Theatr Brycheiniog Service Charges & Price List 2014 01874 622838 www.theatrbrycheiniog.co.uk
Contents Package Deals 3 Room Hire 4 Box Office Services 5 Marketing Services 6 Technical Staff & Equipment Rates 7 & 8 Non-Technical Staff & Equipment 9 Programming Services 9 Finance & Administration Services 10 Gallery Hire For Exhibitions 11 Training Services 11 Management Services 11 Merchandise Services 12 Car Park 12 Bar & Catering Hires 13 2
Package Deals Item Commercial Rate Charity Rate Show hire package per day 600 against 4 per seat whichever is the greatest + 10.5% of sales plus VAT To include: access to the Theatre auditorium and dressing rooms for up to 8 technical hours per performance at a mutually agreed time (with a minimum call of 4 hours) e.g. 3 performances = 24 technical hours. Access to the Theatre s auditorium and dressing rooms with 2 technicians for each performance from 1 hour prior to the show start time until 30 minutes after the show ends - usage above this level will be subject to recharge; inclusion in the brochure if booked in time, sale of tickets (including credit and debit cards but minus PRS charges); PA and lighting and in-house stock of vocal and leaded mics, chairs and tables as available, duty manager, car parking, bar open, display of a poster and flyers in box office 400 against 3 per seat whichever is the greatest + 5.5% of sales plus VAT To include: access to the Theatre auditorium and dressing rooms for up to 8 technical hours per performance at a mutually agreed time (with a minimum call of 4 hours) e.g. 3 performances = 24 technical hours. Access to the Theatre s auditorium and dressing rooms with 2 technicians for each performance from 1 hour prior to the show start time until 30 minutes after the show ends - usage above this level will be subject to recharge; inclusion in the brochure if booked in time, sale of tickets (including credit and debit cards but minus PRS charges); PA and lighting gels and gobos that are currently in stock at the theatre, follow spot (without operator), in-house stock of vocal and leaded mics, chairs and tables as available, piano (tuning cost is extra) and staging, duty manager, car parking, bar open, display of a poster and flyers in box office Show hire package per day for studio 300 + 10.5% of sales + VAT To include: Room for 6 hours, listing in brochure, sale of tickets (including credit and debit cards but minus PRS charges), backstage and up to 2 dressing rooms, 1 technician for prep and performance for up to 6 hours, PA and floor mounted par can lighting, duty manager, car parking and display of posters 200 (no VAT) + 10.5% of sales + VAT To include: Room for 6 hours, listing in brochure, sale of tickets (including credit and debit cards but minus PRS charges), backstage and up to 2 dressing rooms, 1 technician for prep and performance for up to 6 hours, PA and floor mounted par can lighting, duty manager, car parking and display of posters Conference package 1750 To include: Room for 8 hours, going in brochure, sale of tickets minus card charges, PA and lighting, backstage and dressing rooms, workshop, car parking, 2 technicians for prep and performance for 8 hours, duty manager, bar open, inclusion in ladder ad and display of posters 1100 To include: Room for 8 hours, going in brochure, sale of tickets minus card charges, backstage and dressing rooms, workshop, PA and lighting, 2 technicians for prep and performance for 8 hours, car parking, duty manager, bar open, inclusion in ladder ad and display of posters 3
Room Hire VAT-exempt Item Commercial rate Charity And Not-For-Profit Rate Auditorium 175 per hour for commercial and public bodies (minimum 4 hour booking) 75 per hour (minimum 4 hour booking) Studio / Gallery 40 per hour 15 per hour Green Room 15 per hour OR 50 per half day OR 100 per full day 15 per hour OR 50 per half day OR 100 per full day Bar including 1 bar staff per hour (for events where there are under 50 people) otherwise free 30 per hour (for events where there are under 50 people) otherwise free 25 per hour (for events where there are under 50 people) otherwise free Dressing Rooms (2 small with en suite and 2 large without en suite) 10 per day 5 per day Workshop 10 per hour 5 per hour Room set up 15 + room hire 10+ room hire (or just room hire if they arrange their own furniture) Flip chart, paper and pens 10 7.50 4
Box Office Services +VAT Box office ticketing ticketsolve set up 25 15 Ticketing online and phone 10% 8% Box office ticketing seating plan set up From 50-200 depending on site visit From 50-100 depending on site visit Transferring tickets in a run 2 2 Second Class Postage of tickets 50p per envelope 50p per envelope Booking fee 50p per ticket 50p per ticket 5
