayed until after the season if it is confirmed that no further damage(s) will result so as not to disrupt Pool use during the Summer season. Action: Electronics (Video, Access, and Phone Systems) relating to the Pool area are under review and will be repaired and/or upgraded as required. X. Old Business Playground Equipment - Roberto Talamas / Ron Richter/ Nelly Blakely Action: Three proposals for a two bay swing set including bordered area, and required site preparation to meet COA code have been solicited. Finalization of this issue is expected on or before the next Board Meeting 8/27/15. Resident Janet Harwell expressed concern that Hillcrest's Liability Insurance rate would be adversely affected by the addition of a Swing apparatus in the playground are The Board President assured Ms. Harwell that Hillcrest's insurance provides for such additions and the resulting coverage. b. Reserve Study - Ron Richter Action: The three Reserve Study proposals solicited and received were reviewed and the HillcrestHOA Board voted to move forward with the proposal offered by: Reserve Advisors XI. XII. XIII. XIV. New Business No new business issues. Executive Session - As Required Calendar Adjournment No issues requiring an Executive Session. Date and Time: Thursday, August 27, 2015 at 7:15 p.m. Location: Manchaca United Methodist Church 1011 FM (Farm to Market) 1626, Manchaca, TX Meeting adjourned at 9:35 p.m. Minutes prepared by Ronald Richter Board Meeting Minutes Page 3

4 Exhibit A HillCrest Homeowners Association, Inc. 611 South Congress, Suite 510 Austin, TX To: From: Board of Directors Kimball Dempsey Date: June 2015 Subject: HOA MANAGER S REPORT Financial Report YTD (thru April) Income in Dues well over prior year in collections as most have paid their annual dues. YTD Operating Expenses, when netting out CapEx, are over budget by about $5,000 which is entirely due to paying the HOA insurance in full (but budgeted over 12 months). 2. Deed Restriction Inspection Report the June and July inspection report is attached to the Board packet. 3. Common Area Maintenance None. 4. Architectural Requests There are no pending ACC requests.

5 Exhibit B Technician Name: Hillcrest Resident Speed Limit: 30 Generated on July 15, 2015 at 06:03 PM SafePace 100 Management Software by Traffic Logix

6 Total Vehicle Count Exhibit B Technician Name: Hillcrest Resident Location: Address: Speed Limit: 30 Hour TOTAL: Ravenscroft Dr. - East 2124 Ravenscroft Dr., Austin, Texas, Data Session: Report Period: Total Vehicle Count: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Ravenscroft Dr. - East 6/29/2015 to 7/15/ ,703 Weekday Weekend Week Speed 85% Speed ,315 6,629 5,261 4,480 4,365 3,621 3,032 5,409 3,329 4, Generated on July 15, 2015 at 6:05 PM SafePace 100 Management Software by Traffic Logix