Marketing Services +VAT but zero rated for adverts for charities with certificates Live link to website Free Free Full page event in brochure 500 400 Half page event in brochure 300 250 Third page event in brochure 200 175 Strap 3-line event in brochure 100 50 Full page ad in brochure 600 500 Half page ad in brochure 450 375 Third page ad in brochure 275 250 Quarter page ad in brochure 250 200 Inclusion in B&R ladder ad %age of pccm plus 25 %age of pccm plus 15 Flyer in mailout 50p per item 25p per item Direct mail in separate mailout 1.25 per item 1.25 per item Flyer/poster design From 25 depending on complexity From 25 depending on complexity Flyer/poster on distribution run 1.25 1.00 Press release written and distributed to press contacts From 25 depending on preparation requirements From 25 depending on preparation requirements 6
Technical Staff And Equipment Rates per day unless otherwise stated and + VAT unless part of a package deal PA (mainhouse) 100 30 Vocal PA (studio) 50 25 Full change to flat floor and back 275 200 Pit change to flat floor and back (max. 100) 150 100 Conference mic 15 12 Radio mic daily rate 35 30 Radio mic weekly rate 50 40 Wireless Handheld mic daily rate 35 30 Wireless Handheld mic weekly rate 50 40 Drum kit mic set 40 25 Mic Batteries 2.50 2 Kodak Slide Projector 25 10 Digital Projector 80 15 Overhead Projector 12 5 Rear projection screen 9 x 12 ft 20 10 7
Pyro Kit 4-way 35 12 Follow spot 15 10 Haze (smoke) machine 35 10 Piano (6ft Daneman Grand) 100 15 Boston Upright piano in Studio 50 5 Piano tuning 90 90 Music stands including lights 5 3 Any or all TV + Stand/VHS/DVD 20 10 Lectern 10 5 PAT testing 10 per item 5 per item Technician (minimum call of 4 hrs) 15 12 Follow spot including operator per hour (minimum call of 4 hrs) 15 per hour 12 per hour Wi-fi Free Free Laptop 20 10 Staging deck 15 per unit 5 per unit HD projector 100 20 Mirror Ball 10 per day 10 per day Complimentary for show hires use of stage, lights, chairs and tables, miscellaneous lighting equipment e.g. gobos Anything which is needed to be hired in or bought specifically is charged at cost + 15 + VAT per hour or part of hour staff time 8
Non-technical staff and equipment + VAT unless part of the package Duty management per hour 14.50 13.50 SIA At cost plus 10% admin charge At cost Chairs Included in the room hire Included in the room hire Tables Included in the room hire Included in the room hire Storage cupboards 10 per month 5 per month Stage storage NA 250 a year Room set up 15 + room hire 10+ room hire (or just room hire if they arrange their own furniture) Programming Services +VAT Programming a show or workshop admin time 50 30 Programming a festival Calculated on request Calculated on request 9
Finance & Administration Services +VAT Debit card commission 3% of net income +VAT 2.25% of net income +VAT Credit card commission 3% of net income +VAT 2.25% of net income +VAT PRS recharges At cost At cost Payroll administration 200 per person p.a. 5% increase annually Finance administration for projects NA 25 set up and 5 per transaction Photocopying black and white 15p a sheet 15p a sheet Photocopying colour 50p a sheet 50p a sheet 10
Gallery Hire For Exhibitions VAT exempt Gallery hire for an exhibition for a month 125 (which includes going in the brochure) plus 30% on sales 0 (but they need to pay to go in the brochure) plus 30% on sales Use of gallery and duty manager for 2 hours for exhibition opening 30 20 Training Services + VAT Training (e.g. technical) 50 per hour 20 per hour Management Services +VAT Item Commercial rate Charity rate Project management In the region of 20% of project budget In the region of 10% of project budget Consultancy 300 per day or 200 per half day/part of a day 200 per day or 130 per half day/part of a day 11
Merchandise Services +VAT except programme sales which are zero rated Item Commercial rate Charity rate Commission for merchandise including programmes sold by artist/agent 10% Free Commission for merchandise including programmes sold by TB on behalf of artist/agent 15% 10% Photographic cards 2.50 - we take 30% commission 2.50 - we take 30% commission Brecon Beacons videos 9.99 - we take 30% commission 9.99 - we take 30% commission Larger edition of the cards 20 - we take 30% commission 20 - we take 30% commission Car Park +VAT Item Car park Price Set by PCC 12
Bar and Catering Hires +VAT Item New Commercial rate New Charity rate Bar staff per hour 15 (where not included in hire) 12 (where not included in hire) Catering franchise 16,000 + electricity at cost (will increase with price rise). Contract to be reviewed in due course. NA Corkage 3 wine 3.50 champagne or sparkling wine 50p fruit juice/beer for wine tasting events or events with less than 40 people otherwise we will insist on providing the drinks 3 wine 3.50 champagne or sparkling wine 50p fruit juice/beer for wine tasting events or events with less than 40 people otherwise we will insist on providing the drinks Tea 1 per cup 1 per cup Biscuits 50p per head 50p per head Orange juice 50p per head 50p per head Ices 1.50 1.50 Tea & Coffee per served cup 1.25 per head 1.00 per head Self service tea & coffee flask half day rate 2.50 per head 2.00 per head Self service tea & coffee flask full day rate 4.50 per head 3.50 per head 13
Theatr Brycheiniog, Canal Wharf, Brecon, Powys LD3 7EW Administration 01874 622838 Box Office 01874 611622 Company Registration Number 2446965 І Registered Charity Number 1005327 І VAT Number 540823853 14